Board of Commissioners Regular Meeting

MINUTES BOARD OF COMMISSIONERS REGULAR MEETING MAY 12, 2021 6:00 p.m. /\ regular meeting o f the City of Madeira Beach Board of Commi ssioners was he ld at 6:00 p.111. on May 12, 202 1. in the Patric ia Shontz Co111miss ion Chambers at City Hall , located at 300 Municipa l Drive, Madei ra Beach. r lorida. MEMBERS PRES ENT: John B. I lendricks. Mayor Helen .. Happy"· Price. Vice Mayor/Com111issioner Di strict I Nancy Hodges. Co111111iss ioner District 2 Doug Andrews. Comm iss ioner District 3 Dave Hutson. Commissioner Di strict 4 CITY STAFF PRESENT: Robert Dan ie ls. City Manager Clara VanBlargan, City Clerk Thomas Trask. City Attorney I. CALL TO ORDER Mayor Hendricks called the meeting to order at 6:00 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Commi ssioner Hodges gave the Invocation and led the Pledge of Allegiance. 3. ROLL CALL City Clerk Clara VanBla rgan called the ro ll. 4. APPROVAL OF THE AGENDA Vice Mayor Price asked to move Agenda Item I O.A .. W&A Cleaning Contract, from Contracts/Agreements to the Consent Agenda because it no longer needed to be discussed. The lnteri111 Public Works Director provided the requested in formation in the packet. and Co111missioncrs made compassionate statements about then, at the last 111eeting. City Manager Robert Danie ls asked to move Agenda Item 8. C. Ord inance No. 202 1- 1 I, to the end of 8. E to allow tim e fo r the Fire Chief to arri ve at the meeting. He was representing the City at another meeting. Commiss ioner Hutson seconded the 111otion. May 12, 202 1. BOC Regular Meeting Page J o f 15 Vice Mayor Price motioned to accept the Agenda as amended. Commissioner Hutson seconded the motion. ROLL CALL: Vice Mayor Price "YES" Commissioner Hutson "YES" Commissioner Hodges "YES" Commissioner Andrews ''YES" Mayor Hendricks "YES" The motion carried 5-0. 5. PROCLAMATIONS/PRESENTATIONS 5.1. PROCLAMATIONS - MAYOR/CITY CLERK 5.2. PRESENTATIO NS (limited to 10 minutes each) A. Representative Linda Chaney, State House - District 69 State House District 69 Representative Linda Chaney gave a highlight of the recent legislative session in Tallahassee. Out of about 3,000 bills proposed, 250 passed. As a result of Florida being open during COVlD, they balanced the budget. They did not have the deficits as thought and some of the federal money they were given. She focused on the needs of businesses and bringing back money to her district.The relationships she developed in Tallahassee helped get five of her seven bills passed and six of her eight projects funded, which are awaiting the governor's signature. Madeira Beach was the biggest winner of all the projects that she requested. The biggest project requested for Madeira Beach was for groin rehabilitation, and the funding for that is$ 1.75 million. The other projects in her appropriations were for roads, sewers, parks throughout the beach area, and the rehabilitation of the Science Center in St. Petersburg to benefit the school system. She mentioned other bills passed, such as tax incentives for flood mitigation, cybersecurity program, grant funding of various types, water projects, and flood grants. 6. PUBLIC COMMENT Mayor Hendricks opened to public comment: Donna Stasiuk, 1400 I Margaret Drive, complained that her perm it for window repair sti 11 had not been approved since submitting the permit application in November 2020 due to storm damage. She will continue to come to complain until the permit is approved. 7. CONSENT AGENDA A. Approval of Minutes: May I 2, 2021, BOC Regular Meeting Page 2 of 15  • 2020-03-24, BOC Special Meeting Minutes • 2021-04-07, BOC Special Meeting Minutes • 2021-04-14, BOC Regular Meeting Minutes • 2021-04-28, BOC Special Meeting Minutes • 2021-04-28, BOC Workshop Meeting Minutes Vice Mayor Price motioned to approve the Consent Agenda, with the moving W&S cleaning services contract to the Consent Agenda. Commissioner Hutson seconded the motion. ROLL CALL: Vice Mayor Price "YES" Commissioner Hutson "YES" Commissioner Hodges "YES" Commissioner Andrews "YES" Mayor Hendricks "YES" The motion carried 5-0. 8. PUBLIC HEARINGS A. Ordinance No. 2020-24, amending the Code of Ordinances to create a chapter titled the City of Madeira Beach Proportionate-Share Development Fee Ordinance to regulate the use and development of land in the City of Madeira Beach; imposing a proportionate-share development fee (impact fee) on land development and redevelopment in the City of Madeira Beach for providing improved municipal mobility facilities and services necessitated by such land development and redevelopment - 2nd Reading & Public Hearing - Linda Portal, Community Development Director City Attorney Tom Trask read Ordinance No. 2020-24 by title only: ORDINANCE NO. 2020-24 AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE CITY OF MADEIRA BEACH TO CREATE A CHAPTER TO BE TITLED THE CITY OF MADEIRA BEACH PROPORTIONATE-SHARE DEVELOPMENT FEE ORDINANCE TO REGULATE THE USE AND DEVELOPMENT OF LAND IN THE CITY OF MADEIRA BEACH; IMPOSING A PROPORTIONATE-SHARE DEVELOPMENT FEE (IMPACT FEE) ON LAND DEVELOPMENT AND REDEVELOPMENT IN THE CITY OF MADEIRA BEACH FOR PROVIDING IMPROVED MUNICIPAL MOBILITY FACILITIES AND SERVICES NECESSITATED BY SUCH LAND DEVELOPMENT AND REDEVELOPMENT; STATING THE AUTHORITY FOR ADOPTING THE ORDINANCE; MAKING May 12, 2021, BOC Regular Meeting Page 3 of 15  LEGISLATIVE FINDINGS; PROVIDING DEFINITIONS; PROVIDING FOR THE COMPUTATION OF THE AMOUNT OF THE PROPORTIONATE-SHARE DEVELOPMENT FEES; PROVIDING FOR THE PAYMENT OF PROPORTIONATE-SHARE DEVELOPMENT FEES; PROVIDING FOR THE ESTABLISHMENT OF PROPORTIONATE- SHARE DEVELOPMENT FEE TRUST FUNDS; PROVIDING FOR THE REFUND OF PROPORTIONATE-SHARE DEVELOPMENT FEES PAID; PROVIDING FOR CREDITS AND EXEMPTIONS; PROVIDING FOR REVIEW OF THE PROPORTIONATE-SHARE DEVELOPMENT FEE SCHEDULE; PROVIDING FOR APPEALS; PROVIDING A PENALTY PROVISION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Community Development Director Linda Portal reviewed the item. Jerry Murphy said he would later explain a bill recently passed by the Legislature regarding impact fees that the governor will most likely sign and become law on July 1, 2021. The bill puts limitations on impact fee increases. Mr. Murphy responded to questions by the Board. He explained that the mobility fee calculations were based on the square footage of what the property appraiser considers living area, meaning the enclosed area under air. If a home had to be torn down and rebuilt, the impact fee assessed would be for any additional square footage added to the house. The municipalities that have impact fees and follow the rules maintain a high level of service and keep their community looking the best. Mr. Murphy explained the bill recently passed by the Legislature regarding impact fees. The underlined Section 6 is a new section to the impact fee statute, limiting a community to increase their impact fees up to 12.5% annually. The handout distributed shows the mobility fee at 100%, 50%, and 40%, and how an annual 12.5 increase would get you to the study number over time. The study number can change, especially if updating it annually, which he recommends. He does not see the Board decreasing the level of service; the calculations are reasonable. The fee is to be recalculated annually based on the most current data and adjusted according to that. The Board favored bringing in more revenue but did not want the fees to be so high that builders would want to develop elsewhere. Instead, they would start with a lower percentage rate, perhaps 40%, to be effective on a specific date, and increase it every year until they reached the maximum increase allowed. They wanted the impact fees collected to be for a particular purpose and not put in the General Fund for other purposes. Mr. Murphy said a trust fund would be set up for each type of impact fee adopted and spent on improvements in those areas. It would be the Board's policy decision on what percentage to adopt and how much to phase-in. If the idea is for growth to pay for itself, then 100% of the impact should be afforded by the development community. They plan to bring an ordinance for cultural recreation fees and an ordinance for public safety fees to the Board in June. He explained why the May 12, 2021, BOC Regular Meeting Page 4 of 15 City could not adopt a stormwater fee at the time, which caused the mobility fee to be decreased in the original proposed ordinance from $2.88 per square foot to $1.50 per square foot. City Manager Robert Daniels said Paragraph Eon p 6 of 10 of the handout says an impact fee may not be increased more than once every four years. Mr. Murphy said they would be amending the ordinance in June to bring in those other two fees. At that point, they can make some corrections with regards to how the Board would like to roll in those increases over time or do it the following year. City Attorney Tom Trask said the ordinance needed to be adopted before July 1. Regarding the notice purposes that have already gone out relative to the proposed ordinance, he would not monkey around with that. He suggested adopting the proposed ordinance at the meeting with the direction on the percentages and the start date. When the cultural recreation ordinance and the public safety ordinance comes forward, they can address and adjust them. Mayor Hendricks opened to public comment. Ray Kerr, 583 Johns Pass Avenue, said the ordinance is commercial and residential, and the two cannot be separated. The residential impact fees need to be a part of the discussion. Bill Karns, 11059 9th Street E, said he would like some of the impact fees to maintain the parks. The impact fees on his building would be over $1 million. The entire recreation budget this year was over $800,000. Jeff Beggins, 429 Boca Ciega Drive, said the impact fees would impact the residents and the values. It is a big thing to consider. People will build over the bridge instead of in Madeira Beach. The City can request anything of a developer in its development agreement. The residents do not need to be penalized for redeveloping their houses. Following discussion, the Mayor asked for a motion. The City Attorney said in the motion he needed to know the start date, the percentage, and how to do it after the first year. Mr. Murphy said to also include in the motion a precise determination of finding of facts for the recitals or whereas clauses as they are understood. That provides the actual basis for the fee if challenged later. It is on the record as part of the ordinance. but he would request that the Board specifically adopt the recitals as the findings of fact in the ordinance. Vice Mayor Price motioned to pass Ordinance No. 2020-24, specifically adopting the findings of facts laid out in the whereas clauses within the ordinance, starting October I, 2021, with 40% of the impact fees for mobility, and increasing 10% per year for the next six years. Commissioner Hutson seconded the motion. ROLL CALL: Vice Mayor Price "YES" Commissioner Hutson "YES" May 12, 2021, BOC Regular Meeting Page 5 of 15  Commissioner Hodges "YES" Commissioner Andrews "NO" Mayor Hendricks "YES" The motion carried 4-1 . B. Ordinance 2021-07, Regulating micromobility devices and associated rental businesses in the City of Madeira Beach - 2nd Reading & Public Hearing - Linda Portal, Comm unity Development Director City Attorney Tom Trask read Ordinance No. 2021-07 by title only: ORDINANCE NO. 2021-07 AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING CHAPTER 66 OF THE CITY OF MADEIRA BEACH CODE OF ORDINANCES TO CREATE ARTICLE V MICROMOBILITY; ESTABLISffiNG REGULATIONS FOR MICROMOBILITY USERS AND MICROMOBILITY PROVIDERS OPERATING WITHIN THE CITY OF MADEIRA BEACH; AND PROVIDING FOR AN EFFECTIVE DATE. Community Development Director Linda Portal said the change made at first reading was corrected in the ordinance. Mobility was referenced as units instead of devices. and that was cleaned up along with the numbering and formatting in the ordinance. On p. 71 of the packet, Mayor Hendricks said that the maximum speed is 20 miles per hour, and on p. 73, it says 15 miles per hour. Vice Mayor Price said one is a definition of a micromobility device, which presumably goes 20 miles per hour. The other is a prohibition that the device goes over 15 miles per hour. Mayor Hendricks opened to public comment. There were no public comments. Commissioner Hodges motioned to approve Ordinance No. 2021-07. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Hodges "YES" Commissioner Andrews "YES" Vice Mayor Price "YES" Commissioner Hutson "YES" Mayor Hendricks "YES" The motion carried 5-0. C. Ordinance No. 2021-11, Building Regulations and Fire Prevention Code Updates-1 st May 12, 2021, BOC Regular Meeting Page 6 of 15  Reading & Public Hearing- Clint Belk, Fire Chief City Attorney Tom Trask read Ordinance No. 2021-11 by title only: ORDINANCE NO. 2021-11 AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING SECTION 14-31 OF CHAPTER 14 - BUILDINGS AND BUILDING REGULATIONS AND CERTAIN SECTIONS OF CHAPTER 38 - FIRE PREVENTION AND PROTECTION OF THE CODE OF ORDINANCES OF THE CITY OF MADEIRA BEACH TO UPDATE THE EDITION REFERENCES OF THE UNIFORM FIRE CODE AND LIFE SAFETY CODE; AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. Fire Chief Clint Belk explained that some of the City's fire code languages are outdated and needed revising to what they are doing today. The proposed ordinance makes that change. Mayor Hendricks opened to public comment. There were no public comments. Commissioner Hodges motioned to approve Ordinance No. 2021-11. Commissioner Hutson seconded the motion. ROLL CALL: Commissioner Hodges "YES" Commissioner Hutson "YES" Commissioner Andrews "YES" Vice Mayor Price "YES" Mayor Hendricks "YES" The motion carried 5-0. D. Ordinance No. 2021-12, Proposed amendment to Fees and Collection Procedure Manual - 1st Reading & Public Hearing -Andrew Laflin, Financial Consultant City Attorney Tom Trask read Ordinance No. 2020-12 by title only: ORDINANCE 2021-12 AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FEES AND COLLECTIONS PROCEDURES MANUAL THAT WAS AMENDED BY ORDINANCE 2020-04, PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. May 12, 2021, BOC Regular Meeting Page 7 of 15 Financial Consultant Andrew Laflin explained the Fees and Collections Manual dictates all the fees that City departments assess for its services, the last update in March 2020. The departments recently evaluated the fees to see if there are any blatant inequities between the provided level of services compared to the fees being generated and to eliminate any imbalances that need to be adjusted. Some fees may require more discussion in conjunction with the annual budget process, such as sanitation fees and parking fees. The proposed changes are summarized in the exhibit showing old fees versus new fees. Vice Mayor Price asked about the change made to allow the City employees to put their children in the aftercare program for free when currently charged resident rate. Recreation Director Hatch said the afterschool care is presently free, and the summer camp currently is charged a resident rate. It is most often used by the Recreation Department and the Fire Department. The Fire Department is usually one to two days a week, depending on their schedule, and for the Recreation Department, it does not make sense for the recreation employees to work and pay to watch their own kids. Currently, only one employee in the Recreation Department has a school-age child in the program, and one employee in the Fire Department has three children in the program. Vice Mayor Price said what is shown in the comparison chart appears to be wrong. Vice Mayor Price said it took her a long time to find the changes in the actual document. It would have been better to have taken the old manual and showed the changes using strikeouts and underlines so they would be clear on them. She is not sure if the alcohol permit went up to $700 or it was already $700, and they are only collecting $500 according to what she sees on the alcohol permits brought to the Board. As discussed before, she favors raising the rates for weekly and monthly passes. They charge $60 for a weekly parking pass, and at the $2.50 an hour rate, if someone parks for eight hours, that is $20. That should be increased to $80 or $100. The monthly parking passes are $120, and that should be increased to $200. That is a saving if parking a car eight hours a day for 30 days. Mayor Hendricks asked how many of those they sell. The City Manager said the most popular is the weekly pass, but he does not know the number sold. He would get that information for the next discussion. Vice Mayor Price said she would like to add some holidays and increase the parking to make more parking revenue without affecting the retail people. The Mayor said they could raise parking in Archibald Park and South Beach and not necessarily raise it in Johns Pass Village. They do not even charge for parking on Madeira Way. They could exclude Johns Pass Village from a parking rate increase. They do not want to live on parking revenue, but they need to generate some money to fix up the parks, which is the purpose of impact fees. They need to do it now for the 9/ I I and the 20 th anniversary of that disaster to generate money. He is okay with increasing the weekly and monthly parking rates because those are not affecting the residents or the local people coming to Madeira Beach. Vice Mayor Price said she did not mind raising some rates and getting rid of things they do not do. The item needs workshopping, for she does not like passing ordinances not discussed. She suggested taking the procedures manual as it exists and changing the actual manual using strikeouts and underlines to know what is being affected. It isn't easy to understand what is happening without that. Mayor Hendricks said he does not know if discussing it at a workshop May 12, 2021, BOC Regular Meeting Page 8 of 15 would make a difference to change a fee. The City Manager said any changes made at the first reading would be in the ordinance for the second reading. Financial Consultant Andrew Laflin said he wou Id send the Board the marked-up version. Vice Mayor Price said it is difficult to figure out without showing the strikeouts and underlines in the existing document. After making the changes, they need to start with the new document and discuss the other changes at budget time. The City Manager asked for clarification on the two changes. Vice Mayor Price said she noticed in the existing manual that the fee for alcohol permits is $700, and they are only charging $500, so she was not sure if the $700 was an increase. She would like to raise the weekly rates to $100 and the monthly to $200 or $80 and $200. If the weekly pass is $80 and the monthly pass is $200, it acknowledges their goal to raise some parking fees. People are getting a deal. They would have to take out the language on p. I 00 about the percentage. It says parking permits may be purchased on a weekly or monthly basis for up to 50% of the metered parking spaces, and that could be changed to say parking permits may be purchased on a weekly or monthly basis in the following City parking lots at the fees listed below. That way, they are not pigeonholing themselves to any percentages because they give a lot more than a 50% discount. Commissioner Andrews said he was okay with raising it to $ 100 and $200. They can talk about it at budget time. He is all for raising the hourly rate on parking. He does not like the idea of individual areas. It should be just one flat fee to keep it simple. He agrees that some people in Johns Pass will get upset. They just had a record, and their spring break was great. People did not complain about the parking rates and are not going to complain in different beach areas. There should be one universal charge. If they are going to raise it $0.50 or $0.75, they should earmark it for a project, such as a parking garage in .Johns Pass or a high and dry storage facility. He does not want the parking revenues to be added to the General Fund to be their well but instead be ea1marked for projects they are doing and years to come. Mayor Hendricks opened to public comment. There were no public comments. Vice Mayor Price motioned to pass Ordinance No. 2021-12 to amend their Fees and Collection Procedure Manual as indicated. Commissioner Andrews seconded the motion. ROLL CALL: Vice Mayor Price "YES" Commissioner Andrews "YES" Commissioner Hutson "YES" Commissioner Hodges "YES" Mayor Hendricks "YES" The motion carried 5-0. May 12, 202 I, BOC Regular Meeting Page 9 of 15  E. 2APS License Alcoholic Beverage Application #ABP 2021-05 for Johns Pass Convenience Store located at 110 129th Avenue E, Madeira Beach, FL 33708 - Linda Portal, Community Development Director City Attorney Tom Trask stated the procedures for the quasi-judicial hearing and administered the Oath to those wishing to speak. Community Development Director Linda Portal reviewed the factors and the staff analysis for each and said the decision must be made on the recommended findings and conditions. The City Attorney asked Director Portal if she was submitting her report into evidence, and she said yes. Vice Mayor Price asked if the top picture on p. 143 of the agenda packet was the parking space, and Director said yes, it is on the side of the building. The City Attorney asked if anyone in the audience wanted to speak to the agenda item, and no one came forward to speak. Commissioner Hutson motioned to approve the 2APS License Alcoholic Beverage Application #ABP 2021-05 for Johns Pass Convenience Store located at I IO I 29th Avenue E, Madeira Beach, FL 33 708, with the conditions specified by Director Portal. Vice Mayor Price seconded the motion. ROLL CALL: Commissioner Hutson "YES" Vice Mayor Price "YES" Commissioner Andrews "YES" Commissioner Hodges "YES" Mayor Hendricks "YES" The motion carried 5-0. 9. UNFINISHED BUSINESS A. RFP 21-01 Design, Install, Maintain, Repair and Upgrade Services for Low-Voltage CCTV Security Camera Systems - Brian Rau, Marina Manager Marina Manager Brian Rau reviewed the item. In response to the RFP, they received six proposels with ADT submitting the lowest qualified bid. The recommendation is for the Board to approve ADT as the winning bid and allow them to negotiate and bring a contract forward at the June 9 meeting. Security cameras will be installed in other city areas and not just at the Marina. Director Rau answered questions and comments by the Board. May 12, 2021, BOC Regular Meeting Page 10 of15 Recreation Director Jay Hatched explained the locations of the cameras to be installed in the recreation areas. Mayor Hendricks opened to public comment. Robert Preston, 425 S. Bayshore Drive, asked if the cameras would work during a power outage. The City Manager said that usually, a battery pack comes with a camera. He will find that out and make sure of that. Mr. Preston said that is very important and something to find out. Vice Mayor Price motioned to allow the Marina Director to negotiate a contract with ADT for cameras described in his RFP. Commissioner Andrews seconded the motion. ROLL CALL: Vice Mayor Price "YES" Commissioner Andrews "YES" Commissioner Hutson "YES" Commissioner Hodges "YES" Mayor Hendricks "YES" The motion carried 5-0. 10. CONTRACTS/AGREEMENTS A. W&A Cleaning Contract - Megan Wepfer, Interim Public Work.f Director The item was approved in the Consent Agenda. 8. 4th of July Fireworks Display Contract - Jay Hatch, Recreation Director Recreation Director Jay Hatch reviewed the item. They received two proposals; one was barge- based, and the other land-based at the school. He got approval from the school for the facility usage agreement. They have an agreement to utilize the school for the fireworks, and with the contract, they will have the fireworks show set up there. It is a $30,000 fireworks show for 27 minutes. If they pay the entire amount upfront, it will add up to 27 minutes. Optional dates for the show are included in the contract if something were to happen. Mayor Hendricks opened to public comment. There were no public comments. Commissioner Andrews motioned to pass the 4 th of July fireworks display contract. Commissioner Hodges seconded the motion. ROLL CALL: Commissioner Andrews "YES" Commissioner Hodges "YES" Commissioner Hutson "YES" May 12, 2021, BOC Regular Meeting Page 11 of 15  Vice Mayor Price "YES" Mayor Hendricks "YES" The motion carried 5-0. C. Pinellas County School Board Joint Use Agreement - Jay Hatch, Recreation Director Recreation Director Jay Hatch said the agreement is a five-year extension to the joint use agreement they currently have with the county for the property located at the bicentennial park known as dog beach and the school property soccer field they have over there. There was one change to the contract mentioned utilizing the facilities for Seafood Festival parking. He asked them to remove that and add any special approved special event. The change was made and approved. Mayor Hendricks opened to public comment. There were no public comments. Vice Mayor Price motioned to accept the five-year extension of the Pinellas County School Board Joint Use Agreement. Commissioner Andrews seconded the motion. ROLL CALL: Vice Mayor Price "YES" Commissioner Andrews "YES" Commissioner Hodges "YES" Commissioner Hutson "YES" Mayor Hendricks "YES" The motion carried 5-0. D. Termination of Retainer Agreement for Lien Foreclosure Attorney - Robert Daniels, City Manager The City Manager and the City Attorney reviewed the item. Mayor Hendricks opened to public comment. There were no public comments. Commissioner Hodges motioned to terminating the retainer agreement for the lien foreclosure attorney. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Hodges "YES" Commissioner Andrews "YES" Commissioner Hutson "YES" Vice Mayor Price "YES" Mayor Hendricks "YES" May 12, 2021, BOC Regular Meeting Page 12 of 15  The motion carried 5-0. 11. NEW BUSINESS 12. STAFF REPORT A. City Manager's Report April 2021. Commissioner Andrews said the Crystal Island update on p. 234 pf 235 says a final walkthrough is scheduled for the second week of May. He does not know where they are with the project, but he gets bombarded with calls and people coming to his store saying that their yard has not been put back like it was. The City Manager said the walkthrough is tomorrow, and they can get an idea of exactly what is remaining to do. Vice Mayor Price said three or four times now in the City Manager's Report, the Madeira Way project shows no change and asked if the City would be giving them a deadline on that. The City Manager said they are working to a conclusion on the ponds in the front. Staff is just waiting on their engineer to send them the as-builts to show built according to code. Vice Mayor Price said it shows two different code enforcement reports on p. 229 and asked if it was because one is a City employee and two are deputies, and they all are doing the same thing. The City Manager said the City employee is geared to the building side of code enforcement. They are working on a program they all can use to generate only one report. Vice Mayor Price asked that there be a chart for the Marina in the report like the one shown on p. 232 for parking that would compare the dry storage fees, transient rentals, and so forth for a couple of years. The City Manager said he would work with Andrew and Brian on that. Mayor Hendricks said he would like an explanation on why the new pumps installed at the Marina are not 'pay at the pump' as led to believe all along so that boaters could pay for their fuel at the pump and not in the ship store. And to eliminate the long line of boats waiting out in the intercoastal waters to get fuel. If there is a good explanation, they should have been told that early on. 13. AGENDA SETTING - May 26, 2021, BOC Regular Workshop Meeting A. Revocation for use of City right-of-way for restaurants/bar parking - Robert Daniels, City Manager The items added to the workshop meeting agenda: • Mayor Hendricks - 'Pay at the pump' • Vice Mayor Price - Library budget • Vice Mayor Price - Plethora of dogs on the beach • Commissioner Andrews - City manager's contract May 12, 2021, BOC Regular Meeting Page 13 of15  • Commissioner Andrews - Update on how they go about doing interviews for director level positions. • Mayor Hendricks - Look at the engineering firm they are using for possible changes • City Manager - Check presentation, proceeds from the 202 I Grunt Hunt • City Manager- Sanitation fee update • City Manager - Marina financials • City Manager - Enterprise rental car agreement • Commissioner Hutson - Proposed public works building and location • Commissioner Hutson - Red tide report 14. REPORTS/CORRESPONDENCE A. Board of Commissioners Commissioner Andrews said he was dismayed to find out that long-term employee Kenny Davis resigned. He did a lot for the City, and everyone should let him know that. He wished him the best in his future endeavors. Vice Mayor Price gave a Library report. In March 2021, the number of Madeira Beach residents who physically checked out something from the Library was 1,507, up from last year was I ,42 I. The total number of everyone, not just Madeira Beach residents, who pay a fee to use the Library was 5,903. The year-to-date total for the electronic items checked out was 9,923, and I ,646 digital magazines read. Mayor Hendricks said he was surprised to see $45,000 for books again this year and asked if it was for new books. Vice Mayor Price said she did not know, but they will be discussing that. Recreation Director Jay Hatch asked if they came to a consensus regarding rocks and landscaping. Vice Mayor Price said that occurred after the Library meeting, but she mentioned to them that it could cause a hindrance to the City mowing the lawn. The Library said if the City could not do it, then they will get someone else to do it. They do not want to remove the rocks. The landscaping does look nice. B. City Attorney The City Attorney reminded the Board that he would be on vacation from May 2 I through May 29. An attorney from his law firm will be covering the workshop meeting. C. City Manager The City Manager went over the meeting calendar prepared by staff and explained the included budget meetings. June has five Wednesdays, so the June workshop meeting was moved to the last Wednesday. That would allow staff to take some time off before the workshop meeting and before they get into the budget process if they wanted to. D. City Clerk May I 2, 202 I, BOC Regular Meeting Page 14 of 15 The City Clerk said she would be attending a candidate seminar in Clearwater. Ir it is the type or candidate training she is looking to have for the Madeira Beach cand idates, she would li ke to bri ng the seminar to Madeira Beach belore the cand idate qualifying period. Vice Mayor Price asked if there were any vacancies on the adv isory boards. The City C lerk responded that there is one vacancy on the Plan ning Com mission and one vacancy on the Civi l Service Commission. Vice Mayor Price suggested also getting it out through an email blast. 15. AD.JOURNMENT Mayor I lendricks adj ourned the meeti ng at 8:37 p.m. ATTEST: If} /Ja-lA lL-:s,/ ~ ~rga n, MMC, MSM. City C~ t<.A-~ May 12. 202 1. BOC Regu lar Meeting Page 15 of 15