Information Technology Advisory Committee Meeting

Information Technology Advisory Committee Meeting Madison Heights, Michigan December 03, 2024 A Information Technology Advisory Committee Meeting was held on Tuesday, December 03, 2024 at 5:30 PM at City Hall - Executive Conference Room, 300 W. 13 Mile Rd. PRESENT Member Brian Davis Member Dale Gardner Member Curtis J. Kogelman City Manager Melissa Marsh Ex-Officio member Cheryl Rottmann Member Paul Timmins Member Scott Tuller Council Representative Mark Bliss 1. ITAC Addition to the Agenda. Motion to add discussion of Axon Body/Car Cameras to the agenda. Motion made by City Manager Marsh, Seconded by Ex-Officio member Rottmann. Voting Yea: Member Davis, Member Gardner, Member Kogelman, City Manager Marsh, Ex-Officio member Rottmann, Member Timmins, Member Tuller, Council Representative Bliss Motion carried. 2. ITAC Meeting Minutes of April 22, 2024. Motion to approve the minutes of April 22, 2024, as printed. Motion made by Council Representative Bliss, Seconded by Member Davis. Voting Yea: Member Davis, Member Gardner, Member Kogelman, City Manager Marsh, Ex-Officio member Rottmann, Member Timmins, Member Tuller, Council Representative Bliss Motion carried. MEETING OPEN TO THE PUBLIC: There were no members of the public wishing to speak. 1 ITAC 12-03-24  3. Ty Dolin - Skynet Innovations Quarterly Business Review. Skynet Support Services Manager Ty Dolin presented the Quarterly Report to the ITAC membership. He reviewed the status of the various projects and discussed topics including hardware, business applications/software, security, continuity, and the 2024/25 Technology Plan as well as a list of completed and upcoming IT projects. Mayor Pro Tem Bliss requested that the Service Matrix be forwarded to the membership. It was requested that software renewal dates and expirations be added to the Quarterly Business Review. 4. AXON Body/Car Cameras. City Manager Marsh stated that the City's Police Axon Body/Car cameras need to be replaced and updated. Unfortunately, there are only two providers of cameras, with most of Oakland County using Axon. The fee prices for the equipment, and the processing/storing the camera footage have increased 62% for an overall cost of $707,310.41. This price includes unlimited cloud storage for a 5-year period and replacement of body cameras every 2.5 years. The service is a seamless upload of the car cameras starting when the car returns to the lot and the body cameras once they are placed in the docking station. The data is then uploaded into CLEMIS every eight hours and CLEMIS sends the data to Evidence.com. This is a two-part process from Madison Heights to CLEMIS then the data is uploaded to the cloud. Discussion followed and it was the consensus that the chain of custody was of the utmost importance. Options, including interlocal partnerships were discussed; however, the charges are per camera, so partnerships would unfortunately not result in overall savings. After further review and calculation, it is ITAC's recommendation to have the City Manager further negotiate the pricing as the market allows and recommend the City Council approve if successful. Motion to recommend to City Council that they approve the purchase of AXON body/car cameras if after further negotiation the subtotal for the purchase is at or below $695,000 for 5 years; and if not, look at Motorola and other communities pricing for further discussion and consideration. Motion made by Council Representative Bliss, Seconded by Member Tuller. Voting Yea: Member Davis, Member Gardner, Member Kogelman, City Manager Marsh, Ex-Officio member Rottmann, Member Timmins, Member Tuller, Council Representative Bliss Motion carried. 4. Migration to .GOV Update. Staff provided ITAC with a brief update on the progress of migrating to .GOV noting that the City is applying for a grant to help facilitate the process. The grant is due by the end of the year and staff will keep ITAC apprised of the progress. No action is needed currently. 2 ITAC 12-03-24 ADJOURNMENT: Having no further business, Chair Kogelman adjourned the meeting at 6:29 p.m. 3 ITAC 12-03-24