Board of Commissioners Workshop Meeting

City of Madeira Beach Agenda BOC Workshop Meeting Wednesday, July 22, 2020 @ 6:00 PM Commission Chambers The Board of Commissioners of the City of Madeira Beach, Florida will meet in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. Meetings will be televised on Spectrum Channel 640 and Live Streamed on City’s website. 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENT Public participation is encouraged. If you are addressing the Commission, step to the podium and state your name and address for the record. Please limit your comments to three (3) minutes and do not include any topic that is on the agenda. Public comment on agenda items will be allowed when they come up. Physical access to the meeting in the Commission Chambers is limited to 30 members of the public, on a first come - first serve basis, while maintaining CDC recommended social distancing practices. The other members of the public who arrive to attend the meeting will view the meeting by TV in the City Centre Room, adjacent to the Commission Chambers. The meeting will also be aired on Public Access TV Spectrum Channel 640 and through the city’s website at https://madeirabeachfl.gov/. Public comments can also be submitted by email through the Public Comment form located on the front page of the City of Madeira Beach website at https://madeirabeachfl.gov/. Comments are accepted up to three hours prior to start of the meeting, and will be read aloud during the meeting. Please limit your comments to 400 words as the comments are limited to three minutes. This meeting is being held in accordance with Executive Order 20-69 which authorizes the use of communication media technology such as telephonic or video conferencing and provided in section 120.54(5)(8)2, Florida Statutes. 4. TOPICS FOR DISCUSSION A. Establish a schedule for Town Hall meetings - Board of Commissioners Draft list of items for discussion at a Town Hall Meeting B. Major community events (Seafood Festival, Old Salt Fishing Tournaments, Veterans Day Boat Parade) - Vice Mayor Andrews C. Review of City of Madeira Beach Personnel Policy Handbook and a discussion about the use of time clocks - Vice Mayor Andrews Ord2019-13, Personnel Policies D. Update on the progress of the complaint against Jonathan Evans (based on his negotiating with Riviera Beach while actively employed by Madeira Beach) - Commissioner Price Minutes-Sept. 24, 2019, BOC Reg. Workshop Meeting Jonathan Evans Employment Agreement E. Updating Job Description for City Treasurer/Finance Director - Board of Commissioners Finance Director Job Description Employee Salary Ranges as of 10-1-2019 City Charter - City Treasurer-Finance Director F. Correction of Press Release regarding recent Marina Examination - Board of Commissioners DRAFT 3 Media Release re Marina Forensic Investigation Results G. Discussion and Amendment to Gulf Beaches Library Agreement - Board of Commissioners Madeira Beach Service Agreement Attach#1_Gulf BeachesLibrary Budget, FY 2021 Gulf Beaches Public Library, Inc. Audited Financial Statements, 9-30-2019 H. Invitation to Bid for IT Services or hire a full-time employee to perform the IT services - Board of Commissioners Report-Payments to Network People January 21, 2014 - Annual Contract Payments to Network People - FY 2018 Payments to Network People - FY 2019 Payments to Network People - FY 2020 through 6-19-2020 I. Review of the Madeira Beach ordinance which defines “accessory structure” and its interpretation - Commissioner Price Chapter 82 Definitions Division 4 - Accessory Structures Sec. 14-62 Definitions Email from citizen J. Suggestion by resident regarding litter & pocket parks of possible “volunteer group of Madeira Beach Block Ambassadors.” Having one volunteer rep who is responsible for one to two blocks; would welcome those that are on the beach, hand them a trash bag (imprinted with thank you for keeping Madeira Beach beautiful) - Commissioner Price K. Report on the update of a Restaurant and High and Dry storage at the Marina - Jamie Ahrens, Public Works Director L. Update on a 4-way stop sign at the intersection of 140th Avenue and N. Bayshore Drive - Jamie Ahrens, Public Works Director 140th and Bayshore - 4 way stop CP1 M. Two traffic issues: (1) Possible placement of a left turn arrow on Madeira Way when turning south on Gulf Blvd; (2) Possible shortened crosswalk  light at Madeira Way and 150th/Tom Stuart Causeway - Jamie, Ahrens, Public Works Director Madeira Way - Traffic questions N. Approval of Structural Inspection of Johns Pass Boardwalk - Jamie Ahrens, Public Works Director O. Award of Contract for ITB 20-05 HVAC Repair and Preventative Maintenance - Jamie Ahrens, Public Works Director 5. ADJOURNMENT One or more Elected or Appointed Officials may be in attendance. Any person who decides to appeal any decision of the Board of Commissioners with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation to participate in this meeting should call the City Clerk at 727-391- 9951, ext. 231 or fax a written request to 727-399-1131.