Regular City Council Meeting

CITY OF LYNDEN CITY COUNCIL MINUTES OF REGULAR MEETING February 3, 2020 1. CALL TO ORDER Mayor Korthuis called to order the February 3, 2020 regular session of the Lynden City Council at 7:00 p.m. at the Lynden City Hall Annex. ROLL CALL Members present: Mayor Scott Korthuis and Councilors Gary Bode, Ron De Valois, Brent Lenssen, Nick Laninga, Kyle Strengholt, and Mark Wohlrab. Members absent: Councilor Kuiken absent with notice. Staff present: Finance Director Anthony Burrows, Fire Chief Mark Billmire, Parks Director Vern Meenderinck, Police Chief Steve Taylor, Public Works Director Steve Banham, and City Clerk Pam Brown. OATH OF OFFICE Mayor Korthuis administered the Oath of Office to Police Officer Mackenzie (Mac) Brown. Police Chief Steve Taylor briefly introduced Officer Mac Brown and Council welcomed him to the City of Lynden's Police Department. APPROVAL OF MINUTES Councilor De Valois moved and Councilor Wohlrab seconded to approve the regular council minutes of January 21, 2020. Motion approved on a 6-0 vote. ITEMS FROM THE AUDIENCE Scheduled: None Unscheduled: None 2. CONSENT AGENDA Approval of Payroll Disbursed - January 16 through January 31. 2020 Paychex EFT................................................................................................................ $296,482.17 CityofLynden EFT......................................................................................................... $66,854.88 Warrant Liability .............................................................................................................. $57,852.54 Subtotal $421,189.59 Paychex EFT Liability $6,562.10 Total EFT & Other Liabilities $427,751.69 300 4th Street, Lynden, WA 98264 www.lyndenwa.org Page 1 of 3 CITY OF LYNDEN CITY COUNCIL MINUTES OF REGULAR MEETING Approval of Claims -February 4, 2020 Manual Warrants No. 74450 through 74452 $1,064,967.63 74490 through 74491 EFT Payment Pre-Pays 74649 through 74651 $311,470.59 Sub Total Pre-Pays $1,376,438.22 Voucher Warrants No. 74652 through 74718 $198,692.09 EFT Payments $0.00 Sub Total $198,692.09 Total Accts. Payable $1,575,130.31 Re-Appointment David Vos to the Design Review Committee Mayor Korthuis thanked the members of the Design Review Committee for their sen/ice to the community. Set Public Hearing Date (February 18, 2020) for Resolution No. 1013-Water System_Plan Councilor Bode moved and Councilor DeValois seconded to approve the Consent Agenda. Motion approved on a 6-0 vote. 3. PUBLIC HEARING-None 4. UNFINISHED BUSINESS -None 5. NEW BUSINESS Feasibility Study for the Benson Barn The City of Lynden is looking to make improvements to the existing Heusinkveld Barn on Benson Road. In general, King Architecture LLC is presenting its proposal to provide a feasibility/pre-design study to begin the needs assessment & programming phase to review potential renovation ideas and associated preliminary budgets. This study will assist City staff in determining the feasibility and costs for a future renovation project at the Heusinkveld barn located on City of Lynden Parks property. The work will be completed at an hourly rate, with the total not to exceed fee of $23,525. Fees will be paid by the City from the Parks Capital Reserve Fund and will be reimbursed by the Rec. District once their funds from bond passed in November are sold and received. Parks Committee reviewed the proposal and recommended forwarding the proposal to full council for approval. Councilor De Valois moved and Councilor Bode seconded to approve the feasibility agreement with King Architecture for a fee not to exceed $23,525. Motion approved on a 6-0 vote. 300 4th Street, Lynden, WA 98264 www.lyndenwa.org Page 2 of 3 CITY OF LYNDEN CITY COUNCIL MINUTES OF REGULAR MEETING Resolution No. 1018-Supportfor Lvnden School Levy The Lynden School District's Education Programs and Operations Replacement Levy (EP&O) and the Facilities and Technology Levy is scheduled to go up for a special election vote on February 11, 2020. Resolution No. 1018 represents the City ofLynden's support for the Lynden School Levies. Councilor Lenssen moved and Councilor Wohlrab seconded to approve Council consideration and adoption of Resolution No. 1018 with authorization for the Mayor to sign the resolution. Motion approved on a 6-0 vote. 6. OTHER BUSINESS Council Committee Updates Councilor Lenssen reporting for the Community Development Committee which involved discussion of: • Lynden liquor agency building and the renovation that will be made to the mural • Change to LMC to reflect medical services overlay • Wayfinding sign program Gary Vis, Director of Lynden Chamber of Commerce reported that the JoFish restaurant and the CreativiTea pottery business downtown has closed. A bright spot is that the Rustler's Front Street Grill formerly known as Dutch Mothers is now open for breakfast and lunch with plans to open for dinner in the near future. Mr. Vis also discussed the city's current process of filling sandbags and asked council to consider allowing the Public Works department to purchase an equipment attachment that will make filling sandbags easier and faster. He also asked staff to research the availability of a community alert system that will alert residents to the status of road closures and flooding. Chief Billmire also commended Public Works Staff for their responsiveness and a job well done during the recent flooding. 7. EXECUTIVE SESSION Council did not have an executive session. 8. ADJOURNMENT The February 3, 2020 regular session of the Lynden City Council adjourned at 7:23 p.m. IRmyJflLD.&TOTnn ^A^^tu^ Pamela Pamela D. D.Brown, Brown,MMC MMC'""Scott Korthuis ""Scot City Clerk Mayor 300 4th Street, Lynden, WA 98264 www.lyndenwa.org Page 3 of 3