Board of Commissioners Regular Meeting

MINUTES BOARD OF COMMISSIONERS REGULAR MEETING DECEMBER 10, 2019 6:00 p.m. A regular meeting of the City of Madeira Beach Board of Commissioners was held at 6:00 p.m. on December IO, 20 19, in the Patricia Shontz Com mission Cham bers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Commissioner District I Nancy Hodges, Vice-Mayor/Commissioner District 2 Doug Andrews, Commissioner, District 3 John Douthitt, Commissioner District 4 MEMBERS ABSENT: CITY STAFF PRESENT: Robert Daniels, City Manager Clara VanBlargan, C ity Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 6:02 p.m. 2. ROLL CALL City Clerk C lara VanBlargan called the ro ll. 3. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Hodges gave the Invocation and led the Pledge of Allegiance. 4. APPROVALOFTHEAGENDA Commissioner Weinstein asked going forward if there are item s deleted from the agenda after publishing if they could amend the agenda without reprinting the package. Mayor Black said if a package needed to be revised, the revision date and page number should be on the document. The C ity Clerk said they could do that. Commissioner Douthirt motioned to approve the agenda. Commissioner Andrews seconded the motion. ROLL CA LL: December I 0, 2019, BOC Regular Meeting Page 1 of 7  Commissioner Douthirt "YES" Commissioner Andrews "YES" Commissioner Weinstein "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 4. APPROVAL OF THE AGENDA 4.1. PROCLAMATIONS 4.2. PRESENTATIONS A. Years of Service, Fire Inspector Clint Belk - City Manager Robert Daniels City Manager Robert Daniels recognized Fire Inspector Clint Belk for his five years of service to the City. Mayor Black presented Mr. Belk with a five-year pin. B. Chamber - Donation of Funds from Golf Tournament - City Manager Robert Daniels Missy Hahn from the Treasure Island and Madeira Beach Chamber of Commerce presented the Mayor with a check from the proceeds of the golf tournament. C. WAG-O-WEEN Check Presentation to CASA (Community Action Strops Abuse)- City Manager Robert Daniels Recreation Director Jay Hatch presented a check to CASA (Community Action Strops Abuse) from the first annual Wag-O-Ween event. 5. PUBLIC COMMENT Kathy Kapusta, 399 150th Avenue, stressed concern for potential fraud that was brought to the City's attention via the formal grievance procedure by city policy. The grievance had not taken place or addressed even after numerous requests. On August 23, 2019, she met with Mayor Black, and City Manager Robert Daniels about potential fraud, and presented evidence to the City at their request. She was told there would be an internal investigation, as the amount of fraud was about $10,000,00. She received an email from Mayor Black, assuring that the inquiry would take place. On November 8, 2019, she inquired with Mayor Black and the City Manager Daniels about the status of the investigation and was informed the City would not be looking into the allegations of fraud within a City department. Ms. Kapusta also stressed concerns about potential violations of the Sunshine Laws. She had requested documents from the Recreation Director that she had not received. She obtained the same documents she was requesting through a third party. The City was trying to charge excessive fees of $100.00 per hour for certain public records. The City Clerk had December I 0, 2019, BOC Regular Meeting Page 2 of7 gone above and beyond in trying to abide by the law and helping to make sure staff provided her with the requested documents. Missy Hahn, Treasure Island and Madeira Beach Chamber of Commerce, announced the Merry Beach Market event at ROC Park on December 14, 2019. 6. CONSENT AGENDA A. Approval of Minutes: • September 24, 2019, BOC Workshop Meeting • September 30, 2019, BOC Special Meeting • October 22, 2019, BOC Workshop Meeting • November 12, 2019, BOC Workshop Agenda Setting Meeting • November 12, 2019, BOC Regular Meeting B. Approval of Contract - RFP #19-5, Citywide Recycling Collection and Processing Service-Deb Laramee, Interim Public Works/Marina Director C. Renewal of Active IT Advanced Security Agreement - Walt Pierce, Finance Director Commissioner Weinstein motioned to approve the Consent Agenda with a correction to the October 22, 2019, workshop meeting minutes. She had made two comments at the end of the meeting that were not put in the correct section. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. [The City Clerk looked at the October 22, 2019 workshop meeting minutes, and the two comments made by Commissioner Weinstein at that meeting were in the correct section of the minutes.] 7. UNFINISHED BUSINESS 8. CONTRACTS/AGREEMENTS A. Renewal of City Attorney Contract December 2019 - RalfBrooks, City Attorney City Attorney Ralf Brookes said he made the change to his contract to include the 30-day notice to terminate the contract that Commissioner Andrews requested to be put in there at the workshop meeting. December I 0, 20 I 9, BOC Regular Meeting Page 3 of7 Commissioner Andrews explained why they needed to put out an RFP for city attorney professional legal services. The City Attorney said the contract was expiring, and he needed a new one approved and then signed after the meeting. The contract includes the change. Mayor Black opened to public comment. Robert Preston, 425 S Bayshore Drive, commented in favor of putting out an RFP. Commissioner Douthirt motioned to extend the contract and to include a 30-day termination provision and to send out an RFP for city attorney professional legal services. Commissioner Weinstein seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Commissioner Weinstein "YES" Commissioner Andrews "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 9. NEW BUSINESS A. Planning Commission Appointment (one vacancy)- Clara VanB/argan City Clerk Clara VanBlargan reviewed the item and said there are two applicants who applied for the appointment. There is one vacancy and the term expires on September 30, 2020. Both applicants, Ray Kerr, 583 Johns Pass Avenue, and Phil De Conti, 150 13 pt Avenue W, gave their background to the Board. City Attorney Ralf Brookes explained the process for making the appointment. Each Board member wrote down their choice, and the City Attorney counted the choices. Ray Kerr received the most votes. Mayor Black opened to public comment, and there were no comments. Commissioner Andrews motioned to appoint Ray Kerr to the Planning Commission for a partial term expiring on September 30, 2020. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Andrews "YES" December 10, 2019, BOC Regular Meeting Page 4 of7  Commissioner Douthirt "YES" Commissioner Weinstein "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. B. Auditor Selection Committee Appointment - Walt Pierce, Finance Finance Director Pierce reviewed the item. Mayor Black opened to public comment, and there were no comments. Commissioner Andrews motioned to appoint Doreen Moore, Nicklas Rocca, Tom Edwards, Ronald Ronz, and Commissioner John Douthirt to serve on the Auditor Selection Committee. Commissioner Weinstein seconded the motion. ROLL CALL: Commissioner Andrews "YES" Commissioner Weinstein "YES" Commissioner Douthirt "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. C. . Roadway Construction Review Task Force - Robert Daniels, City Manager City Manager Robert Daniels reviewed the item and said he was in favor of appointing applicant Chuck Dillon to the Roadway Construction Review Task Force. Mayor Black opened to public comment, and there were no comments. Commissioner Douthirt motioned to appoint Chuck Dillon to the Roadway Construction Review Task Force. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Commissioner Andrews "YES" Commissioner Weinstein "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. December 10, 2019, BOC Regular Meeting Page S of7  D. Public Hearing -2COP Alcoholic Beverage Use Permit #2019-04 O'Shucks Seafood and Grill, 111 Boardwalk Place West, Suite 203, Madeira Beach - Linda Portal, Community Development Director. City Attorney Ralf Brookes said this is a quasi-judicial item. He administered the oath to those in attendance to speak for or against the applicant, and asked the Commission to disclose any discussion they might have had with the applicant. All Commissioners said they did not discuss this matter. Planning Director Linda Portal reviewed the item and said staff recommended approval. Patrick Brookes, Owner ofO'Shucks Seafood and Grill, told about his establishment and answered questions. Mayor Black opened to public comment. There were no public comments. Commissioner Weinstein motioned to approve the 2COP Alcoholic Beverage Use Permit #2019- 04, O'Shucks Seafood and Grill, 111 Boardwalk Place West, Suite 203, Madeira Beach. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 10. REPORTS AND CORRESPONDENCE A. City Commissioners B. City Attorney C. City Manager City Manager Robert Daniels gave an update on the touch screen parking meters recently installed. Finance Director Walt Pierce said the parking team assisted visitors, and the feedback has been positive. A how-to-video will be available on the City's website after completion of the installation. The City Manager said Public Works Director Jamie Ahrens and Al Carrier, Deuel & Associates, met with the Pinellas County Utility Department about the Crystal Island Roadway Project. They would like to replace a high-pressure sewer line as part of the project. Mr. Ahrens and Mr. Carrier December 10, 2019, BOC Regular Meeting Page 6 of7 agreed it should be replaced and at the same time as the project. It is the recommendation of both engineers to delay opening the RFP and put out an addendum to include the line that the County Utilities will be replacing. The new opening date for the RFP will be after the first of the year. The City Manager said he would like to schedule a BOC special meeting to talk about a grant for the pump-out station at the Marina and to authorize a $5.00 permit fee for the live-a-boards by a resolution. The Board consented. D. City Clerk The City Clerk said the City Manager wants to schedule a joint meeting with the Civil Service Commission in December, a special meeting in December, and a Town Hall meeting in January. The Board gave consensus for the City Manager to schedule a joint meeting with the Civil Service Commission on December 16th at 3:30 before the Workshop meeting that same day, a BOC Special Meeting on December 17th at I :30 p.m., and a Town Hall meeting on January 21 st at 6:00 p.m. The City Clerk announced the Candidate Qualifying Period from noon on December 18, 2019, to noon on January 3, 2020, and that the Candidate packets are available from the City Clerk. 13. ADJOURNMENT Mayor Black adjourned the meeting at 7:25 p.m. December 10, 2019, BOC Regular Meeting Page 7 of7