Active Adult Advisory Board Meeting

Regular Meeting Active Adult Center Advisory Board April 19, 2022 A Regular Meeting of the Madison Heights Active Adult Center Advisory Board was called to order by Chair Mowry, April 19, 2022, at 1:00 p.m. at the Active Adult Center Municipal Building at 29448 John R Road, Madison Heights, MI 48071. Present: Chair Mowry, Dalling, Leuffgen, Patton, Quigley, Ratliff, Smith and Topping. Also Present: Center Coordinator Cowan, DPS Director Almas, DPS Supervisor Ballantine, City Manager Marsh, Councilor Wright and Councilman Fleming. Absent: Bessler. An invocation was led by Ms. Cowan. 19-01. Minutes. Motion by Ms. Patton seconded by Ms. Leuffgen to adopt the minutes from the Regular Meeting of February 15, 2022 as printed. Yeas: Chair Mowry, Dalling, Leuffgen, Patton, Quigley, Ratliff, Smith and Topping. Nays: None. Absent: Bessler. 19-02. Meeting Open to the Public. None. 19-03. Staff Report. City Manager Marsh asked to speak at the beginning of the meeting since she had a prior appointment that she would have to leave early for. Ms. Marsh let Board members know that the City had heard their requests regarding having an enclosed dining room with walls on four sides (not three) and different material for the walking track at the new build; however attempts to incorporate both requests were not possible. There was a discussion regarding both issues. Several Board members and a senior present from the public asked if the City could at least put up a permanent room divider so the room could be enclosed when there was a strong need for it. Mr. Almas said yes they were open to exploring options and asked if staff and Board members could bring alternative 1 4-19-22 AACAB Regular Meeting Active Adult Center Advisory Board April 19, 2022 options to the next meeting. The Board and staff agreed. Mr. Almas also stated that he thought it would be a good idea if Ms. Lee from Partners in Architecture came to the May advisory board meeting to update the Board on the latest design and answer questions they may have. He will contact her to find out if she is available. Ms. Cowan reported on programs currently happening at the Center, and Center closings. Ms. Cowan reported that the AAC staff will be offering a Saturday Drop In day on April 23 from 9 am – 12 noon. Staff is looking at expanding some programs into Saturday mornings and/or weeknights so seniors who cannot come in during regular business hours have an opportunity to participate. Ms. Cowan stated that the OMOW congregate program has reopened. We no longer have a site hostess so the work has fallen on front desk staff, which has been a lot of added responsibility. OMOW has also voiced their dislike of delivering meals to us if we only have a few meals ordered. Staff will be looking at the program over the next month or so to see if it is feasible carrying it on every day or switching to one or two days a week, with the added responsibilities and difficulties with having small orders delivered. 19-04. Treasurer’s Report. Treasurer’s reports from January and February 2022 were presented for approval. Motion by Ms. Topping seconded by Ms. Mowry to approve the two reports as printed. Yeas: Chair Mowry, Dalling, Leuffgen, Patton, Quigley, Ratliff, Smith and Topping. Nays: None. Absent: Bessler. 19-05. Council & Administration Updates. Our new City Council Rep Councilor Wright introduced himself and told the Board they can always reach out to him by email or phone. He asked the Board to let him know at future meetings what they would like him to report on. 2 4-19-22 AACAB Regular Meeting Active Adult Center Advisory Board April 19, 2022 Our new alternate City Council Rep Councilman Fleming introduced himself as well and stated he is on the Crime Commission Board and will keep the Board up to date on news from that board. Mr. Almas stated DPS has several job openings. Mr. Almas gave an update on City construction projects. Mr. Almas reported on upcoming City events including the Recreation Department’s 5K on April 23, the Memorial Celebration on May 28, Juneteenth on June 18, the Bike Rodeo on June 11, the Festival in the Park on June 26 and the Friends of the Library Book Sale on May 7. Mr. Ballantine reported that the AAC electronic sign and safety cameras are back up and working. Ms. Patton stated the back women’s bathroom has not had any hot water recently. Mr. Ballantine stated he would have maintenance check the hot water tank. 19-06. Unfinished Business. Ms. Cowan asked the Board their thoughts on the current mask requirement in the building. Board members and staff agreed that it has been two years since the beginning of the pandemic, the CDC no longer requires a mask mandate, and seniors who want to wear a mask are always able to do that. The Board suggested staff take down the mask requirement in the building. Ms. Cowan asked the Board their thoughts on the current mask requirement on the AAC vehicles, stating a federal judge recently shot down the mandate that was in place on all public transportation. Board members and staff felt the same about masks on transportation as they did on wearing them in the building. The Board suggested staff take down the mask requirement on AAC vehicles as well. Ms. Cowan reported that now that the AAC is back open completely staff is going back to the monthly activity sign up date as our bylaws dictate, with patrons signing up for new activities on an activity sign up date each month with residents signing up starting at 8 am and non-residents starting at 9:45 am. Once that date passes, anyone can sign up at any time for the rest of the month. 3 4-19-22 AACAB Regular Meeting Active Adult Center Advisory Board April 19, 2022 19-07. New Business. Since we did not have an opportunity for public comments at the beginning of the meeting, resident Merri Busch asked if removal of the perennials around the building could be written into the contract for the sale of the AAC. Mr. Almas stated he believed that was already the intention. Ms. Cowan asked Board members if they still wished to go back to our monthly meetings and they stated yes. Motion by Ms. Patton seconded by Ms. Mowry to go back to monthly meetings. Yeas: Chair Mowry, Dalling, Leuffgen, Patton, Quigley, Ratliff, Smith and Topping. Nays: None. Absent: Bessler. Ms. Cowan stated the next Board meeting will be on Tuesday, May 17, 2022 at 1:00 pm. 19-08. Adjournment. Motion by Ms. Patton seconded by Ms. Mowry to adjourn the meeting at 2:45 pm. Yeas: Chair Mowry, Dalling, Leuffgen, Patton, Quigley, Ratliff, Smith and Topping. Nays: None. Absent: Bessler. Jennifer Cowan Active Adult Coordinator 4 4-19-22 AACAB