City Council Regular Meeting

City Council Regular Meeting Madison Heights, Michigan April 24, 2023 A City Council Regular Meeting was held on Monday, April 24, 2023 at 7:30 PM at City Hall - Council Chambers, 300 W. 13 Mile Rd. PRESENT Mayor Roslyn Grafstein Councilwoman Toya Aaron Councilman Sean Fleming Councilor Emily Rohrbach Councilman David Soltis Councilor Quinn Wright ABSENT Mayor Pro Tem Mark Bliss OTHERS PRESENT City Manager Marsh Assistant City Attorney Tim Burns City Clerk Cheryl Rottmann Mayor Grafstein gave the invocation and the Pledge of Allegiance followed. PRESENTATIONS: National Library Workers Day - April 25 City Manager Marsh read the proclamation declaring National Library Workers Day on April 25, 2023 in the City of Madison Heights and Mayor Grafstein presented the proclamation to Library Director Verdun-Morris. MEETING OPEN TO THE PUBLIC: Deborah Van Slyke spoke in favor of the Council repealing the ordinance prohibiting home businesses and parking commercial vehicles on public property. CM-23-91. Consent Agenda. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the Consent Agenda as read. In response to Councilman Fleming request, City Manager Marsh read the City Manager's comments for agenda Item #4, MERS Contribution Addendum. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright 1 04-24-23  Absent: Mayor Pro Tem Bliss Motion carried. CM-23-92. Resolution to Declare Arbor Day on April 22, 2023. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the resolution declaring Arbor Day on April 22, 2023 in the City of Madison Heights, as follows: RESOLUTION OF THE CITY OF MADISON HEIGHTS, COMMITTING TO HONORING ARBOR DAY. WHEREAS, the City of Madison Heights is committed to establishing a strong tree canopy within the city; and WHEREAS, trees are proven to improve air quality, cut heating and cooling costs, moderate the temperature, produce life-giving oxygen, provide habitat for wildlife and reduce the erosion of topsoil by wind and water; and WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday is called Arbor Day and in 2023 this holiday is nationally observed on April 28, 2023; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MADISON HEIGHTS, AS FOLLOWS: Recognizing that trees, in addition to all the benefits listed above, increase property values, enhance the economic vitality of business areas, and beautify our community; and, On April 22, 2023 in honor of Arbor Day, the Environmental Citizens Committee will hold an informational presentation on tree planting and maintenance, including tree giveaways, at the Recreation Division’s Annual Run for the Health of It 5K Race; and, The City Council and Staff is dedicated to including tree replacements in future budgets including grant matches for any tree grants available; and, Furthermore, the City of Madison Heights urges all citizens to celebrate Arbor Day and to support efforts to protect our trees increasing the City tree canopy to promote the well-being of our community. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. 2 04-24-23 CM-23-93. MERS Contribution Addendum. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the MERS Contribution Addendum as presented. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-94. Recommendation to Remove Member from the Historical Commission. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to declare Lila Richards seat vacant on the Historical Commission. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-95. Recommendation to Remove Member from the Human Relations and Equity Commission. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to accept the recommendation of the Human Relations and Equity Commission and remove Marie Urban due to lack of attendance and declare the seat vacant. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-96. Board and Commission Resignation from the Environmental Citizens Committee - V. Harris. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to accept the resignation of V. Harris from the Environmental Citizens Committee and declare the seat vacant. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. 3 04-24-23 CM-23-97. DPS Building Window Replacement. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the contract with TrenKo Glass, of Warren, Michigan, for the DPS Window Replacement in the amount of $31,650. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-98. Motor Pool Epoxy Floor Coating. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the contract for the Motor Pool Epoxy Floor Coating to Cipriano Coating Technology, of Sterling Heights, Michigan, in an amount not-to-exceed the budgeted amount of $24,000. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-99. City Council Regular Meeting Minutes of April 10, 2023. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the City Council regular meeting minutes of April 10, 2023, as printed. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-100. City Council Workshop Meeting Minutes of April 13, 2023. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the City Council workshop meeting minutes of April 13, 2023, as printed. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-101. City Council Special Meeting Minutes of April 17, 2023. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron.to approve the City Council special meeting minutes of April 17, 2023, as printed. 4 04-24-23  Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-102. 2023 Sidewalk and Water Restoration Contractor. Motion made by Councilor Rohrbach, Seconded by Councilor Wright, to concur with the recommendation of our City Engineer and staff, and award the bid for the 2023 Sidewalk and Water Restoration Contractor to the lowest responsible bidder, Italia Construction, Inc., of Washington Township, Michigan, at the unit prices specified, with the option to extend for two years as allowed for in the bid. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-103. Reconstruction of Civic Center Complex Gazebo -Budget Amendment. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve a revenue of $80,000 to 101-025-588-1000 County Grant revenue and a budget amendment for $80,000 to 101-267-987-0000 Municipal Buildings Improvements. Roll Call Vote: Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. CM-23-104. Reconstruction of Civic Center Complex Gazebo. Motion made by Councilor Wright, Seconded by Councilwoman Aaron, to approve the reconstruction of the City Hall gazebo for a total not to exceed $75,150 to Frank Rewold and Sons. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss Motion carried. 5 04-24-23 COUNCIL COMMENTS: Councilwoman Aaron stated that she attended the Capitol Conference last week and had the opportunity to tour the Capitol, the conference was phenomenal, and she learned a lot. She commented that diversity is not just about cultural potlucks, and although they are a nice idea, we also need to look at different ways to get to know a person and their culture. She announced Lamphere High School is presenting A High School Musical this Thursday through Saturday at 7 p.m. Admission is $5 for students, seniors and staff; $10 for others. Come out and see it this weekend. Councilor Wright thanked Madison District for allowing him to participate in their Wellness Night which had a focus on mental health. He also stated that he also had the privilege of participating in the City’s Run for the Health of It event. He continued that it is great to get involved in the community and he would also like to see more youth involved, suggesting the City create a Youth Board. Councilor Wright thanked Mayor Grafstein for the great invocation and noted to remember to be kind. Assistant City Attorney Burns had no comments this evening. City Manager Marsh thanked the Parks and Recreation Department for their work on the Run for the Health of It 5K. The Library Ribbon Cutting is on May 8th at 5:30 p.m. and she invited all to come out for the event. City Clerk Rottmann had no comments this evening. Councilor Rohrbach stated that it was a great week of activity with her son in the Warren Civic Theatre Newsy show and the Madison Heights 5K. The ECC had a table at the 5K with a seed library set up and gave away hundreds of packets. They also raffled ten trees and announced the ECC Native Garden Grant winners to create native gardens to benefit pollinators and benefit the air and ground. For organizations, John Page Middle School and Madison School District were each awarded $1450 and for individuals, Rachel Hermann, Caitlyn McAllister, Alicia Mcclenathen, Michael Nance, and Melissa Shull were each awarded $100. She expressed congratulations to the winners and stated that she is looking forward to seeing the results. There is a free native plant workshop on May 3rd with experts from East Michigan Natives who will be giving out seeds and advice on how to start your garden. On May 28th there will be a native plant sale in the parking lot of City Hall. Councilman Fleming announced on April 27th the Crime Commission along with the Police Department and Common Ground will host a Human Trafficking Presentation and he hopes to see everyone there. Councilman Soltis congratulated his daughter for winning an art contest for the Library and her work will be displayed in their new building. Mayor Grafstein congratulated all who participated in the City's 5K, including her daughter. She agreed that a Youth Board is a great idea and suggested contacting current student reps on existing boards for interest. She thanked City Manager Marsh for taking her and Councilwoman Aaron to the Capitol Conference, noting she attended a number of breakout sessions including one on housing and commented that the City still needs to looking at various housing options. She attended the ribbon cutting at Reserve at Red Run this week as well. The next City Council meeting is on May 8, 2023. 6 04-24-23 ADJOURNMENT: Having no further business, Mayor Grafstein adjourned the meeting at 7:58 p.m. Roslyn Grafstein, Mayor Cheryl E. Rottmann, City Clerk 7 04-24-23