Board of Commissioners Regular Meeting

BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING February 13, 2018 Page 1 of& A regular meeting of the City of Madeira Beach Board of Commissioners was held at 6:00 p.m. on February 13, 2018 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. Mayor Black called the meeting to order. MEMBERS PRESENT: Maggi Black, Mayor John Douthirt, Vice-Mayor Terry Lister, Commissioner Nancy Hodges, Commissioner Nancy Oakley, Commissioner CITY STAFF PRESENT: Derryl O'Neal, Acting City Manager Ralf Brookes, City Attorney Clara VanBlargan, City Clerk Walter Pierce, Finance Director Dave Marsicano, Public Works/Marina Director 1. CALL TO ORDER The Mayor called the meeting to order at 6:02 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Lister gave the invocation and led the Pledge of Allegiance. 3. ROLLCALL The City Clerk called the roll. 4. APPROVAL OF THE MINUTES • 11/14/2017 BOC Workshop Agenda Setting Meeting Commissioner Lister made a motion to approve the November 14, 2017 Agenda Setting Minutes. Commissioner Hodges seconded the motion. ROLL CALL VOTE: 0 Commissioner Lister "YES Commissioner Hodges "YES" Vice-Mayor Douthirt "YES" Commissioner Oakley "YES" Mayor Black "YES" The Motion carried 5-0. 5. APPROVAL OF THE AGENDA Commissioner Oakley made a motion to approve the agenda but to put the fee and collection manual schedule on the next workshop. The motion was seconded by Vice Mayor Douthirt. ROLL CALL VOTE: BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING February 13, 2018 Page 2 of 6 Commissioner Lister "YES" Commissioner Hodges "YES" Vice-Mayor Douthirt "YES" Commissioner Oakley "YES" Mayor Black "YES" The Motion carried 5-0. A. PRESENTATIONS/PROCLAMATIONS i. Proclamation - Multiple Myeloma Action Month, March 2018 The Mayor read the proclamation proclaiming March 2018 as "Multiple Myeloma Action Month." ii. Resolution - Opposition Offshore Oil Drilling and Exploration Activities, Including Seismic Air Gun Blasting. City Clerk Clara VanBlargan read the resolution in opposition of offshore oil drilling and exploration activities, including seismic air gun blasting. iii. Presentation - George Buck, Candidate for the U.S. House of Representatives, Florida's 13th District. George Buck gave a presentation and gave his background information. B. DAIS LOG REVIEW i. Sending to Planning Commission for review of various planning ordinances dealing with land development and land use. ii. Sending to Planning Commission for review of the Madeira Beach Town Center, LLC Development Agreement Commissioner Oakley said she would like the various planning ordinances and Madeira Beach Town Center, LLC Development agreement go back to the Planning Board Department for review. Commissioner Lister commented in disagreement with the Dias Log. He does not like getting a revised meeting agenda at the meeting. A phone call could have been nice. 6. PUBLIC COMMENT Steve Kochick, stressed concerns with the Dais Log, the residents need to be informed in a timely fashion. Robert Preston, stressed concerns with the Dais Log, this is the first time he has seen a dais log review. James Newbury, stressed concerns with the Dais Log, not seen the dais log been used before. Bill Karns asked why the Madeira Beach Town project had been sent back to the Planning and Zoning Board for review. Kevin Bodan said sending the Madeira Beach Town Project back to the Planning & Zoning Board for review does not seem fair. The development agreement has already been signed. BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING February 13, 2018 Page 3 of6 Steve Miller, agreed with the comments made about the Town Center development agreement and said had not seen the Dias log on the agenda before. Deby Weinstein, said she had not heard anything about the Dais log. Commissioner Lister stressed concerns with the Dias Log and commented in disagreement with the Town Center development agreement going back to the Planning and Zoning Commission because it has already been signed. Jason Delacruise, said he has been trying to get a fence permit from the City since last year. Jonathan Evans said he was excited to serve as City Manager and looks forward to working with the City of Madeira Beach. Steve Kochick introduced Jonathan Evans to the 911 Memorial and welcomed him to the City of Madeira Beach, Robert Preston commented about the Recall and said he wanted the recall commissioners to step down. Steven Barrett mentioned six BOC meetings that Commissioner Lister had not attended. Roger Pryor said elections have results. Steve Miller, welcomed the new City Manager and commented on the recall. Marilyn Hafling said she was against oil drilling. Bill Gay asked that the City post the ethics complaints on the website, so they are made available to the public. 7. CONSENT AGENDA A. Public Financial Management, Inc. name change to PRF Financial Advisors LLC Finance Director Walt Pierce reviewed Agenda Item 6.A. Commissioner Oakley wanted more clarification on debris removal due to the recent hurricane from Finance Director Walter Pierce. Walter explained the City has received additional invoices and applied this to the FEMA grant. The City is done totaling the cost and the total is at $371,000.00. Some of the funds are going to be reimbursed by the insurance and we are hoping to get the remaining reimbursed from FEMA. Commissioner Oakley asked for confirmation that the State is reimbursing the City for the resurfacing of Gulf Blvd. and Dave Marsicano confirmed. B. Approval of Payment to Ashbritt regarding debris removal due to the recent hurricane. Mr. Pierce reviewed Agenda Item 6.B and answered questions by the Commission. C. Award of Bid to Ajax Paving Industries of Florida, LLC- Resurfacing of Gulf Boulevard from 131 st Avenue to 150th Avenue BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING February 13, 2018 Page4of6 Commission Lister made a motion to approve the items on the Consent Agenda. Commissioner Hodges seconded the motion. ROLL CALL VOTE: Commissioner Lister "YES" Commissioner Hodges "YES• Vice-Mayor Douthirt "YES• Commissioner Oakley "YES• Mayor Black "YES" Motion carried 5-0 8. UNFINISHED BUSINESS A. Ordinance 2018-01, First Budget Amendment to Fiscal Year 2018 Annual Budget - 2 nd Reading & Public Hearing City Clerk Clara VanBlargan read Ordinance 2018-01 by title only. Finance Director Walt Pierce explained the budget amendments to the budget. Commissioner Lister made a motion to adopt Ordinance 2018-01 after second reading and public hearing. Commissioner Oakley seconded the motion. ROLL CALL VOTE: Commissioner Lister "YES" Commissioner Hodges "YES" Vice-Mayor Douthirt "YES" Commissioner Oakley "YES• Mayor Black "YES• Motion carried 5-0 9. CONTRACTS/AGREEMENTS 10. NEW BUSINESS A. Rescheduling the Tuesday, March 13, 2018 BOC Meeting to Friday, March 16, 2018 Due to the Tuesday, March 13, 2018 Municipal Election it is necessary for the Commission to reschedule its 6:00 p.m., March 13, 2018, regular BOC Meeting to 6:00 p.m., Monday, March 12, 2018 or another date certain. Because In accordance with City Charter 4.8 the newly elected members of the Board of Commissioners will be installed as Elected Officials at the first regular meeting following the Election it is necessary that the Tuesday, March 13, 2018 regular BOC Meeting be held in March prior to the March 13, 2018 Municipal Election. City Clerk Clara VanBlargan explained the meeting had to be rescheduled because of the City Election. Vice Mayor recommended the meeting be moved to the week before or on March 7th. Commissioner Oakley made a motion to move the meeting to Wednesday, March 7, 2018 at 6:00 p.m. Vice-Mayor Douthirt seconded the motion. ROLL CALL VOTE: BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING February 13, 2018 Page 5 of6 Commissioner Oakley •YES" Vice-Mayor Douthirt "YES" Commissioner Lister "YES" Commissioner Hodges "YES" Mayor Black "YES" Motion carried 5-0. B. Resolution 2018-01, Amendment Fees Collection and Procedures Manual The Commission asked that this item be placed on the next workshop agenda for discussion. C. Authorizing the City Clerk to appoint a Deputy Clerk to serve in the temporary absence or temporary disability of the City Clerk. In accordance with City Charter Section 6.2, the City Clerk, with the approval of the City Commission, may appoint Deputy Clerks who when appointed shall have such powers and authority as shall be conferred by the Board of Commissioners. It is necessary for the City Clerk to appoint a deputy clerk to perform the duties of the City Clerk during any temporary absence or temporary disability of the City Clerk. The City Clerk will be away at the City Clerks Annual /IMC Conference from Sunday, May 20 thru Wednesday, May 23, 2018 and it is necessary for the Deputy Clerk to attest to official documents in the absence of the City Clerk. Clara explained why Andrea Gamble should be appointed Deputy Clerk, so she can use the City seal and sign documents in her temporary absence and commented that Andrea Gamble is working toward her basic certification, CMC. Commissioner Oakley made a motion to appoint Andrea Gamble as Deputy Clerk to serve in the absence of the City Clerk. Vice-Mayor Douthirt seconded the motion. ROLL CALL VOTE: Commissioner Lister "YES" Commissioner Hodges "YES" Vice-Mayor Douthirt "YES" Commissioner Oakley "YES" Mayor Black •YES" Motion carried 5-0 11. REPORTS/CORRESPONDENCE • City Commission Vice-Mayor Douthirt asked that the City garage sale be posted on the City's website and in the newspapers. Commissioner Oakley said she received complaints about the recent block party being too loud. Vice-Mayor Douthirt said he would like the Commission to discuss the issue at its next workshop meeting. • City Attorney No report. • City Manager BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING February 13, 2018 Page 6 of6 The City Manager said he would be getting with Miranda regarding the City-wide garage sale. • City Clerk No report. 12. ADJOURNMENT The Mayor adjourned the meeting at 7:16 p.m. ~-~ M~ ayor ATTEST: