Board of Commissioners Workshop Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS WORKSHOP MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 2:00 P.M. TUESDAY, JUNE 24, 2014 AUDITORIUM CALL TO ORDER - The meeting was called to order at 2:00 p.m. ROLL CALL MEMBERS PRESENT: Travis Palladeno, Mayor Nancy Hodges, V-M Lister Terry Lister, Commissioner District 1 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Vince Tenaglia, Finance Director (FD) Dave Marsicano, Central Services Director (CSD) Derry( O'Neal, Fire Chief (FC) CM: Before we get started, Items J, K, and L were unanimously approved by the Planning Commission last night. Dave Heely and Al Carrier are here to do a quick five minute explanation of these ordinances. We need to rearrange the agenda a little to adjust for their schedules. A presentation on Items J, K, and L was made by Dave Heely and Al Carrier. Dave Heely: We've drafted three ordinances. They are designed to work together and coordinate - they address different parts. The first would amends the comprehensive plan that would add a new plan category- resort facility height density. It revises and streamlines the mixed-use plan categories. The plan language was adopted before the comprehensive plan. The county plan is also being revised. The third would amend the goals, objectives, and policies to averaging - an additional tool to add to redevelopment. There are three changes to this ordinances as follows: (1) Amend Comprehensive Plan - sent out to state and county to be approved. (2) Amend plan language (3) Goals, objectives, and policies. Commissioner Lister: Didn't we send this to Tallahassee a few years ago? Mr. Heely: Yes. 1I BOC Workshop Meeting 06/24/2014 Ordinance 2014-06 refers to land development regulations. Density and specific processes are defined. Essentially, it requires someone to apply, be reviewed by staff, and a record with the Clerk of the Court. Rezoning and approval by commission, it has be cleaned up and readdressed. In order to use the resort facilities, it must go through a rezoning process. It is not a blank check, it must be applied to get. There were a couple of changes such as provisions density averaging provision costs can be reimbursed for review and processing, minute language and wording changes, and changes to a section title for better clarification. Ordinance 2014-07 deals exclusively with Town Center Special Area Plan. It (1) makes it clear that the higher potential density is available in the commercial core (C3 and C4 zoning districts) so if someone wanted to utilize this, they can. (2) Provide for the added density in the limited part of the causeway district. Other than in the commercial court, they can compute density for mixed-use. The City would not need to proportion it according to use. The third (3) change is to update and amend appendix B. This attempted to compare what the plans were. This will be update to reflect the current plans. Commissioner Shontz: Town Center plan, is the area all around here, right? Madeira Way, library, Winn Dixie area? Mr. Heely: Yes, that is correct. He then showed a small map to the Board. It gives you a process that's measured and structured to adapt to the new height density of the area. Commissioner Poe: Would this help the condos with their zoning, such as R3? Mr. Heely: The only thing we are changing are the commercial areas, C3 and C4. It will not help them. Al Carrier: How these three ordinances will affect your special area plan. When this document was originally written in 2005-2006, it related to the City's Comprehensive Plan and the County plan-they have simply brought it back up to date. We went through and changed the values, assessed the impacts and there were only slight changes. The water was based on number of people per dwelling unit. There were certain other impacts, such as wastewater, the use of total water went down as did the amount of wastewater. It gives the opportunity for developers to see the maximum potential. When a developer comes in, it is governed by your land development code. The analysis came back and there were no substantial changes. When you look at the county-wide rules, it gives a basic outline of what can be developed on the property. What we found out was, based on maximum potential, it is about 60% less developable than what was allowable in the plan. Mayor Palladeno: Does this aim to attract name-brand commercial hotels like the Pinellas plan strives to achieve? Mr. Carrier: This is more of a hybrid of the county plan. CM: This was unanimously approved by the Planning Commission last night. These ordinances will go before the Board at the next BOC Regular Meeting. Consensus was to move forward and bring these ordinances for a first reading and vote at the next BOC Meeting on July 811,, 2014. BOC Workshop Meeting 06/24/2014 1. TOPICS: A. PRESENTATION AND UPDATE ON CITY HALL CONSTRUCTION Sid Talsma, Hennessey Construction, William Karns, Karnes Enterprises Inc. Jason Jensen, Wannemacher Jensen CM: Bill Karnes came to the CM a month ago and he built the ship store. He and his wife are in the position to establish a park of remembrance for passed loved ones. It would not be something depressing or morbid, but a more positive remembrance/reflection area. He wants to become a subcontractor under Hennesy. The way the GMP was placed allocates a certain amount for each project. He wants to ask for a portion to upgrade the facility to the landscaping of the entire project. Where we would have a shelled path, he wants a paved one. There would be significant upgrades to the area. Right now we are in budget and a bit ahead of schedule. Sid Talsma: Glad to announce that we have passed a milestone - the pilings have been installed. They just started setting steel at the Rec Center today. They are going to work from the Rec Center back towards this building. They want to have the Fire Department ready by the end of this year and the main building done at the beginning of next. There are some critical structural projects underway for the base ofthe Fire Department. They are happy with the progress. Mayor Palladeno: Commended Mr. Talsma on the progress. CM: Told the Board that they could do a site tour if they pleased. Commissioner Shontz: Asked about the fill for the Fire Department building. Mr. Talsma: They would test the soil and fill to ensure that there is no give. This area was previously the result of dredging and that can add silt to the mix which isn't always to most stable. However, after testing, there has been no give or compression to the fill and they are confident with the foundation. Don't need this for the City Hall building or the Rec Center because they are completely on pilings. Young guy: It is all accommodated in the structure which is great. They have not come across any unforeseen conditions. They are at a stage right now where they are very comfortable with the foundations, there weren't any pilings that dropped down at all. The project in general has stayed within the budget as was discussed. How to incorporate into design - enhancing and collaborating with all the efforts have pushed forward to give this community a park and all the amenities they could. This adds a new wave of pride in the area and project. There are enhancements and improvements to the plan, not actual changes. Bill Karns: Sixteen (16) months ago, he and his wife lost a son. They have built up a large support community that have brought great comfort to them. In another similar park, they were able to find solace and comfort in remembrance of their son. There were small plaques of recognition for lost loved BOC Workshop Meeting 06/24/2014 ones as well as nature trails, landscaping, a waterfall, reflection pond, and butterfly garden. The City does not have parks like this to go and reflect. This is NOT a cemetery, they are not trying to build a cemetery on the City Hall Complex. They will offer families the opportunity to place a memorial brick for their loved ones. It is designed to be a positive, bright, and happy place to reflect - not morbid, dark, or depressing. It has been called the ROC (Remember Our Children) Park. The upgrades include improving the shell path to actual pavement as well as the installation of sun shades. This would give people to the opportunity to have a place to reflect that's nice to visit and on the water. He also has some ideas for fundraisers in the park - concerts, runs, etc. They want to continue to build on and add a fishing pier in the future. These future improvements would be made through private donations and fundraisers so this would not cost the City additional funds. They have already raised over $500,000 already and have been working with Home Depot on this project. They want to take a bad situation and turn it into something positive. V-M Hodges: You said they would have pavers and be inscribed with peoples' names? Mr. Karns: Yes, they would concentrate these named bricks in certain areas. This doesn't have to be a place for people that have lost a child - it could be to honor family members. This will be a happy place. Commended Wannamacher Jensen on how they've been able to put this together mid-project. CM: There is nothing cemetery or morbid about this. You have to be comfortable that the spec has changed - those dollars will fluctuate. Karns will give the City four to five times more than what we originally planned. This will be an ongoing project to continue improvements with the City maintaining the grounds itself. Consensus was to move forward. 8. DISCUSSION ON STAFFING FOR RECREATION/PARKS/EVENTS Shane B. Crawford, City Manager CM: We have to hire some staff to run the Rec Center. For example, the Marriott hotel wants to lease out our facility for conferences. They have questions about catering, fees, schedules, etc. Staff wants to hire someone to coordinate rental of this space. He wants someone in here before October 1st to get the ball rolling. Consensus was to move forward. C. DISCUSSION ON THE PURCHASE OF DON'S DOCK Shane 8. Crawford, City Manager BOC Workshop Meeting 06/24/2014  Dave Marsicano, Central Services Director Vincent Tenaglia, Finance Director CM: The tenant has exercised the clause to purchase. Right now, it is a wait and see basis. lt has been taken out of the budget. Consensus is to leave off the budget and wait and see how this progresses. D. DISCUSSION ON A-FRAME SIGNS AND FLUTTER SIGNS Shane 8. Crawford, City Manager CM: This was allowed and to be reassessed six· (6) months ago. We have only experienced positive comments in reference to this. Staff recommends to allow as is. Commissioner Lister: It is still tied to unemployment rate, do we have that report? CM: It is still tied to the unemployment rate, but that report has not yet been done. Consensus is to leave the sign allowance as is. E. DISCUSSION ON LAND LEASE/FOOT PARCEL IN JOHNS PASS VILLAGE Shane 8. Crawford, City Manager CM: This plot was given to us to only have it be used for public good. In an earlier budget amendment, it was approved to do some work on it. He suggests that the City fix up the area and it will be available to anyone - patrons or just walk-bys. It would be something of a small City park. Commissioner Shontz: Will we removed that shrub buffer? It really helps protect and add an extra barrier from the traffic and cars that drive through looking for parking. CM : The order of that shrubbery will remain intact. V-M Hodges: Can patrons of the Bamboo take their drinks to use that area? CM: No, they cannot take alcoholic beverages over there. It is in the John's Pass area where enforcement is more lax-we will work on figuring that out. Consensus was for the City to improve the property to be made available for the public in accordance with the FOOT conditions. sl BOC Workshop Meeting 06/24/2014  F. DISCUSSION ON STORMWATER FEE RATE STUDY Vincent Tenaglia1 Finance Director Dave Marsicano1 Central Services Director CM: We have looked into replacing stormwater utility before. These are the steps to continue that process. This report justifies doubling the rate or more. There is nothing that has to be decided today - he suggests the Board take some time with this to fully understand this report. The City needs to pay for what needs to be done. You know that we've basically received a $2.5 million grant from SWFWMD to redo the next area of the City. Al Carrier: This really started with the Barnacle Removal Contract. As part of this, as they clean off these pipes, they can get a condition report of the pipes. Basically, the City has been broken up into eight different areas to analyze the infrastructure. It is 20 pages of a condition report to review. A breakdown in the back explains what will need to be done to meet City needs. Sometimes looking at a road, it looks ok but until everything in the roadway is assessed, it can be hard to tell the extent of the condition. He cited Rex Way as an example. There are grant dollards available to help with this project. In general, the City is in decent shape but there are areas in need of infrastructure improvements. CM: Asked to walk him through options for funding. Mr. Carrier: Based on rebuilding the City on a certain level of service, they have come up with cost estimates. The total estimate is $22 million. This is the overall goal, not meant to be done all at once but over the next 10-15-20 years. The ERU funding source covers City vehicles and staff allows $30,000 - $40,000 to do maintenance. Each ERU is equivalent to about $70,000. SWFWMD requires a 50% match to give reimbursement dollars back. The next project for Boca Ciega is $2.5 million that will be matched by SWFWMD. Of that $2.5 million, we will get half of that back. The minimum of ERUs needed would be 3.3 to cover the grant and 5 ERUs to cover the debt service. The second option (recommended) is to increase the ERUs to 10. This gives more a buffer and contingency fund for unforeseen improvement areas. The third option, which he doesn't see as feasible, is the $11 million project. That would require an ERU of 20. Option 4 is $22 million to do everything today at a $35 ERU fee . They recommend the ERU rate of $10.00 to build up a fund for maintenance and unforeseen improvements. At the end of the project, SWFWMD would reimburse $1.3 million for the next project the City would need to do. CM: The CSD has found collapsed pipes throughout the year. He asks the Board to decide a consensus to follow the consultant's advice to work on the budget that will be proposed next week. Mr. Carrier: SWFWMD bases their grants on property needs. Here it takes more Best Management Practices to take out pollutant which raises the cost. We were ranked pretty low because of our low cost-effectiveness- coastal areas or not as cost-effective as more inland areas with which they compete. sl BOC Workshop Meeting 06/24/2014 Commissioner Lister: Most of the pipes ever replaced? Any map? CSD: No, we do not have that information available. We have a blueprint and maps that show stormwater pipes and what is supposed to be there. They are stumbling across pipes that are not supposed to be there when they are - however, not documentation to show when pipes were replaced. It is not simply replacing a pipe, it's redoing the areas in which it resides. Mr. Carrier: Example is on Normandy- how they are redoing that area. He told a story about some of the communication issues between the City and county as an example of some problems that could arise and how they can be avoided in the future. This report is for the budget. CM: There are available dollars they should be applying for. The City has had luck obtaining these 50% match grants. They project should proceed triage. Whenever there is a new chance to apply, do it. Mr. Carrier: With help from the CC, has obtained related ordinances that he has included in the report for utility rates. A compilation of what communities are paying has just been put together. There is also a breakdown of the pipes (A-F). Commissioner Lister: Funding sources besides SWFWMD? Mr. Carrier: There are some opportunities but really, most are with SWFWMD. Commissioner Lister: If fees are going to be doubled, he just wants to make sure every option has been considered. CSD: Full moons and tides have been running extremely high. Work has stalled because of this, but they are close to finishing the project. CM: It's close to the 90% completion rate at this point. Consensus is to follow Al Carrier's recommendation. G. DISCUSSION ON GREENLIGHT FOR PINELLAS RESOLUTION Mayor Travis Palladeno Commissioner Lister: We should save money. He thinks it makes sense for the beaches. V-M Hodges: Impressed with the trolley service but she has heard concern with the bus stops. CM: The bus stops have been stalled for now. They will be done when Gulf Blvd is being redone and having its utilities undergrounded. Commissioner Shontz: Asked about adding benches to bus shelters. People from other communities are so impressed with Archibald Park·and how nice it looks. BOC Workshop Meeting 06/24/2014 CM: Rumor has it that the soft opening for the Snack Shack is on Thursday. Mayor Palladeno: Moving people north and south, up and down, and to and from the beaches is good for the community. Consensus was to approve Greenlight Pinellas. H. DISCUSSION ON FIREFIGHTERS SALARY Shane B. Crawford, City Manager Vincent Tenaglia, Finance Director Derry/ O'Neal Fire Chief CM: The Fire Union approached the CM with a decent proposal and both sides worked to a compromise. This does involve another tier of a position for Driver. If a young firefighter comes in, there isn't a lot of room for promotion. FD: Result of the negotiation is a new step plan. All current employees will get a 5% increase that will be effective through September 30. They would receive the same increases. The 5% bump will get them up to a more competitive pay scale along with the added Driver position. CM: We are shooting for a median, average rate for salaries. Mayor Palladeno: Looking at departments, the Drivers position is not uncommon? FC: No, it is not uncommon. There is a set standard for the driver to be responsible for $500,000 of equipment and 3 other firefighter lives in the vehicle. Mayor Palladeno: We have great firefighters and we want to keep them around. This assures them a future and wants them to stay. CM: There are also people in other departments and staff members that need to be bumped up as well. City employees as a whole will have their salaries readjusted. Consensus is to move forward. I. DISCUSSION ON SISTER CITY RELATIONSHIP WITH BIMINI Shane B. Crawford, City Manager al BOC Workshop Meeting 06/24/2014 CM: He thinks the City has done what they can. We prepared for them to attend the Bone Fishing Tournament and the day before they cancelled. He sees this as a one-sided relationship and doesn't think the City has any real benefit from this relationship. CA: Can draft a resolution to repeal the resolution that established the relationship. CM: The resolution required that they sign the resolution for it to be valid. We could either do a resolution to repeal the previous one or if it is not valid, then we can just leave it as be. Commissioner Poe: Thinks we should do a repeal resolution. Commissioner Shontz agreed. CM: The resolution had a spot for them to sign. This was under the prior Commission. He said they could rescind it. CA: It needs to be rescinded or the relationship will continue. Consensus is to have the CA draft a resolution to rescind the resolution establishing the relationship. J. DISCUSSION ON CITY ORDINANCE 2014-05 AMENDING THE CITY OF MADEIRA BEACH COMPREHENSIVE PLAN Shane B. Crawford, City Manager, Lynn Rosetti Community Development Director Dave Healey, AICP, Calvin, Giordano & Associates, Inc. Al Carrier, Deuel & Associates Discussed at the beginning of the meeting. K. DISCUSSION ON CITY ORDINANCE 2014-06 AMENDING THE CITY OF MADEIRA BEACH LAND DEVELOPMENT REGULATIONS Shane B. Crawford, City Manager, Lynn Rosetti Community Development Director Dave Healey, AICP, Calvin, Giordano & Associates, Inc. Al Carrier, Deuel & Associates Discussed at the beginning of the meeting. L. DISCUSSION ON CITY ORDINANCE 2014-07 AMENDING THE CITY OF MADEIRA BEACH TOWN CENTER SPECIAL AREA PLAN Shane B. Crawford, City Manager, Lynn Rosetti Community Development Director gf BOC Workshop Meeting 06/24/2014  Dave Healey, AICP, Calvin, Giordano & Associates, Inc. Al Carrier, Deuel & Associates Discussed at the beginning of the meeting. z. ADJOURNMENT- The meeting was adjourned at 3:28 p.m. Date Approved: 8' - \ :\ - \':i Travis Palladeno, Mayor Submitted by Aimee Servedio, City Clerk BOC Workshop Meeting 06/24/2014