Board of Commissioners Regular Meeting

MINUTES BOARD OF COMMISSIONERS REGULAR MEETING JANUARY 14, 2020 6:00 p.m. A regular meeting of the City of Madeira Beach Board of Commissioners was he ld at 6:00 p.m. on January 14, 2020, in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Commi ssioner District I Nancy Hodges, Vice-Mayor/Commissioner District 2 Doug Andrews, Commissioner District 3 John Douthitt , Commissioner District 4 MEMBERS ABSENT: CITY STAFF PRESENT : Robert Daniels, City Manager Clara VanBlargan, City Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER: Mayor Black called the meeting to order at 6:02 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Hodges gave the Invocation and led the Pledge of Allegiance. 3. APPROVALOF THEAGENDA City Manager Robert Daniels said there were changes and modifications to the agenda under presentations: I. Veteran ' s Boat Parade. This item was moved to (A) under presentations. 2. Softball Association contract pricing. This item was moved to the Workshop. 3. Voll eyball court use agreement. January 14, 2020, BOC Regular Meeting Minutes Page 1 of 7  This item was moved to New Business. The discussion of the Commissioners also included the Seafood Festival contract, the formation of Friends, Legal Service agreement, and a memo for a bookkeeping position at the Marina. Commissioner Douthirt motioned to approve the agenda subject to the changes discussed. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Commissioner Andrews "YES" Commissioner Weinstein "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 4. PROCLAMATIONS/PRESENTATIONS - MAYOR 4.1. PROCLAMATIONS 4.2. PRESENTATIONS A. Veterans' Boat Parade Check Presentation (Verbal Presentation)- Mayor Black Mayor Black introduced Pam Rasmussen and the co-chair of the 23rd Annual Veterans' Boat Parade. They presented a check to various organizations from the money raised from the parade event. B. Trash on the Beach-Caymus Maxson -Jamie Aherns, Public Works Director Public Works Director Jamie Aherns introduced Caymus Maxson, who showed a PowerPoint presentation called Save the Sea Animals. C. Personal Years of Service Awards - Robert Daniels, City Manager City Manager Robert Daniels recognized employees who had worked for the City for five years as of 2019, and employees who had worked for the City for 20 years plus. Those employees recognized will be presented with a plaque. 5. PUBLIC COMMENT Mayor Black opened to public comment. There were no public comments. January I 4, 2020, BOC Regular Meeting Minutes Page 2 of7 6. CONSENT AGENDA Mayor Black requested that the National Softball Association, the Seafood Festival item, excluding the contract, formation of friends, and the legal services agreement item, be moved to the workshop meeting for discussion. The Board consented. A. National Softball Association (NSA) - Jay Hatch, Recreation Director This item was moved to the workshop meeting. B. Keswick Beach Volleyball -Contract Use Agreement This item was moved to Unfinished Business. C. Seafood Festival Contact - Jay Hatch, Recreation Director This item was moved to the first item under New Business. D. Formation of Friends of Madeira Beach and Parks and Recreation Group - Jay Hatch, Recreation Director This item was moved to the workshop meeting. E. Legal Services Agreement for Legal Representation regarding Labor and Employment Issues - RalfBrookes, City Attorney This item was moved to the workshop meeting. E. Personnel Changes - Karen Paulson, Human Resource City Manager Robert Daniels distributed to the Board a revised staff memo and reviewed the item. Commissioner Andrews questioned why the need to create a new position for the Marina. He said that the item would be discussed at a workshop meeting. Commissioner Douthirt motioned to move the items that were discussed to either unfinished business, new business, or staff reports and not pass the consent agenda. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Commissioner Andrews "YES" Commissioner Weinstein "YES" January I 4, 2020, BOC Regular Meeting Minutes Page 3 of7  Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 7. UNFINISHED BUSINESS A. Keswick Beach Volleyball - Jay Hatch, Recreation Director Recreation Director Jay Hatched asked if the Keswick Beach Volleyball item under New Business could be discussed first. The Board consented. Director Hatch presented on the item and responded to questions and comments by the Board. He encouraged the opportunity to be a good community partner for local schools and asked the fees to be waved. For non-residential reservations, the fee was $100 for four hours. Any other times the fees are waived, and the courts would be open to beachgoers. Mayor Black opened to public comment. There were no public comments. Commissioner Andrews motioned to pass the Keswick Beach Volleyball agreement and waive the fees. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Andrews "YES" Commissioner Douthirt "YES" Commissioner Weinstein "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 8. NEW BUSINESS A. Keswick Beach Volleyball - Jay Hatch Director, Recreation Director This item was discussed under unfinished Business. B. Resolution 2020-01, Reduction of Speed Limit on Tom Stuart Causeway from Forty (40) Miles Per Hour (MPH) to Thirty-Five (35) MPH-Robert Daniels, City Manager City Manager Robert Daniels said with the request coming directly from the Commission to lower the speed limit to 35 mph on the Tom Stuart Causeway, the FOOT has been more responsive. The proposed area is the north end from Duhme Road to the bridge and from the south side of the bridge to Gulf Blvd. January 14, 2020, BOC Regular Meeting Minutes Page 4 of7 Commissioner Douthirt said they could not enforce it unless the speed limit is reduced. Mayor Black opened to public comment. Robert Preston, 425 S. Bayshore Drive, agreed the causeway speed limit should be lower and enforced. Steve Kochick, 1530 l 2nd Street E, said he did not agree with changing the speed limit when there was no reason for it. Commissioner Weinstein motioned to pass Resolution 2020-01. Commissioner Douthirt seconded the motion. The City Clerk read the resolution by title only. RESOLUTION 2020-02 A RESOLUTION OF THE BOARD OF COMMISSIONERS FOR THE CIYU OF MADEIRA BEACH, PINELLAS COUNTY, FLORIDA. REQUESTING THE REDUCTION OF THE MARINA SPEED LIMIT ON THE SOUTH SIDE OF CRYSTAL ISLAND NEAR THE INTERCOASTAL WATERWAY. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. C. Seafood Festival Contact - Jay Hatch, Recreation Director Recreation Director Jay Hatch discussed the contract and the changes. Mayor Black opened to public comment. There were no public comments. Commissioner Douthirt motioned to close out the 2019 Seafood Festival contract with pro forma minus the three-year contract. Commissioner Weinstein seconded the motion. ROLL CALL: Commissioner Douthirt "YES" January 14, 2020, BOC Regular Meeting Minutes Page 5 of7  Commissioner Weinstein "YES" Commissioner Andrews "YES" Vice Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 9. CONTRACTS/AGREEMENTS A. FY 2019 September Investment Report- Walt Pierce, Finance Director Finance Director Walter Pierce said the quarterly investment report ending in September 2019 increased cash and investments by $15,000,000, as Capital Improvement bond series. These funds were received in July 2019. There would be an interest-only payment in 2020. Commissioner Andrews asked what fees the City had to pay. Director Pierce said the only costs would be the interest payment for the next 15 months. City Manager Robert Daniels said Director Pierce received a Certificate of Excellence dated September 30, 2018, for financial reporting from the Government Finance Officers Association. Mr. Pierce also received a Certificate of Achievement along with the entire staff of the financial department. 10. STAFF REPORTS A. City Commissioner: Commissioner Weinstein reported on the National Disaster Resilience Conference she attended in December 2019. B. City Attorney: C. City Clerk: City Clerk Clara VanBlargan said the City Manager asked her to draft a special meeting agenda for January 28, 2020, at 1:30 for the award of the RFP for the Crystal Island Roadway Improvement Project. The City Manager needed approval from the Board to schedule the meeting. The Board Consented to have a special meeting. The City Clerk announced the qualified candidates for the March 17, 2020, Municipal election. The Mayor candidates are John Hendricks and Gary Hughes, and the Commissioner District I candidates are Helen "Happy" Price and Deby Weinstein. Commissioner Nancy Hodges had no opposition in the Commissioner District 2 race. She will be sworn into office to serve a new term on March 31, 2020. D. City Manager: January 14, 2020, BOC Regular Meeting Minutes Page 6 of7 City Manager Robert Daniels asked for an update from Planning and Zoning Consultant Jerry Murphy about the impact fees. Mr. Murphy and Commissioner Mike Noble provided an update on the impact fees. They answered questions and explained the benefits for the City to have impact fees in the future. The City Manager asked Mr. Murphy if he could conduct studies with other Municipalities are close to build-out, and what programs they have in place. The City Manager asked the Board of Commissioners their plan for the Town Hall Meeting on January 21, 2020. Commissioner Andrews suggests the Town Hall Meeting be postponed until after the election. The Board consented. 11. REPORTS/CORRESPONDENCE 12. ADJOURNMENT Mayor Black adjourned the meeting at 7:55 p.m. January 14, 2020, BOC Regular Meeting Minutes Page 7 of7