Board of Commissioners and Civil Service Commission Meeting
Regular MeetingMadeira Beach, FL · August 4, 2020
Minutes
section was removed and had to put back in. The Board sent the document back to the Civil Service
Commission to work on it again before bringing it back for Board approval.
The Labor Attorney recommended allowing him to work with the City Manager to produce a better
personnel policy for the Civil Service Commission to consider. The Mayor suggested that each
member of the Board and the Civil Service Commission to send their changes to the City Clerk to
forward to the Labor Attorney, and for Commissioner Price to be the liaison and work with the
Labor Attorney to come up with a workable document. Both the Board of Commissioners and
Civil Service Commission consented to do that.
Commissioner Price commented that they needed a professional certified HR person working for
the City, one that does not also work for Finance. Ms. Paulson said she was a certified HR person
and explained she had mentioned to the City Manager that it was difficult to manage HR and work
for Finance.
There was a discussion on whether the employment with the City is at-will. The Labor Attorney
explained that Florida is an at-will state, but each state is allowed to adopt its own employment
rules. Everyone that works for the City Manager is at-will, including the City Manager, Finance
Director, and the City Attorney since they worked under a contract. He will address that in the
personnel handbook along with other things that are not currently mentioned in the handbook. A
whistle blowing protection provision will also be added to the handbook.
Following the discussion about the personnel handbook, the City Manager said he had made the
decision not to include pay increases in the 2021 budget because ofall the overtime paid out during
COVID-19. Commissioner Price stressed disappointment in the City Manager for doing that. That
is a decision to be made by the Commission. She stressed concern that the City Manager had
recommended against increasing the millage rate when there was a need for the increase.
6. Adjournment
Mayor Hendricks was adjourned at 11 :44 a.m.
Clara VanBlargan, MMC, MSM, City Cle k
August 4, 2020, Joint Meeting with Board of Commissioners and Civil Service Commission
Page 3 of 3
Agenda
City of Madeira Beach
Agenda
BOC Joint Meeting with Civil Service Commission
Tuesday, August 4, 2020 @ 10:00 AM
Commission Chambers
The Joint Meeting with the Board of Commissioners and the Civil Service
Commission will meet in the Patricia Shontz Commission Chambers at City
Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the
agenda items of City Business listed at the time indicated below. Meetings will
be televised on Spectrum Channel 640 and Live Streamed on City’s website.
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
Public participation is encouraged. If you are addressing the Board of Commissioners
and Civil Service Commission, step to the podium and state your name and address for
the record. Please limit your comments to three (3) minutes and do not include any
topic that is on the agenda. Public comment on agenda items will be allowed when they
come up.
Physical access to the meeting in the Commission Chambers is limited to 30 members
of the public, on a first come - first serve basis, while maintaining CDC recommended
social distancing practices. The other members of the public who arrive to attend the
meeting will view the meeting by TV in the City Centre Room, adjacent to the
Commission Chambers. The meeting will also be aired on Public Access TV Spectrum
Channel 640 and through the city’s website at https://madeirabeachfl.gov/.
Public comments can also be submitted by email through the Public Comment form
located on the front page of the City of Madeira Beach website at
https://madeirabeachfl.gov/ . Comments are accepted up to three hours prior to start of
the meeting, and will be read aloud during the meeting. Please limit your comments to
400 words as the comments are limited to three minutes.
This meeting is being held in accordance with Executive Order 20-69 which authorizes
the use of communication media technology such as telephonic or video conferencing
and provided in section 120.54(5)(8)2, Florida Statutes.
4. TOPICS FOR DISCUSSION
A. City of Madeira Beach Personnel Policies and Procedures
Items of Concern
Time Clocks
Firings/Forced Resignations
Civil Service Hearings
Pre-termination Hearings
Unforced Resignations
Suspensions; Suspensions with Pay
Discipline
Sexual Harassment Charges
Ord2019-13, Personnel Policies
5. ADJOURNMENT
One or more Elected or Appointed Officials may be in attendance.
Any person who decides to appeal any decision of the Board of Commissioners and the Civil Service Commission
with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes
may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based. The law does not require the City Clerk to transcribe verbatim
minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting
firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any
person with a disability requiring reasonable accommodation to participate in this meeting should call the City Clerk
at 727-391-9951, ext. 231 or fax a written request to 727-399-1131.
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