City Council Regular Meeting

City Council Regular Meeting Madison Heights, Michigan June 26, 2023 A City Council Regular Meeting was held on Monday, June 26, 2023 at 7:30 AM at City Hall - Council Chambers, 300 W. 13 Mile Rd. PRESENT Mayor Roslyn Grafstein Councilwoman Toya Aaron Mayor Pro Tem Mark Bliss Councilman Sean Fleming Councilor Emily Rohrbach Councilman David Soltis Councilor Quinn Wright OTHERS PRESENT City Manager Melissa Marsh Assistant City Attorney Jeffrey Sherman City Clerk Cheryl Rottmann Councilor Rohrbach gave the invocation and the Pledge of Allegiance followed. CM-23-158. Addition to the Agenda. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to add Recommendation of Special Counsel under Reports Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. PRESENTATIONS: 2023 Bike Rodeo Bicycle Winners Chief Haines announced the Bike Rodeo winners Quinlin McAlpine and Evan Brook. He presented both with bikes from Trek Bike purchased by sponsor Michigan Schools & Government Credit Union and thanked Trek Bike for helping with the Rodeo. Michigan Schools & 1 Government Credit Union Community Relations Specialist Monique Harlan and Assistant Branch Manager Jacki Kettlewell gave statements on behalf of MSGCU reiterating their commitment to the community. MEETING OPEN TO THE PUBLIC: Kevin Wright, resident, and President of the Madison Heights Citizens United Board of Directors spoke regarding the Juneteenth event. He stated that the celebration was amazing and thanked the Board of Directors, volunteers, sponsors for their work and assistance. There was a palpable sense of community in the air with all ages, races, and faiths celebrating freedom. He stated that he appreciates all those that took the time at the education information displays. He is grateful to all those that took part and looks forward to an even more impactful celebration next year. Loving our neighbor was in the air and he is proud of his community. Martha Covert agreed that Juneteenth was a very nice event. She reminded the HREC that permits are required to cook in the park. There are laws and ordinances for a reason, and we are all obligated to follow them. CM-23-159. Consent Agenda. Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the Consent Agenda as read. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-23-160. Amendment 1 - Interlocal Agreement with Oakland County Senior Matching Grant. Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the Interlocal Agreement with Oakland County to participate in the Oakland Together Senior Grant as amended and authorize the City Manager to execute this agreement on behalf of the City. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. 2 CM-23-161. Special City Council Meeting Minutes of June 12, 2023. Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the Special City Council Meeting minutes of June 12, 2023, as printed. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-23-162. Regular City Council Meeting Minutes of June 12, 2023. Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the Regular City Council Meeting minutes of June 12, 2023, as printed. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-23-163. Confirmation of Appointment of Police Chief. Motion made by Councilor Rohrbach, Seconded by Councilman Fleming, pursuant to Section 3.6 of the City Charter, to confirm the City Manager's appointment of Brent LeMerise to the position of Police Chief of the City of Madison Heights, effective July 1, 2023. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-23-164. CED Microfiche Digital Conversion Project. Motion made by Mayor Pro Tem Bliss, Seconded by Councilwoman Aaron, to approve an agreement with the DTMB, taking advantage of the existing State service agreement for imaging service, including uploading this data to the Laserfiche Cloud System not to exceed $50,000, as well as the annual storage costs of this additional data in the cloud system estimated at $1,500 annually for ongoing storage. 3  Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-23-165. Amendments to FY 2022-23 Budget and Carryforwards to Amend FY 2023-24. Motion made by Councilwoman Aaron, Seconded by Councilor Wright, to approve the amendments to the FY 2022-23 Budget and Carryforwards as attached and appropriate the necessary funds. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-23-166. School Resource Officer (SRO) Agreement for the Lamphere District. Motion made by Councilwoman Aaron, Seconded by Councilor Wright.to approve the agreement with Lamphere Schools for a School Resources Officer for the FY 2023-24 school year. In response to Council’s questions, Chief Haines stated an officer is selected for this position and will be going to training in July and starting at Lamphere in the beginning of the year. During the off-school times, they will assist at the station. He also stated that the City discussed this position with both school districts; however, the Madison District did not get the grant to assist with the funding of the position and they are hoping to be able to do so in the next school year. The Police Department continue to community police at the Madison District. Chief Haines stated that there are State requirements for this position and our officer will be trained by the State Police. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. 4  CM-23-167. Twelve/Sherry Park Renaming and Interlocal Agreement with Oakland County Parks and Recreation Commission for Park Operations. Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve the Interlocal agreement with OCPRC allowing the proposed changes to take place at: Ambassador Park, George W. Suarez Friendship Woods and Nature Center, and the Red Oaks Youth Soccer Complex. Chris Ward and Jess Whatley from Oakland County Parks and Recreation Commission presented the County’s park vision for Council. Mr. Ward stated the County has a long-standing relationship with Madison Heights and are excited to continue the partnership. The vision includes an intergenerational activity center, natural elements, incorporate universal accessibility, fosters engagement, and includes a restroom, pavilion, fitness area, and play hub. These are all preliminary ideas/concepts for space. The OCPRC will be back with a final plan after public engagement. Council thanked the OCPRC for bringing the plan to the City and for the partnership with Oakland County. Council emphasized the desire of not only having the park be ADA accessible but designed for universal access. Other concerns included what type of materials would be used for the flooring of the play equipment, parks remaining free for Madison Heights residents, improved signage at Suarez Friendship Woods, and the need for public engagement. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-23-168. Amend City Council Motion CM-23-33 to rename Twelve-Sherry Park to McGillivray Park. Motion by Mayor Pro Tem Bliss, Seconded by Councilor Rohrbach, to amend Council motion CM-23-33 to rename Twelve-Sherry Park to McGillivray Park in honor of Gary McGillivray. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. 5  CM-23-169. Recommendation of Special Counsel from Closed Executive Session. Motion by Mayor Pro Tem Bliss, Seconded by Councilor Rohrbach to adopt the recommendation of Special Counsel from the Closed Executive Session. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss, Councilman Fleming, Councilor Rohrbach, Councilor Wright Voting Nay: Councilman Soltis Motion carried 6-1. COUNCIL COMMENTS: Councilwoman Aaron congratulated the Bike Rodeo winners. She noted that Juneteenth was an incredibly organized event with a great crew. People attended from all over and the event was well attended. The Fireworks were a great show last night, despite the inclement weather. Despite obstacles, Brooke did an excellent job. Red Oaks Water Park is open, while hours are shortened, it is a great park to spend time with your family. She stated that she is going to miss Chief Haines and it has been incredible to work with you; you have done a great job. Mayor Pro Tem Bliss agreed that Juneteenth was a phenomenal festival and noted his family had a great time. He recognized that this is a special event run by a non-profit and that it is difficult for volunteers to put on such a large-scale event, so thank you to Mr. Wright for all your efforts. Chief Haines, we will see you around and it has been an honor and privilege to work with you. Chief Haines has been a Madison Heights institution - you are greatly appreciated and will be incredibly missed; we are thankful for the time you invested into the City. He stated that tonight we dedicated the pavilion at Monroe Park to former Councilman Bob Gettings. This is a beautiful park and pavilion, be sure to visit and read the signage on what Councilman Gettings has done for the community, Councilor Wright stated that he enjoyed the Bob Getttings' dedication this evening. Kudos to Kevin Wright for the job he and his whole board have done on the Juneteenth event. Your mission was accomplished, and everyone was enjoying themselves, the culture, the food and the atmosphere. He expressed kudos to our community on how to do this event right. Thank you to Oakland Community Health network for attending Juneteenth. He congratulated Quinyn and Evan on winning their bikes. The HREC is partnering with the Michigan Jewish Historical Society for lectures and a bus tour on the intersection of Black, Jewish and Detroit cultures in this area. The historical lectures are on July 26 and August 2nd. The tour is on August 6th; more details will follow as they are available. He wished a Happy Independence Day to all. He shared an interaction with Chief Haines as a resident and how Chief Haines made him feel like he was ready to listen and noted that meant the world to him. He appreciates Chief Haines service to the City. 6 City Attorney Sherman stated that speaking on behalf of his firm it has been his distinct honor to work with Chief Haines. We have worked very closely over the years, and we wish him the best in his future endeavors. City Manager Marsh thanked Chief Haines for the impact he has had on the community, the residents, and the employees. Your impact will continue to be felt in the city. She thanked the Recreation Department, DPS and Police for toughing it out for the fireworks last night. She clarified why the fireworks were not rescheduled, noting there was no rain dates or refunds available to the City, and noted the fireworks provider is a professional company that had 60 other shows booked through the 4th. We were very aware of citizens safety and stated that the Police did a great job. She commented that she was pleased that the City honored Bob Gettings tonight at the pavilion dedication. She noted July 17th will be the renaming dedication at 12/Sherry Park. City Clerk Rottmann congratulated Chief Haines on his retirement and commented that he was a great mentor and colleague. Councilor Rohrbach thanked Chief Haines for all his service and stated that we appreciate and thank you. She echoed the comments on Juneteenth. She attended the City-wide garage sale and there were people everywhere - it was almost like a neighborhood party and an extension of the community. Starting July 1st, you will see artwork by people with disabilities from throughout Michigan at the Library. On 7/22 there will be a reception and community art project collaboration of Arts Board, HREC and the Michigan Statewide Independent Living Council. The Americans with Disabilities Act Pride Month is July, and we will be celebrating please come out and support. She appreciates all the comments on making sure our parks are ADA accessible. Councilman Fleming stated that he too is happy about the success of Juneteenth and appreciates the work of the Wrights; the entire parking lot of Lamphere was full. Congratulations to Chief Haines and good luck on your retirement; I know you will still be around. He is holding office hours tomorrow at library from 10 a.m. to 12 p.m. or you can reach him by email at seanfleming@madison-heights.org with any comments or concerns. Councilman Soltis stated that he is very happy for Chief Haines on his retirement and know he is going to continue to do fantastic things. He has been friends with Chief Haines and stated one of his proudest moments is their work on the SIU and how it came together. Chief Haines did a fantastic job implementing it. Chief Haines also assisted with the senior trip to Lansing and that also was a great experience. We will miss you, but we will keep in touch. Mayor Grafstein stated that when she was frustrated with the school parking lot several years ago, Chief Haines assisted with the problem and over the years there has been many times he has come to the rescue. Great job on the Juneteenth and she noted there were three tables focusing on mental health, highlighting the need in the community. Because of Juneteenth, she has been contacted about hosting concerts in the City. When we have events like this, it brings people to the city and the city benefits. Last night she was able to watch the fireworks and she thanked the police and reserves for their work. She thanked everyone for attending the Bob Gettings' dedication. She 7  noted that microfiching of documents is important so that we can remember our past and she spoke of her grandfather and his writings and how history is captured. She asked staff for clarification on the grilling at City events. The next regular City Council meeting is July 10th. ADJOURNMENT Having no further business, Mayor Grafstein adjourned the meeting at 8:44 p.m. Roslyn Grafstein, Mayor Cheryl E. Rottmann, City Clerk 8  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2022-23 FY 2022-23 Prior FY 2022-23 Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended Budget Carryforward Amendments Amendments Carryforward Budget General Fund (101) Revenues Property Taxes $ 22,591,420 $ - $ - $ - $ - $ 22,591,420 Business Licenses/Permits 417,800 - - 103,820 - 521,620 Non-Business License/Permits 668,525 - - - - 668,525 Federal Shared Revenues 1,571,062 - - 119,871 - 1,690,933 State Shared Revenues 5,819,092 - - 47,051 - 5,866,143 Other Governmental Revenues 165,956 - - - - 165,956 County Shared Revenues 61,000 - 80,000 - - 141,000 SMART Shared Revenues 70,019 - - - - 70,019 Court Revenues 1,374,000 - - - - 1,374,000 Charges for Services 262,730 - - - - 262,730 Sales - Miscellaneous 16,874 - - - - 16,874 Recreation Program Revenues 234,000 - - - - 234,000 Miscellaneous Revenues 1,651,663 - - 24,258 - 1,675,921 Sale of Fixed Assets 50,000 - - - - 50,000 Departmental Charges 891,480 - - - - 891,480 Transfers 84,869 - - - - 84,869 (Contr. To)/Use of Fund Balance 5,299,210 1,360,325 2,082,105 - (2,090,537) 6,651,103 Total Revenues $ 41,229,700 $ 1,360,325 $ 2,162,105 $ 295,000 $ (2,090,537) $ 42,956,593 Expenditures Mayor & Council $ 58,306 $ - $ - $ - $ - $ 58,306 City Manager 262,383 2,600 - - - 264,983 Finance 793,202 - - - - 793,202 City Clerk 398,073 - - - (4,567) 393,506 Information Technology 292,317 - 18,561 - (15,000) 295,878 Insurance 266,800 - - - - 266,800 Board of Review 3,043 4,200 - - - 7,243 General Administration 338,619 - - - (1,000) 337,619 Assessing 219,021 - 8,755 - - 227,776 Election 83,638 - - - (18,180) 65,458 DPS-Municipal Building 58,588 - 50,000 - - 108,588 Legal 335,695 - - 40,000 - 375,695 DPS-Custodial & Maintenance 190,442 - 80,000 - - 270,442 Human Resources 473,001 - - - (2,110) 470,891 District Court 1,459,129 354,600 - - (61,506) 1,752,223 Police 12,602,204 418,257 177,224 - (694,335) 12,503,350 Fire 7,520,989 - 42,839 250,000 (624,339) 7,189,489 DPS-Streets 1,105,331 29,244 - 5,000 - 1,139,575 DPS-Solid Waste 2,999,813 405,124 - - (150,000) 3,254,937 Community Development 1,138,451 1,500 - - (5,200) 1,134,751 DPS-Recreation 304,728 - - - - 304,728 DPS-Parks 1,099,691 137,300 - - (477,300) 759,691 DPS-Nature Center 59,600 - - - - 59,600 DPS-Active Adult Center 498,778 7,500 - - (37,000) 469,278 Library 913,384 - - - - 913,384 Pension Obligation Debt Services 1,028,279 - - - - 1,028,279 Transfer Out 6,726,195 - 1,784,726 - - 8,510,921 Total Expenditures $ 41,229,700 $ 1,360,325 $ 2,162,105 $ 295,000 $ (2,090,537) $ 42,956,593 1  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2022-23 FY 2022-23 Prior FY 2022-23 Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended Budget Carryforward Amendments Amendments Carryforward Budget Major Streets (202) Revenues State Shared Revenues $ 2,425,224 $ - $ - $ - $ - $ 2,425,224 County Shared Revenues 78,919 - - - - 78,919 Miscellaneous Revenues - - - - - - Prior Years Fund Balance (548,884) 398,738 52,471 - (492,508) (590,183) Total Revenues $ 1,955,259 $ 398,738 $ 52,471 $ - $ (492,508) $ 1,913,960 Expenditures Construction $ 1,025,000 $ 246,738 $ 52,471 $ - $ (492,508) $ 831,701 Maintenance 163,332 12,000 - - - 175,332 Traffic Services 158,769 - - - 158,769 Winter Maintenance 199,468 140,000 - - - 339,468 Administration 10,484 - - - - 10,484 County Roads 98,206 - - - - 98,206 Transfers 300,000 - - - - 300,000 Total Expenditures $ 1,955,259 $ 398,738 $ 52,471 $ - $ (492,508) $ 1,913,960 Local Streets (203) Revenues Property Taxes $ 1,718,796 $ - $ - $ - $ - $ 1,718,796 State Shared Revenues 1,138,232 - - - - 1,138,232 Miscellaneous Revenue 5,000 - - - - 5,000 Transfers In 300,000 - - - - 300,000 Prior Years Fund Balance (302,931) - - - - (302,931) Total Revenues $ 2,859,097 $ - $ - $ - $ - $ 2,859,097 Expenditures Construction $ 2,321,000 $ - $ - $ - $ - $ 2,321,000 Maintenance 306,921 - - - - 306,921 Traffic Services 155,775 - - - - 155,775 Winter Maintenance 66,413 - - - - 66,413 Administration 8,988 - - - - 8,988 Transfers - - - - - - Total Expenditures $ 2,859,097 $ - $ - $ - $ - $ 2,859,097 2  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2022-23 FY 2022-23 Prior FY 2022-23 Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended Budget Carryforward Amendments Amendments Carryforward Budget Parks Maintenance & Improvement Fund (208) Revenues Miscellaneous $ 43,246 $ - $ - $ - $ - $ 43,246 Prior Years Fund Balance - - - - - - Total Revenues $ 43,246 $ - $ - $ - $ - $ 43,246 Expenditures Parks Maintenance & Improvement $ 43,246 $ - $ - $ - $ - $ 43,246 Transfers - - - - - Total Expenditures $ 43,246 $ - $ - $ - $ - $ 43,246 Downtown Development Authority (248) Revenues Property Taxes $ 60,624 $ - $ - $ - $ - $ 60,624 State Shared Revenues 35,213 - - - - 35,213 Miscellaneous Revenue 250 - - - - 250 Prior Years Fund Balance 33,172 - - - (5,000) 28,172 Transfers In - - - - - - Total Revenues $ 129,259 $ - $ - $ - $ (5,000) $ 124,259 Expenditures Downtown Development $ 107,390 $ - $ - $ - $ (5,000) $ 102,390 Transfers 21,869 - - - - 21,869 Total Expenditures $ 129,259 $ - $ - $ - $ (5,000) $ 124,259 Drug Forfeiture Fund (265) Revenues Other Governmental Revenues $ 64,000 $ - $ - $ - $ - $ 64,000 Miscellaneous Revenue 250 - - - - 250 Transfers In - - - - - - Prior Years Fund Balance - - 43,708 - - 43,708 Total Revenues $ 64,250 $ - $ 43,708 $ - $ - $ 107,958 Expenditures Drug Forfeiture - State $ 64,250 $ - $ 43,708 $ - $ - $ 107,958 Total Expenditures $ 64,250 $ - $ 43,708 $ - $ - $ 107,958 3  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2022-23 FY 2022-23 Prior FY 2022-23 Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended Budget Carryforward Amendments Amendments Carryforward Budget Community Improvement Fund (276) Revenues Federal Shared Revenues $ 145,607 $ - $ - $ - $ - $ 145,607 Prior Years Fund Balance - - - - - - Total Revenues $ 145,607 $ - $ - $ - $ - $ 145,607 Expenditures Community Development $ 145,607 $ - $ - $ - $ - $ 145,607 Total Expenditures $ 145,607 $ - $ - $ - $ - $ 145,607 Municipal Building Bond (370) Revenues Transfers In $ 275,000 $ - $ 275,000 Total Revenues $ 275,000 $ - $ - $ - $ - $ 275,000 Expenditures Debt Service $ 275,000 $ - $ 275,000 Total Expenditures $ 275,000 $ - $ - $ - $ - $ 275,000 Fire Station Debt Service (372) Revenues Property Taxes $ 409,886 $ - $ - $ - $ - $ 409,886 State Shared Revenues 25,000 - - - - 25,000 Prior Years Fund Balance 24,828 - - - - 24,828 Total Revenues $ 459,714 $ - $ - $ - $ - $ 459,714 Expenditures Debt Service $ 459,714 $ - $ - $ - $ - $ 459,714 Total Expenditures $ 459,714 $ - $ - $ - $ - $ 459,714 Fire Station Building (468) Revenues Transfers In $ 2,044,671 $ - 507,086 $ 2,551,757 Total Revenues $ 2,044,671 $ - $ 2,551,757 Expenditures Capital Outlay $ 2,044,671 $ - 507,086 $ 2,551,757 Total Expenditures $ 2,044,671 $ - $ 2,551,757 4  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2022-23 FY 2022-23 Prior FY 2022-23 Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended Budget Carryforward Amendments Amendments Carryforward Budget Municipal Building (470) Revenues Bond Proceeds $ 6,321,000 $ - $ - $ 6,321,000 Transfers In 4,406,524 - 1,277,640 5,684,164 Total Revenues $ 10,727,524 $ - $ 1,277,640 $ - $ - $ 12,005,164 Expenditures Capital Outlay $ 10,727,524 $ - $ 1,277,640 $ 12,005,164 Total Expenditures $ 10,727,524 $ - $ 1,277,640 $ - $ - $ 12,005,164 Water & Sewer Fund (592) Revenues Sales of Water $ 4,655,870 $ - $ - $ - $ - $ 4,655,870 Sales of Sewer 6,547,212 - - - - 6,547,212 Charges for Services 50,000 - - - - 50,000 Miscellaneous 143,800 - - - - 143,800 Sale of Fixed Assets 12,000 - - - - 12,000 Department Charges 115,000 - - - - 115,000 Transfers - - - - - - Prior Years Fund Balance 123,581 320,000 9,001 - (306,000) 146,582 Total Revenues $ 11,647,463 $ 320,000 $ 9,001 $ - $ (306,000) $ 11,670,464 Expenditures Sewage Disposal $ 4,813,502 $ - $ - $ - $ - $ 4,813,502 Water Purchased 2,421,155 - - - - 2,421,155 Water System Maintenance 836,569 - - - - 836,569 Water Tapping & Installation 43,500 - - - - 43,500 Sewer System Maintenance 597,053 - - - - 597,053 General Service Building 194,992 - - - - 194,992 General Administration 1,405,325 - - - - 1,405,325 Capital Outlay 1,183,580 320,000 9,001 - (306,000) 1,206,581 Debt Administration 151,787 - - - - 151,787 Total Expenditures $ 11,647,463 $ 320,000 $ 9,001 $ - $ (306,000) $ 11,670,464 5  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2022-23 FY 2022-23 Prior FY 2022-23 Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended Budget Carryforward Amendments Amendments Carryforward Budget Department of Public Services (650) Revenues Contributions - General Fund $ 681,392 $ - $ - $ - $ - $ 681,392 Contributions - Major Streets 137,762 137,762 Contributions - Local Streets 190,658 190,658 Contributions - Water/Sewer 1,234,447 - - - - 1,234,447 Prior Years Fund Balance - - - - - - Total Revenues $ 2,244,259 $ - $ - $ - $ - $ 2,244,259 Expenditures Department of Public Services $ 2,244,259 $ - $ - $ - $ - $ 2,244,259 Total Expenditures $ 2,244,259 $ - $ - $ - $ - $ 2,244,259 Motor Pool and Equipment Fund (661) Revenues Contributions - General Fund $ 890,023 $ - $ - $ - $ - $ 890,023 Contributions - Water/Sewer 104,188 - - - - 104,188 Fund Balance - - - - - Total Revenues $ 994,211 $ - $ - $ - $ - $ 994,211 Expenditures Motorpool $ 994,211 $ - $ - $ - $ - $ 994,211 Total Expenditures $ 994,211 $ - $ - $ - $ - $ 994,211 Chapter 20 Drain Debt Service Fund (870) Revenues Property Taxes $ 899,454 $ - $ - $ - $ - $ 899,454 Total Revenues $ 899,454 $ - $ - $ - $ - $ 899,454 Expenditures Services and Charges $ 191,000 $ - $ - $ - $ - $ 191,000 Debt Service 708,454 - - - - 708,454 Total Expenditures $ 899,454 $ - $ - $ - $ - $ 899,454 Total Other Funds $ 34,489,014 $ 718,738 $ 1,382,820 $ - $ (803,508) $ 36,294,150 Total General and Other Funds $ 75,718,714 $ 2,079,063 $ 3,544,925 $ 295,000 $ (2,894,045) $ 79,250,743 6  EXHIBIT A City of Madison Heights Explanation of Amendments for FY 2022-23 General Fund Revenues (101) Explanation Amount Account Number Business Licenses/Permits Marijuana State Payment $ 103,820 101-014-439-0000 Federal Shared Revenues FEMA Grant 119,871 101-021-505-5262 State Shared Revenue Local Community Stabilization Sharing 47,051 101-023-573-0000 Miscellaneous Revenue Interest Earned 24,258 101-044-665-5000 Prior Years Fund Balance Use of Fund Balance - 101-053-692-6970 Total General Fund Revenues $ 295,000 General Fund Expenditures (101) Explanation Amount Account Number Legal Expenses Legal Expenses $ 40,000 101-266-826-2000 Fire - Vehicles Quint (Phase Funding) 150,000 101-336-985-0000 Fire - Improvements Fire Station #1 - Roof Replacement (Phase Funding) 100,000 101-336-987-0000 Streets - Improvements Gateway Project Design 5,000 101-446-987-0000 Total General Fund Expenditures $ 295,000 Total General Fund Expenditures $ 295,000 Total Exhibit A Budget Amendments $ 295,000 7  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2023-24 General Fund (101) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Property Taxes $ 24,439,961 $ - $ 24,439,961 Business Licenses/Permits 521,581 - 521,581 Non-Business License/Permits 668,525 - 668,525 Federal Shared Revenues 10,000 - 10,000 State Shared Revenues 6,115,901 - 6,115,901 Other Governmental Revenues 175,658 - 175,658 County Shared Revenues 51,139 - 51,139 SMART Shared Revenues 70,019 - 70,019 Court Revenues 1,519,000 - 1,519,000 Charges for Services 261,530 - 261,530 Sales - Miscellaneous 9,500 - 9,500 Parks and Recreation 264,000 - 264,000 Miscellaneous Revenues 1,667,163 - 1,667,163 Sale of Fixed Assets 50,000 - 50,000 Department Charges 821,480 - 821,480 Transfers In 2,204,406 - 2,204,406 Prior Years Fund Balance 10,157 2,090,537 2,100,694 Total Revenues $ 38,860,020 $ 2,090,537 $ 40,950,557 Expenditures Mayor & Council $ 58,606 $ - $ 58,606 City Manager 275,307 - 275,307 Finance 804,517 - 804,517 City Clerk 410,997 4,567 415,564 Information Technology 549,979 15,000 564,979 Insurance 267,590 - 267,590 Board of Review 3,043 - 3,043 General Administration 395,117 1,000 396,117 Assessing 228,309 - 228,309 Election 84,605 18,180 102,785 DPS-Municipal Building 60,878 - 60,878 Legal 375,000 - 375,000 DPS-Custodial & Maintenance 197,829 - 197,829 Human Resources 466,357 2,110 468,467 District Court 1,572,161 61,506 1,633,667 Police 13,637,187 694,335 14,331,522 Fire 9,450,680 624,339 10,075,019 DPS-Streets 1,358,313 - 1,358,313 DPS-Solid Waste 3,131,141 150,000 3,281,141 Community Development 1,289,288 5,200 1,294,488 DPS-Recreation 398,466 - 398,466 DPS-Parks 1,098,503 477,300 1,575,803 DPS-Nature Center 9,672 - 9,672 DPS-Active Adult Center 514,386 37,000 551,386 Library 937,946 - 937,946 Debt Services 1,027,043 - 1,027,043 Transfers Out 257,100 - 257,100 Total Expenditures $ 38,860,020 $ 2,090,537 $ 40,950,557 8  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2023-24 Major Streets (202) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues State Shared Revenues $ 2,491,266 $ - $ 2,491,266 County Shared Revenues 78,919 - 78,919 Miscellaneous Revenues - - - Prior Years Fund Balance 186,197 492,508 678,705 Total Revenues $ 2,756,382 $ 492,508 $ 3,248,890 Expenditures Construction $ 1,425,000 $ 492,508 $ 1,917,508 Maintenance 202,116 - 202,116 Traffic Services 522,925 - 522,925 Winter Maintenance 200,837 - 200,837 Administration 11,333 - 11,333 County Roads 94,171 - 94,171 Transfers Out 300,000 - 300,000 Total Expenditures $ 2,756,382 $ 492,508 $ 3,248,890 Local Streets (203) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Property Taxes $ 1,967,018 $ - $ 1,967,018 State Shared Revenues 1,163,510 - 1,163,510 County Shared Revenues 80,000 80,000 Miscellaneous Revenue 5,000 - 5,000 Transfers In 300,000 - 300,000 Prior Years Fund Balance (256,741) - (256,741) Total Revenues $ 3,258,787 $ - $ 3,258,787 Expenditures Construction $ 2,724,000 $ - $ 2,724,000 Maintenance 313,760 - 313,760 Traffic Services 147,555 - 147,555 Winter Maintenance 63,209 - 63,209 Administration 10,263 - 10,263 Transfers Out - - - Total Expenditures $ 3,258,787 $ - $ 3,258,787 9  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2023-24 Parks Maintenance & Improvement Fund (208 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Miscellaneous Revenue $ 52,977 $ - $ 52,977 Prior Years Fund Balance - - - Total Revenues $ 52,977 $ - $ 52,977 Expenditures Maintenance $ 52,977 $ - $ 52,977 Transfers Out - - Total Expenditures $ 52,977 $ - $ 52,977 Downtown Development Authority (248) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Property Taxes $ 174,548 $ - $ 174,548 State Shared Revenues 39,077 - 39,077 Miscellaneous Revenue 250 - 250 Prior Years Fund Balance (22,270) 5,000 (17,270) Transfers In - - - Total Revenues $ 191,605 $ 5,000 $ 196,605 Expenditures Downtown Development Authority $ 112,928 $ 4,395 $ 117,323 Capital Outlay 55,000 605 55,605 Transfers Out 23,677 - 23,677 Total Expenditures $ 191,605 $ 5,000 $ 196,605 Drug Forfeiture Fund (265) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Other Governmental Revenues $ - $ - $ - Miscellaneous Revenue 250 - 250 Transfers In - - - Prior Years Fund Balance 46,750 - 46,750 Total Revenues $ 47,000 $ - $ 47,000 Expenditures Police $ 47,000 $ - $ 47,000 Total Expenditures $ 47,000 $ - $ 47,000 10  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2023-24 Community Improvement Block Grant (276) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Federal Shared Revenues $ 145,805 $ - $ 145,805 Prior Years Fund Balance - - - Total Revenues $ 145,805 $ - $ 145,805 Expenditures Community Development $ 145,805 $ - $ 145,805 Total Expenditures $ 145,805 $ - $ 145,805 Municipal Building Bond (370) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Transfers In $ 257,100 $ - $ 257,100 Total Revenues $ 257,100 $ - $ 257,100 Expenditures Debt Service $ 257,100 $ - $ 257,100 Total Expenditures $ 257,100 $ - $ 257,100 Fire Station Debt Service (372) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Property Taxes $ - $ - $ - State Shared Revenues - - - Prior Years Fund Balance - - - Total Revenues $ - $ - $ - Expenditures Debt Service $ - $ - $ - Total Expenditures $ - $ - $ - Fire Station Building (468) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Transfers In $ - $ - $ - Total Revenues $ - $ - $ - Expenditures Capital Outlay $ - $ - $ - Total Expenditures $ - $ - $ - 11  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2023-24 Municipal Building (470) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Bond Proceeds $ - $ - $ - Transfers In - - - Total Revenues $ - $ - $ - Expenditures Capital Outlay $ - $ - $ - Total Expenditures $ - $ - $ - Water & Sewer Fund (592) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Sales of Water $ 5,395,832 $ - $ 5,395,832 Sales of Sewer 7,215,000 - 7,215,000 Charges for Services 45,000 - 45,000 Miscellaneous Revenue 143,800 - 143,800 Sale of Fixed Assets 12,000 - 12,000 Department Charges 115,000 - 115,000 Transfers In - - - Prior Years Fund Balance (753,583) 306,000 (447,583) Total Revenues $ 12,173,049 $ 306,000 $ 12,479,049 Expenditures Sewage Disposal $ 4,952,294 $ - $ 4,952,294 Water Purchased 2,490,593 - 2,490,593 Water System Maintenance 863,136 - 863,136 Water Tapping & Installation 43,500 - 43,500 Sewer System Maintenance 623,741 - 623,741 General Service Building 206,037 - 206,037 General Administration 1,426,984 - 1,426,984 Capital Outlay 1,415,159 306,000 1,721,159 Debt Service 151,605 - 151,605 Total Expenditures $ 12,173,049 $ 306,000 $ 12,479,049 Department of Public Services (650) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Department Charges $ 2,328,850 $ - $ 2,328,850 Prior Years Fund Balance - - - Total Revenues $ 2,328,850 $ - $ 2,328,850 Expenditures Department of Public Services $ 2,328,850 $ - $ 2,328,850 Total Expenditures $ 2,328,850 $ - $ 2,328,850 12  CITY OF MADISON HEIGHTS AMENDED BUDGET FY 2023-24 Motor Pool and Equipment Fund (661) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Department Charges $ 1,034,194 $ - $ 1,034,194 Prior Years Fund Balance - - - Total Revenues $ 1,034,194 $ - $ 1,034,194 Expenditures Motorpool $ 1,034,194 $ - $ 1,034,194 Total Expenditures $ 1,034,194 $ - $ 1,034,194 Chapter 20 Drain Debt Service Fund (870) 2023-24 2022-23 2023-24 ORIGINAL CARRY AMENDED BUDGET FORWARD BUDGET Revenues Property Taxes $ 850,187 $ - $ 850,187 Total Revenues $ 850,187 $ - $ 850,187 Expenditures General Administration $ 150,000 $ - $ 150,000 Debt Service 700,187 - 700,187 Total Expenditures $ 850,187 $ - $ 850,187 Total Other Funds $ 23,095,936 $ 803,508 $ 23,899,444 Total General & Other Funds $ 61,955,956 $ 2,894,045 $ 64,850,001 13  EXHIBIT B City of Madison Heights Explanation of Carryforwards from FY 2022-23 to FY 2023-24 General Fund Revenues (101) Explanation Amount Account Number Prior Years Fund Balance Use of Fund Balance $ 2,090,537 101-053-6970-000 Total General Fund Revenues $ 2,090,537 General Fund Expenditures (101) Explanation Amount Account Number City Clerk - Contractual Services Ordinance update-zoning text rewrite $ 4,567 101-215-960-9060 IT - Computer Equipment Storage Area Network & Host Servers 15,000 101-228-982-0000 General Administration-Community Promotion Civic Center Plaza Grand Opening Event 1,000 101-248-880-0000 Elections - Forms and Printing Restock election envelopes/forms 8,000 101-262-729-0000 Elections - Contractual Services Election equipment maintenance & early voting costs 10,180 101-262-818-0000 HR - Training Staff Training 1,710 101-270-955-8600 HR - Education Staff Training 400 101-270-960-0000 Court - Machinery & Equip Court Recording Equipment 61,506 101-286-982-0000 Police - Tools and Supplies Vehicle Change Over 51,000 101-301-766-0000 Police - Computer Services ECW Phone Upgrades 56,400 101-301-818-3000 Police - Vehicles Animal Control Van #119 35,000 101-301-985-0000 Police - Improvements Police Department HVAC Replacement (Phase 1 of 3) 486,935 101-301-987-0000 Police - Improvements Basement Wall Waterproofing 10,000 101-301-987-0000 Police - Improvements Communications Conduit Reroute 25,000 101-301-987-0000 Police - Improvements Dispatch Floor Repairs 30,000 101-301-987-0000 Fire - Radio Maintenance Radio Upgrade 3,000 101-336-851-000 Fire - Furniture Recliner Replacement 4,500 101-336-981-5000 Fire - Machinery and Equipment Generator #553 70,000 101-336-982-0000 Fire - ALS Equipment Tactical Medic Gear 4,000 101-336-982-5000 Fire - Vehicles Quint (Phase Funding)' 150,000 101-336-985-0000 Fire - Vehicles Ambulance Rescue Truck R71 #713 140,000 101-336-985-0000 Fire - Improvements Kitchen Renovation 102,839 101-336-987-0000 Fire - Improvements Fire Station 1 - HVAC Replacement (Phase 1 of 3) 50,000 101-336-987-0000 Fire - Improvements Fire Station 1 - Roof Replacement 100,000 101-336-987-0000 Solid Waste - Vehicles Street Sweeper #402 (Phase 1 of 2) 150,000 101-528-985-0000 Community Development-Contractual Service City Portion of MEDC Grant Rewrite 5,200 101-728-818-0002 Parks - Improvements Rosie's - Gardenia Parking Lot 75,000 101-752-987-0000 Parks - Improvements Rosie's - Soccer Field Irrigation 20,000 101-752-987-0000 Parks - Improvements Rosie's - Pavilion 75,000 101-752-987-0000 Parks - Improvements Ballfield Lighting Upgrades 298,800 101-752-987-0000 Parks - Improvements Furnance Huffman Building 8,500 101-752-987-0000 Active Adult Center - Tools & Supplies Kitchen Items 5,000 101-758-985-0000 Active Adult Center - Vehicles Senior Van #469 32,000 101-758-985-0000 Total General Fund Expenditures $ 2,090,537 Major Street Fund Revenues (202) Explanation Amount Prior Years Fund Balance Use of Fund Balance $ 492,508 202-053-692-6970 Total Major Street Fund Revenues $ 492,508 Major Street Fund Expendidtures (202) Explanation Amount MS - Construction John R Overlay $ 492,508 202-450-988-0443 Total Major Street Fund Expenditures $ 492,508 Downtown Development Authority Revenues (248) Explanation Amount Account Number Prior years fund balance Use of Fund Balance $ 5,000 248-053-692-6970 Total Downtown Development Authority Revenues $ 5,000 Downtown Development Authority Expendidtures Explanation Amount Contractual Services Tree planting $ 4,395 248-863-818-0000 Improvements Tree planting 605 248-863-987-0000 Total Downtown Development Authority Expenditures $ 5,000 14  EXHIBIT B City of Madison Heights Explanation of Carryforwards from FY 2022-23 to FY 2023-24 Water & Sewer Revenues (590) Explanation Amount Account Number Prior years fund balance Use of Fund Balance $ 306,000 592-053-692-6970 Total Water & Sewer Revenues $ 306,000 Water & Sewer Expenditures (590) Explanation Amount Account Number WS - Capital Outlay - Vehicles Ford 3/4 ton pickup #460 $ 60,000 592-901-985-0000 WS - Capital Outlay - Improvements Concrete (Multiple Phases) 246,000 592-901-987-0000 Total Water & Sewer Expenditures $ 306,000 Total Exhibit B Carryforward items $ 2,894,045 15