Board of Commissioners Special Workshop Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS SPECIAL WORKSHOP MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 5:30 PM WEDNESDAY, MARCH 16, 2016 COMMISSION CHAMBERS A. CALL TO ORDER – The meeting was called to order at 5:30 p.m. B. ROLL CALL MEMBERS PRESENT: Travis Palladeno, Mayor Elaine Poe, Vice-Mayor Terry Lister, Commissioner District 1 Nancy Hodges, Commissioner District 2 Patricia Shontz, Commissioner District 4 STAFF PRESENT: Shane B. Crawford, City Manager (CM) Vincent M. Tenaglia, Assistant City Manager (ACM) Thomas Trask, City Attorney, (CA) Aimee Servedio, City Clerk (CC) Dave Marsicano, Public Works/Marina Director (PWMD) Sea Marshall-Barley, Support Specialist (SS) C. TOPICS 1. DISCUSSION ON CHANGE ORDER INCREASES TO UNDERGROUNDING UTILITY PROJECT Shane B. Crawford, City Manager Vincent M. Tenaglia, Assistant City Manager CM: Steve Tarte from CPQG is here to speak on the Undergrounding Utility Project. When this was bid out, LED lighting was not in the budget. Fiscally, the City can now afford this – if we don’t go for the LED, the technology will be dated. This is a relatively affordable upgrade if we do it now. Steve Tarte: The LED lighting is a topic that first came to light a few months ago. The majority of fees for overhead and fees from Duke Energy. The LED lighting upgrade will also increase the number of poles. The bollards for the crosswalks is an additional upgrade. A proposal for the bollards to be added to the upgrade which will increase pedestrian safety. CM: Directed the Board to the Item J-9 on the Regular Meeting for more details provided by the Assistant City Manager. ACM: To this point, we have been using the reimbursement funds from Pinellas County Gulf Beautification Fund and is essentially zero-sum funding at this point. The funding is there for whatever the City leadership would prefer. Mayor Palladeno: Is this covered by any of the BP settlement? ACM: It is not funded through the BP settlement. This fund would be saved for different projects while the Gulf Beautification Fund would be exhausted for Gulf Boulevard improvements. Commissioner Lister: Asked for more details about the poles. Mr. Tarte explained the poles are a bit taller and made of aluminum. He did not have all the details on the exact look of the poles. CM: He is requesting direction from the Board on whether they would like to approve the entire change order of $110,000 or would just prefer the bollard lighting. Mayor Palladeno: Are these lights brighter than the alternative? Will this affect the sea turtles? Mr. Tarte explained they are brighter but are far enough away from the beaches to affect the sea turtles. 03/16/2016 BOC Special Workshop Meeting, 1|2 The consensus was to move forward with this item as presented in the Regular Meeting agenda to improve the safety of Gulf Boulevard. D. ADJOURNMENT – The meeting was adjourned at 5:39 p.m. Date approved: April 12, 2016 _____________________________________________ Travis Palladeno, MAYOR ____________________________________________ Submitted by Sea Marshall-Barley, Support Specialist 03/16/2016 BOC Special Workshop Meeting, 2|2