Board of Commissioners Budget Workshop Meeting

BOARD OF COMMISSIONERS MEETING MINUTES BUDGET WORKSHOP MEETING June 19, 2018 Page 1 of4 A budget workshop meeting of the City of Madeira Beach Board of Commissioners was held at 1:00 p.m. on June 19, 2018 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. Mayor Black called the meeting to order. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Vice-Mayor/Commissioner District 1 Nancy Hodges, Commissioner District 2 Nancy Oakley, Commissioner District 3 John Douthirt, Vice-Mayor/Commissioner District 4 CITY STAFF PRESENT: Jonathan, Evans, City Manager Clara VanBlargan, City Clerk Walt Pierce, Finance Director 1. CALL TO ORDER Mayor Black called the meeting to order at 1:00 p.m. 2. ROLLCALL City Clerk Clara VanBlargan called the roll. 3. PUBLIC COMMENT There was no public comment made. 4. TOPICS FOR DISCUSSION [Due to technical difficulties the first portion of the meeting did not get livestreamed.] A. 2018 Madeira Beach Community Values Survey The City Manager gave a PowerPoint presentation on the 2018 Madeira Beach Community Values Survey and responded to questions from the Commission. The Commission took a break at 2:39 p.m. and reconvened at 3:11 p.m. B. FY 2019 Personnel Request City Manager Jonathan Evans gave an overview of the personnel requests for FY 2019. Law Enforcement BOARD OF COMMISSIO::-.IERS MEETING MINUTES BUDGET WORKSHOP MEETING June 19, 2018 Page 2 of4 The City Manager explained the proposed Law Enforcement budget for FY 2019 (pp. 48-49) and said the Pinellas County Sheriff's Office contract included a 3.08% increase. He answered questions from the Commission. Building Fund Frank Desantis, Building Official explained the personnel changes in the proposed Building Fund for FY 2019 (pp. 72-75) and said a new Administrative Assistant full time position is being added. The City Manager and Building Official DeSantis answered questions from the Commission. C. FY 2019 Operating Budget Request The City Manager said the building fund section of the proposed budget was just discussed. Fire/EMS Derryl O'Neal, Fire Chief explained the proposed Fire /EMS budget for FY 2019 (pp. 44-47). The Finance Director explained the salary portion of the budget. The City Manager, Chief O'Neal, and the Finance Director answered questions from the Commission. Community Development Linda Portal, Planning & Zoning Director, explained the proposed Community Development Budget for FY 2019 (pp. 21-24). The Finance Director explained the salary portion of the budget. The City Manager and Director Portal answered questions by the Commission. Recreation Jay Hatch, Recreation Director, explained the proposed Recreation Budget tor FY 2019 (pp. 54- 59). The Finance Director explained the personnel and salary portion of the budget. He said the two grounds maintenance worker II positions that had been charged to the Archibald Fund for the past two fiscal years and while these positions reside physically within the Recreation Center, funding for the positions was approved to come from the Archibald Fund. Commissioner Oakley questioned if the two people totally worked in the ballfields and not anywhere else. Director Hatch said they work a large percentage of the time in the ballfields but also work throughout. Commissioner Douthirt suggested looking at the Archibald Fund to see if other items could be moved into that fund. This will keep things from coming out of the general fund. Social security has gone up higher than salaries have increased. Group insurance has gone up. The Finance Director said they will look at that and at the social security. Health insurance has been increasing across the board. They need to have some cushion room. On Friday he will be getting the health insurance numbers from the agent. BOARD OF COMMISSIONERS MEETING MINUTES BUDGET WORK.SHOP MEETING June 19, 2018 Page3 of4 Vice-Mayor Weinstein said she did not know of any city where employees do not have to participate in paying part of the premium. They could have the employees pay the dental, life and disability potion of the insurance. The Finance Director explained that the salaries seem inflated in the recreation budget because there are two employees included in the budget that were not there last year. The City Manager said they will bring an item to the board in the future to look at the benefits, compensation and insurance for employees. They will also look at retirement, so the Board can get a comprehensive understanding of what benefits employees get. They may be able to share in the cost of some of these things. Closing Comments The City Manager said they can schedule something with the Finance Director, Public Works Departmen~ and the City Manager's department for the next budget session. The Commission consented to bringing that back at next Tuesday's workshop meeting. The Finance Director said at next Tuesday's workshop meeting he would like to talk about capital projects, including storm water projects committed to over the next five years. They would like to address at least two of them over the next five years. The City Manager said he would like to discuss the CIP with the board as well. Commissioner Oakley suggested starting next Tuesday's workshop meeting at 1:00 p.rn. instead of 2:00 p.m. because there are a lot of items on that agenda including the ones that could not be covered at this meeting. The Commission consented to starting the next workshop meeting at 1:00 p.m. Mayor Black thanked staff for their work. D. Aid/Assistance/Grant(s)-to non-profit(s) and Community Groups The Finance Director reviewed Agenda Item 4.D., Aid/Assistance/Grant(s) to non-profit(s) and community groups and answered questions from the Commission. E. National/State Legislative Priorities and Grant Opportunities Agenda Item 4.E. to be discussed at the June 26, 2018 regular workshop meeting. B. ADJOURNMENT Mayor Black adjourned the meeting at 4:34 p. m. BOARD OF COMMISSIONERS MEETING MIN'LTES BUDGET WORK.SHOP MEETING June 19, 2018 Page4 of4