City Council Regular Meeting

City Council Regular Meeting Madison Heights, Michigan November 11, 2024 A City Council Regular Meeting was held on Monday, November 11, 2024 at 7:30 PM at City Hall - Council Chambers, 300 W. 13 Mile Rd. PRESENT Mayor Roslyn Grafstein Mayor Pro Tem Mark Bliss Councilman Sean Fleming Councilman William Mier Councilor Emily Rohrbach Councilman David Soltis Councilor Quinn Wright OTHERS PRESENT City Manager Melissa Marsh City Attorney Larry Sherman Deputy City Manager/City Clerk Cheryl Rottmann The invocation was given by Mayor Pro Tem Bliss and the Pledge of Allegiance followed. CM-24-228. Amendment to the Agenda. Motion to move the following items to the Public Hearings section of the agenda: 2. CED Director - CDBG Yard Services Reprogram Request: Revise Program Description of Yard Services 7. CED Director - CDBG Program Year 2025 Application to the Public Hearing section of the agenda. Motion made by Councilor Rohrbach, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-229. CDBG Yard Services Reprogram Request: Revise Program Description of Yard Services Mayor Grafstein opened that public hearing at 7:34 p.m. on the CDGB Yard Services Reprogram Request. 1 11-11-24 Seeing no one wishing to speak, Mayor Grafstein closed the public hearing at 7:35 p.m. Motion to approve the resolution authorizing the Community & Economic Development Department by consent to prepare and submit a request to Oakland County to reprogram Yard Services Program Years 2022 through 2024 to revise program description to include snow removal and dangerous tree removal. Motion made by Mayor Pro Tem Bliss, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-230. CDBG Program Year 2025 Application and Public Hearing. Mayor Grafstein opened a public hearing at 7:36 p.m. to hear comments on the CDGB Program Year 2025 Application. Seeing no one wishing to comment, Mayor Grafstein closed the public hearing at 7:37 p.m. Motion to approve the CDBG Program Year 2025 Application Resolution with the funding of the PY 2025 application as follows: 1. Senior Service (Lawn Cutting Service) $20,603.00 2. Code Enforcement $86,000.00 3. Minor Home Repair $30,756.00 Anticipated Allocation Total $137,359.00 and to authorize the PY 2025 CDBG application to be submitted to Oakland County for inclusion in Oakland County’s Annual Action Plan to the U.S. Department of Housing and Urban Development, and to further authorize the Mayor to execute all documents, agreements or contracts which result from this application to Oakland County: City of Madison Heights, Michigan WHEREAS, Oakland County is preparing an Annual Action Plan to meet application requirements for the Community Development Block Grant (CDBG) program, and other Community Planning and Development (CPD) programs, and WHEREAS, Oakland County has requested CDBG-eligible projects from participating communities for inclusion in the Action Plan, and WHEREAS, the City of Madison Heights has duly advertised and conducted a public hearing as follows: PUBLIC HEARING City of Madison Heights Notice of Public Hearing – Community Development Block Grant: Program Year 2025 Application & Reprogramming Yard Service Funds 2 11-11-24  NOTICE IS HEARBY GIVEN that the City of Madison Heights will hold a public hearing on the use of Community Development Block Grant Funds. The Hearing will be held in person on Monday, November 11th, 2024, at 7:30 pm in the City Council Chambers of the Municipal Building at 300 W 13 Mile Rd, Madison Heights, MI 48071 to hear public comments on the CDBG Program Year 2025 application, and the reprogramming of Yard Services to change the project summary to seasonal yard clean up. Comments will also be received in writing or in person at the Community & Economic Development Department, 300 W 13 Mile Road, Madison Heights, MI 48071 until 4:30 pm, Thursday, November 7, 2024. Arrangements to reasonably accommodate special needs, including handicap accessibility or interpreter will be made upon receiving a 72- hour advance notice. All comments should be addressed to Giles Tucker, Community Development Director at gilestucker@madison-heights.org or call (248) 583-0831, including requests for special needs accommodations. Giles Tucker, Community Development Director, Community & Economic Development Department Published at www.madison-heights.org , 10/4/2024. Posted at: Noth Entrance Display Case Madison Heights City Hall 300 W 13 Mile Rd, Madison Heights, MI 48071, 10/4/2024. WHEREAS, the city staff has recommended that City Council apply for PY 2025 CDBG funds for the following projects: THEREFORE, BE IT RESOLVED, that the City of Madison Heights City Council hereby authorizes the PY 2025 CDBG application to be submitted to Oakland County for inclusion in Oakland County’s Annual Action Plan to the U.S. Department of Housing and Urban Development, and hereby authorizes the Mayor to execute all documents, agreement or contracts which result from this application to Oakland County. Motion made by Councilor Rohrbach, Seconded by Councilman Mier. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. MEETING OPEN TO THE PUBLIC: There were no members of the public wishing to speak. CM-24-231. Consent Agenda. Motion to approve the Consent Agenda as read. Motion made by Councilman Mier, Seconded by Councilman Soltis. 3 11-11-24  Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-232. Purchase of Utility Vehicle. Motion to approve the purchase of one Kubota RTV-X1100CWL utility vehicle from Weingartz, of Utica, in the amount of $36,201.36 through the Sourcewell Cooperative Purchasing Program. Motion made by Councilman Mier, Seconded by Councilman Soltis. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-233. Scheduled Replacement of Vehicle #435. Motion to approve the purchase of one 2025 Chevrolet Express cargo van from Berger Chevrolet, of Grand Rapids, through the State of Michigan MiDeal Vehicle Purchasing Program, in the total amount of $40,793.00. Motion made by Councilman Mier, Seconded by Councilman Soltis. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-234. City Council Regular Meeting Minutes of October 14, 2024. Motion to approve the City Council Regular Meeting Minutes of October 14, 2024, as printed. Motion made by Councilman Mier, Seconded by Councilman Soltis. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-235. City Council Regular Meeting Minutes of October 28, 2024. Motion to approve the City Council Regular Meeting Minutes of October 28, 2024, as printed. 4 11-11-24  Motion made by Councilman Mier, Seconded by Councilman Soltis. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-236. CDBG & OLHSA Senior Home Chore Grant Funded Yard Service- Snow Removal Service - Budget Amendment. Motion to approve a Budget Amendment in the amount of $100,000 to both to Revenue 101-021-528-5288, Federal Grant – Other and Expenditure 101-728-818-0000, General Fund-Community Development-Contractual Services reflecting the awarded OLHSA grant funds. Motion made by Councilor Rohrbach, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-237. CDBG & OLHSA Senior Home Chore Grant Funded Yard Service- Snow Removal Service Motion to award the CDBG funded yard services/snow removal program contract to the lowest responsible bidder, Gratiot Landscaping DBA Winners Circle Turf & Landscaping, at a unit price of $45.00 per lot for the 2024/25 Snow Removal season, and to authorize the City to proceed to the next lowest responsible bidder, Luxury Lawn & Snow at unit pricing of $53.00 per lot in the unlikely event that the contract with Gratiot Landscaping DBA Winners Circle Turf & Landscaping is canceled due to non- performance or other issues. Motion made by Councilor Rohrbach, Seconded by Councilor Wright. Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach, Councilman Soltis, Councilor Wright Motion carried. CM-24-238. Replacement of 4 Police Patrol Vehicles. Motion to approve the purchase of four Chevrolet Tahoe 4-wheel drive police packages, from Berger Chevrolet, of Grand Rapids, through the MiDeal vehicle purchasing program, for the total amount of $211,968. Motion made by Councilor Wright, Seconded by Councilman Fleming. 5 11-11-24  Voting Yea: Mayor Grafstein, Mayor Pro Tem Bliss, Councilman Fleming, Councilman Mier, Councilor Rohrbach Motion carried. COUNCIL COMMENTS: Councilman Mier gave a shout out to all the veterans on Veteran's Day. He congratulated Clerk Rottmann and staff for the well-run election. Congratulations to all our local office winners throughout the City and congratulations to the Madison District on the success of their sinking fund. He stated that there are a lot of fun activities in the city that he has attended, including the Chamber Mad Hatter event and the Lamphere play. Mayor Pro Tem Bliss thanked and stated that he appreciates veteran’s service. The Heritage Room will open this Saturday from 10 a.m. to 12 p.m., including the Wall of Heros; so please come out and see this incredible space in the city Councilor Wright wished all the veterans a Happy Veteran’s Day thanked them for their service. City Attorney Sherman wished Happy Veteran’s Day to all our veterans and thanked them for their bravery and service City Manager Marsh expressed thanks to all our veterans and those who serve or served in her family. She stated that the Women's Club puts up a Veterans tree and it is on display in the library. At the next Council meeting, there will be our tree lighting ceremony. Deputy City Manager/City Clerk Rottmann thanked her staff for working tirelessly for weeks leading up to the election, through the 9 days of early voting, and on Election Day, as well as all the citizen volunteers that worked the election on November 5th, noting that it would not be possible to conduct an election with out them. Councilor Rohrbach thanked our veterans and the Clerk's office and all the staff that put on the election. She reminded the residents that Council is here for the citizens and community, and we are here to serve you. Councilman Fleming thanked the Clerk's office and volunteers that worked the election and for early voting. If you are new to the city or just don't know, you need to bag your leaves or put them at the curb to be vacuumed up. As a veteran, he wants to express his gratitude to all veterans for their service and thank you to those who served who never became veterans. He stated that there is a video showcasing local and city staff veterans on our social media. He stated that he is grateful to Senator Mike McFall for extending the veterans license plate to those with a disability of 50% to 100% and noted that it was a bipartisan effort and passed unanimously, and he is thankful for his efforts. He also noted that the Governor signed a bill honoring the service and sacrifice of womens veterans with a special license plate. Councilman Soltis echoed the sentiments of the rest of council. He asked for a status report on Meals on Wheels. He commented that his Father was a veteran and served in the Air Force and he appreciates all the service members. Mayor Grafstein thanked Councilman Fleming and all of the veterans in our community for all of their sacrifices. She thanked the Clerk's office for their work on the election and everyone who helped. November 25th is the Tree Lighting ceremony and noted that we are expecting a 6 11-11-24 special guest from the North Pole. Prior to the Tree Lighting, the seniors will be having a sale and afterwards will be the Council meeting. The next Council meeting is November 25th. ADJOURNMENT: Having no further business, Mayor Grafstein adjourned the meeting at 7:55 p.m. Roslyn Grafstein, Mayor Cheryl E. Rottmann, City Clerk 7 11-11-24