Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS REGULAR MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00PM TUESDAY, SEPTEMBER 8, 2015 COMMISSION CHAMBERS I A. CALL TO ORDER-The meeting was called to order at 6:03 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE - COMMISSIONER TERRY LISTER C. ROLLCALL MEMBERS PRESENT: Travis Palladeno, Mayor Elaine Poe, Vice-Mayor Nancy Hodges, Commissioner District 2 Patricia Shontz, Commissioner District 4 MEMBERS ABSENT: Terry Lister, Commissioner District 1 STAFF PRESENT: Shane B. Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Sea Marshall-Barley, Administrative Support Specialist (55) Vincent M. Tenaglia, Assistant City Manager/Finance Director (ACM/FD) Dave Marsicano, Public Works/Marina Director (PW/MD) STAFF ABSENT: Aimee Servedio, City Clerk (CC) D. APPROVAL OF THE MINUTES 1. BOC Special Meeting August 25, 2015 2. BOC Workshop Meeting August 25, 2015 A motion to approve the minutes as presented was made by Commissioner Hodges and seconded by Commissioner Shontz. ROLL CALL: Commissioner Lister .....................................ABSENT Vice-Mayor Poe .....................................YES Commissioner Hodges ........................·................. YES Mayor Palladeno ................................... YES Commissioner Shontz .......................................... YES E. APPROVALOFTHEAGENDA PRESENTATIONS 1. RECOGNITION OF CROSSBRIDGE CHURCH, BOY SCOUTS, ROTARACT, AND BUBBA GUMP FOR PARTICIPATION IN THE GREAT AMERICAN CLEAN-UP Mayor Travis Palladeno; Deb Laramee, Parks Supervisor; and Pat DePlasco, Keep Pinellas Beautiful 09/08/2015 BOC Regular Meeting 1 16 The Mayor introduced Deb Laramee and Pat DePlasco and asked them to join him at the podium. Deb Laramee, Madeira Beach Parks Supervisor, presented the certificates of recognition to Boy Scout Troop 340 and to Crossbridge Church for their participation in the Great American Clean-Up last March. Pat DePlasco: Thanked the City for hosting this nation-wide event at Archibald Park. Thousands of participants across the U.S. all worked together to pick up litter. She stressed that even though what they accomplished might not seem like much, when you multiply that by all those who participated the impact was substantial. She thanked everyone for their support and dedication. The Mayor then recognized Deb Laramee for her service to the City for nearly 27 years. DAIS LOG REVIEW SS: There was only one item on the Dais Log for the Board to review. The Support Specialist explained that it was the actual library services contract for FY2016 with a cover letter from Library Director Maggie Cinnella. The documents were sent to the Board early in the morning for review. F. PUBLIC COMMENT- LIMITED TO THREE (3) MINUTES G. CONSENT AGENDA 1. AUTHORIZATION TO DECLARE SURPLUS AND DISPOSE FIXED ASSETS 2. APPROVAL OF THE GULF BEACHES PUBLIC LIBRARY SERVICE CONTRACT 3. APPROVAL OF SECOND AMENDMENT TO INTERLOCAL AGREEMENT FOR THE SIX CENTS LOCAL OPTION FUEL TAX RENEWAL A motion to approve the Consent Agenda was made by Commissioner Shontz and seconded by Vice- Mayor Poe. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe ..................................... YES Commissioner Hodges .........................................YES Mayor Palladeno ................................... YES Commissioner Shontz ..........................................YES H. UNFINISHED BUSINESS 1. ORDINANCE 2015-09 A SECOND AND FINAL READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING SECTION 66-71 OF THE CODE OF ORDINANCES TO REVISE THE HOURLY RATE FOR METERED PARKING AND DELETE THE PINELLAS COUNTY PARK FROM THE LIST OF METERED PARKING LOTS; AND PROVIDING FOR AN EFFECTIVE DATE. The CA read Ordinance 2015-09 by title only. A motion to approve Ordinance 2015-09 was made by Commissioner Shontz and seconded by Vice- Mayor Poe. CM: This is the final approval for the parking meter rate increase from $1.50 to $2.00 per hour. The Mayor commented that even though the weather this past holiday weekend wasn't the best, he was still impressed with how full the lots were. The City Manager explained that these rate changes would go into effect on October l5t, the beginning of the new fiscal year. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe ..................................... YES Commissioner Hodges .........................................YES Mayor Palladeno ................................... YES Commissioner Shontz ..........................................YES 09/08/2015 BOC Regular Meeting 2 16 I. NEW BUSINESS 1. ORDINANCE 2015-12 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CITY OF MADEIRA BEACH CODE OF ORDINANCES, SUBPART A {GENERAL ORDINANCES), CHAPTER 2 (ADMINISTRATION), ARTICLE VI (FINANCE), DIVISION 2 (FRANCHISE FEES) BY DELETING SECTIONS 2-226 (TELEPHONE FRANCHISE) AND SECTION 2-227 (CABLEVISION FRANCHISE); BY RENUMBERING AND AMENDING SECTIONS 2-228 {ELECTRIC POWER FRANCHISE) AND SECTION 2-229 {NATURAL GAS FRANCHISE) TO UPDATE CURRENT FRANCHISE FEES; BY PROVIDING FOR SEVERABILITY AND REPEALER; AND BY PROVIDING FOR AN EFFECTIVE DATE. The CA read Ordinance 2015-12 by title only. A motion to approve Ordinance 2015-12 was made by Commissioner Hodges and seconded by Vice- Mayor Poe. CM: This is a simple housekeeping issue and staff recommends approval. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe .....................................YES Commissioner Hodges ......................................... YES Mayor Palladeno ................................... YES Commissioner Shontz .......................................... YES 2. RESOLUTION 2015-32 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA AMENDING THE BUDGET BY INCREASING STORMWATER FUND REVENUE IN THE AMOUNT OF $3,700,000 AND DECREASING STORMWATER FUND EXPENDITURES IN THE AMOUNT OF $12,800, AS RELATED TO THE SERIES 2015 STORMWATER SYSTEM REVENUE BOND; AND PROVIDING FOR AN EFFECTIVE DATE. The CA read Resolution 2015-32 by title only. A motion to approve Resolution 2015-32 was made by Vice-Mayor Poe and seconded by Commissioner Hodges. ACM/FD: This budget amendment reflects the recent approval of the stormwater debt financing. The project was expanded by combining additional streets to be addressed sooner rather than later. This budget amendment increases bond process for FY2015 and reduces them for FY2016. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe .....................................YES Commissioner Hodges ......................................... YES Mayor Palladeno ................................... YES Commissioner Shontz .......................................... YES 3. RESOLUTION 2015-33 A RESOLUTION OF THE CITY MADEIRA BEACH, FLORIDA ADOPTING A FUND BALANCE FOR THE CITY OF MADEIRA BEACH; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR SEVERABILITY, PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The CA read Resolution 2015-33 by title only. A motion to approve Resolution 2015-33 was made by Commissioner Shontz and seconded by Commissioner Hodges. 09/08/2015 BOC Regular Meeting 3[6 ACM/FD: This is the fourth time that the Fund Balance Policy has been presented to the Board. The item was discussed at length and incorporated any input from the Commission. He stressed there are two main takeaways from this policy: (1) the formalizing of the one third reserve of the budget specified for emergency natural disaster into a written policy and (2) the requirement of two months' worth of unassigned general fund monies reserve {16.67%). The current FY2016 Budget that is up for final approval has incorporated this Fund Balance Policy. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe ..................................... YES Commissioner Hodges .........................................YES Mayor Palladeno ................................... YES Commissioner Shontz ..........................................YES 4. AUTHORIZATION OF AGREEMENT AN AUTHORIZATION TO EXECUTE TRUST AGREEMENT WITH FLORIDA EDUCATION INVESTMENT TRUST FUND. A motion to approve the authorization to execute a trust agreement with the Florida Education Investment Trust Fund was made by Commissioner Shontz and seconded by Vice-Mayor Poe. ACM/FD: This is related to the next item, approval of the Investment Policy, and this item authorizes the City to open a new investment account. He will present any relevant information regarding this account in his monthly reports to the Board. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe ..................................... YES Commissioner Hodges ......... ................................YES Mayor Palladeno ................................... YES Commissioner Shontz ..........................................YES 5. RESOLUTION 2015-34 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, ADOPTING AN INVESTMENT POLICY FOR THE CITY OF MADEIRA BEACH; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The CA read Resolution 2015-34 by title only. A motion to approve Resolution 2015-34 was made by Commissioner Hodges and seconded by Vice- Mayor Poe. ACM/FD: This is the third time the Investment Policy has been presented to the Board for review. Previously, the City had no formal policy and referred to state statutes that don't really offer a lot of guidance. This policy seeks to improve prudence, establish guidelines, and utilize bench marking and more informative reporting. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe .....................................YES Commissioner Hodges ......................................... YES Mayor Palladeno ................................... YES Commissioner Shontz ..........................................YES 6. RESOLUTION 2015-35 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA AMENDING THE CITY OF MADEIRA BEACH FEES AND COLLECTION PROCEDURE MANUAL AMENDING ARTICLE VI. (PUBLIC WORKS), SECTION A. (TRASH, 09/08/2015 BOC Regular Meeting 4 16  RECYCLING, AND GARBAGE} TO ADD A NEW RECYCLING SERVICE FEE FOR CONDOMINIUMS; TO RENUMBER SECTIONS 2 THROUGH 5; AND PROVIDING FOR AN EFFECTIVE DATE. The CA read Resolution 2015-35 by title only. A motion to approve Resolution 2015-35 was made by Vice-Mayor Poe and seconded by Commissioner Hodges. CM: The Public Works/Marina Director manages the contract but the Assistant City Manager/Finance Director needs to monitor the funds. A small fee will be passed to residents (approximately $4.00 per month) for recycling services. Condo associations will also now be receiving a bill for this. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe ..................................... YES Commissioner Hodges .........................................YES Mayor Palladeno ................................... YES Commissioner Shontz ..........................................YES 7. AUTHORIZATION OF EXPENDITURES AN AUTHORIZATION OF EXPENDITURES FOR PLAYGROUND EQUIPMENT IN THE AMOUNT OF $71,362.11 PER PALM BEACH COUNTY BID NO. 10-072. A motion to approve the authorization of expenditures for playground equipment in the amount of $71,362.11 was made by Vice-Mayor Poe and seconded by Commissioner Shontz. CM: The City is going to piggyback off a bid from Palm Beach for the playground equipment. The City recently acquired a $50,000 grant to be used to purchase new playground equipment for the Recreation Center. This is expensive, but more than half is being covered by grant funds. ROLL CALL: Commissioner Lister ..................................... ABSENT Vice-Mayor Poe .....................................YES Commissioner Hodges ......................................... YES Mayor Palladeno ...................................YES Commissioner Shontz ..........................................YES J. REPORTS/CORRESPONDENCE • CITY COMMISSION Mayor Palladeno: Wanted to thank the City, especially the Public Works/Marina Director and the Fire Chief for their proactive preparedness for the possible storm threat of Tropical Storm Erika. The sandbag effort was great and anyone who needed assistance was helped. • CITY ATTORNEY CA: Announced that a Code Enforcement Hearing would be held tomorrow, September 9th at 2:00 p.m. if anyone would be interested in attending. There are two short term rental cases that will be heard. • CITY MANAGER CM: To follow on what the City Attorney mentioned, Bay News 9 is currently running a story on how the City is cracking down in illegal short-term rentals in residential neighborhoods. He also noted that Commissioner Lister is well, he was just mistaken on the date. Due to the holiday weekend, the thought today was Monday. He wanted to ensure everyone knew he was okay since he normally never misses a meeting. • CITY CLERK - None 09/08/2015 BOC Regular Meeting 5 16 K. ADJOURNMENT- The meeting was adjourned at 6:36 p.m. Date approved: October 13, 2015 Travis Palladeno, MAYOR Submitted by Sea Marshall-Barley, SUPPORT SPECIALIST 09/08/2015 BOC Regular Meeting 616