City Council

City Council Meeting Monday, February 13, 2017 The meeting was called to order by Mayor Mike Grote. Those in attendance were; Andy Gappa, Larry Schickling and John Nelson and Dave Whitney. A Motion was made by John Nelson and seconded by Andy Gappa to approve the agenda. Voting in favor of said motion, Mike Grote, Andy Gappa, Larry Schickling and John Nelson and Dave Whitney. Voting against none, motion was approved. A Motion was made by Larry Schickling and seconded by Andy Gappa to approve the minutes of the January 23, 2017 City Council Meeting. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to approve the bills as listed. Voting in favor of said motion, Mike Grote, Andy Gappa and Larry Schickling and John Nelson and Dave Whitney. Voting against none, motion was approved. A Motion was made by Andy Gappa and seconded by John Nelson to approve a Down Payment Assistance loan request from Darell Hogg to purchase a home located at 116 Flanders Avenue SE, in the amount of $5,000.00 with an interest rate of 5% for a period of 10 years. Voting in favor of said motion; John Nelson, Mike Grote, Dave Whitney, Larry Schickling and Andy Gappa, motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to approve a Down Payment Assistance loan request from Julia Young and Armando Martinez to purchase a home located at 142 East Main Street, in the amount of $4,673.00 with an interest rate of 8% for a period of 10 years. Voting in favor of said motion; John Nelson, Mike Grote, Dave Whitney, Larry Schickling and Andy Gappa, motion was approved. A Motion was made by John Nelson and seconded by Andy Gappa to approve a Down Payment Assistance loan request from Ryan Guyer to purchase a home located at 126 Second Street SW, in the amount of $9,000.00 with an interest rate of 6% for a period of 10 years. Voting in favor of said motion; John Nelson, Mike Grote, Dave Whitney, Larry Schickling and Andy Gappa, motion was approved. A Motion was made by Andy Gappa and seconded by Larry Schickling to approve a business loan for the following: Ryan Visher, President of Dream River Marketing Group LLC is requesting a Business Loan in the amount of $39,000.00. This would be for assistance in rebuilding and reopening a business on Main Street Madelia that was destroyed by fire on February 3, 2016. This business is located at 23 West Main Street. The interest rate for the business loan will be 1%, The term of the loan will be 10 years. Voting in favor of said motion; Mike Grote, Larry Schicking, John Nelson, Andy Gappa and Dave Whitney. Motion was approved. A Motion was made by Dave Whitney and seconded by Larry Schickling to approve a bid from Thein Well in the amount of $26,818.50 for maintenance to Well No. 4. The second bid received was from Bergeson Caswell Inc. in the amount of $27,095.00. voting in favor or said motion; Mike Grote, Larry Schickling, John Nelson, Andy Gappa and Dave Whitney. Motion was approved. A Motion was made by Larry Schicking and seconded by Andy Gappa to approve a bid submitted by Minnesota Pump Works in the amount of $8,997.89 for the repair and maintenance to the RAS Pumps at the Wastewater Treatment Facility. A second bid was requested but not received. Voting in favor or said motion; Mike Grote, Larry Schickling, John Nelson, Andy Gappa and Dave Whitney. Motion was approved. A Motion was made by Larry Schicking and seconded by Andy Gappa to approve a bid submitted by Hoffman/Lamson in the amount of $15,679.00 for repair and maintenance to the (3) Blower Units at the Wastewater Treatment Facility. A second bid was not received. Voting in favor or said motion; Mike Grote, Larry Schickling, John Nelson, Andy Gappa and Dave Whitney. Motion was approved. Repairs to the UV Disinfection System were discussed -the cost to service this system was recommended by the City Engineer, John Graupman. The program failed during a bulb test. The unit has a number of things that need to be looked at. Getting the System upgraded is critical to prevent repeat violations. This expenditure to WEDECO Products in the amount of $6,280.00, had been reviewed and approved by the Wastewater Commission and the City Administrator on February 9, 2017; as this expenditure was within the spending authority of the City Administrator and it had become a time sensitive matter. A Motion was made by Larry Schickling and seconded by Andy Gappa to approve publishing a “Request For Proposal” to facilitate the relocation of the Madelia Municipal Liquor Store in the downtown business district. Voting in favor or said motion; Mike Grote, Larry Schickling, John Nelson, Andy Gappa and Dave Whitney. Motion was approved. A Motion was made by John Nelson and seconded by Larry Schickling to approve removing employee, Wade Johnson, from probationary employment status to full time employment with the Water and Wastewater Departments. Voting in favor or said motion; Mike Grote, Larry Schickling, John Nelson, Andy Gappa and Dave Whitney. Motion was approved. A Motion was made by Dave Whitney and seconded by John Nelson to approve hiring Julie Lehman for the position of 2017 Summer Rec Coordinator. This was a recommendation from the Park Board. Voting in favor or said motion; Mike Grote, Larry Schickling, John Nelson, Andy Gappa and Dave Whitney. Motion was approved. With no further business before the Council, A Motion was made by John Nelson and seconded by Andy Gappa to adjourn the meeting. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion was approved. Typed this 23rd day of February 2017 Jane Piepgras, City Administrator **All Madelia City Council Meetings are videotaped and are available for review during normal business hours in the Madelia City Hall. Meeting minutes are typed as a general synopsis of the meetings and are provided as a general guide of the discussions and decisions for the Madelia City Council. The video of all meetings controls over any typed minutes, and any discrepancy shall be determined in favor of the recorded meeting.