City Council

City Council Agenda MEETING DATE: Tuesday, June 16, 2026, at 5:30 PM MEETING PLACE: City Hall, Council Chambers 101 W. Main Street, Madison, IN 47250 LIVE STREAM LINK: www.youtube.com/@CityofMadisonIndianaGovernment A. Lord’s Prayer/Pledge of Allegiance B. Calling of roll & notice of absentees C. Reading, approving, correcting, or disposing of minutes from prior meeting D. Presentation of petitions, memorials, remonstrances, introduction of motions, and guests E. Resolution or Bills • Resolution 2026-3C: Electing to Enroll City of Madison Fire Department in the INPRS 77 Fund Amendment (Sponsor Bartlett) (Adjusts contribution rate from prior document.) • Resolution 2026-5C: Transferring Certain Appropriations (Sponsor Bartlett) (Transfers appropriations between same categories due to new estimates. No budget increase.) • Resolution 2026-6C: Confirmatory Resolution for Property Tax Abatement (Sponsor Wilber) (Confirms findings regarding a partial real property tax abatement for new hotel.) F. Recess Regular Council Meeting G. Call to Order Public Hearing • Resolution 2026-6C: Confirmatory Resolution for Property Tax Abatement H. Adjourn Public Hearing I. Reconvene Regular Council Meeting J. Reports, recommendations, other business from standing/select committees of the city council K. Reports from City Officials • Tax Abatement Renewals – Emily McKinney • Grote, Riverside Tower, Trilogy, & the Cotton Mill • Vacant & Abandoned Structures Update – Duey O’Neal • Parks Department Update – Tanya Burnette L. Bills on second reading M. Miscellaneous N. Public comments (per sign-up sheet) O. Mayor’s comments P. Next Council Meeting: Tuesday, July 7, 2026, at 5:30 PM at City Hall, Council Chambers Q. Motion to adjourn City of Madison acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. To assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, etc.) for participation in or access to City sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To plan, contact ADA Coordinator at 812-265-8300. Common Council Minutes MEETING DATE: Tuesday, June 2, 2026, at 5:30 PM MEETING PLACE: City Hall, 101 W. Main Street, Madison, IN 47250 The Common Council of the City of Madison, Indiana, met in regular session at 5:30 P.M. at City Hall, 101 W. Main Street, Madison, IN 47250. Mayor Bob Courtney opened the meeting with the Lord’s Prayer followed by the Pledge of Allegiance. Present: Krebs, Wilber, Schafer, Dattilo, Storm, and Bartlett were present. Thevenow was absent (6-1). Minutes: Wilber moved to approve the minutes from the May 19, 2026, regular meeting, seconded by Krebs. All in favor, motion carried (6-0). Presentation of petitions, memorials, remonstrances, introduction of motion & guests: None. Resolutions or Bills: Resolution 2026-4C: Resolution for Property Tax Abatement (Sponsor: Wilber) (Sets forth the findings regarding a partial real property tax abatement for new hotel): Economic and Redevelopment Director Tony Steinhardt provided the Council and the public with an overview of the proposed new hotel project. The presentation included summaries of projected property tax revenue, innkeeper’s tax revenue, first-year wage projections, local income tax revenue, and overall anticipated new tax revenue. The full presentation is available for viewing on the City of Madison YouTube channel. Motion: Bartlett moved to approve Resolution 2026-4C, seconded by Krebs. Roll Call Vote: Krebs – Y, Dattilo – Y, Schafer – Y, Storm – Y, Bartlett – Y, Wilber – Y. All in favor, resolution passes (6-0). Ordinance 2026-11C: Establishing the TIF Grant Fund for the Madison Redevelopment Commission (Sponsor: Krebs) (Creates non-reverting fund for grants accepted by the redevelopment commission) Motion: Bartlett moved to suspend the rules and move to second reading, seconded by Schafer. All in favor, motion carried (6-0). Ordinance 2026-12C: Establishing the TIF Donation Fund for the Madison Redevelopment Commission (Sponsor: Krebs) (Creates non-reverting fund for donations accepted by the redevelopment commission) Motion: Bartlett moved to suspend the rules and move to second reading, seconded by Schafer. All in favor, motion carried (6-0). Reports, recommendations, and other business from standing/select committees of the city council: None. Reports from city officials: None. Ordinance 2026-11C: Establishing the TIF Grant Fund for the Madison Redevelopment Commission: Motion: Wilber moved to approved Ordinance 2026-11C and Ordinance 2026-12C, seconded by Schafer. Roll Call Vote: Krebs – Y, Dattilo – Y, Schafer – Y, Storm – Y, Bartlett – Y, Wilber – Y. All in favor, ordinances pass (6-0). Ordinance 2026-12C: Establishing the TIF Donation Fund for the Madison Redevelopment Commission: Motion: Wilber moved to approved Ordinance 2026-11C and Ordinance 2026-12C, seconded by Schafer. Roll Call Vote: Krebs – Y, Dattilo – Y, Schafer – Y, Storm – Y, Bartlett – Y, Wilber – Y. All in favor, ordinances pass (6-0). Public comment (per sign-up sheet): Paula Weatherbee, 2685 W Pike Road, voiced concerns regarding flooding for her area caused by the battery factory and possible flooding from proposed solar installations at the county jail. Claude Rote, 820 Fillmore, asked the Council if he would be able to utilize Johnson Lake and Vaughn Drive for trailer parking in the late Fall to collect old pumpkins for farmers. Mayor’s comments: Thank you to all involved in the organization of the groundbreaking of Welch Park. The date for the ribbon cutting of the Madison-Hanover Connector Trail will be announced in the next few weeks. The Mayor attended an American Flood Coalition Summit for leadership across the country in Washington, D.C. for ideas and policies regarding flood mitigation. Crystal Beach is now open. The next regular meeting will be held on Tuesday, June 16, 2026, at 5:30 pm. Adjourn: Krebs moved to adjourn, seconded by Schafer. All in favor (6-0). Attested: Mayor President Pro Tempore Shirley Rynearson, Clerk-Treasurer  RESOLUTION ELECTING TO JOIN THE INDIANA PUBLIC RETIREMENT SYSTEM 1977 POLICE OFFICERS’ & FIREFIGHTERS’ 1977 POLICE OFFICERS’ & FIREFIGHTERS’ PENSION & DISABILITY FUND PENSION & DISABILITY FUND (1977 FUND) One North Capitol Avenue, Suite 001 AS ADMINISTERED BY THE INDIANA PUBLIC Indianapolis, IN 46204-2014 RETIREMENT SYSTEM Telephone: (888) 876-2707 (Toll-free) State Form 9900389 (1-26) Fax: (317) 234-6692 E-mail: eppa@inprs.in.gov RESOLUTION 2026-3C Web site: www.inprs.in.gov INSTRUCTIONS 1. This resolution is for employers to join the 1977 Police Officers’ & Firefighters’ Fund (1977 Fund) only. 2. Resolutions are only available from INPRS customer service. 3. Complete this form online, type, or print and complete using black ink. Complete all information and provide all required dated signatures. 4. This completed, signed, and dated resolution may be faxed, mailed, or delivered to the lobby of INPRS at the address indicated on this resolution. The agency is closed on weekends and holidays, including all State-designated holidays. 5. Questions? Contact customer service, Toll-free at (888) 876-2707, Monday through Friday. EMPLOYER INFORMATION INPRS USE ONLY Employer name Submission unit name Submission unit number City of Madison City of Madison Fire Dept. 7916200 RESOLUTION ELECTING TO JOIN THE 1977 POLICE OFFICERS’ & FIREFIGHTERS’ FUND City of Madison WHEREAS, the _____________________________________________________________ is the governing body of Governing body of Police, Fire, or School Unit ___________________________________ in Jefferson City of Madison Fire Dept. ____________________ County in the STATE OF INDIANA; and Name of new Police, Fire, or School Unit Name of County WHEREAS, the governing body understands and agrees that the current contribution rate is 23.3 __% of the certified salary for the Employer Share Contribution Rate employer and six percent (6%) of certified salary for the employee; WHEREAS, and at intervals directed by the Board of Trustees of the INPRS, its actuary will review the status of the employees covered and shall adjust the contribution rate accordingly so that the 1977 Fund will remain on an actuarially sound basis; and WHEREAS, if a town establishes a board of Metropolitan Board of Police Commissioners, or if a town becomes a city, the municipality shall participate in the 1977 Fund and shall enroll all full-time police officers and firefighters in the 1977 Fund per IC 36-8-8-3. Indiana Code regarding joining and participation in the 1977 Fund by Police, Fire, Airport, and School Resource Officer units can be found at IC 36-8-8 and 35 IAC 2. WHEREAS, IC 36-8-8-8(a) authorizes the employer to pay all or part of the mandatory employee contributions for employees participating in the 1977 Fund. Check the box identifying the applicable unit employee type to be enrolled: (Select one): Firefighters: For the employer to currently be in the Public Employees’ Retirement Fund (PERF) and join the 1977 Police Officers’ & Firefighters’ Pension & Disability Fund (1977 Fund) the employer must not have established a 1937 Firefighters’ Pension Fund, and the employer is voluntarily joining the 1977 Fund. Police: Per IC 36-8-8-3, for an employer to join the 1977 Fund or transfer from PERF to the 1977 Fund, the employer must have created a Metropolitan Board of Police Commissioners, or similar Board. School Resource Officer (SRO): An SRO hired or rehired by a school corporation or charter school that participates in the 1977 Fund, after June 30, 2024, and is a member of the 1977 Fund, will remain a member of the fund per IC 36-8-8-3(g). If these options do not apply to the employer’s situation, call customer service at (888)-876-2707 (Toll-free), Monday through Friday. NOW THEREFORE, BE IT ORDAINED by the governing body of _______________________________________________ City of Madison Fire Dept. Name of new Police, Fire, or School Unit in Jefferson _____________________ County, in the STATE OF INDIANA. Name of County Page 1 of 3 RESOLUTION ELECTING TO JOIN THE 1977 POLICE OFFICERS’ & FIREFIGHTERS’ PENSION & DISABILITY FUND (1977 FUND) AS ADMINISTERED BY THE INDIANA PUBLIC RETIREMENT SYSTEM State Form 9900389 (1-26) EMPLOYER INFORMATION INPRS USE ONLY Employer name Submission unit name Submission unit number City of Madison City of Madison Fire Dept. 7916200 RESOLUTION ELECTING TO JOIN THE 1977 POLICE OFFICERS’ & FIREFIGHTERS’ FUND (Continued) SECTION ONE: The _________________________________________________ elects to become a participating unit in the City of Madison City/Town/Township/School/Charter School 1977 Police Officers’ & Firefighters’ Pension & Disability Fund, as established by IC 36-8--8-4, and agrees to comply with the laws and rules of the 1977 Fund. SECTION TWO: The City______________________________________ of Madison agrees to make the required contributions to INPRS. City/Town/Township/School/Charter School SECTION THREE: That, effective as of the 1st day of June , 20 26 , this participating entity shall Day Month Year City of Madison ___________________________________________________ shall pick up all or 0 % of the mandatory contribution for City/Town/Township/School/Charter School Percent Employer is paying employees who are members of 1977 Fund. Said employees shall not be entitled to choose to receive the contributed amounts directly instead of having the contributions paid by the employer to the specified fund. CHOOSE EITHER 3A OR 3B IF EMPLOYER WILL PICK UP EMPLOYEE CONTRIBUTIONS 3A. New Money Pick-Up - That the above contributions, even though designated as employee contributions for state law purposes, are being paid by the employer in addition to regular compensation as a supplemental contribution that is separate and distinct from the employees current or future compensation, and in lieu of contributions by the employees. Such contributions will not be included in the gross income of the employees for any tax reporting purposes, such as for federal, state or local income tax withholding, or FICA taxes, until distributed either through a pension benefit or a lump sum payment. These contributions are made on a pre-tax basis and are paid by the employer on behalf of the employee. 3B. Salary Reduction Pick-Up - That said contributions, even though designated as employee contributions for state law purposes, are being paid by the employer via a reduction in salary. Such contributions will not be included in the gross income of the employees for certain tax reporting purposes, that is, for federal, state, or local income tax withholding, until distributed either though a pension benefit or a lump sum payment. Such contributions will be included in the gross income of the employees for FICA taxes when they are made. These contributions are made on a pre-tax basis but are paid by the employee through a payroll deduction. SECTION FOUR: The following are declared to be covered by the 1977 Fund: All full time Firefighters ____________________________________________________ presently employed by the Police Officers, Firefighters, or School Resource Officers City of Madison Fire Dept. _____________________________________ who have met the minimum statewide physical examination, statewide mental Name of the new Police, Fire, or School Unit examination, and local board and physical and mental standards of the 1977 Fund and all subsequent employees hired as full time for the City of Madison Fire ______________________________________. Dept. Refer to 35 IAC 2, IC 36-8-8-19, and IC 36-8-8-21 for more details. Name of the new Police, Fire, or School Unit SECTION FIVE: That, as of the joining of the 1977 Fund, the unit shall submit the Certified Salary as defined in IC 36-8-8-6.5 on an annual basis in compliance with IC 36-8-8-6.5. SECTION SIX: This Resolution establishes a retirement fund for the employees declared in SECTION FOUR above and supersedes any other Resolution for a retirement system now in effect for said employees. City of Madison Fire Dept. SECTION SEVEN: The active date of the participation of the ___________________________________________________ Name of the new Police, Fire, or School Unit shall begin on 1st day of June ___________________, 20 26 , Day Month Year Page 2 of 3 RESOLUTION ELECTING TO JOIN THE 1977 POLICE OFFICERS’ & FIREFIGHTERS’ PENSION & DISABILITY FUND (1977 FUND) AS ADMINISTERED BY THE INDIANA PUBLIC RETIREMENT SYSTEM State Form 9900389 (1-26) EMPLOYER INFORMATION INPRS USE ONLY Employer name Submission unit name Submission unit number City of Madison City of Madison Fire Dept. 7916200 SIGNATURES OF 1977 FUND GOVERNING BODY IF JOINING AS POLICE OR FIRE UNIT This resolution and any and all appendices are adopted this _______________________, 20 26 1st day of June Day Month Year Bob Courtney By: ______________________________________________ Governing Body Chairperson of the 1977 Unit Governing Body Chairperson of the 1977 Title Printed name Date (mm/dd/yyyy) Fund Unit Signature Mayor Bob Courtney 5-6-2026 Pension Secretary Signature Title Printed name Date (mm/dd/yyyy) Pension Secretary Bill DeVries 5-6-2026 Authorized Agent Signature Title Printed name Date (mm/dd/yyyy) Clerk-Treasurer Shirley Rynearson 5-6-2026 Signature Title Printed name Date (mm/dd/yyyy) Council President Jim Bartlett 5-6-2026 Signature Title Printed name Date (mm/dd/yyyy) Signature Title Printed name Date (mm/dd/yyyy) SIGNATURES OF THE GOVERNING BODY (LOCAL BOARD) AND SCHOOL/CHARTER SCHOOL IF JOINING AS A SCHOOL CORPORATION OR CHARTER SCHOOL Adopted this day of _______________________, 20 Day Month Year By: ________________________________________________ Governing Body Chairperson of the School As the current local board for __________________________________________________________________________ Participating Non-school, 1977 Unit ____________________, we certify we are taking all responsibilities and duties under law, including but not limited to Submission unit # IC 36-8-8, to serve as the local board for . School Corporation or Charter School For School Corporations and Charter Schools, per 35 IAC 1.2-2-1(13), “Governing body” means the county council, city council, trustees of a town, the township board, board of school commissioners, library board, or any board which by law is authorized to fix a rate of taxation on property of a political subdivision, or any other board which is empowered to administer the affairs of any department of a political subdivision, which department receives revenue independently of, or in addition to, funds obtained from taxation. Governing Body of 1977 Fund Unit Signature Title Printed name Date (mm/dd/yyyy) Governing Body School Signature Title Printed name Date (mm/dd/yyyy) Authorized Agent/Superintendent Signature Title Printed name Date (mm/dd/yyyy) Signature Title Printed name Date (mm/dd/yyyy) Page 3 of 3  Resolution # 2026-5C (Sponsor: Bartlett) A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF MADISON, INDIANA TRANSFERRING CERTAIN APPROPRIATIONS. WHEREAS, as circumstances have developed since the 2026 annual budget adoption, it is now necessary to transfer certain funds among their original appropriations, which does not increase the 2026 budget. NOW, Therefore, be it resolved BY the Common Council of the City of Madison, Indiana that the following certain funds are transferred: From Appropriation Appropriation #: To Appropriation Appropriation #: Amount: Name: Name: Sunrise Seasonal 2212 028 009 Sunrise 2212 028 161 $15,000.00 FICA/PERF Park Active Adult 2204 020 320 Park Uniforms 2204 020 173 $ 2,500.00 Park Active Adult 2204 020 320 Park Training 2204 020 172 $ 2,500.00 Sunrise NRO FT 2212 028 111 Sunrise NRO 2212 028 243 $10,000.00 Maintenance Chemicals Sunrise NRO FT 2212 028 111 Sunrise NRO 2212 028 232 $40,000.00 Maintenance Repair & Maintenance The foregoing Resulution was passed and adopted by the Common Council, City of Madison, Indiana On the 16th day of June 2026. PRESENTED BY: Councilman Bob G. Courtney, Mayor (SEAL) ATTEST: Shirley Rynearson, Clerk-Treasurer  Resolution 2026-6C RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF MADISON, INDIANA, CONFIRMING THE DESIGNATION OF AN ECONOMIC REVITALIZATION AREA AND APPROVING THE DEDUCTION FROM ASSESSED VALUE OF NEW REAL PROPERTY IMPROVEMENTS (CLIFTY MADISON LLC) WHEREAS, the City of Madison, Indiana (the “City”) has been requested by Clifty Madison LLC (the “Company”), to find, pursuant to IC 6-1.1-12.1-2, as amended (the “Act”), that an area (the “Area”) in the City is an Economic Revitalization Area, which Area will contain the Project (as hereinafter defined); and WHEREAS, the Common Council of the City (the “Council”) has prepared a map of the Area, attached as Exhibit A; and WHEREAS, the Area is located within the jurisdiction of the City for the purposes set forth in the Act; and WHEREAS, the Company intends to construct a redevelopment project consisting of the construction and equipping of a new hotel project (the “Project”) on property (the “Real Property”) located in the Area, all as described in the Statement of Benefits (the “Statement of Benefits”) submitted by the Company to the Council (the “Project”); and WHEREAS, the Council has reviewed the Statement of Benefits; and WHEREAS, on June 2, 2026, the Council adopted a Resolution (the “Declaratory Resolution”), which designated the Area as an “economic revitalization area” pursuant the Act and approved real property tax deductions under the Act for redevelopment or rehabilitation the Area for up to six (6) years; and WHEREAS, the Council published notice (the “Notice”) describing the adoption and substance of the Declaratory Resolution and stating that, on the date hereof, the Council would hold a public hearing (the “Public Hearing”) at which it will receive and hear all remonstrances and objections from interested persons with respect to the Declaratory Resolution; and WHEREAS, the Council filed, with each taxing unit that has authority to levy property taxes in the Area, a copy of the Notice and the Statement of Benefits; and WHEREAS, on the date hereof, the Council held the Public Hearing, at which it received, heard and considered evidence concerning the Declaratory Resolution and any remonstrances or objections with respect to the Declaratory Resolution; and WHEREAS, the Council desires to take final action confirming the Declaratory Resolution; NOW, THEREFORE, IT IS FOUND, DETERMINED AND RESOLVED by the Council: Section 1. The Council hereby finds that (i) the Area is within the City and (ii) the Area has become undesirable for, or impossible of, normal development and occupancy because of a lack of development, cessation of growth, deterioration of improvements or character of occupancy, age, obsolescence, substandard buildings, or other factors which have impaired values and prevented a normal development of property and use of property. Section 2. The Area is hereby declared to be an “economic revitalization area” pursuant to the Act. The maximum period for property tax deductions for redevelopment or rehabilitation in the Area shall be six (6) years.  Section 3. Based on the information in the Statement of Benefits describing the Project, the Council makes the following findings: (a) That the estimate of the value of the redevelopment or rehabilitation of the Real Property is reasonable for projects of that nature. (b) That the estimate of the number of individuals who will be employed or whose employment will be retained as a result of the proposed redevelopment or rehabilitation of the Real Property can reasonably be expected to result from the proposed redevelopment or rehabilitation of the Real Property. (c) That the estimate of annual salaries of those individuals who will be employed or whose employment will be retained can reasonably be expected to result from the proposed redevelopment or rehabilitation of the Real Property. (d) That the number of individual opportunities for employment, both temporary and permanent, and the compensation to be paid to employees, along with the value of the acquisition and construction of improvements as a result of the Project, create benefits of the type and quality anticipated by the Council within the Area and can reasonably be expected to result from the proposed redevelopment or rehabilitation of the Real Property. (e) That the benefits described in the Statement of Benefits can reasonably be expected to result from the proposed redevelopment or rehabilitation of the Real Property. (f) That the totality of benefits from the proposed redevelopment or rehabilitation of the Real Property is sufficient to justify a 6-year real property tax deduction period. Section 4. Based on the information in the Statement of Benefits and the foregoing findings, the Council, pursuant to the Act, hereby approves and allows the Company real property tax deductions for six (6) years as set for in Section 2 for the redevelopment located in the Area. Section 5. With respect to the Real Property, the percentage of deductions for each of said six (6) years shall be as follows: Year 1 100% Year 2 50% Year 3 50% Year 4 50% Year 5 50% Year 6 50% Section 6. The Council hereby confirms the Declaratory Resolution, and the actions set forth in this Resolution are final, except for the limited rights of appeal provided under the Act. Section 7. The City Clerk-Treasurer is hereby authorized to make all filings necessary or desirable and to take all other necessary actions to carry out the purposes and intent of this Resolution and the deductions approved hereunder. Section 8. This Resolution shall be in full force and effect from and after its passage by the Common Council and its approval by the Mayor of the City of Madison, Indiana. 2  PASSED AND ADOPTED by the Common Council of the City of Madison, Indiana, this day __ of _____, 2026. CITY OF MADISON, INDIANA ________________________________ Councilman ________________________________ Bob G. Courtney, Mayor Attest: _________________________________ Shirley Rynearson, Clerk-Treasurer 3 Address: 412 Clifty Drive