Board of Commissioners Regular Meeting

MINUTES BOARD OF COMMISSIONERS REGULAR MEETING DECEMBER 9, 2020 6:00 P.M. A regular meeting ol'thc City of Madeira Beach Board of Commissioners was held at 6:00 p.m. on December 9. 2020 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive. Madeira Beach. Florida. MEMBERS PRESENT: .lohn B. Hendricks. Mayor Doug Andrews. Vice Mayor/Commissioncr District 3 Helen "Happy’' Price. Commissioner District I Nancy Hodges. Commissioner District 2 .lohn Doulhirt. Commissioner District 4 (via Zoom) MEMBERS ABSENT: CITY STAFF PRESENT: Robert Daniels. City Manager Clara VanBlargan, City Clerk Patty Kordis. Deputy Clerk Thomas Trask, City Attorney 1. CALL TO ORDER Mayor Hendricks called the meeting to order at 6:00 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Hodges gave the Invocation and led the Pledge of Allegiance. 3. ROLL CALL City Clerk Clara VanBlargan called the roll. 4. APPROVAL OF THE AGENDA Agenda Item 7.B. was removed from the agenda due to a publication error. Vice Mayor Andrews motioned to approve the agenda as written with the change of eliminating 7.B. Commissioner Hodges seconded the motion. ROLL CALL: Vice Mayor Andrews “YES" Commissioner Hodges "YES" Commissioner Price "YES'’ Commissioner Doiithirt "YES" Mayor Hendricks "YES" December 9. 2020. BOC Regular Meeting Minutes Page 1 of5  The motion carried 5-0. 5. PROCLAMATIONS/PRESENTATIONS 5.1. PROCLAMATIONS- MAYOR/CITY CLERK 5.2. PRESENTATIONS Fire Chief Clint Belk introduced new hire Johanna Marinello, Firefighter/Paramedic. 6. PUBLIC COMMENT Wanda Nieves, President of W&A Cleaning Services, thanked the BOC for the business opportunity to clean the properties throughout the City for the past six years. Ms. Nieves would like the chance for her company to continue providing quality services for the City. Michelle Young, 111 Boca Ciega Drive, suggested amending the city ordinance for waterfront backyard setbacks and restrictions. 7. PUBLIC HEARINGS A. Ordinance No. 2020-25, Prescribing the Manner of Holding the Municipal Election on March 9, 2021, and Providing for the Polling Location for Election - 1st Reading & Public Hearing - Clara VanBlargan, City Clerk/Elections Official City Attorney Thomas Trask read Ordinance No. 2020-25 by title only: ORDINANCE NO.2020-25 AN ORDINANCE OF THE CITY OF MADEIRA BEACH,FLORIDA,CALLING FOR A MUNICIPAL ELECTION ON MARCH 9, 2021, FOR THE PURPOSE OF ELECTING A COMMISSIONER FOR DISTRICT THREE (3) AND A COMMISSIONER FOR DISTRICT FOUR (4); PROVIDING FOR PUBLICATION; AUTHORIZING ELECTION EXPENDITURES; IDENTIFYING THE PINELLAS COUNTY CANVASSING BOARD AS THE CANVASSING BOARD FOR THE MARCH 9, 2021 MUNICIPAL ELECTION; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. The City Clerk reviewed the ordinance and the precinct locations within the district and the Candidates Qualifying Period. Commissioner Price motioned to approve Ordinance No. 2020-25. Commissioner Hodges seconded the motion. Mayor Hendricks opened to public comment. There were no comments received in person or electronically. ROLL CALL: Commissioner Price YES Commissioner Hodges YES December 9, 2020, BOC Regular Meeting Minutes Page 2 of5  Vice Mayor Andrews ●‘YES“ Commissioner Doulhirt "YES^‘ Mayor Hendricks ●‘YES'* The motion carried 5-0. B. Ordinance 2020-24- Proportionate-Share Development Fee (Impact Fee)- 1st Reading & Public Hearing - Linda Portal, Community Development Director: .Jerry Murphy, Urban /Planning Consultant This item was removed from the Agenda. 8. CONSENT AGENDA A. Approval of Minutes B. Madeira Beach 75th Anniversary Committee-./a^/Z^z/t’/?, Recreation Director C. Fee Schedule - Fitness Classes - ./<7V ILatch. Recreation Director D. $2,500 donation to the Friends of Parks and Recreation - Jay Hatch, Recreation E. Bus Driver Position - Recreation Department - Jay Hatch, Recreation Direction F. Build Out of City Hall Downstairs Office Suite (ITB #20-08) - Frank DeSantis, G. 130th-135th Street End Beach Parking Lots - .Jamie Ahrens, Public Works Director H. Gulf Lane Roadway Improvements Public Works I. Request for an additional Sanitation position - Jamie Ahrens, Public Works Director J. Seaw'all Assessment- Jamie Ahrens. Public Works Director K. Finance Contracted Ser>'iccs — Andrew Lajlin, Financial Consultant Vice Mayor Andrews referred to October 28. 2020 minutes. Agenda Item L. Status of Marina Rewrite, i le had not seen any articles about the correction on Nextdoor or any other public social media website and would it to be sent out. The City Manager asked to remove Agenda Item .1. from the Consent Agenda. Mayor Hendricks opened to public comment. There were no comments received in person or electronically. Vice Mayor Andrews motioned to approve the Consent Agenda with the change of removing Agenda Item .1. Commissioner Price seconded the motion. ROLL CALL: Vice Mayor Andrews -YES" Commissioner Price -YES" Commissioner DoulhiH -YES" Commissioner Hodges -YES" December 9. 2020, BOC Regular Meeting Minutes Page 3 of5  Mayor Hendricks ●‘YES The motion carried 5-0. 9. UNFINISHED BUSINESS 10. CONTRACTS/AGREEMENTS II. NEW BUSINESS A. Appointment to Civil Service Commission - Clara VanBlargan, City Clerk City Clerk Clara VanBlargan reviewed the item and answered questions and comments by the Board. Commissioner Price motioned to appoint .kidilhanne McLauchlan and Gene Emblerto serve as a member to the Civil Service Commission members for a term expiring on 10/31/2023. Commissioner I lodges seconded the motion. ROLL CALL: Commissioner Price ●‘YES Commissioner Hodges "YES Vice Mayor Andrews “YES Commissioner Douthirt YES ●4 Mayor Hendricks YES The motion carried 5-0. 12. STAFF REPORTS A. Replacement of Marina Fuel Dispensers - Brian Ran, Marina Manager Marina Manager Brian Ran reported on sending out an RFP for replacing fuel dispensers at the Marina. B. City Manager’s Report - November 2020 - Robert Daniels, City Manager The City Manager distributed a draft Interlocal Agreement between Pinellas County and the City of Madeira Beach to fund a study on causes and mitigation of sedimentation along John’s Pass Channel's northern side. City Attorney Trask said he reviewed the draft agreement and suggested changes to the contract. The documents were sent to the Pinellas County Attorney's office for review. The City Manager asked for authority to sign the Imal interlocal Agreement before the January meeting and to add the expenditure and the Interlocal Agreement to the January agenda for approval. The Board consented. Financial Consultant Andrew Latlin reviewed the October finance report and discussed a new workflow and dashboard reporting system. Aclarian. He answered questions and comments by the Board. 13. REPORTS/CORRESPONDENCE December 9. 2020. BOC Regular Meeting Minutes Page 4 of5  A. Board of Commissioners Commissioner Price complimented Community Development Director Linda Portal and staff on their fantastic job of organizing the December 8'*^ Town Mall meeting. Vice Mayor Andrews asked that the vacant Human Resources position be advertised and complimented Mayor Hendricks on his dedication to the City. Mayor Hendricks asked that the proposed ordinance for backyard chickens would be on the January workshop agenda for discussion. Commissioner Douthirl commented that Broadcast Channel 640 was not working correctly during the last two meetings. There was sound but no picture. He asked the City Manager to address the problem and get it fixed. The City Manager said that staff is aware and is fixing it. B. City Attorney No report. C. City Manager No report. I). City Clerk No report. 14. ADJOURNMENT Mayor Hendricks adjourned the meeting at 6:55 p.m. ATTEST: i Ju. Clara VanBlargan. MMC. MSM. December 9. 2020. BOC Regular Meeting Minutes Page 5 of5