Arts Board Meeting

CITY OF MADISON HEIGHTS CITY HALL - EXECUTIVE CONFERENCE ROOM, 300 W. 13 MILE RD. ARTS BOARD MEETING AGENDA SEPTEMBER 28, 2022 AT 7:00 PM CALL TO ORDER 7:10 ROLL CALL Present: Council Rep Mark Bliss Chair Steve Dombroski Member Anahlee Basler Member Michael Covert Member Laurie Geralds Member Jennifer Nagle Member Vita Palazzolo Member Jillian Sweet Member Jason Theodoroff Staff Liaison Adam Owczarzak Absent: Council Alternate Emily Rohrbach Alternate Amy Lewis Member Jenni Zmarzlik Motion by mark second by vita. Excuse Jenni Z from meeting Aye – All Nay- None ADDITIONS/DELETIONS Motion Mark Bliss Second by Jen Nagle to add Item #16 under New Business: Student Rep Policy Aye – All Nay None APPROVAL OF MINUTES 1. A. Approval of Minutes of August 30th Meeting Motion to approve the minutes as amended. Motion by Laurie second by Vita to approve amended minutes from meeting. Aye- All Nay- None MEETING OPEN TO THE PUBLIC No public present. REPORTS 2. Treasurer Report - Adam Owczarzak Gave Report. Trail Tunes Account has $4,769.96 Arts Board Account has $ 4710.41 3. Social Media Report Councilman Bliss said we added 32 Facebook page likes, 2 Instagram followers, Advertisements are currently running for Trail Tunes, 46 people marked as going, event was posted 2 days ago. Jen Nagle said that she would add trail tunes event on Next door App. 4. Trail Tunes - Mias Off the Trail Fundraiser Michael Covert gave an updated – the Arts Board received 280 dollars from Mia’s, event was not as busy due to other events in the community, Ferndale DIY Street Fair was also happening taking away from participants coming in. Event raised around 1,135 from auctions. overall. Had 20 items to bid on for this event in a silent auction. Expenses were Paid 300 to the bands. Group discussed that they would replace the broken pedestal from Mia’s at cost. Motion by Laurie second by Mark to allot up to 200 to replace pedestal. If exceed 200 needs to come to the arts board for the approval. Councilman Bliss said that event was great event for the city offering music in the community. UNFINISHED BUSINESS 5. Restaurant Nights No New Updates. 6. Trail Tunes Councilman Bliss gave updates on the Trial Tunes event. Deadline for sponsors is 12 noon at tomorrow. 9/29/22. DPS will set up for event. Volunteers will hand out maps, Councilman Bliss would like a few maps in sign format. Arts board has two generators to use. One in the baseball field. one on Palmer will set in the middle of two bands. There was discussion about the placement of the bands if they will overpower each other or not. Jen Nagle will find a circus performer. Red Oaks Church might be able to offer inflatable games in the family fun zone. Women’s club will run craft table. Crafts were donated by Joyful Jungle. Jen said we might be able to offer a face paining person. Edmonson PTO will be present doing a craft. Madison Heights Food Pantry will have a table by the pavilion. Arts Board requested to block off Palmer @ parking lot entrance, and to shut parking lot by Agnello. Food Trucks in attendance will be: Grill wrap, Funnel cakes, Soul Food Truck, Pizza Food Truck. Set up starting at 10 am on Sunday. 7. Ground Interactive murals in parks and schools A. Monarch Lifecycle at Rosies Park – Jillian Sweet is taking over this project. Sue Popp is the interested artist for this event. Find rendering of this project. – No new updates B. Trotto new installations at Monroe and Wildwood No new updates 8. Pumpkin Walk Dates confirmed October 22nd from 6-9 pm Rain date of Sunday October 23rd from 6-9. Will start registration for the end of next week. Event will have ten-twelve activities. Chairmen Dombrowski Offered to DJ the event. Ghost Busters did not attend this year but plan on coming back next year. Subcommittee is Geralds and Covert.) 9. Gala (Geralds, Bliss, Dombrowski, Palazzolo and Nagle - Spring 2023 Pending COVID Developments No New Updates 10. Karaoke night fundraiser (Covert, Palazzolo, Burcham, Nagle, Bliss) No New Updates. 11. Grant Opportunities .A. Play Everywhere KaBoom Grant - Fanciful Footpath at MH Library (Owczarzak staff liaison for Arts Board)  On Hold until construction is over. B. Progress Forward Community Advisory Board (CAB) $5,000 January 20, 2022 - Award Notice: Trail Tunes $2,500/Gala $1,500 (Pumpkin Walk denied as violation of their governing rules prohibiting marketing to children) - New Proposals (Gerald, Zmarslik, Rohrbach.) Applied for 3900 and was awarded. Took back 1500 from gala and put towards mural. C. Community Foundation for Southeast Michigan Grants from $5,000 - $1,000,000 - Deadlines: Feb 15 for June Decision; May 15 for September Decision; August 15 for December Decision; November 15 for March Decision (Zmarslik, Rohrbach, Nagle, Dombroski) Project would be an amphitheater at Civic Center Park. Need Details on grant. Councilman Bliss suggested that the Arts Board would hire a grant writer for this opportunity, Tabling vote until more information is available. 12. Huffman Park Mural Gerald’s said that the mural would be complete in the next couple of weeks. Board mentioned how great the mural turned out. 13. Civic Center Complex Renovation – Art Installation Project (Bliss, Sweet, Nagle, Basler) Melissa is asking the MH Arts Board to partner with City staff to kick off a Public Art Display to take place on a rotating basis at municipal buildings (specifically City Hall, Library and Active Adult Center). Initially, the Arts Board is being requested to: Help promote the program and seek out artist to submit work including contacting the schools. Review the initial program and make suggestions to implementation. Assist staff in creating a review process for choosing art to be displayed. Help plan and promote the Grand Opening event and Art Exhibit Opening – TDB but planned first cycle March 2023 for City Hall and Library Basler joined subcommittee Melissa will be on the committee as well. Motion by Bliss Second by sweet to have subcommittee select art projects not the entire arts boards Aye- All Nay- None  14. Arts Board 5th Anniversary Celebration/Fundraiser (Geralds, Dombroski, Palazzolo, Nagle with Zmarslik providing video promotion) Still trying to pick a theme and shirt design. Jenni Z offered to do a video promotion for event. Discussion was made about using current shirts and putting the number 5 on Email Steve Dombrowski city logo. Est 2017 NEW BUSINESS 15. City of Madison Heights Boards and Commission Handbook and workplan Owczarzak discussed the workplan for the arts board. The board discussed various topics and settled on many priorities. We will narrow them down ay the next meeting. 16. Student Reps Information update, Councilman Bliss proposed that we have student reps from any schools, that would be appointed by staff liaison. They would not count toward quorum. Staff Liaison could remove and add members as needed. Student Reps would not count towards quorum. Motion to council to change student reps as discussed. Same as library board. Motion by Mark second by Michael. Aye- All Nay- Nay Add Planning Commission on public agenda. Next Meeting Tuesday November 1st @ 7PM Tuesday Meeting After January 17th @ 7PM Tuesday ADJOURNMENT 9:19 PM NOTICE: Persons with disabilities needing accommodations for effective participation through electronic means in this meeting should contact the City Clerk at (248) 583-0826 or by email: clerks@madison- heights.org at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.