Board of Commissioners Workshop Meeting

BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April24,2018 Page 1 ofll A workshop meeting ofthe City of Madeira Beach Board of Commissioners was held at 2:00 p.m. on April 24, 2018 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. Mayor Black called the meeting to order. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Vice-Mayor/Commissioner District I Nancy Hodges, Commissioner District 2 Nancy Oakley, Commissioner District 3 John Douthirt, Commissioner District 4 CITY STAFF PRESENT: Jonathan, Evans, City Manager Ralf Brookes, City Attorney Clara VanBlargan, City Clerk Walter Pierce, Finance Director Dave Marsicano, Public Works/Marina Director 1. CALL TO ORDER Mayor Black called the meeting to order at 2:00 p.m. 2. ROLLCALL The City Clerk called the roll and all Commission members were present. 3. PUBLIC COMMENT Mayor Black opened public comment. There was none. She then closed public comment. 4. TOPICS FOR DISCUSSION A. Pavement Management Update - Dave Marsicano, Public/Marina Director Public Works/Marina Director Dave Marsicano introduced Steve Tarte with CPWG and said five years ago they contracted with Steve's firm to do a pavement analysis of the City. The report was updated this year and it came back with good results. There are several considerations that were considered in the analysis of the roads. Mr. Tarte commented that they did a reinspection at the end oflast year of the roadway network. He said Pavement Management is a program for the City to set their roads and how to best use their dollars. The Pavement Management system will help the City know if the conditions of streets are declining or increasing based on management practices. The software was developed in the 70's. It can take the features that the Commission wants to do with a budget and layout the best implementation over that timeframe. During the inspection they will inspect I 0% of the roadway BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETP.'1.G April 24, 2018 Page 2 of12 based on algorithms and the ASTM standards. They will drive and take video of the streets and break these into sections and provide each section a rating. There are 20 different distresses that are looked for. He overviewed sample asphalt distress like alligator cracking. A sample length is 100 times the width of the sample area. They use the Pavement Condition Index to score all sections. Mr. Tarte said the project scope included redoing the inventory definition, condition assessment, look at current conditions, GIS linking of the pictures to the sample location and then to provide the final report to staff. There currently are no failed roads. There are two poor roads, seven fair roads, 16 that are very good and six that are in excellent condition. The City is in really good shape and has a composite index of 78. He then showed the BOC other City ratings and indicated that Madeira Beach is ahead of most of its neighbors. He then provided examples of roads that are in various conditions. The next step would be to do the M&R reporting for the CIP. Commissioner Douthirt asked if the study indicated what condition the roads will be in the future. Mr. Tarte said in general they will lose about two PCI a year. The City Manager said they do have an inventory of all roadways. They will create priority roadways in the CIP for those that are in poor condition. Commissioner Douthirt asked if they have an estimate of how long an average road in the area will last. Mr. Tarte responded that it depends on how it was constructed. Commissioner Douthirt asked if salt water will tear down roads faster than fresh water. Mr. Tarte explained that any water intrusion will have effect on conditions. There are many things that can be done instead of just milling and resurfacing. There are applications that will extend the life of the road. Commissioner Oakley commented that Parsley is still the worst road in town. The City Manager said they want to develop a pavement management program to allocate the funding to address the roads with the public works director to layer the storm water over the map, so they know the conditions of their storm water infrastructure improvements that are going to be made. They don't want a situation whereby they go and make roadway improvement sand then a year or two down the road, make storm water improvements. Vice-Mayor Weinstein asked if they studied that same road sections in the current and the 2012 studies. Mr. Tarte commented that in general they try to repeat the sections. They have pictures ofboth. The City Manager said they will put this information on the website. il. Water Taxi Agreement Update - City Manager Jonathan Evans; Dave Marsicano, Public Works/Marina Director The City Manager said the Finance Director will give an overview of the memorandum and the terms and conditions in the agreement and then Cory Hubbard will address the Board and provide some insight with respect to how the water taxi program is doing in the City. Director Pierce indicated that the initial agreement was put together on June 14, 2016 and the extension of the agreement was done last year in July for $25,000 per year. That amount has been BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April24,2018 PageJofl:Z put in this year's budget. He said Ms. Hubbard commented last year the taxi showcases the City. Ridership has grown from 300 to 592 in February and 719 in March from year to year. The City of Clearwater subsidizes their water taxi by $10,000 per month. They are discussing this tonight because they are in the process of developing the budget. Ms. Hubbard provided copies of their ridership to-date. It starts in September 2016 and it allows for comparison by month. She indicated that she is a fourth-generation ferry boat operator. She provided an overview of the company's history. She explained that 15 years ago they won the RFP to run their ferry from Fort De Soto to Egmont Key. In exchange for being the sole provider of the route they remit 11 % oftheir income to Pinellas County. Once a month they send reports showing sales. Last year they remitted $4,000 to Pinellas County in one month. Ms. Hubbard indicated that two years ago they were invited to compete for the opportunity to operate a ferry service in the City. They invested over $300,000 in equipment and staff. A few months prior to beginning the operation, the Barrier Island Governments Council, the Big-C passed a resolution in support of water borne transportation. She provided the Board a copy of the resolution. She indicated that in 2003, the director of the Pinellas County MPO authored a feasibility study on water borne transportation which indicated that water borne transportation is feasible in Pinellas County with minimal public investment. The initial investment should occur for a three-year period and the private section would take over after this. The water bus in Fort Lauderdale received a $2.1 million grant from the ferry boat discretionary fund to establish their service. Last year they retained the man who established the Fort Lauderdale service as a consultant and his number one recommendation was to get support from the City. They need more than financial support but should work together to build a successful service. This is an alternative form of transportation. She then overviewed the issues that Clearwater dealt with. They are willing to be patient to build up the service. She met with the Mayor of St. Pete Beach and Treasure Island on how they can service their communities. They are trying to establish a route from Anna Maria Island to Pinellas County. Currently it takes one hour to drive there and only 35 minutes on a ferry. Since starting the service, they have carried more than 4,100 people on the regular route. For special events they have transported 1,613 people. They have carried people to restaurants, bars and attractions. They are learning new things and have rebranded. They have worked hard to connect with hotels and restaurants. In March they extended their operations to seven days per week. They want to partner with hotels to establish parking structures on the mainland. Last February they carried 117 people and this February they carried 592 people. Last March they carried 268 people and this March they transported 719 people. Last April they carried 186 people and this April they have carried 582 people and they still have seven days in the month left. Today they carried the same amount of people on a Monday that they carried on a Saturday last year. Commissioner Hodges said she recommended to relatives and friends to ride the water taxi and they enjoyed it. This is something unique in the City and they need it for the tourists. She asked how many drop-offs they have on the route. Ms. Hubbard responded that they started with nine but have reduced those to six. Mayor Black thanked Ms. Hubbard for the update. BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETD,G April24,2018 Page 4 of12 Commissioner Douthirt asked for clarification on the money they give to Pinellas County. Ms. Hubbard said it is similar to the Madeira Beach agreement. In year three beyond $100,000 of their gross income they remit a percentage of that income to Madeira Beach. Commissioner Douthirt asked about the support they are getting from St. Pete and Treasure Island. Ms. Hubbard said they pick up and drop off from Middle Grounds Grill in Treasure Island. There is a city dock there they do not use. They have discussed access to this dock. They want to cut down on beach parking taken up by the hotels. They are also working on establishing parking structures. They are working with St. Pete Beach to set up a public workshop with residents, the Commission and businesses to talk about what they did with Madeira Beach. Commissioner Douthirt said the Big-C is recommending that cities support water borne transportation and asked if others are financially supporting this service. Ms. Hubbard said not yet, because agreements are not in place. She can take Commissioners out on the boat and answer questions prior to the next meeting. The City Manager said that Exhibit B will need to have clarified language on the contribution that the City will be able to see. He indicated that he wanted the Board's direction, so they can finalize the agreement and bring it back for consideration. They can bring any information that the Board would like to see prior to deciding. Mayor Black said they would like to proceed and may need more information. She would like to ride the ferry prior to deciding. Commissioner Oakley stressed concern with subsidizing the service. Residents are not in favor of subsidizing a private business. Ms. Hubbard said they are providing a service that the City requested and that they are only subsidized for 60% of three weekdays but now they offer a seven- day service. They are being paid for rendering a service to the City. Transportation is always government funded and it is not very profitable. Mayor Black said transportation is subsidized but citizens are concerned with subsidizing a private business. Ms. Hubbard commented that demand will be at the level of Clearwater as the area develops. Without the early investment they will not have the opportunity to get to that level. The City Manager said the contribution is a payment for services. In the next discussion they will have a copy of the original RFP. From the City staff perspective, they feel that they should promote other methods of getting around. Commissioner Douthirt said they spoke about the traffic increasing on the beach and on the other hand people are concerned with subsidizing a business. If they drop this now they could fall behind in the future. The Commission needed to think about how to mov:e forward with this. Commissioner Oakley said people are still driving to the beach. Commissioner Douthirt said people will park and then take the ferry. This could be an alternative to decreasing the traffic. BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April 24, 2018 Page 5 ofl2 The City Manager said he is asking the Board to give him direction on if he should work with a private firm to bring back two or three options in a contractual arrangement that addresses some of the concerns heard today. They are getting ready to begin the budget process and need to get this wrapped up as soon as possible. Following further discussion, Mayor Black said there is a consensus to speak about options at a workshop meeting. C. Waste Connections Recycle Discussion - City Manager Jonathan Evans; Dave Marsicano, Public Works/Marina Director; Walter Pierce, Finance Director; Ian Boyle, Waste Connections The City Manager said Director Marsicano and the recycling operator are here to provide insight on the contractual arrangement they have. Staff wants to know if the Board would like to approve a one-year renewal while they look for and negotiate a long-term recycling program. Director Marsicano said the current recycling contract started in January 2014. A few items were removed from the contract but on the whole, it is the same. The attorney told him that they needed to get an extension approved. Director Marsicano said currently recycling is picked up once a week on Wednesdays. He said Ian Boyle from Waste Connections is here and they would like to move forHard with negotiating s. one-year extension. Commissioner Oakley said last year she requested that a brochure be sent out in everyone's utility bill to inform residents on what they can and cannot put in recycling bins. They need to do a better job at educating the public on this. Director Marsicano said he has a brochure that can be provided to everyone. Commissioner Douthirt asked if the pickup changed from two times a week to one day a week. Director Marsicano clarified that it used to be picked up two days in sections of the town. Now they pick up the entire town. Mayor Black asked if they include the condos. Director Marsicano said no. Mr. Boyle said the contract does include a price per pickup for condos. Several years ago, it was decided the condos would be charged for pick up and many opted out. Mayor Black asked if they can have as many pick ups as they wanted and Director Marsicano said they do not provide an extra pick up for recycling, only for sanitation. Vice-Mayor Weinstein asked if Waste Connections would consider changing out the recycling baskets with a basket with a cover. Mr. Boyle commented that under the current structure they will only provide the 18-gallon bins. The City Manager said in most cases they will need to enter into a longer-term contract with the provider to offset the cost. BOARD OF COMMISSIONERS MEETP.\G MINUTES WORKSHOP MEETING Apri124,2018 Page6of12 Vice-Mayor Weinstein asked if there are other alternatives and can they allow people to drop off at a central bin. Director Marsicano said they have one at the public works yard. The City Manager said they needed to do a better job at communicating this to the public. He asked Director Pierce to speak about the recycling markets regarding the idea that they make lots of money selling the material they pick up. Mr. Boyle said there is some value in the back end, but this has dropped. Chma does not want to be the world landfill and is very restrictive on what they will accept. Prices have now come down. Cardboard is down 60-70%. Processing has also increased. Anytime they have contamination they cannot accept the material. It is supposed to get worse throughout the year. In some cases, it is cheaper to burn the material rather than recycling it. Contamination affects what can be accepted. Commissioner Oakley said the public needs to be informed of what constitutes contamination. Director Marsicano said residents get information from the county and they will provide information on the website and in the newsletter. Mr. Boyle said they have not had any issues regarding contamination in Madeira Beach. Commissioner Oakley asked what percentage of residents recycle. Mr. Boyle said above 50% which is higher than most. In season it goes up. The City Manager said they would like to put together a recycling campaign for the City. He asked if there is a consensus from the Board to negotiate a one-year extension. The Commission provided the consensus. D. Amendment to Non-Conforming Structures Ordinance - Linda Portal, Planning & Zoning Director Planning & Zoning Director Linda Portal explained that she is proposing an ordinance to amend the Land Development Code that has gone through the Planning Board. There are a lot of requests for additions to homes that are nonconforming regarding setbacks. There is an administrative waiver that allows staff to waive up to 15%. This is not enough to address most issues. She is hoping they can adopt a policy to provide more flexibility to be approved through the Planning Board. There would be a public hearing to allow neighbors to give their input. The flexibility would provide allowance to extending development along existing nonconforming lines but not to extend further into setbacks. Commissioner Douthirt suggest a five-minute recess to allow Ms. Portal to get her presentation up. Following the recess, Mayor Black reconvened the meeting. Director Portal directed the Commission to a graphic showing what encroachments into the required setbacks look like. Most neighborhoods have a small setback on one side and a larger setback on the other side. The R2 district has a minimum five-foot setback on one side and seven feet on the other. Quite often people are on the edge on both sides. There are issues on the front BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April 24, 2018 Page 7 of 12 and extension on the rear. The lots are fairly small, many being only 40 feet wide. Due to the narrow lots exceptions to the setback requirements may be appropriate. The Planning Commission recommended approval of the staff recommendation with the addition of some language. Most of the setback issues are regarding the R2 and R3 lots that are less than 50 feet in width. This is only proposed for legal nonconforming uses. If something is illegal they would not recommend approval of an extension. They are proposing that extensions along the line of nonconforming setback if they do not increase the encroachment into the setback. A minimum of a three-foot setback from the structural wall needs to be maintained on one side of the house and a minimum of five feet of clearance is maintained on the other side. This is important for fire fighting reasons or the ability to walk on the side of the property. The side of the structure that is subject to the reduced setbacks must be improved with the roof gutter system that is adequate to carry all of the runoff and directed away from the neighboring property. The extensions along an existing encroachment line can be approved only if the neighbor on the extending encroachment side indicates support for the extension by a notarized statement. Nothing in the provision may be used to create another nonconformity. They do have a precedent for neighbor approvals with docks. Director Portal said the additions of a second floor would be allowed if it was done in an existing footprint in the R 1, 2 and 3 districts if it meets these conditions: • The extension or addition does not create any new encroachment; • Does not violate the height restrictions; • Provides a minimum 18-inch clearance between any building element and the property line, so the roof line does not extend to close to the property line; • Does not increase the depth into any existing encroachment; and • The neighbor on the side where the height is being extending must indicate their support in a notarized statement. Director Portal said equipment shall not be placed in the five-foot clearance area. Landscaping is not allowed in this area and if a fence is installed a gate must he provided for access. There must be a minimum clear path from the front and rear yard. Not all extensions will be permissible. Porches that are not of the structure cannot be filled in. The City Attorney suggested that the graphic presented to the Commission be placed in the Code. Vice-Mayor Weinstein said she spoke with residents about this and walked the property and feels that this is a good example of putting together a plan that works for people. This makes a lot of sense and will help keep people in their houses. She asked if a house going up required approval from both neighbors. Director Portal said there is one across the street that is going up. Vice-Mayor Weinstein asked Director Portal how many examples in the City has she seen that this would impact them. Director Portal said has turned away 20 proposals and there are three in the system now that are hoping this ordinance will pass. Sometimes she can work with people to find an alternative solution. BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April24,2018 Page8 of12 The City Manager said this policy will allow the City to preserve its original nature of the neighborhoods. If this is not improved the City could see tear downs and rebuilds. They need to make sure they allow residents to age in place. E. Fees Ordinance Final Review - City Manager Jonathan Evans; Linda Portal, Planning Director The City Manager said he conversated with the Budget Review Committee and they have included their perspective into the document that is provided. The Finance Director can provide details on the accounting procedures if desired. Commissioner Oakley said she was concerned about raising the parking rates and she was only in favor of it to pay off debt. The City needs an ordinance to designate where the additional 50 cents will go. The City Manager said there was a desire to earmark a portion of that money. This is a policy decision and the Board can do this. They are looking at earmarking it for capital investments and cosmetic investments. Community aesthetics is a priority of the City. They do want to look at a three to five-year plan to wing themselves off of being reliant on a volatile revenue source. They can put this money to the side in an interest-bearing account to pay off debt. Also, they can have some cash on hand to help with capital purchases. They can put something together in a resolution to designate 25 cents to debt and allocate other amounts where needed. Director Peirce said a 25 cents increase would generate about $168,000 and could be as much as $220,000. Commissioner Oakley said she meant the full 50 cents. Director Peirce said this would provide a moderation of $415,000 and an aggressive approach would be $480,000. Investing this over five years would provide about $2,000,000. Commissioner Oakley asked what the game plan is for Archibald. The City Manager explained that they have immediate needs that would not be provided for if the entire 50 cents were spent on paying down debt. All community parking lots need repairs. Risk management has concerns about the boardwalk. It is his recommendation that a portion be spent on infrastructure. Commissioner Oakley said once the needs of Archibald are addressed they can work on other City issues. The City Manager said they wanted to bring in some financial advisors to address the issues that the Board has with paying down debt and providing for infrastructure. Currently, there is no perpetual care fund set up for the care of facilities. Commissioner Oakley commented that if they did not raise the rate at all they would still be in the same place. Commissioner Weinstein said was an advocate for increasing the parking rates. She was excited about paying off the debt and said she was in favor of placing the full 50 cents in a restricted fund to pay down debt. Commissioner Douthirt said if they put the full 50 cents into debt then they would have to take out more debt to pay capital costs. The City Manager said if the entire 50 cents go toward debt they may need to reverse this decision in the future. BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April 24, 2018 Page 9 ofll Director Peirce said they needed to start putting money aside, so they can start paying down debt, but he found that they needed more than the $200,000 for capital projects that is budgeted now. They needed to find another revenue source for capital projects or they will have to increase the millage rate. Mayor Black said the new fees are a revenue source. The City Manager said once instituted they can look at the numbers. The General Fund has been subsidizing the development costs. This helps take off some of the burden to the General Fund. In November there is a ballot initiative that will pass which will have a projected fiscal impact of $200,000. The CIP is dwindling away, and they may only be able to fund operations. He suggested the board look at a hybrid approach. There can be an incentive offered through the app. Director Peirce said he did a project of February's data and found that if everything stays the same they will be about break even in the General Fund. This is nerve racking because there are things that they may need to spend money on. Mayor Black said issue is that they voted on it to pay down the debt. There may be a way to find a compromise. The City Manager said if the Board moves forward with the fee increase there will be a resolution to designate the money. Vice-Mayor Weinstein said on page 13, under the summer rentals, there was no change in lines 530- 533. The City Manager said the cleanup fee is found on the next page. Vice-Mayor Weinstein said on line 5 73, under park pavilion rentals, does not list Kitty Stuart Park, Causeway Park or Bell Tower Park. She asked if these parks should be added. Recreation Director Jay Hatch said they did not include the parks because they have not received request for reservations in the past, but he will include them. Vice-Mayor Weinstein asked how they collected the fees from the users. Director Hatch said there is a pay collection system that is in place, some pay in advance, and some things are billed after the event. Vice-Mayor Weinstein asked how people felt about paying these fees. Director Hatch said everything is accounted for as far as the field usage goes. Mayor Black suggested that they place in the document that they can use the facilities for free. The City Manager said they can put in the schedule that the fee is for exclusive use. F. Proposed Amendment to Sign Ordinance - Linda Portal, Planning Director Planning & Zoning Director Linda Portal said the sign ordinance has been a problem because of the way they measure signs. It needed some modernization. They also made the update to comply with the Supreme Court decision regarding content neutrality. The City can regulate the size, place and length of display but cannot regulate the content. She overviewed the purpose statements and indicated that this makes them stronger if they go to court. They have administrative responsibility BOARD OF COMMISSIONERS MEETING '.\1:INUTES WORKSHOP MEETING April 24, 2018 Page 10 ofll and appeals will go to a magistrate. They listed signs that are prohibited. Definitions has also been added to provide clarification. They have had a lot of trouble with people placing political signs in the right-of-way. There was some conflicting language so that has been clarified, an effective date was provided, and electronic message board sign regulations were clarified. Commissioner Oakley asked about flag signs and commented that they are tacky looking. Director Portal said they can eliminate those. People are allowed two, but they end up installing more. Signs cannot be placed on comers because they prohibit vehicular views. She commented that they can be banned. The City Attorney commented that they could provide people that have flag signs a grace period to get rid of them. Commissioner Douthirt said he bought six of them for $1,600 and they take about one year to fade. He asked if signs are submitted to the City. Director Portal commented that they apply at the building department. Commissioner Douthirt said some people in the last election put up a wooden sign and asked if they have to be permitted. Director Portal responded that they do not need a permit but do have to meet size requirements. She is proposing an amendment to this regulation. The City Attorney said they are not called political signs anymore but are called temporary signs. Commissioner Douthirt said the Code says a double-sided sign is considered one sign. Director Portal explained that this is regarding the sign's measurement. She explained that she added a temporary exemption section that would provide more signage if the unemployment rate went up. She indicated that additional signage does not help the economy or the employment. Sometimes additional signage can reduce business because of the clutter. She is proposing that this section be removed. Vice-Mayor Weinstein said every time they work on the sign ordinance they bury themselves. She suggested that the Code be enforceable. She asked who she needed to call to get rid of all the noncompliant signs. Director Portal said the one to contact is Code Enforcement. The City Manager said they are going to speak with businesses to inform them what the Code changes are and to let them know what things they should not do. Enforcement action will begin after this. Director Portal said the Code allows people to place signs three feet into the right-of-way. This will be changed in the new Code. Mayor Black asked what a snipe sign is. The City Manager explained they are small signs that are put up quickly and are not in conformance with the Code. BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April 24. 2018 Page 11 of12 Ms. Portal stated that they are the drop and run signs. G. Madeira Beach Barks & Brews - Jay Hatch, Recreation Director Recreation Director Hatch overviewed the Madeira Beach Barks & Brews event and said he wanted to focus this event around dogs. The City recently adopted Clover at the fire house. It will highlight businesses that are pet friendly and many are supporting the event. There will be a free community event at the ball fields next to the recreation center. It is intended to enhance the visibility of the park and its facilities. They will feature pet friendly business vendors and have educational opportunities to teach people how pets should be treated in Florida. They will bring out food trucks and have craft beer samplings. Fund raising will be focused on improving the dog park. They are sending a flyer out to craft beer establishments to see if they would like to participate. Commissioner Oakley asked where they are in the event permitting process. Director Hatch said there is an exclusion for the City. Commissioner Oakley said they should get rid of that and hold the City to the same standard as everyone else. Director Hatch said he agreed but they have not advertised the event yet and wanted to get the Commission's feedback. They go the extra mile because they assume liability to ensure public safety. Vice-Mayor Weinstein asked if this is the second year. Director Hatch said this is the first year they have rebranded it. Vice-Mayor asked if they are getting sponsors prior to the event. Director Hatch said there is a lot of interest and that is the plan. If the event is successful they can look at making this an annual event. He would like to eventually have Astro Turf in the dog park. H. City Clerk Six-Month Probationary Period Evaluation - City Clerk Clara VanBlargan City Clerk Clara VanBlargan said her employment began on October 16 and the six-month probationary period ended on April 16th• She requested that each Commissioner set up a time to meet with her and she will place it on the May 8th agenda. Commissioner Douthirt asked ifhe is supposed to complete and tum it in. The City Clerk said to turn it into HR by the deadline of April 30th• The City Manager said he will provide the memo with a tally of the Commissioners' remarks. Vice-Mayor Weinstein asked if she should complete one as well. She is new on the Commission. The City Manager said she should. Commissioner Douthirt asked about the beach access resolution. The City Manager said a draft resolution and will be brought to the Board at the first meeting in May asking the State Legislature to repeal the action because of the adverse impact it will have to beach communities. BOARD OF COMMISSIONERS MEETING MINUTES WORKSHOP MEETING April24,2018 Page 12 of12 Commissioner Douthirt said he does not understand why they have a 15-minute agenda setting meeting before the regular meeting because not one thing that the BOC brought up at the last one was on this agenda. The City Manager said there are certain things in the hopper that they are trying to get through. Some of the items are time sensitive. Commissioner Douthirt said they can do a special workshop if needed to address the items. The City Manager explained are trying to prioritize items that come to the Board. They are moving through them as fast as they can and will provide in-depth back up material. Mayor Black suggested that these items be put on the agenda and what items they do not have time to discuss can be moved to another agenda. S. CONFIR.i'1ATION OF DIRECTION The City Clerk stated the following for confirmation of direction: 0 The City Manager is putting together a payment management program that will be incorporated into the CIP. This will be coming back to the Commission. • The consensus on the Waste Connection contract is to bring back a one-year extension. a The City Manager is going to talk with the operator of the water taxi and will bring back some options. o Director Portal will bring back an amendment for the nonconforming structures ordinance. e The fee schedule will come back with a resolution for the Commission to allocate the 50 cents. • A modification on the sign ordinance will come back to the Commission. a Director Hatch will complete an event application. o Each Commission member will meet with her regarding the six-month evaluation and this will come back at the May 8th regular meeting. 6. ADJOURNMENT Mayor Black adjourned the meeting at 3 :53 PM. ATTEST: 1-,.• .. .,.......