City Council - Regular Meeting

CITY OF LYNDEN CITY COUNCIL MINUTES OF REGULAR MEETING Septembers, 2024 1. CALL TO ORDER Mayor Korthuis called to order the September 3, 2024 regular session of the Lynden City Council at 7:00 p.m. in the city council chambers. PLEDGE OF ALLEGIENCE ROLL CALL Members present: Councilors Lee Beld, Gary Vis, Brent Lenssen, Nick Laninga, Kyle Strengholt and Mark Wohlrab. Members absent: Councilor Bode absent with notice. Staff present: Community Development Director Heidi Gudde, Finance Director Laura Scholl, Fire Chief Mark Billmire, Police Chief Steve Taylor, Public Works Director Jan Hutchings, City Clerk Pam Brown, City Administrator John Williams and City Attorney Bob Carmichael. OATH OF OFFICE - None. SUMMARY REPORTS AND PRESENTATIONS - None. APPROVAL OF MINUTES Councilor Vis moved, and Councilor Lenssen seconded, to approve the August 19, 2024 regular council minutes. Motion approved on 6-0 vote. CITIZEN COMMENT Mary Lou Childs, Lvnden Spoke in opposition of the continuation offluoride in the city's water. Mikhail Nichols, Lvnden Spoke of his dissatisfaction with the city of Lynden's administrative staff and also with some of Lynden's police officers. 2. CONSENT Confirmation of Fire Chief Michal Noonan 300 41h Street, Lynden, WA 98264 www.lyndenwa.org Page 1 of 4 CITY OF LYNDEN CITY COUNCIL MINUTES OF REGULAR MEETING Contract with Ziptey Fiber to Provide High Speed Internet Services to the Water Treatment Plant Internet service exclusively for the Supervisory Control and Data Acquisition (SCADA) system at the Water Treatment Plant is critical for connectivity and remote operations. Having remote operation available saves the City time and money, allowing operators to make operational changes remotely from home or out in the field. Currently, the SCADA system only has 10mb/s up and down for internet speed. If more than one person is accessing SCADA remotely via iPad, the connection is very slow and can kick people off intermittently. Increasing the speed will allow operators and maintenance personnel to work more efficiently, reducing the time and number of personnel needed to complete tasks. The increased speed will also set the plant up for future remote monitoring/communication upgrades for the remote facilities (pump stations, River Intake Structure), providing staff with a faster and more reliable form of communication with those assets. The cost of service is $650.00 per month for a dedicated 100 mb/s line with a three-year contract. The Public Works committee reviewed the Ziply Fiber proposal at their meeting on September 3rd and recommended forwarding the contract to City Council for approval. Agreement with Transpo Group for Consultant Services to Update the City's Transportation Element of the Comprehensive Plan The Planning Division is currently coordinating efforts to update the City's Comprehensive Plan. One State-required aspect of the Comprehensive Plan that has not yet been included in the current scope of work is the update to the Transportation Element - which is an appendix to the Plan. The City published a Request for Proposals and collected just one response which was from the Transpo Group. Having worked closely with the City on a variety of other transportation projects, including the last update to the element, Transpo is highly qualified to complete the proposed update. Staff worked with Transpo to develop a scope of work which includes community outreach and agency coordination, an evaluation of the City's existing conditions, updating goals and policies, creating a multi-modal level of service standard, a need assessment, updating the City's improvement projects list and associated cost estimates, and updating the transportation system plan and financing strategy. A copy of the proposed contract and summary of expenses were reviewed with the CDC at the August 21st meeting. The Committee asked that staff identify any portions of the contract which could be covered with the climate planning grant, such as the state-required work related to multi-modal level of service. 300 4th Street, Lynden, WA 98264 www.lyndenwa.org Page 2 of 4  CITY OF LYNDEN CITY COUNCIL MINUTES OF REGULAR MEETING Staff will request an amendment to the grant proposal to the Department Commerce to reduce the burden to the City's general fund. The estimated cost of services is $119,290. Pending confirmation from the Department of Commerce, $11,680 of this can be covered by the Climate Planning Grant leaving $107,610 to be covered by the city's General Fund. Amendment to Department of Enterprise Services Contract for Wastewater Treatment Plant Modified Ludzak-Etinger (MLE) Desicjn & Early Procurement Design work for the Wastewater Treatment Plant expansion is ongoing. The Change Order A (Trane-DES) and Amendment 2 (DES-Lynden) include work to reach final design. Due to additional design required, an amendment for $736,071 is being presented for review. This will be paid from a combination of Ecology loan and EDI grant funds. The Public Works Committee reviewed the Amendment at their September 3rd meeting and recommended forwarding the contract to City Council for approval. Councilor Vis moved, and Councilor Wohlrab seconded, to approve the Consent Agenda. Motion approved on 6-0 vote. 3. PUBLIC HEARING Resolution 24-1103 - Intent to Annex the Gosal Property Northwest Surveying, on behalf of their client, Gosal Farms, Inc. has submitted an application for the annexation of their 19.7 acre property which is addressed as 8700 Double Ditch Road. This agricultural property is contiguous and adjacent to incorporated portions of the City of Lynden including the recently annexed Benson Park property. The Gosal Farms property is associated with the infrastructure of the Pepin Lite plan. It is slated to join the city with a zoning category of Residential Mixed Density. A category that allows single-family and duplex housing types. The anticipated density is approximately 75 to 100 new housing units. The application has been reviewed by the Technical Review Committee and the Planning Commission. The August 8th hearing before the Planning Commission resulted in a recommendation to annex which is documented in PC Resolution 24-04. Council is asked to hear and consider public comment on the potential annexation and, if supportive, pass Resolution 24-1103 which is a resolution of intent to annex. This action will be followed by review of the Boundary Review Board before returning to the City Council for a final decision and ordinance. 300 4th Street, Lynden, WA 98264 www.lyndenwa.org Page 3 of 4 CITY OF LYNDEN CITY COUNCIL MINUTES OF REGULAR MEETING Mayor Korthuis opened the public hearing comment at 7:11 p.m. There was no public comment. The public hearing comment closed at 7:11 p.m. Councilor Lenssen moved, and Councilor Vis seconded to approve Resolution 24-1103 indicating the Council's intent to annex the Gosal Farm property represented in annexation application number 24-02 and to authorize the Mayor's signature on the resolution. Motion approved on 6-0 vote. 4. UNFINISHED BUSINESS-None 5. NEW BUSINESS-None 6. REPORTS Councilor Lenssen, Community Development Committee reported discussion of the following: • Review of CDC meeting minutes. • Transpo scope of work for comprehensive plan. • Downtown parking and discussion with DBA. • Slow down for residential development. CouncilorVis, Public Works Committee reported discussion of the following: • Zipley Fiber high speed internet subscription. • Surplus of vehicle. • Sign up with MRSC Small Works Rooster. • Final design change order for the Wastewater Treatment Plant. Councilor Laninga reminded council that the next finance committee meeting will start at 2 pm (rather than 3 pm) to review budgets for satellite agencies. 7. EXECUTIVE SESSION Council did not hold an executive session. 8. ADJOURNMENT September 3, 2024 regular session of the Lynden city council adjourned at 7:27 p.m. 0< ??jn0 amela D. Brown, City Clerk Scott Korthuis, Mayor UtL. t^» 300 4th Street, Lynden, WA 98264 www.lyndenwa.org Page 4 of 4