Arts Board Meeting

CITY OF MADISON HEIGHTS CITY HALL - LINDELL ROSS EXECUTIVE CONFERENCE ROOM, 300 W. 13 MILE RD. ARTS BOARD MEETING AGENDA JUNE 30, 2025 AT 6:15 PM CALL TO ORDER at 6:18 ROLL CALL Toya Aaron, Vice Chair (absent) Mark Bliss, Council Representative (absent) Michael Covert, Chair Brian Davis, Member (absent) Ali Dorsey, Student Representative (ex-officio)(absent) Laurie Geralds, Member Susie King, Member Bill Mier, Council Alternate Harley Mordarski, Staff Liaison Jennifer Nagle, Social Media Vita Palazzolo, Member (arrived at 6:30 pm) Keaton Soto-Olson, Member Thomas Wrona, Alternate Sandie Young, Alternate (absent) ADDITIONS/DELETIONS APPROVAL OF MINUTES 1. Approval of Minutes a. Minutes will be approved next meeting. MEETING OPEN TO THE PUBLIC REPORTS UNFINISHED BUSINESS 3. Summer Concert Series (Aaron, Bliss, Geralds, King, Soto-Olsen) Geralds provided a list of snacks (with prices) as ideas to sell for refreshments at the upcoming summer concert series. Once purchased, snacks will be kept at the Little League Baseball Complex.  Motion by Geralds, Second by Nagle to spend up to $300 to purchase refreshments for upcoming summer events such as the summer concert series. Yea: All Nay: None Motion Carries 4. Bandshell Utilization Subcommittee (Geralds, Covert, King, Mier, Palazzolo) The committee discussed plans to activate the bandshell space during the weeks between summer concerts. Four events are being developed: Family Karaoke Night, a Drum Circle, Line Dancing Night, and a community Paint Night in August. While dates and basic concepts are in place, the committee is currently confirming event leads and logistical details before releasing a general “Save the Date” announcement. The group agreed to coordinate a cohesive theme that connects all four events, with distinct branding for each individual activity. A marketing schedule will be followed to avoid redundancy: a single Save the Date will go out first, with subsequent reminders issued at three weeks, two weeks, and the week of each event. Confirmed or proposed dates and details were reviewed: Family Karaoke Night is scheduled for July 16 from 7–8:30 p.m., and King has contacted Karaoke Krush to lead the event, with alternative options being considered. The Drum Circle is planned for July 30 from 7–8:30 p.m., with Palazzolo checking on a potential leader who could provide djembe drums and shakers; attendees would also be encouraged to bring their own instruments. Line Dancing Night is scheduled for August 6 from 7:30–9 p.m., with music provided by Sound Wave Detroit and dance instruction by Demetrius, a colleague of Covert. The Paint Night, scheduled for August 20 from 7–8:30 p.m., will be developed further in partnership with the Inside / Out committee and connected to the DIA art installations throughout the city. This event will include a photo submission component tied to raffle entries and an invitation for participants to reflect artistically on the pieces that resonate with them. Motion by Geralds, Second by King to spend up to $200 for each of the four bandshell events, not to exceed $800, with the goal of finding sponsors for each event if possible. Yea: All Nay: None Motion Carries The subcommittee expressed enthusiasm about offering this diverse lineup of engaging, family-friendly events to the community. 5. Fundraiser Discussion The board discussed concerns raised by Geralds and Covert regarding the process for initiating fundraisers. In recent years, certain fundraising efforts have been launched without full board discussion or approval, leading to instances where members were either unaware of the activities or unable to adequately support them. Geralds emphasized the importance of communication and transparency. To address this, the following motion was introduced: Motion by Geralds, Second by King, requiring that all arts board fundraisers be discussed, voted on, and approved by the Board prior to their launch. Yea: All Nay: None Motion Carries This does not include sponsorship for specific events such as Trail Tunes. NEW BUSINESS ADJOURNMENT at 6:32 Next Meeting is Tuesday, August 19th at 6:30 pm NOTICE: Persons with disabilities needing accommodations for effective participation through electronic means in this meeting should contact the City Clerk at (248) 583-0826 or by email: clerks@madison- heights.org at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.