Board of Commissioner Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONER REGULAR MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00 P.M. Tuesday,June11,2013 AUDITORIUM CALL TO ORDER: The meeting was called to order at 6:00 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE: Vice Mayor Terry Lister ROLL CALL MEMBERS PRESENT: Travis Palladeno, Mayor Terry Lister, Vice-Mayor Nancy Hodges, Commissioner District 2 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager {CM) Thomas Trask, City Attorney (CA) Vince Tenaglia, Finance Director (FD) Dave Marsicano, Central Services Director {CSD) Aimee Servedio, City Clerk (CC) APPROVAL OF THE MINUTES Workshop Meeting April 30, 2013, BOC Agenda Setting May 14, 2013, BOC Meeting May 14, 2013, BOC Special Meeting May 29, 2013 and BOC Workshop May 29, 2013 Motion was made to approve the provided minutes by Commissioner Poe and was seconded by Vice-Mayor Lister. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister...........................YES Commissioner Poe ..................... YES Mayor Palladeno........................... .YES Commissioner Shontz..................YES CM Crawford: The City is more attentively following administrative procedures and has provided the BOC with the Dais log, which includes anything that has been changed. Need to add RESOLUTION 2013-26 which is a budget amendment that is related to Bid awards. CM Crawford wants to discuss it as the last item on the agenda, which will be situated under •1• (eye). APPROVAL OF THE AGENDA June 11m, 2013  Motion was made to approve Agenda as discussed by Commissioner Shontz and was seconded by Commissioner Poe. ROLL CALL: Commissioner Hodges ................YES Vice-Mayor Lister...........................YES Commissioner Poe ..................... YES Mayor Palladeno ............................YES Commissioner Shontz..................YES A. INTRODUCTIONS-PRESENTATIONS: Mayor Palladeno asked Dep. Heffner to escort Aimee Servedio to the Podium. Employee Recognition for Aimee Servedio for 30 years of service to the City of Madeira Beach. B. PUBLIC COMMENT (limited to 3 minutes): Public comment will be 3 minutes rather than 5. No Public Comment. C. CONSENT AGENDA 1. SPECIAL EVENT REQUEST: SPECIAL EVENT REQUEST FOR THE 25TH ANNUAL OLD SALT FISHING FOUNDATION LADIES INSHORE/OFFSHORE FISHING TOURNAMENT-AUGUST 1, 2013 AND AUGUST 3, 2013 HOSTED BY THEOLD SALT FISHING FOUNDATION Motion was made to approve the Consent Agenda as written by Vice-Mayor Lister and was seconded by Commissioner Hodges. ROLL CALL: Commissioner Hodges............... .YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES The Ladies Fishing Tournament raised an average of over $37,000 for Ovarian & Breast Cancer. This will be held at the City Marina. D. CONTRACTAPPROVAL 1. APPROVAL OF AGREEMENT BETWEEN CITY OF MADEIRA BEACH AND CITY ATTORNEY TOM TRASK Motion was made to approve the agreement between the City of Madeira Beach and City Attorney Tom Trask as discussed by Commissioner Shontz and was seconded by Commissioner Hodges. ROLL CALL: Commissioner Hodges... ...... .......YES Vice-Mayor Lister................. .......... YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 2. APPROVAL OF INTERLOCAL SERVICE AGREEMENT WITH FOOT FOR TRAFFIC CONTROL SIGNALS AND RELATED DEVICES Motion was made to approve the lnterlocal Agreement with FOOT as discussed by Commissioner Poe and was seconded by Commissioner Hodges. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister ........... ............. ...YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES CM Crawford: This agreement is valid for 5 years and the appendix shows where the devices will be located.  Mayor Palladeno: This has been discussed at the BIG-C for the cities it affects. Every city was on-board & no city disapproved. 3. APPROVAL OF SUBMERGED LAND LEASE AGREEMENT Motion was made to approve the submerged land lease agreement as discussed by Vice-Mayor Lister and was seconded by Commissioner Shontz. CM Crawford: Runs through 2023 and staff recommends approval. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 4. APPROVAL OF DISASTER AGREEMENT WITH SEMINOLE UNITED METHODIST CHURCH Motion was made to approve the Disaster Agreement with Seminole United Methodist Church as discussed by Commissioner Hodges and was seconded by Vice-Mayor Lister. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 5. APPROVAL OF DISASTER DEBRIS REMOVAL AND DISPOSAL WITH ASHBRITT INC. Motion was made to approve the Disaster Debris Removal and Disposal with Ashbritt Inc. as discussed by Commissioner Poe and was seconded by Commissioner Shontz. CM Crawford: Pinellas County bids this service out and Madeira Beach "piggy-back's" off of it. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 6. APPROVAL OF WORK ORDER FOR STREETS AND STORMWATER ENGINEERING TO CITYS CONTRACTED ENGINEERING FIRM DEUEL AND ASSOCIATES Motion was made to approve the Work Order for streets and storm water engineering to city's contracted engineering firm Deuel & Associates as discussed by Commissioner Shontz and was seconded by Commissioner Poe. CM Crawford: The proposal is in one BOC packet. The city has chosen two areas that are in the biggest need of repaving and engineer storm water management improvements. Based on need: the city chose the Crystal Isle area first (the only one being discussed tonight - approximate 2.18 miles of roadway and associated storm water) and then the Boca Ciega area in October. City needs money for the Groin project before going forward with the 2~drepaving as the county needs to reimburse the City for walk-overs as well. June 11th , 2013  Al Carrier Deuel & Associates: a couple of weeks ago, the BOC approved the barnacle removal contract. This project will give the firm knowledge of what is going on with the storm pipes. They will scope the storm pipes in order to see what condition they are in and will use that information in order to help the new engineering effort. Mayor Palladeno: He wanted to confirm that the order would be Crystal Isle, Boca Ciega Ave, Boca Ciega Drive, South of 133"' Ave and then North of 133'd. CM Crawford: Thinks there are more collapsed pipes that is making the drainage run at a less than optimal level. This process will be done methodically, incrementally, and in an organized fashion. Al Carrier: Covered several ways to repair the pipe if it is undersized or collapsed. During the scope of the pipes, it will be determined the length of the time left on the pipe or if the pipe doesn't meet specifications. A lot of the specific cases will be determined based on a cost & need assessment. He has been in touch with SWiflmud for some possible money for storm water replacement project. The city does qualify for water quality treatment and will be high on their list (of need) due to the fact that the city hasn't asked for money in the past. Commissioner Shontz: Asked CM Crawford if there is a date for when the county is supposed to send a check. Crawford explained that there is someone who is looking out for the best interests of Madeira Beach {Andy Swygart). The city should get a check for $75,000 for Beach Walk-overs & $125,000 for Groins. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister........................... YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz................. .YES E. BID AWARDS 1. APPROVAL OF THE BID AWARD FOR THE COASTAL GROIN RESTORATION Motion was made to approve the Bid Award for the Coastal Groin Restoration as discussed by Commissioner Poe and was seconded by Commissioner Shontz. CM Crawford: The Groins change daily (from morning to evening) which will make it an interesting project to manage. The timing will be an issue due to Turtle Nesting Season, but the City might have to wail unHI the season is over. This project is also involved in the budget amendment. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister..................... ...... YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz................. .YES 2. APPROVAL OF THE BID AWARD FOR THE PARKS MAINTENANCE AND RELATED SERVICES FOR THE CITY OF MADEIRA BEACH Motion was made to approve the Bid Award for the Parks Maintenance and Related Services for the City of Madeira Beach as discussed by Commissioner Poe and was seconded by Commissioner Hodges. CM Crawford: The $58,850 was the bid that was awarded. Nobody is losing their job. The city is contracting mundane tasks (hedge clipping, trimming, weeding, mulching, etc.), which frees up talented city employees from sitting on a lawnmower all day and will now do higher level tasks. The Parks department is remaining intact. Commissioner Shontz wants an update in 6 months on how this has been progressing. Glenn Duncan is the winning bidder. The landscaping will be different in the summer and winter and that is in the contract. June 11 th , 2013  ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister......... .................. YES Commissioner Poe ..................... YES Mayor Palladeno ............................YES Commissioner Shontz..................YES F. CHANGE ORDER 1. APPROVAL OF CHANGE ORDER FOR SEAWALL RECONSTRUCTION OF TWO ADDITIONAL SEAWALLS INADVERTENTLY LEFT OUT OF THE SEWALL RECONSTRUCTION CAPITAL PROJECT Motion was made to approve the change order for seawall reconstruction of two additional seawalls inadvertently left out of the seawall reconstruction capital project as discussed by Vice-Mayor Lister and was seconded by Commissioner Hodges. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES CM Crawford: Every city owned seawall has been replaced and is up to date. Very pleased with the job $peeler has done on the walls. G. UNFINISHED BUSINESS 1. COMMISSION LIASION APPOINTMENTS Motion was made for the Commission Liaison Appointments by Commissioner Poe and was seconded by Commissioner Hodges. ROLL CALL: Commissioner Hodges............... .YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz................. .YES CM Crawford: Mayor - Mayor's Council, Suncoast League of Cities - Vice-Mayor, Big-C - Mayor, Civil Service Commission - City Manager, Planning Commission & School Board & Library Board - Open to anyone. H. NEW BUSINESS 1. ORDINANCE 2013-01: FIRST READING OF ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING ARTICLE Ill OF CHAPTER 62 OF THE CODE OF ORDINANCES; REMOVING REFERENCES TO TELECOMMUNICATIONS SERVICES FROM SECTIONS DEALING WITH THE PUBLIC SERVICE TAX; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE Read aloud by CA Trask in title only. City Code should have been changed in 2001 due to a law pertaining to revenue received from the state instead of from individual providers. Communication Tax - revenue sources for funding City Hall and Fire Station. Motion was made to pass on 1st reading Ordinance 2013-01 by Vice-Mayor Lister and was seconded by Commissioner Hodges. - - ---1--------J-u_n_e_1_1-rffi-.2-□-1-3--------=-...c~===~--«= 5 ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister........................... YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES I. RESOLUTIONS 1. RESOLUTION 2013-22: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF MADEIRA BEACH, FLORIDA DESIGNATING THE SECOND SATURDAY OF DECEMBER EACH YEAR, BEGINNING WITH DECEMBER 14, 2013, AS THE DESIGNATED DATE OF THE ANNUAL MADEIRA BEACH HOLIDAY BOAT PARADE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF Motion was made to approve Resolution 2013-22 by Commissioner Hodges and was seconded by Vice-Mayor Lister. Commissioner Shontz: asked how tide will be determined that far in advance. CM Crawford responded with saying that if the tides don't cooperate, it can be changed. However, this date locks it in as a possibility. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister...........................YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 2. RESOLUTION 2013-26: A RESOLUTION AMENDING THE RY 2013 BUDGET BY REDUCING THE CAPITAL IMPROVEMENTS BUDGET AND REVISING THE PROJECT SCHEDULES IN THE TOTAL AMOUNT $520,000. Motion was made to approve Resolution 2013-26 by Vice-Mayor Lister and was seconded by Commissioner Hodges. ROLL CALL: Commissioner Hodges ..... ...........YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES FD Tenaglia - These projects are funded in Penny for Pinellas. Mad~ira Beach has a budget of 1.2 million dollars while the projects' cost 1.76 million. The city had to become a little creative based on funding availability. This reduces the street resurfacing budget from $875,000 and creates a new project for streets and storm water, that money going to Deuel & Associates, with another project with $175,000 towards the Beach Groins. Total funding of $275,000. J. REPORTS/CORRESPONDENCE • CITY COMMISSION o Mayor Palladeno - Big-C going after money for groins especially since Madeira Beach doesn't need funds for beach re-nourishment. Wants around $100,000. o Vice-Mayor Lister - Groins have saved a lot of sand and money for neighboring cities, Groins were built in 1952. Transportation was the main priority at the Suncoast League of Cites meeting in Plantation. Vice-Mayor Lister will attend Grant Class at the conference in August. o CM asked the Mayor to provide re-nourishment numbers that were awarded to the other cities. The cost of the groins is a fraction of the cost of re-nourishment. CM also asked about the deadline for request for money - this will be determined by Mayor Lawrence as stated by Mayor Palladeno June 11 th , 2013  o Mayor Palladeno- Fitch Study in regards to EMS is out. City is doing well on that front. The report states the Priority 3 dispatch doesn't save the city money so the county will most likely not implement it. • CITY ATTORNEY o There is a memo on the dais in relation to a Special Magistrate lien. Wants to go forward with code enforcement, specifically foreclosure, on a particular lien. This is vacant land on 148th Ave E. This would be brought in County Court. o Commissioner Shontz- asked if owners live in Madeira Beach or out of State. CA Trask - they have received notices and signed for them, but are basically ignoring Madeira Beach. Motion was made to authorize proceeding with the foreclosure by Vice-Mayor Lister and was seconded by Commissioner Hodges. ROLL CALL: Commissioner Hodges............... .YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Patladeno ............................YES Commissioner Shontz................. .YES • CITY MANAGER o Grand Opening at the Madeira Beach Walgreens at 10:00 a.m. on 6/15/13. Vice-Mayor Lister and Commissioner Hodges are going and will RSVP with the City Clerk. o Sea Oat planting will occur on 6/22. The city needs 30 volunteers so they can contact the desk or Cheryl. o FD Tenaglia - Introduced Patrick Cade as a new employee. He has helped out since October. • CITYCLERK o 6/25 - Special Meeting at 1:30 & Workshop at 2 p.m. & 6/27 at 2 p.m. there will be a budget meeting. o Commissioner Poe & Lister will be attending SLC conference in Orlando. o Commissioner Shontz - Duke Energy will have a lunch on 6/20. Commissioner Poe, Shontz, and Lister are going. CM Crawford will also attend. o Mayor Palladeno - 6/13 & 6/15 there is a fishing tournament hosted by the Old Salts. There are 450 boats that are already in it. 1st place is $10,000. The key to the City will be presented to the Old Salts. o July 6th & 7th -American Crafters will have their show on Madeira Way. Any person who decides to appeal any decision of the City Commission with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation in order to participate in this meet ing should call 727-391-9951 or fax a written request to 727-399-1131. POSTED: June 6, 2013 THIS MEETING IS TELEVISED LIVE ON CHANNEL 16 - - -7-,--------Ju"""n_e_1_1"1i!m-,2_0_1_3------~==-~ .......==--=_,..====xz,--,