Board of Public Works and Safety

Board of Public Works and Safety Agenda MEETING DATE: Monday, July 7, 2025, at 11:30 AM MEETING PLACE: Madison City Hall- Council Chambers LIVE STREAM LINK: https://www.youtube.com/@CityofMadisonIndianaGovernment A. Calling of roll and notice of absentees. B. Approval of minutes C. Claims • General • Payroll D. Adjustments E. Unfinished business F. New business • INDOT Change Order #10: Chris Hale • Rate Consultants’ Engagement Letter from Sherman Barber & Mullikin • Resolution 2025-36B: Unbroken Circle Music Festival, September 4-6, 2025 • Resolution 2025-37B: Soup Stew Chili & Brew, October 11, 2025 • Code Enforcement Update: Duey O’Neal • PACE: Brenna Haley  Extension 600 W. Fifth  Midpoint 821 Walnut  Final 1030 Park Ave G. Mayor’s comments H. Public comments I. Next Meeting: Monday, July 21, 2025, at 11:30 AM. J. Motion to adjourn. Board Member Appointing Authority Term Mayor Bob Courtney NA 1/6/2020- 12/31/2027 Dave Carlow Mayor 1/4/2016- until resignation or new appointment is made Karl Eaglin Mayor 1/6/2020- until resignation or new appointment is made City of Madison acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. To assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, etc.) for participation in or access to City sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To plan, contact ADA Coordinator at 812-265-8300. Board of Public Works and Safety Minutes MEETING DATE: Monday, June 16, 2025, at 11:30 AM MEETING PLACE: City Hall- Council Chambers The Board of Public Works and Safety, City of Madison, Indiana, met at 11:30 AM in the Council Chamber, City Hall. Calling of roll and notice of absentees: Eaglin, Courtney, and Carlow were present (3-0). Approval of Minutes: Eaglin moved to approve the June 2, 2025, minutes, seconded by Carlow. All in favor, motion carried (3-0). Claims—General/Payroll: Carlow moved to approve the general and payroll claims as submitted, seconded by Eaglin. All in favor, motion carried (3-0). Adjustments: None. Unfinished Business: None. New business: Resolution 2025-33B: Transfer of MPD Vehicles to Various Entities: A resolution was proposed to the Board of Public Works and Safety for the transfer and reallocation of certain city vehicles. The proposal includes donating a 2017 Ford Explorer from the Madison Police Department to Prince of Peace. Additionally, it recommends transferring license plates for a 2008 Chevrolet Trailblazer from the Fire Department to the Madison Regional Airport, and two 2018 Ford Explorers from the Police Department to the Fire Department. The resolution also authorizes the Clerk-Treasurer to carry out the title and plate transfers. Motion: Eaglin moved to approve Resolution 2025-33B, seconded by Courtney. Carlow abstained from the vote, stating that his spouse is employed by Prince of Peace, and he wished to avoid any potential conflict of interest. All in favor, motion carried (2-0-1). Resolution 2025-34B: Salvation Army’s Annual Rockin’ on the River: A request was submitted by Captain Janelle Cleaveland on behalf of The Salvation Army of Jefferson County for street closures in connection with the Rockin’ on the River event scheduled for Saturday, August 30, 2025. The proposed resolution outlines the closure of Vaughn Drive (from West Street to Elm Street), Elm, Broadway, and Poplar Streets (from First Street to Vaughn Drive), and Central Avenue (from the bollard to Vaughn Drive) from 7:00 a.m. to 9:00 p.m. on the event day. The closed areas would be under the supervision of The Salvation Army during that time. Motion: Carlow moved to approve Resolution 2025-34B, seconded by Eaglin. All in favor, motion carried (3-0). Resolution 2025-35B: Transferring Certain Funds to Repay a Temporary Loan Transfer: A resolution was proposed to address the repayment of a temporary loan authorized under Resolution 2024-13C to eliminate a year- end deficit in the 2024 Parks budget. The repayment of $101,000.00 to the Sewer Capital Improvement Fund, originally due by June 30, 2025, has been delayed due to pending interest revenue. To meet the repayment obligation, the proposal authorizes a transfer of $101,000.00 from the Water Capital Reserve Fund to the Sewer Capital Improvement Fund. Once the expected interest is received, it will be deposited back into the Water Capital Reserve Fund. Motion: Eaglin moved to approve Resolution 2025-35B, seconded by Carlow. All in favor, motion carried (3-0). PACE Extension – 118 W Fifth Street – Director of PPD, Nicole Schell: Dave Patterson has requested a 12-month extension on the PACE Grant for the property located at 118 W. Fifth Street, moving the project deadline to July 15, 2026. He was approved for a grant in the amount of $25,000.00 and has not yet received a midpoint disbursement. Motion: Courtney moved to approve the PACE Extension, seconded by Eaglin. All in favor, motion carried (3-0). PACE Finals – 604 Mulberry Street, 1016 W Second Street – Director of PPD, Nicole Schell: 608 Mulberry Street recently finished the exterior work covered by their dilapidated structure grant, which included masonry repairs, rebuilding the back porch and rear addition, installing new lights, and replacing the front door. They’re now requesting the remaining half of their disbursement—$12,500.00. 1016 W. Second Street, which was awarded a Rehabilitation Grant, completed brick tuckpointing, removed old paint, painted the entire structure, and made window repairs. Since they didn’t receive a midpoint disbursement, they’re requesting the full amount of $7,500.00. Motion: Courtney moved to approve the PACE Finals, seconded by Carlow. All in favor, motion carried (3-0). Mayor’s Comments: City Attorney Joe Jenner gave an update on the lawsuit between the City of Madison Historic Board and TT and C Property Management, LLC, as well as the ongoing case involving the City of Madison and the owners of Moody Park. Public comment: None. Next meeting: Monday, July 7, 2025, at 11:30 AM. Adjourn: Eaglin moved to adjourn, seconded by Carlow. All in favor, motion carried (3-0). Attested: __________________________________ _____________________________________ Shirley Rynearson, Clerk-Treasurer Mayor Bob Courtney _____________________________________ __________________________________ Karl Eaglin David Carlow Contract No:R -44170 Change Order No.: 010 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -44170 Letting Date:11/15/2023 District:SEYMOUR DISTRICT AE:Middeler, Joseph PE/S:McIntire, Larry Status:Draft Change Order Information Change Order No.: 010 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Utility Related Description: Pipe Reducers at Gas Line Conflict Original Contract Amount $ 12,377,000.00 Current Change Order Amount $ 16,218.00 Percent: 0.131 % Total Previous Approved Changes $ 774,122.17 Percent: 6.255 % Total Change To-Date $ 790,340.17 Percent: 6.386 % Modified Contract Amount $ 13,167,340.17 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______ SS Days____________ SP Days Value $ _______________ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:R -44170 Change Order No.: 010 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______* ($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- ) (Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days) Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________ Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________ Scope/Design Recommendation Y / N If Y, Referred to Project Manager(PM) __________________ Required? Date to PM__________ Date Returned___________ Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________ If N,Resolution: Approved __________ Disapproved ___________ Resolved by_________________________ Date__________ LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________ FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________ * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer _________________________ Date _____________ Comments: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Contract No:R -44170 INDIANA Date:06/12/2025 Change Order No:010 Department of Transportation Page: 3 Contract: R -44170 Project: 1801506 - State:1801106 Change Order Nbr: 010 Change Order Description: Pipe Reducers at Gas Line Conflict Reason Code: CHANGED COND, Utility Related CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change 0209 1801506 0090 713-11199 LFT 1,081.200 15.000 C Amount:$ 16,218.00 Item Description: TEMPORARY PIPE Supplemental Description1: Pipe and Adapters Supplemental Description2: Total Value for Change Order 010 = $ 16,218.00 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation Contractor needed to temporarily reduce the storm sewer trunk diameter from 36 inch to 18 inch in November of 2024 to avoid conflict with a 2 inch gas service line which could not be relocated by the gas company until the spring of 2025. The temporay reduction allowed for the MOT to be taken down over the winter. The reducers and smaller pipe section are to be removed and the full diameter trunk pipe installed after 2 inch gas line is taken out of service. The work will require the use of a Vac-truck to assist with the excavation due to the presence of aggregate B-borrow form the recent pipe installation. This B-borrow material will need to be sufficiently removed to allow for a stable placement of the trench box. This CO is to cover the installation and subsequent removal of the reduced portion of trunk line. There is not enough bid history on this item to justify the unit cost however the the contractor's breakdown of the work involved does accurately demonstrate what will take place. Change Order Explanation for Specific Line Item **************************************************************************************************************************** It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor:____________________________________________ Signed By:_____________________________________________ Date:__________________________________________________ *************************************************************************************************************************** NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:R -44170 INDIANA Date:06/12/2025 Change Order No:010 Department of Transportation Page: 4 **************************************************************************************************************************** APPROVED FOR LOCAL PUBLIC AGENCY __________________________ __________________________ __________________________ (SIGNATURE) (TITLE) (DATE) __________________________ __________________________ __________________________ (SIGNATURE) (TITLE) (DATE) **************************************************************************************************************************** SUBMITTED FOR CONSIDERATION PE/S _________________________ **************************************************************************************************************************** APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status  RATE CONSULTANTS' AGREEMENT This Agreement is by and between the City of Madison, Indiana, acting through its duly and lawfully appointed representatives, hereinafter, referred to as the "City" and Sherman, Barber & Mullikin, Certified Public Accountants, Madison, Indiana, hereinafter, referred to as the "Accountants." WHEREAS, The City's Municipal Water Utility has experienced significant cost increases and wishes to evaluate the impact of those increases on the Utility's financial position, and to consider additional revenue requirements that may be appropriate to incorporate into customer rates and charges NOW, THEREFORE, in consideration of the mutual promises and undertakings of the parties, hereto, it is mutually agreed as follows: The Accountants agree to assist City representatives in (1) summarizing historical revenue and expenditures for the year ending December 31, 2024 (the "test year"), (2) developing expectations of future expenditures, (3) considering additional statutory revenue requirements that may be appropriate to incorporate into the Utility's rate structure, (4) allocating the expected expenditures and additional revenue requirements to users as necessary, and (5) evaluating the impact of expected revenue requirements on customer rates. The Accountants also agree to provide a report detailing the study including summaries of the customer rates necessary based on the expected expenditures, additional revenue requirements and allocations. The City agrees to pay a fee which will be based upon the Accountants' standard hourly charge rates and the hours expended to provide the services. It is anticipated that the fee will fall within the range of $10,000 - $20,000. The City also agrees to cooperate with and assist the Accountants in connection with the services required of them herein, and to provide to the Accountants full and complete access to all books, records and documents which the Accountants may reasonably request. You are responsible for making all management decisions and performing all management functions, for designating an individual with suitable skill, knowledge or experience to oversee the services we provide, and for evaluating the adequacy and results of those services and accepting responsibility for them. The Undersigned Parties hereby agree to the above set forth conditions. SHERMAN, BARBER·& MULLIKIN By: ;L /1/Ji(J _/ CITY OF MADISON, INDIANA By: --------- Date: ----------  RESOLUTION 2025-36B A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF MADISON, INDIANA REGARDING STREET CLOSINGS FOR THE 2025 UNBROKEN CIRCLE MUSIC FESTIVAL WHEREAS, there has been a request filed by Brent Turner on behalf of the Unbroken Circle Music Festival Committee for street closings in connection with the Unbroken Circle Music Festival to be held Thursday, September 4, 2025, through Saturday, September 6, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF MADISON, INDIANA, that the following streets shall be closed from Monday, September 1, 2025, at 8:00 a.m. through Monday, September 8, 2025, at 12:00 p.m.: 1. Vaughn Drive from the east side of Mill Street to the west side of Jefferson Street; 2. Vine Street south of the Visit Madison parking lot to Vaughn Drive; 3. Elm Street south from First Street to Vaughn Drive; 4. Broadway south from the Brown Gym to Vaughn Drive; 5. Poplar Street south from First Street to Vaughn Drive; 6. Central Avenue south from First Street to Vaughn Drive (homeowners shall have access); 7. West Street from First Street south to Vaughn Drive (this will be used as a Chicane area for emergency vehicles); and 8. First Street between West Street and the Second Street entrance to Heritage Apartments. BE IT FURTHER RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF MADISON, INDIANA, that said streets as closed shall be under the supervision and control of the Unbroken Circle Music Festival Committee at the times noted above for the year 2025. ADOPTED this 7th day of July 2025. ___________________________________ Bob G. Courtney, Chairman ___________________________________ Karl Eaglin, Member ___________________________________ David Carlow, Member (SEAL) ATTEST: ____________________________________ Shirley Rynearson, Clerk-Treasurer  RESOLUTION 2025-37B A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF MADISON, INDIANA REGARDING STREET AND PARKING LOT CLOSINGS FOR THE ANNUAL SOUP, STEW, CHILI, AND BREW FESTIVAL WHEREAS, there has been a request filed by Alex Helton on behalf of the Madison Area Chamber of Commerce for street and parking lot closings for said group in connection with the annual Soup, Stew, Chili, and Brew festival to be held on Saturday, October 11, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF MADISON, INDIANA that the following street shall be closed for parking purposes only from 6:00 p.m. on Thursday, October 9, 2025, through 9:00 p.m. on Saturday, October 11, 2025: (1) West Street from Main Street north to Fountain Alley. BE IT FURTHER RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF MADISON, INDIANA that the following streets and parking lot shall be closed on Saturday, October 11, 2025, from 6:00 a.m. through 9:00 p.m.: (1) Main Street from the west side of Jefferson Street to the east side of Broadway Street; (2) West Street from Main Street north to Fountain Alley; (3) West Street from Main Street south to Hentz Lane; (4) Mulberry Street from Main Street north to Fountain Alley; (5) Mulberry Street from Main Street south to Hentz Lane; (6) Broadway Street from Main Street north to Third Street; (7) Each alley running north from Main Street to Fountain Alley between Jefferson Street and Broadway Street; (8) Each alley running south from Main Street to Hentz Lane between Jefferson Street and Broadway Street; and (9) City parking lot located on the corner of Main Street and Poplar Street. BE IT FURTHER RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF MADISON, INDIANA that said streets and parking lot as closed shall be under the supervision and control of the Madison Area Chamber of Commerce at the times noted above for the year 2025. ADOPTED this 7th day of July 2025. ___________________________________ Bob G. Courtney, Chairman ___________________________________ Karl Eaglin, Member ___________________________________ David Carlow, Member (SEAL) ATTEST: ____________________________________ Shirley Rynearson, Clerk-Treasurer  MAD)11�Q�� Planning, Preservation and Design 101 W Main St Madison, IN 47250 (812) 265-8324 P.A.C.E. Preservation & Community Enhancement Grant Program Midpoint Report Purpose: Application is hereby made to request 50% of the funding from the PACE Program. Forms must be accompanied by at least two photos showing the progress and one photo of the front of the building. APPLICANT INFORMATION Date: 9. .. \ 6 - '.:).J> 1.'-4 Property Owner Name: 'Sf R.\ ,t G- () A"- £ C.a: l'l\�1"'1!.A"\. As:-l � C. CATI• ,..J Mailing Street Address: ___..c.b_C>_ _ O __,,w e <-=.,;"---� _.,f • f"_ --=-_,_f-1"" =-'- ___,_l--\ ::;__f" _. __ .;_c__,� -____..O..___o_� ___,{""' ,l l _______ "'---'- City: fy\ I\D\ So rJ State: ..::T"" ___b_").._t\._\____ Phone (Preferred): ���\_1._-_.S_q_q Phone (Alternate): _______ _____ Email: ..l S Mv..� SS @ PROJECT INFORMATION Street Address: --� ... .,'-"o c,_o�_\).JF: ---"'--'S'---{'"-----E -= _;c.___S_f_. '--'-f_'f:_t\ ___/V\_l\_'IO_lS_\_tN_,\.__rr_� ______ ........_o_o_o_- Total Cost of Project (include all costs to complete the entire project): __ll S _ _________ _ __.,/ Estimated Date of Completion of Work so Far: ___9 '."\.,._________________ 9..,__./_'l..0_--"1.: '--- "- 0 Hilltop ;x,[,, Downtown GRANT INFORMATION D Rehabilitation 0 Curb Appeal Dilapidated D Dangerous (Downtown) Grant (Hilltop) Grant Structures Grant Buildings Grant $1 Total Amount of Grant Awarded (can be obtained from the office): ___1_5_.,_o_O_b_- __________ DESCRIPTION OF THE PROJECT Please describe the project elements that have been completed so far. 11,,Nt) S::Ifirt,Ol'E,Q G:::\e.:5t, W,t1.J.O\JIS "'""-(. l"t-t..-...> (\t\f<:i,M:,.). C,\,r� • Cop()en.. �"'t\Cf\.\"l 0.. r'1 �O""N>Spo-"C" S tt'•I'- \ H �lt"",\\,\'1,,-,.r • Additional pages are attached. 0.. r-b--c"-� ru-....,)... cl"-,·,..,. l-.. • S 1 l-t"n,,.. 1/V' s ¢'"' "\\ t ..l (n-.)'1,n\ 0.6ot- "-.r,tu.. o. \..I It""\ .,...,_, ""' C. "�pt. L Form# PACE midpoint Rev. 2 Page 1 of 2 1/3/2024  101 W Main St Madison, IN 47250 (812) 265-8324 Planning, Preservation and Design DETAILED PROJECT BUDGET WORKSHEET List all major tasks that have been complete of the Project The PACE. Grant Program funds materials and labor. Please separate materials from labor. Task Description of Work and/or Material Total Task Amount of # Please Reference Appropriate Quote (Must be attached) Budget Grant Funds (50% max) SAMPLE: Lumber and supplies per sales ad from Lowe's $1,076 $538.00 1 S'E:.f P...-\t Cl\,c.J,c.,l L\); '\ 2 \.J{ <�P\t s � I- B:. \\ s 3 4 5 6 7 8 9 10 11 12 Totals □ Additional pages are attached. I understand that the grant funds must be used only for the project described in this application. The work must be completed within twel,v� (12) months of the date that the grant is awarded. If a project is not completed the recipient(s) may request an extension to the City of Madison Board of Works and Safety. I understand that a failure to complete any project may result in the City of Madison placing a lien on the property in order to recover grant monies in. the amount of monies received by Recipient(s). I understand that if any plans to the project change, I must notify the Director of Planning. � IV\� 1f\c.d'<<l<I\.. cant{s)signature • S°PR.'"'').\.. -.\t C'f-S°".-t.'f'c"''\I\ "s�,.,,. Date Form# PACE midpoint Rev. 2 Page 2 of 2 1/3/2024 \ F \,_,,� '-'1..1.. S'C'l\witto-.. •. u-1 all T \ � w·u, -J • vJ f f\•r�c. \u {,._.,� f (d \,if A\ -  J-- 1i \l'-$r•l1,f �•At'•'- • f- Sf'� IM, tl.  W\N0'6W fn. �ff\.ct- p. � n,t ()- " n  MAD�JSON / />1 /;t1 ,_,r f�,....l/1 ( ,1� -.,,:, .�. · f.,, Planning, Preservation and Design '!c./ ";:;·K,,/ ,.., ,;,--'""'""" 101 W Main St Madison, IN 47250 (812) 265-8324 PACE Total Approval ____________ has been approved by the Board of Public Works to receive a PACE grant for ________ (amount) for the project at ______________ (address) Signature (PACE Program Staff) Date Signature (Mayor) Date Signature (Board of Public Works and Safety) Date Signature (Board of Public Works and Safety) Date PACE Midpoint Check I, ,fvS:kr A.k,[ford (Print Name), r eceived a check for '} 37 '50 • oo Jamount) from the PACE grant for the project at �A I LA,) olrwt s-+. (project address). Signature (Applicant) Date Signature (PACE Program Staff) Date Signature (Mayor) Date Signature (Board of Public Works and Safety) Date Signature (Board of Public Works and Safety) Date PACE Final Check I, ___________(Print Name), received a check for ________(amount) from the PACE grant for the project at (project address). Signature (Applicant) Date Signature (PACE Program Staff) Date Signature (Mayor) Date Signature (Board of Public Works and Safety) Date  101 W Main St Madison, IN 47250 (812) 265-8324 Planning, Preservation and Design Signature (Board of Public Works and Safety) Date  101 W Main St Madison, IN 472 (812) 265-8324 Planning, Preservation and Design P.A.C.E. Preservation & Community Enhancement Grant Program Midpoint Report Purpose: Application is hereby made to request 50% of the funding from the PACE Program. Forms must be accompanied by at least two photos showing the progress and one photo of the front of the building. Copies of all paid invoices and receipts must also be submitted. APPLICANT INFORMATION Date: 6-22-25 Property Owner Name: Foster Mefford and Jackson Stockdale Mailing Street Address: 411 West First Street City: Madison State: Indiana Zip: 47250 Phone (Preferred): 812-493-3883 Phone (Alternate): _____________ Email: Fostermeff@yahoo.com PROJECT INFORMATION Street Address: 821 Walnut Street Total Cost of Project (include all costs to complete the entire project): $20,000 for Pace Grant related. Estimated Date of Completion of Work so Far: 8-1-2025 o Hilltop □ Downtown GRANT INFORMATION D Rehabilitation □ Curb Appeal □ Dilapidated □ Dangerous (Downtown) Grant (Hilltop) Grant Structures Grant Buildings Grant Total Amount of Grant Awarded (can be obtained from the office):$7500 DESCRIPTION OF THE PROJECT Please describe the project elements that have been completed so far. We have replaced our roof through can do maintenance, stripped the brick of its old paint, sanded it down and then applied our own paint. We tuck pointed in several spots of the home and even filled in a window with bricks. We ordered windows through bender lumber around the beginning of June. We plan to have the windows put in shortly after 4th of July. Unrelated to the pace grant but we have completely stripped and cleaned the inside of the building. Anything from denailing to removing old wood that we had to replace. We also tore down the ran down block garage building on the back of our lot. We tore down the fence As of 09/2024  MAL?)�� Planning, Preservation and Design 101 W Main St Madison, IN 47250 (812) 265-8324 running between our property and the trees that were growing in it as well. Our gutters will be getting put up in the near future as well. We sanded down and painted our front door. We gave it a new handle as well. DETAILED PROJECT BUDGET WORKSHEET List all major tasks that have been complete of the Project. The P.A.C.E. Grant Program funds materials and labor. Please separate materials from labor. Task Description of Work and/or Material Total Task Amount of Please Reference Appropriate Quote (Must be attached) Cost Grant Funds (50% max) SAMPLE: Lumber and supplies per sales ad from Lowe's $1,076 $538.00 1 Window Materials $5400 2 Window install 3 Materials for prepping paint (rental equipment, grinders, etc.) $485 Labor (48 man hours) at $35 an hour $1680 4 Materials for Tuckpointing $615 Labor (34 man hours) at $35 an hour $1190 5 Materials for prime and paint $760 Labor (45 man hours) at $35 an hour $1575 6 Materials for Paint $850 7 Refinishing the Door $81 $140 for labor 8 As of 09/2024  MAD}�� Planning, Preservation and Design 101 W Main St Madison, IN 47250 (812) 265-8324 9 10 11 12 Totals � 12., 11lfJ □ Additional pages are attached. I understand that the grant funds must be used only for the project described in this application. The work must be completed within twelve (12) months of the date that the grant is awarded or as approved by the Board of Works and Safety. If a project is not completed the recipient(s) may request an extension to the City of Madison Board of Works and Safety. I understand that a failure to complete any project may result in the City of Madison placing a lien on the property in order to recover grant monies in the amount of monies received by Recipient(s). I understand that if any plans to the project change, I must notify the PACE. Grant Program Staff. Foster Mefford Applicant(s) Signature Date 6/22/25 As of 09/2024  OS-Madison 3700 Stale Hwy 7 Will Call Order Madison, Indiana 47250 Phone 812-265-9737 Order No 290820 Order Date 05/2712025 Customer CASHB Invoice Address Delivery Address Contact Name Foster Mefford Madison Cash Customer Madison Cash Customer Contact Number 812-493-3883 Cash Sale Madison Cash Sale Madison Job Your Ref Quaker Windows Delivery By 05127/25 Taken Sy Ruby, Scott Sales Rep Ruby. Scott This is a reprint 11 1 Page 1 cf 1 _J �-------- UN Prod!GOM \JOit 1 j u_SOW1NDOW_2198 quakar 38 x 64 Brighton Window Biad<lnat 6 ea 828 27 ea 4,969.62 ! lblllt� ,_ f $4.969.62 [ -· ~·----···-·---·----- $5,317.49 ! 8-1\1117'°°"' , $347.87 ; $5,320 00 �--7-------;:-3-;--,;-�-: Print narne Change 11-�-"·"- Signature i Amount Outstanciinq S0.00  MAQ)� Planning, Preservation and Design 101 W Main St Madison, IN 47250 (812) 265-8324 PACE Total Approval ----'--tlJO -"-'b ""'t..:... ·n,__#Jl '-""--"j..._ m ,o ..:.,;.:..,,_n '-'-..e., =----has been approved by the Board of Public Works to receive a PACE grant for (amount) for the project at lO 3o Pax-lL. Av..e.. (address) Date Signature (Board of Public Works and Safety) Date Sfgnature • (Boar� of Public Works and Safety) Date \_ / PACE Midpoint Check I, _ __________(,Print Name), received a check for _______(amount) from the PACE grant for the project at (project address) Signature ( Applicant) Date Signature (PACE Program Staff) Date Signature (Mayor) Date Signature (Board of Public Works and Safety) Date Signature (Board of Public Works and Safety) Date PACE Final Check I, t-o � n ,t-1 in�:oru (Print Name), received a check for $ ?..�, Ooo . oo (amount) from the PACE grant for the C?tu-k.. Av..L ...., project at ID 30 (project address). Signature (Applicant) Date Signature (PACE Program Staff) Date Signature (Mayor) Date Signature (Board of Public Works and Safety) Date  101 W Main St Madison, IN 47250 (812) 265-8324 Planning, Preservation and Design Signature (Board of Public Works and Safety) Date u1g1:.;1gn vermea - raaa4!)l:JT-CH<S-44bt-tnbl:!-Lts;;sb;;stLaLo4D MADj,�Q� Planning, Preservation and Design 101 W Main St Madison, IN 47250 (812) 265-8324 P.A.C.E. Preservation & Community Enhancement Grant Program Final Report Purpose: Application is hereby made to request the funding from the PACE Program. Forms must be accompanied by at least four photos showing the progress and one photo of the front of the building. Copies of all paid invoices and receipts must also be submitted. If a Midpoint Report was submitted, only paid invoices and receipts after that report are required to be submitted with this form. APPLICANT INFORMATION Date: __ o_6_/ 2_ 4_ /_2 _0_2s_____________ Property Owner Name: Robin Mingione Mailing Street Address: 47 Country Manor Blvd Madison 47250 City: ______ Zip: State: _IN _________ Phone (Preferred): _s1_ 2_-_4 _93_-_3 _7_07 Phone (Alternate): _____________ Email: rlmlkf@gmail.com PROJECT INFORMATION Street Address: 1030 Park Ave Madison IN 47250 __4 2. 5 _ ,8 _ Total Cost of Project (include all costs to complete the entire project): _$_ 6 _ 4 _ 4 _ ________ _ _ Estimated Date of Completion of Work: ___ 6 /_2 _3 _ /_25 _ __________________ _ D Hilltop m Downtown GRANT INFORMATION □ Rehabilitation □ Curb Appeal m Dilapidated □ Dangerous (Downtown) Grant (Hilltop) Grant Structures Grant Buildings Grant Total Amount of Grant Awarded (can be obtained from the office): __ $_2_5_,�0_0_0_._0_ 0__________ Was a midpoint report submitted for this project? □ Yes DESCRIPTION OF THE PROJECT Please describe the project elements that have been completed. If a midpoint report was submitted, only include the list of project elements completed since that report was submitted. Bebnjld brjck walls and openings wjth new steel beams, tuck pojnt all mortar joints in need of repair, replace broken lentils. Replace all previous vinyl windows and metal doors. All original doors remain. D Additional pages are attached. As of Sept 2024 uIgI::iIgn vennea - raaa4o::JT-cHts-44b 1-1:n b�h:'.tUb;:l r LOLD4D 101 W Main St Madison, IN 47250 (812) 265-8324 Planning, Preservation and Design DETAILED PROJECT BUDGET WORKSHEET List all major tasks that have been complete of the Project. The PAC.E. Grant Program funds materials and labor. Please separate materials from labor. If a midpoint report was submitted, only include the tasks completed since that report was submitted. Task Description of Work and/or Material Total Task Amount of Please Reference Appropriate Quote (Must be attached) Cost Grant Funds (50% max) SAMPLE: Lumber and supplies per sales ad from Lowe's $1,076 $538.00 1 $19,866.22 See invoice from Xtreme Wholesal $39,732.44 2 $11,580.00 See invoice from Dennis Webster $23,160.00 3 See Invoice for Steal Beams $2950.00 1475.00 4 5 6 7 8 9 10 11 12 Totals $65,842.44 $32,921.22 � Additional pages are attached. I certify that the project was completed and that all required documents are included in my final report packet. �.Mvuµone, 06/24/2025 Applicant(s) Signature Date As of Sept 2024  Invoice Dennis Webster 309 E 3rd St Madison Indiana 47250 Phone:8128019547 properrestorationsllc@gmail.com Robin Mingione 1030 Park Ave. Madison Indiana 47250 Customer number I Invoice number Page Invoice date Due date I 1126 I 1205 1/1 6/16/2025 6/20/2025 I Price reduced $4160 due to material and assistance provided by customer. I' Item Total Colormatch repointing , Small sections that need cut out and repointed, sections on Stone foundation that need scraped and repointed. Repointing and window lintel installation on rear north wall Two possibly three angle iron lintels needing installed above windows and door. New stone lintels to be re-inserted after. Large I beam swap for original wood lintels Original beams sitting over French doors have started to rot and sag, exterior brick and interior has began to give away and is falling. Temporarily support with fiber reinforced Plaster and insert structural pins. Relay what bricks need to be relayed, re-pointing all around openings, removing beam and inserting I beams. Materials Lime, sand, cement, brick, cut off wheels, roto bits Total ex. tax $19,000.00 0% Sales tax $0.00 Total $19,000.00 • Outlook Fwd: New payment request from Xtreme Wholesale - invoice 5224 From Robin Mingione <robin.mingione.exp@gmail.com> Date Mon 6/23/2025 12:47 PM To Brenna Haley <bhaley@madison-in.gov> Sent from my iPhone Begin forwarded message: From: Xtreme Wholesale <quickbooks@notification.intuit.com> Date: June 23, 2025 at 8:12:07 AM EDT To: robin.mingione@exprealty.com Subject: New payment request from Xtreme Wholesale - invoice 5224 Reply-To: mindyf.xtreme@yahoo.com INVOICE 5224 DETAILS WHOLESAL_ Xtreme Wholesale DUE 06/30/2025 $0.00 Powered by QuickBooks  Dear Robin Mingione, We appreciate your business. Please find your invoice details here. Feel free to contact us if you have any questions. Have a great day! Xtreme \A/holesa!e Bill to Robin Mingione 92 S. Zoar Church Rd Madison, IN 47250 Terms Other P.o. number 1115 Designer/sales email scott.xtreme.sales@gmai!.com Designer/sales Scott Brewer Labor and materials to provide and install 24 Provia Endure series double hung and 4 Heritage series Smooth Fiberglass entry doors in FusionFrames (Smooth) . Estimate includes: wrapping existing exterior wood frame in color matched trim coil metal. All door rough openings to be provided by customer as follows: French door = 74 7/8" x 82 1/4" Basement (east wall two openings) 34 1/4" x 8 i 1/4" Basement (south wall) 36" x 82 1/4" Basement DH windows rough openings: 35 1 /8" x 34 1/2" 1 X $0.00 $0.00 Some features of Provia Endure series window include: - Painted Interior and Exterior Textured Matte Coal Black - Black Hardware - Painted Head Expander - Black Jamb Pocket - Black Bulb Seal - Compound Tension Balance System - Snap-In Frame Sash Stops - Double Profile DA Locks - Black Vent Locks - Black Hardware - INNERGY T hermal Sash Reinforcement - Flex Full Screen with BetterVue Screen Mesh - Graphite Foam Insulation - Head Expander and Sill Extender - ComforTech DLA-UV - Single Strength Glass - 3/4" IG T hickness - Colonial Contoured Grid - 2V x 1 H - Coal Black Grid $25,224.99 $25,224.99 Some features of Provia Heritage series entry doors include: - Frame Depth: 4 9/16" - 2" Standard Brickmold - ComforTech DC - Colonial Contoured Internal Grid - 2V x 4H - Coal Black Grids - Plugged Trim - Coal Black Inside and Outside - Hardware - All Hardware in Satin Nickel Finish - Georgian Lockset - Both Doors - Key Order Alike - T humbturn Deadbolt - Both Doors - Key Order Alike - Frame - Coal Black Inside Frame - Coal Black Outside Frame - Standard Astragal (Flip Lever)  - Mill Finish ZAI Adjustabie T hreshold (5 5/8" Depth) - Satin Nickel Ball Bearing Hinges $12,339.91 $12,339.91 *All interior trim work on windows and doors including extension jambs to be finished by others. *Customer to provide telescopic boom lift for approximately one week during window and door installation. Sales Tax 1 X $2, 16 7. 54 $2,167.54 total $39732.44 door location and cost with installation first floor (1) French door (northeast room) $4258.67 each Basement (2) single entry door (south room, one right hand and one left hand ) $2760.34 each= $5520.68 (1) single entry door (north room, right hand) $2560.56 Subtotal $39,732.44 Tax $0.00 $39,732.44 Payment i·10 7·~? 44. j-"-• • "-i"'',...- ',.,/5 I Baiance due $0.00  Thank you for your business. We accept Visa, Mastercard and discover. Checks can be mailed to 424 W State Street Madison, IN 47250. e d pay Xtreme Wholesale 424 W State St Madison, IN 47250-2854 US (812) 273-7248 xhomeim12.com If you receive an email that seems fraudulent, please check with the business owner before paying. � intuit �qu1c kboo ks © Intuit, Inc. All rights reserved. PrivacY. I SecuritY. I Terms of Service < lnvoice_5224_from_Xtreme_ Wholesale.pdf>