Board of Commissioners Workshop Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS WORKSHOP MEETING MINUTES The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. ! 2:00 P.M. TUESDAY, JUNE 27, 2017 COMMISSION CHAMBERS I A. CALL TO ORDER -The meeting was called to order at 2:00 p.m. B. ROLLCALL MEMBERS PRESENT: Maggi Black, Mayor John Douthirt, Vice-Mayor Terry Lister, Commissioner District 1 Nancy Hodges, Commissioner District 2 Nancy Oakley, Commissioner District 3 Staff Present: Derryl O'Neal, Acting City Manager Erica Augello, City Attorney (CA) Nick Lewis, Interim City Clerk Walter Pierce, Finance Director (FD) Dave Marsicano, Public Works/Marina Director (PW/MD) Doug Andrews, Events and Recreation (PZD) Vice Mayor Douthirt: Present Commissioner Lister: Not Present Commissioner Hodges: Present Commissioner Oakley: Present Mayor Black: Present C. TOPICS 1. DISCUSSION ON CITY MANAGER POSITION Vice Mayor Douthirt: Mr. Hunter is here from an organization formally called the Range Riders to discuss the new name of the organization and how this organization is able to aid in our search. Mr. Hunter: My name is Craig Hunter and I'm with the Florida City/County Management Association along with the International City Management Association. Both of which joint sponsor the program that used to be called the Range Riders that is now called Senior Advisor. I'm a retired City/County Manager and municipal consultant. I would like to reassure the commission that there have been cities that have been in a worse situations that what Madeira Beach is in. The inevitable change of local government management is a part of the business. I'm here to help you all in hiring what I would call a Chief Executive Officer for your corporation, Madeira Beach. I provided you all with a one page document that is before you all, entitled Presentation on City Manager Selection Options. Before I proceed I would like to inform council that we are not your only option. The city has three options that can aid in making a selection. The first option would be for the City to use its staff to conduct this recruitment. Another option would be for City staff to conduct recruitment with the help of a Senior Advisor. The third option would be for the City to hire a recruitment firm. Vice Mayor Douthirt: Mr. Hunter, in regards to the interim city manager, can we advertise this as a full-time position, part-time, etc.? Mr. Hunter: I've seen it done both ways. I've seen a situation where an interim manager would work part-time and check in periodically to make sure things are running the way they need to run. The board has the option to construct an agreement where a manager is only active 3 days per week if need be. It really depends on the board if you all would rather hire a part-time or full-time manager. Commissioner Hodges: Mr. Hunter, this document indicates that you send this email out to retirect managers. This indicates to me that these candidates are going to be older which means that they typically won't be here for the long term, would I be correct in assuming that? It seems like a year later we would have to go through this entire process again. Mr. Hunter: I'm actually referring to an interim manager as opposed to a permanent replacement and my apologies if I didn't make that clear enough. I'm specifically referring to an interim manager that you all could hire now for the duration of time until a full-time replacement is hired. We could set up a time table of at least 3 months to 5 months at the most where you wouldn't have a manager. For that period of time, your option is to hire an interim manager and that manager would sign a contract stating that the position will be effective from this date to the date the commission expects to have a permanent replacement. Vice Mayor Douthirt: What is our next step from here? We discuss what direction we would like to go in and contact you back and move on from there? Mr. Hunter: Correct. Also, if you are happy and your current interim manager is happy with how things are running now then that is perfectly fine. We aren't suggesting anything to the commission, we are simply explaining a series of options that are open to take. Commissioner Hodges: I think that because this is a decision that requires the five of us that we should include Mr. Lister. I request that we set a time up so Mr. Lister can have an input in this discussion. Commissioner Oakley: I agree, but we have several things on this workshop that Mr. Lister wants to be involved in but we can't just put everything off. Mayor Black: I suggest that we go ahead with the discussion and see where that takes us. If we all agree on the same thing then it doesn't really matter that Mr. Lister is here or not. This is just a workshop so we can't vote on anything anyway. Personally, I would recommend that we go with the in-house senior advisor. Commissioner Oakley agrees with Mayor Black. Commissioner Hodges: I'm not too sure. It just seems like we are going from doing a lateral move without any substance. What are we accomplishing other than freeing up the Fire Chief? I say we go with the in-house option. Commissioner Oakley: What are we deciding as far as an interim manager position? Derryl O'Neal: I am very much appreciating the role of acting city manager for the city. Lieutenant Todd Ermscher is assuming my role as Fire Chief for the City of Madeira Beach. He is doing an outstanding job. He is staying on shift and there is no salary change for him. Like I mentioned earlier, my undergraduate degree is in Business Administration and my master's degree is in Public Administration (MPA). I've been in City and County government for around 30 years so I'm appreciating the opportunity to flex some of those skills and education to look into the area of city management. I think it's an interesting opportunity for me and I appreciate being put into this position. If you leave me in this position I will be more than happy to continue. If you decide to have an interim manager come in from somewhere else, I will be happy to be your Fire Chief again. The choice is up to the commission. Commissioner Oakley: I appreciate that very much. I appreciate that you feel that way about it and I really enjoy you being in that position. Mayor Black: I agree Derryl O'Neal: I do enjoy being in this position and I ao tn1s strictly for my love of the City of Madeira Beach. I'm not getting compensated for this and I guarantee I'm getting grey hairs from it but overall the process has been very enjoyable. The city employees have been very cooperative and supportive though this time period. The day after Mr. Crawford was suspended there were a lot of upset city employees and we brought those city employees together and we made sure the city was going to function properly. I'm proud to say that I've been part of that process and again I've enjoyed filling this roll so if you decide you want to leave me in this position until you advertise and select a different city manager that would be just fine. Mayor Black: I think that if you are willing to do that it would cause the least amount of disruption for the city. I applaud you for being willing to fulfil that role. Vice Mayor Douthirt: I would like to make sure that what we have decided is we are going with the in-house senior advisor, correct? Both Commissioner Oakley and Mayor Black agreed with Vice Mayor. Vice Mayor Douthirt: I would also like to make sure that we have decided to go with Fire Chief Derryl O'Neal for interim City Manager? Both Commissioner Oakley and Mayor Black agreed with Vice Mayor. Vice Mayor Douthirt: Mr. Hunter, what is the next step we take with you to set up the in-house decision? Mr. Hunter: I think you all have made a good decision in both cases. We would need a motion from the board and a formal meeting and until that meeting is conducted we will get together with the interim City Manager. Derryl O'Neal: Referring to the additional items that were requested to be discussed. We also have another presentation under C15. It is a discussion of events to be held at Holiday Isles. If we could move that discussion up so that gentleman can present, it would be appreciated. Doug Andrews: I was approached by a group that has finished negotiations with Mr. Holton regarding renting out his property to conduct a sunset concert series. We have discussed a few things but I would like them to present what they have in mind to the commission. After our department head meeting earlier today, I. don't think we have anything on the books that would prevent them from doing anything on private property. Commissioner Oakley: What is this going to cost the City? Mr. Marsicano: As far as sanitation goes, that's something that we would bill them for after the fact. Mr. Kevin McGary and Mr. Johnny Green: What we are trying to do at Jim Holton's property is similar to what you folks do here at ROC Park which are concerts. This is nothing that will cost the city any money. We are currently in conversation with a few non-profit organizations to aid. The cost associated with these concerts will be incurred by myself as well as Mr. Green and Mr. Holton as the property owner. We are hoping to conduct a series of events between now and the first of the year. Applications aren't in yet for the others but we are currently looking at September 30th and October 1st which will be a two day event. This will be a country style event with the capacity of about 2,500. It will be fenced in and alcohol will be served very similar to how you folks do here with ROC Park. The only issue we thought about happening is traffic and parking and we have around 700 parking spaces with a shuttle to bring people to Mr. Holton's property. As long as we have a good working relationship with you folks we feel this will be profitable for all parties involved. Until the property is developed next year, I believe we need a 90 day window of opportunity to get the applications in and approved by the City. Mayor Black: What is the price range for tickets? Mr. Green: It could be anything from $15 to $30 day of or $25 in advance. Commissioner Oakley: You are providing security, correct? Mr. McGary: Yes, we will have Pinellas County Sheriffs as well as private security. Vice Mayor Douthirt: I see you are serving liquor, who has the license? Mr. McGary: The same charity that ROC Park uses. Mr. O'Neal: We haven't had much time to look this over but my first question would be are you going to cut off admission at 2,500 people? Mr. Green: It's a work in progress. We are probably going to have to have a show to find that out. I assume we will need to make a few adjustments after the initial concert. Mayor Black: Is there a maxim um number of people that would fill up that space? Mr. Green: That is something that the Fire Chief would be more qualified to answer. I believe ROC Park has a capacity of 7,000 but again this is a work in progress. 2. DISCUSSION ON CITY CLERK POSITION Mr. O'Neal: We have had numerous applications and two of which were certified. You were able to interview one of those two applicants and we are currently working on setting up a time to interview the other applicant. Commissioner Oakley: When does the posting close? Vice Mayor Douthirt The 30th of June the posting closes. Commissioner Hodges mentioned that considering the lack of qualified applicants, the city should extend the posting. Mayor Black and Commissioner Oakley do not see a reason to why an extension is necessary. Commissioner Hodges: I would like to extend the posting an additional two weeks. Commissioner Oakley and Vice Mayor Douthirt will compromise by a one week extension, but not two considering the job has already been posted for a month. There has been a board consensus to extend the City Clerk job posting one additional week. Mr. O'Neal: I would also like the board to be aware that Mr. Lewis will be leaving for other employment on the 7th so we will need to look into filling that position also. 3. DISCUSSION OF BOC POLICY HANDBOOK Commissioner Oakley: I think there should be an "events" section that specifies how we would proceed with all aspects of them. Mayor Black agrees with Commissioner Oakley. Vice Mayor Douthirt: On page 4 under newsletters it has the word "waive," which I feel we should leave out. Commissioner Oakley: I agree, and their contract is up in October so I want to put that out to bid. In August or September we need to get that put on the agenda to be put out for bid. Also, on page 3 it says "request for staff support even in high priority or emergency situations." I think it should read "except in emergency situations." Vice Mayor Douthirt agrees. City Attorney Erica Augello: Commissioner Oakley, referring to what you just mentioned, it specifically states in your charter that if you want to have any kind of staff support that it needs to go through the City Manager. You can change it in your rules and procedures but your charter is going to trump your rules and procedure. Com missioner Oakley: On page 5 under website, we need to bid that out. I've looked at the contract for the website and they haven't done half of what they said they'd do. Also, the sound is bad on the website. A lot of people have been complaining about not being able to hear. Commissioner Oakley: This is a question for anyone that might know but the government access channel, is that on demand as well? If not, is there a way we can put it on demand? Mr. O'Neal: Possibly, I can check on that but I'm sure there would be a charge associated with it. Commissioner Oakley: Number 2 on page 5 under correspondents shall be equally clear about representation, there is a whole section on that but there is a whole section in the first part that talks about correspondents so l thought we could just move that over there with that and just get it all on one spot. City Attorney Erica Augello: I think the reason those are separated is due to the headings. You could probably change it to just have one correspondents with any one section and break out the individual conduct with the public, conduct with other commissioners, conduct with staff, etc. Mayor Black: We have another section about creating committees. Should we create a committee to review this rather than just our discussion? City Attorney Erica Augello: The BOC has the power to create a committee but these are your board rules of procedures so I would suggest to not have a committee decide what your rules are going to be. Vice Mayor Douthirt: On page 11 where it says types of meetings, it says "an agenda setting meeting is to begin at 5:45p.m. for the sole purpose of setting the workshop agenda for the workshop to be held on the fourth Tuesday." Does the board want to keep this as is or make a change? Mayor Black: It might be best to have the meeting at 5:30p.m. Commissioner Oakley: I don't like having it before the meeting in general. I feel that having a meeting about agenda items that will be discussed two weeks from now don't need to be discussed right before an unrelated regular meeting. I think we should take it out all together and if we decided we need an agenda setting meeting, we can simply set one up. After Mayor Black suggests that the invocation be removed from the meeting entirely, City Attorney Erica Augello suggests that it's not necessary to do so. In the majority of Cities that we represent, members of the public or administers from different churches of different faiths do the invocation, it's not always a member of the commission. You can keep the invocation in if you are concerned with the fact that not everyone has the same faith or religion. That is simply an option but removing it entirely is also an option. Vice Mayor Douthirt: I am a religious person so it's very hard for me to say "let's take it out." Like the City Attorney mentioned, we have various denominations of faith so maybe we can start working on getting people of different faiths to come in so we have a better idea of what we are working with. I think that would be a better way to go about it rather than getting rid of it altogether. After a brief discussion Mayor Black mentions: "Commissioner Lister isn't with us today but I'm going to take what I believe his views to be on this topic and with that in mind we will keep it in." Mayor Black: Somewhere down the line the authority to approve city events went from the commission to the City Manager. I would like some clarification on the necessary steps to take to place that authority back to the commission. City Attorney Erica Augello: I'm not familiar with the specifics of that offhand but I will be sure to get back to you on that. Commissioner Oakley: Under the consent agenda I want to take out anything that has to do with money. I don't think we need to be spending money without discussing it. Mayor Black and Vice Mayor Douthirt both agree with Commissioner Oakley. 4. DISCUSSION OF RESOLUTION TO CREATE COMMITTEES City Attorney Erica Augello: Madam Mayor, I was asked to create four resolutions for four separate committees for the City. One of them was a charter review committee, one of them was a bid review committee, a budget review committee, and a renewable energy committee. I believe those have been distributed to you and I would like to inform you that there were some grammatical changes and scrivener's errors in both the renewable energy resolution and the bid review committee resolution. Those have been corrected and you have updated copy's that were passed out prior to the meeting. I can also answer any questions the BOC may have. Commissioner Oakley: As soon as we vote on these in the next meeting, is that the correct time we can post the applications online so we can get these going? City Attorney Erica Augello: That is correct. Minor language changes were suggested by Commissioner Oakley regarding the end date of the charter review committee. The new end date was decided to be May 31st 2018. Vice Mayor Douthirt: In speaking with the Florida League of Cities, they mentioned that they have a lady that is an expert on charters that would possibly be willing to help us write our charter so it goes very smoothly. If the commission would be interested in her 1will contact them and find out what the cost would be and where we would go from there. Mayor Black and Commissioner Oakley agree with Vice Mayor. 5. DISCUSSION ON THE DIRECTION OF NEW COMMISSION John Douthirt, Vice-Mayor Vice Mayor Douthirt: I feel that the five of us commission members need to let city staff know what direction we want to go. I feel that we need to get this in writing to our interim City Manager, to our new City Manager, and to all of our employees so we are all thinking in the same direction. I understand that the five of us are not always thinking in the same direction, but I think we all need to meet with compromises to figure out what we want to do and how we want to do it and put it in writing. As a City, we can be more united by having departments aware of what our goals are. We have three new commission members and two old members and we all have input in decision making. I think we need to settle everything down and come up with some directions that we all would like the City to go in. Before the three of us were elected we talked about what direction we wanted the City to go in. We haven't spoken since and I think it would be a good idea for all of us to write down what we would like to see happen. After that, we can all sit together as a team and have a much better idea and plan of execution. I don't think it's fair to the employees of the City to not understand where we're coming from or where we would like to go. I think if we do this and take it seriously, this will be much easier for our department heads and employees to work together to accomplish our goals. Vice Mayor Douthirt clarified Commissioner Hodges confusion about word choice by saying: I didn't mean to imply that we would be giving direction to the employees, I meant we give direction to department heads and from there the department heads pass down our goals to City employees. It is not our job to give direction to employees. 6. DISCUSSION ON RFQ FOR ATTORNEY SERVICES Dave Marsicano: Madam Mayor this is an RFQ that my department provided at the request of the BOC. We have prepared the RFQ as requested and it is now in your hands. City Attorney Erica Augello: As you know the contract with Mr. Trask expired on June 8th and I have been filling in as interim City Attorney. I believe Nick sent you a letter I drafted to you saying that I've enjoyed being your interim City Attorney even though it has been brief and would like to continue with the position if the commission would have me. The commission is certainly able to go ahead and continue our firms services with me being your appointed City Attorney or you certainly can go ahead and put the job out for bid, it is at the pleasure of the BOC. Vice Mayor Douthirt: I think that we should put the RFQ out for bid if we stay with the firm we are with or not. I think we should treat this as any other position that we are hiring for. I think it should go out there for people to bid on such as the City Clerk, such as whatever position that we' re looking to fill. It will also take me a while to read though the language thoroughly and understand if I'm property comparing apples to apples. City Attorney Erica Augello: I absolutely understand your concern Vice Mayor. Just to inform the Board, what I submitted for review was the proposal that we submitted prior to Mr. Trask resigning from the position. The contract is the same contract that you currently have, there has been no changes to the contract at all so the services are exactly the same as they were. The retainer rate as when Mr. Trask left the position and the hourly rate as well. Mayor Black: I agree, I think Erica has done a great job and I think it would be wonderful to keep her but I think we should go through the correct process in order to do so. Dave Marsicano: So do t have consensus from the Board to release the RFQ? All members of BOC respond to Mr. Marsicano: Yes, that is correct. 7. DISCUSSION ON WATER TAXI CONTRACT John Douthirt, Vice•Mayor Vice Mayor Douthirt: Madam Mayor, I understand that this is a 1 year contract. J think the only thing they changed was the start date. The start date moved from that date to October 1st• My understanding is if we do nothing the contract terminates. In order to move forward we have to vote to move forward with it. City Attorney Erica Augello confirmed that Vice Mayor Douthirt understood the legal language. Vice Mayor Douthirt: My recommendation would be to let the contract expire. Commissioner Oakley: I agree. I don't understand why we even have an agreement like this. Why are we subsidizing this business? Mayor Black: I would like to read an email t received about this subject. "I acknowledge the necessity of the government tax payer support of public transportation facilities as determined essential to general public need. For example, the PSTA. However, the service does not fulfil any identifiable local need or meaningfully reduce vehicle traffic. This is a private enterprise serving principally recreation tourist clientele. It's extremely unlikely this service could ever achieve a resident/taxpayer benefit commensurate with a $25,000 per year subsidy. I believe that subsidization of this private enterprise is inconsistent with the conventional use of public funds and should be discontinued." Mayor Black and Commissioner Oakley agree with this email. Cory Hubbard: I do not have ridership figures present today but I would like to clarify some of the financials. We have invested over $300,000 personally in this project and the reason for that is we were invited by the City of Madeira Beach to come and fill out an RFP and attempt to win it. I personally wrote the RFP and application. I'm Cory Hubbard, Marks oldest daughter and I fulfil a manager's role within the business. Essentially we only asked of the City for 60% subsidy of two days on the cost of goods sold which is the captain and the cost to run the boat, for example, fuel. We would only receive this subsidy on two days of operation. We currently run from Wednesday to Sunday. In addition, this is not a business where we provide an end•all product, it's a means to an end and the "end" is the City of Madeira Beach. All we are doing is showcasing our city and bringing in more visitors to enjoy themselves. Commissioner Hodges: Do you still have the pick-up and drop-off at Jungle Prada? Cory Hubbard: Yes, that is correct. Commissioner Hodges: So you bring people all across the Bay then? Cory Hubbard: Correct, and we have also organized free parking cit Jungle Prada so people can get off the beach and not have to worry about paying extra money. Commissioner Hodges: Is there any way you could give us an estimate on how many people you take to John's Pass? Cory Hubbard: Absolutely, on a daily basis the weekends are definitely busier. I will admit that ridership is low but in order to alleviate that we are thinking about lowering the price, we've tried to run more days, we've even thought about bringing in an entirely new boat which is extremely expensive. Commissioner Hodges: So basically you are selling Madeira Beach? You are bringing people in to the City? Cory Hubbard: That is exactly what we do. In addition, the mayor at the time that invited us to apply was very confident that our waterways will continue to be a way to move people throughout the City in the future. Commissioner Hodges: I'm for the water taxi service. It brings people in to the City and markets us to surrounding Cities. Dave Marsicano: We can put this on the next commission meeting and the BOC can vote on it then, that way we can take an official vote. 8. DISCUSSION ON INTERIM CITY CLERK SALARY Walter Pierce, Finance Director Walter Pierce: I did provide council with information that Chief had asked me to provide which is basically a few options for council to consider. One would be to provide Nick with a 4% increase which would increase his current rate to $23.35 per hour and appropriate retro pay. The second option would be a 10% increase which would bring him up to $24.70 per hour. The third option would be to give him a rate of the previous clerk which would be $31.27 per hour and the starting clerk rate which would be $32.00 per hour. Commissioner Hodges, Vice Mayor Douthirt, Commissioner Oakley, and Mayor Black have various opinions as far as an exact dollar figure they believe is fair. Commissioner Hodges listened to all opinions but remains firm with her recommendation of a 4% increase. A consensus has been made to vote on $31.27 at the next meeting. Commissioner Hodges would compromise at 10% but not $31.27. 9. STAFF RECOMMENDATION FOR EVENTS Doug Andrews, Recreation Director Doug Andrews: The first item is the approval process. Currently, I think our approval process works great but I work at the pleasure of the Board so if you all would like to change that, that's terrific but it's going to create more work for you all. Mayor Black: It was my understanding that the approval process was just the City Manager but according to this all of these people have to approve it? Doug Andrews: Yes and I don't know how that was written or why it was written that way. The City Manager was the last one to sign off on it and from there the event is approved. Commissioner Oakley: I think the commission should be involved in the approval process so we all know what's going on. Doug Andrews: If the BOC would like to be involved in the approval process that's great but it would push the process back because we would have to put it in a workshop and approve it at another meeting. I'm not saying that can't be done because it obviously can but it's up to you all if you would like to be a part of the process. What events would you like to approve, just concerts or everything across the board? Commissioner Oakley: I would want to be a part of everything across the board because I want the City to at least break even. I don't think these events should cost the residents anything. For example, I would like to know how much it costs to fix the ball fields after an event has taken place. If it costs anything, I want us to be compensated for that. Vice Mayor Douthirt: Under existing events you have Old Salt Event; $5,000 per event. What are you saying there? Doug Andrews: That would be for them to hold the event here. That would be considered special event revenue. Commissioner Oakley: Why don't you have an additional line item that specifies how much in repairs these events are costing? This way we can isolate the costs and have a good idea for what we could be reimbursed for? Doug Andrews: I agree with you. I think that would be a question for the accounting department but we are arguing for the same cause here. I've never given a freebie. Commissioner Hodges: I remember w while ago that the King of the Beach event they had a crew come in and pick up afterwards. Doug Andrews: Correct, and things have changed since the past, some of this is still a learning process for my department but I think we have been doing an exceptional job so far. I will say that when it rains complication and damage get amplified. The fields need much more care after a rain due to trucks and equipment sinking into the ground. Vice Mayor Douthirt: I just want to be sure I understand this. Under existing events, you would have an event and the dollar amount which is what they are paying the City, correct? Doug Andrews: Yes, correct. Also, this is a net cost of paying for police, sanitation, and renting the field. Vice Mayor Douthirt: Could you give me your best guess as far as how much revenue you expect to come in? Once I have a rough idea it will help me to review the department better. Doug Andrews: All of that in formation is already in there but I can break those figures down further, that's no problem. Mayor Black: As with the revenue figures, we also need to see what the expenses are so we can reach a bottom line. Commissioner Oakley: I want to see an event application for every event that goes on in the City. City Attorney Erica Augello: The BOC will need to change the ordinance if you wish to specify which final events get approved and which don't. Commissioner Oakley: We need to put that on the next workshop and review that entire chapter. I would also like to see the event application for the Wednesday morning market on Madeira Way. 10. REX PLACE STORM WATER PROJECT Dave Marsicano, Public Works/ Marina Director This is a project that has been under way for the last year and a half and I'm just informing the Board that we are going to put the project out for bid. Commissioner Oakley: What is planning to be done out there? Dave Marsicano: We are going to be replacing several storm water pipes, a complete resurfacing of the roads, and new parking along Rex Place. 11. DISCUSSION ON FLORIDA LEAGUE OF CITIES John Douthirt, Vice•Mayor Everyone should have a handout in their packet regarding this. I would like to get a consensus from the commission on this so I can schedule an appointment. The goal behind this is to help us work together. Everyone needs to be on board and be willing to listen to these experts because if not, there is no point in wasting money by bring them in. If you all could review this and let me know by the next meeting if I should schedule an appointment or not, I would appreciate it. Commissioner Hodges mentioned a three day long class that is perfect for new commissioners that gives attendants an A·Z breakdown on everything they will need to know. Vice Mayor Douthirt mentioned that he knows of the class and the next one coming up in October is already booked but he is signed up for the class in January. Mayor Black thinks Vice Mayor Douthirt has a good idea by bringing in the Florida League of Cities. 12. DISCUSSION ON COMMISSIONER PARKING SPACES Nancy Oakley, Commissioner District 3 I have this on the agenda because we had commissioner parking spaces at the old City Hall but they never transferred them to the new building. Commissioner Hodges: I don't think anyone thought about it because they figured we would have enough parking spaces. I would be for the idea of getting spaces designated. Dave Marsicano: If I can have a consensus I can have the signs made. Planning commission vacancies Vice Mayor Douthirt: We only have 4 out of 7 seats filled. Commissioner Oakley wants the positions posted online. Dave Marsicano mentions that he will make sure they are posted. Extension of Mr. Crawford's Consulting Contract Commissioner Hodges: I would like to extend the consulting contract with Mr. Crawford. He has done a good job and has the experience. There are several things going on in the city that he could help with and he is willing to work  from home if the commission will have him. I feel that we should have a meeting to further discuss this so Commissioner Lister will be able to join us. City Attorney Erica Augello clarifies that the consulting contract expires on July 16th • Vice Mayor Douthirt: Chief O'Neal, what do you think about this? Mr. O'Neal: My advice would be to keep track of how often we contact Mr. Crawford for advice between now and July 16th to get an idea if we will need to continue the contract or not. Commissioner Oakley and Mayor Black agree with the Chief. 1. ADJOURNMENT 9:05 !MJJ LlitJ---- Minutes Prepared by Andrea G EG ~ Minutes Reviewed by ____ [!k1U_,__=-=""--"""""-1,.,,,,_~~'--=------------- Andrea Gamble, Interim City Clerk Minutes Approved by f{\ q~'}i G.£q_ ch, Maggi Bl k, Mayor