City Council
Regular MeetingMadelia, MN · September 10, 2018
Minutes
City Council Meeting
Monday, September 10, 2018
Mayor Mike Grote conducted the Oath of Office with Nate Elllis, the Council appointed
Nate Ellis to fill John Nelson’s position after he moved from the community.
The meeting was called to order by Mayor Mike Grote. Those in attendance were; Andy
Gappa and Larry Schickling and Nate Ellis.
A Motion was made by Andy Gappa and seconded by Nate Ellis to approve the
Consent Items. Voting in favor of said motion, Mike Grote, Larry Schickling, Nate Ellis
and Andy Gappa, motion was approved, with Dave Whitney absent.
A Motion was made by Larry Schickling and seconded by Andy Gappa to adopt
Resolution 2018-09, A Resolution approving a Bingo and Raffle license to be held on
November 4, 2018 at the St Mary’s School. Voting in favor of said motion; Mike Grote,
Larry Schickling, Nate Ellis and Andy Gappa; motion was approved, Dave Whitney
absent.
A MOTION was made by Andy Gappa and seconded by Larry Schickling to approve
the Down Payment Assistance loan request of Brandon and Sonja Ordorff in the
amount of $9,000.00 for a term of ten years with an interest rate of 8%, for the purchase
of the home located at 129 First Street SE. Voting in favor of said motion; Mike Grote,
Andy Gappa, Nate Ellis and Larry Schickling, motion was approved, Dave Whitney
absent.
A Motion was made by Larry Schickling and seconded by Andy Gappa to approve a bid
from A & G Excavating in the amount of $$18,0000.00 for the removal of debris from the
City Hop fire site, the second bid received was from M.R. Paving & Excavating in the
amount of $18,500.00. Voting in favor of said motion; Mike Grote, Larry Schickling,
Nate Ellis and Andy Gappa, motion was approved, Dave Whitney absent.
A Motion was made by Larry Schickling and seconded by Andy Gappa to authorize Ben
Lehman, with the City Street Department, to do an on-site inspection of a 2001 Sterling
International MNDOT snowplow truck in Little Falls, Minnesota, with a purchase price of
$10,000.00. Also, to enter into a purchase agreement at that time if the truck were to
pass inspection. Voting in favor of said motion; Mike Grote, Andy Gappa, Larry
Schickling, Nate Ellis motion was approved, Dave Whitney absent.
With no further business before the Council, A Motion was made by Larry Schickling
and seconded by Andy Gappa to adjourn the meeting. Voting in favor of said motion,
Andy Gappa, Larry Schickling, Nate Ellis and Mike Grote. Voting against none, motion
was approved, Dave Whitney absent. The meeting was adjourned.
Typed this 12th day of September 2018
Jane Piepgras,
City Administrator
**All Madelia City Council Meetings are videotaped and are available for review during normal business hours in the Madelia City Hall.
Meeting minutes are typed as a general synopsis of the meetings and are provided as a general guide of the discussions and decisions for the
Madelia City Council. The video of all meetings controls over any typed minutes, and any discrepancy shall be determined in favor of the
recorded meeting.
Agenda
MADELIA CITY COUNCIL AGENDA
5:30 PM
Solid Waste Meeting- Larry and Nate
Will meet to discuss the terms and conditions for issuing “Construction Dumpsters”.
6:00 PM
EDA Meeting – Full Council
Brandon and Sonya Ordorff are requesting a $9,000.00 Down Payment Assistance Loan.
The home is located at 129 1st Street SE -The purchase price of the home is $130,950.00, the
home has been appraised at $150,000.00 – the loan would be for 10 years with an interest rate
of 8%. The required Home Stretch class has been completed. The Board will need to approve
this request.
___________________________ ____________________________
****Tom McCabe and Robert Helland would like to purchase the vacant lot between their homes
and split the cost of the purchase. They would like the EDA Board to decide if they need to pay
“Full Price” or if they get the 40% off. Past history has it, all vacant lots that are sold as “Non-
buildable” have been sold at full price as the City would like a home built on each lot for tax
revenue purposes.
The Board will need to act on this request.
____________________________ ____________________________
Adjourn:
_______________________________ __________________________
6:15 PM
City Council Budget Workshop – Full Council
1. Review the 2018 “preliminary budget figures”
2. Patrick Casey-update Friday, Sept. 7th meeting with Tony Downs Food Co.
MADELIA CITY COUNCIL AGENDA
7:00 PM
City Council Meeting
I. Consent Items
1. Approve the Agenda
2. Approve the Minutes of the August 27, 2018 Council Meeting.
3. Approve the Bills as listed.
__________________________ __________________________
II. Resolutions
1. Resolution 2018-09 -A Bingo and Raffle Request
St Mary’s Church is requesting a license to hold a bingo and raffle event on
Sunday, November 4, 2018. Council will need to approve this request.
_________________________ _________________________
III. Administrative Items
1. Discuss or take appropriate action on Down Payment Assistance Loan.
IV. Brandon and Sonya Ordorff are requesting a Down Payment Assistance loan in the
amount of $9,000.00 for the purchase of the home located at 129 1st St SE, Madelia. The
term of the loan is for 10 years and interest is set at 8%. The required Home Stretch
class has been completed. This loan would be within the DPA guidelines and has been
approved by the Madelia EDA. Council will need to approve this request.
________________________________ ________________________
1. Discuss or take appropriate action on Construction Debris Removal.
The City received (2) bids for the removal of debris from the City Shop fire site. This
bid is for demo removal only, it does not include the cement removal.
A & G Excavating $18,000.00
M.R. Paving & Excavating $18,500.00
Council will need to approve one of the submitted bids.
____________________________ __________________________
MADELIA CITY COUNCIL AGENDA
Discuss or take appropriate action on employee authorization.
Ben Lehman has located a used MNDOT snow plow truck in St Cloud. This would be
a replacement for the truck lost in the fire. Approximate cost would be $10,000.00.
The Street Commission is requesting Council approval for Ben to conduct an on-site
inspection of the truck and enter into a purchase agreement. Council will need to
discuss and approve this request.
_______________________ ___________________________
Discuss or take appropriate action on parking request.
The Madelia Post Office is requesting a designated daytime parking spot on the
northwest corner of their building. The vehicle will be parked behind the building
during the evening, however they have no room for this vehicle behind their building
during the day when the trucks load out or deliver. Council will need to review and
approve this request.
____________________________ ___________________________
V. Citizens Communication
VI. Adjourn
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