Board of Commissioners Special Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS SPECIAL MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 1:30P.M. WEDNESDAY, MAY 29, 2013 CONFERENCE ROOM CALL TO ORDER: The Meeting was called to order at 1:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Terry Lister ROLL CALL: MEMBERS PRESENT: Travis Palladeno, Mayor Terry Lister, Vice-Mayor Nancy Hodges, Commissioner District 2 Elaine Poe, Commissioner District 3 MEMBERS ABSENT: Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney {CA) Vince Tenaglia, Finance Director (FD) Dave Marsicano, Central Services Director (CSD) Aimee Servedio, City Clerk (CC) APPROVAL OF THE AGENDA Motion was made by Vice Mayor Lister to approve the agenda and was seconded by Commissioner Poe. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister........................... YES Commissioner Poe....,................ YES Mayor Palladeno............................YES Commissioner Shontz..................Absent Motion Carried: 4-0; 1 Absence PUBLIC COMMENT (limited to 5 minutes)  A. BIDAWARD 1. APPROVAL OF BID AWARD TO LAYNE INLINER FOR CLEANING AND INSPECTION OF STORMWATER DRAINAGE OUTFALLS AND: RESOLUTION 2013-23 AMENDING THE FY 2013 BUDGET BY APPROPRIATING EXPENDITURES FOR STORMWATER DRAINAGE OUTFALL IMPROVEMENTS, IN THE AMOUNT OF $62,929 CM: This is to scope and clean all of the pipes in Madeira Beach. The lowest bid was for $162,929, but there was already $100,000 set aside for this purpose. This would be a transfer from the Stormwater fund. Outfalls will be cleaned by the end of June. VM Lister: asked FD Tenaglia if the funds were to be taken from stormwater and that was confirmed by FD Tenaglia. Motion: Motion was made by Commissioner Hodges to adopt Resolution 2013-23 by appropriating expenditures for storm water drainage outfall improvements, in the amount of $62,929 and was seconded by Vice Mayor Lister. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister........................... YES Commissioner Poe ..................... YES Mayor Palladeno........................... .YES Commissioner Shontz..................Absent Motion Carried: 4-0; 1 Absence ROLL CALL: Commissioner Hodges......... .......YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................Absent Motion Carried: 4-0; 1 Absence 1. APPROVAL OF CHANGE ORDER TO THE SEAWALL CONTRACT FOR TWO COLLAPSED STORMWATER PIPES AND: RESOLUTION 2013-24 AMENDING THE FY 2013 BUDGET BY APPROPRIATING EXPENDITURES FOR THE REPAIR OF TWO COLLAPSED STORMWATER PIPES (to be provided at meeting} Motion: Was made by Vice Mayor Lister to adopt Resolution 2013-24 by appropriating expenditures for the repair of two collapsed storm water pipes and the to give the CM authority to make this purchase and was seconded by Commissioner Poe. CM Crawford: A "quick fix" was done a while ago. This was in response to VM Lister's question about it being a health hazard. CM Crawford noticed that these pipes had collapsed and wanted them to be fixed and not exacerbated by the upcoming Hurricane Season. The outfall cleaning and scoping of the pipes will indicate if there is a larger problem, which CM Crawford predicts. If more issues with pipes arise, they will be taken care of in the normal fashion utilizing a purchase order. The pipes will be "sleeved". Will be fixed in a week or two.  Hugh Lamont: Brought this to the attention of the BOC •around 1Oyears ago,· and is now getting fixed. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Uster........................... YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................Absent Motion Carried: 4-0; 1 Absence B. RESOLUTIONS: 1. RESOLUTION 2013-25; AMENDING THE FY 2013 BUDGET BY APPROPRIATING EXPENDITURES FOR THE CITY MANAGER VACATION PAYOUT PER APPROVED ADDENDUM TO EMPLOYMENT CONTRACT CM: Selling back vacation time that was not used in order to put the CM on an •even keel". Motion: Was made by Commissioner Hodges to approve Resolution 2013-25 by appropriating expenditures for the City Manager Payout per addendum to Employment Contract and was seconded by Commissioner Poe. ROLL CALL: Commissioner Hodges................YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................Absent Motion Carried: 4-0; 1 Absence REPORTS AND CORRESPONDENCE (WAIVED) C. ADJOURNMENT: Was adjourned at 1:40 p.m. Date Approved: {, - \ \ - l 3 Travis Palladeno, Mayor Submittedy Aimee Sei o , City Clerk Any person who decides to appeal any decision of 1he City Commission with 18Spect to any matler considered at this meeting will need a record of the proceedilgs and for such P'Kl)09eS may need to ensure that a V8lbaim reconl a the ~ is made, which reconl includes t h e ~ and evidence upon which the appeal is kl be based. The law does not require Ille City Clerk ID llansaibe verbatim minules; lherefole, the applicant must make the neoessaiy anangemerns with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disebilily Ad and F.S. 2B6.26; any person with a disability requiring reasonable ll<XXlmmodatlon in Olderto participate In 1his meeting should caR 727~1-9951 or fax a wrillen l8qU8St to 727-39S-1131. Posted: May 28, 2013 THIS MEETING IS TELEVISED LIIIE ON CHANNEL 615