Board of Aldermen

MINUTES OF THE FIRST REGULAR MONTHLY MEETING OF THE i,IAYOR AND BOARD OF ALDERTEN OF THE CITY OF MADISON, MISSISSIPPI March 4,2025 STATE OF M]SSISSIPPI COUNTYOF MADISON INTRODUCTION AND ATTEN DANCE The first regular monthly meeting of the Mayor and Board of Aldermen of the city of Madison, Mississippi was held on Tuesday, March 4, 2OZS at 6:00 p.m. in the Municipal courtroom at the Madison Justice complex. Those present in in the courtroom were Mayor Mary Hawkins Butler, Aldermen Mike Hudgins and Guy Bowering, and City ClerUDirector of Finance and Administration Nathan Hanson. Aldermen present by telephone included Alderman Tawanna Tatum, Patricia Peeler, Janie Jarvis, and paul Tankersley, and City Attorney Chelsea Brannon. Aldermen Sandra Strain was absent. Mayor Hawkins Butler called the meeting to order. Following a prayer led Alderman Bowering and the Pledge of Allegiance led byAlderman Hudgins, the meeting proceeded as follows: ADMINISTRATION _ CONSENT AGENDA APPROVED - Conceming the Consent Agenda, Mayor Hawkins Butler asked if there were any items which needed to be removed for discussion. There were no items removed and with no further discussion, Alderman Bowering made the motion to approve the Consent Agenda as follows: NSENT AGENDA A. Accept Meeting Minutes and Notices: 1. Minutes of Second Regular Board Meeting - February 18,2025 B. Approve Claims Docket - Exhibit A 1. Computer Checks Checks: 12930-13096; EFT: 336 2. Manual Checks/EFTs Checks: 3. Payroll Checks: Checks: 2345-2353, EFTs: 35835-36083 - 02n 1 /2025 Disbu rsemenUManual Checks: 2354-236 1 - 0 22. 1 /202 5 Checks: 2362-2365, EFTs: 360M-36092 - 02J2U202 5 C. Accept the following departmental changesldocuments per terms of the Status/Payroll Change Report on file in the Office of the City Clerk - Exhibit B '1. Accept Oath of Office for Police Officer Ty Lovell 2. Authorization to hire Steven M. Turner as full-time Police Officer efiective March 10,2025 3. Authorization to hire Dillon Ellmore as full-time Laborer for the Parks and Recreation Department effective March 5, 2025 4. Authorization to hire \Mlliam Foreman as full-time Firefighter effective March 5, 2025 5. Authorize position amendment for Guy Strickland to full-time Senior Code Enforcement Officer effective March 6, 2025 6. Authorize position amendment for Janet Danks to full-time Assistant to Mayor and Board of Aldermen effective March 6, 2025 D. Accept the following Proofs of Publication (Madison County Joumaf ; - Exhibit C 1. Advertisement for Bids - Strawberry Patch Park Sidewalk Project E. Accept Lefter of Credit No. 1Y9703 for rental property located at 7624 Old Canton Road - Exhibit D F. Approval of and authorization for Mayor to execute Memorandum of Understanding with MS Department of Finance and Administration for Local Project, 582468 - Exhibit E I  G. Approval of remporary storage Unit permit for poD to be located at 5g1 Hazelton Drive from March 1, 2025 through Apil 1, ZO2S - Exhibit F H. Authorization for Fire Department to remove from inventory equipment that is no longer serviceable and properly dispose of it as ouflined in the attached memorandum - Exhibit G l. Approval of and authorization for Fire Department to execute documents for MS Homeland Security Grant 24HS249 closeout - Exhibit H J. Approval the following Fire Department training and travel: - Exhibit I 1. Kevin Miller to Meridian, MS on March 10-14,2025 for Search and Rescue training 2. Kevin Miller to National Fire Academy on June 1-13,2025 for training 3. Six (6) firefighters (personnet to be determined) to Biloxi, MS on Mat 20_23, 2025lor Partners in Preparedness Conference K. Approval of Police Department Training and Travel calendar for the period of March 1, 2025 through May 31, 2025 - Exhibit J L. Authorization for Police Department to remove computer equipment from inventory as outlined in the attached memorandum - Exhibit K t. Authorization for Police Department to purchase one (1) dual purpose canine, Belgian Malinois from checkmate canine Mississippi as lowest and best quote - Exhibit L N. Approval of and authorization to execute the City of Madison 2024 Annual Stormwater Program Report for submission to the MS Department of Environmental Quality - Exhibit M O. Authorization for Stribling Equipment, LLC to complete repairs of Ford F750, VIN 7708 as sole source provider for the job - Exhibit N P. Approval of and authorization to execute MS Department of Transportation Application for Permit for relocation of driveway into Lift Station (LS 36) on Highway 463 between Reunion Boulevard and Chapel of the Cross Episcopal Church - Exhibit O Q. Approve funding of annual term bid pricing quote (with brick stamped paftern) to replace a speed bump in Calumet Subdivision thatwas removed during recent repaving repairs - Exhibit P R. Authorization to execute MS Transportation commission strategic Multi-Modal lnvestments Fund Agreement, Project No. SMIFA-0046-0125 for Expand rerminal Apron - Phase 1 project at the Bruce Campbell Field - Exhibit e s. Accept Bid rabulation sheet and approve lngram Equipment as lowest bid for the purchase of a new Crane truck to be used by the Water Department Exhibit R T. Approval of and authorization to execute Amendment to Tower Attachment - Lease Agreement with Telepak, lnc. (CSpire) for use of the Hoy Road water tower for their antennae - Exhibit S U. Authorization to execute MDOT Form LPA-100 for Highway 463 Geometric lmprovement project - Exhibit T v. Authorization for rental from Tank Pro, lnc. for up to two 10,000gallon water tank to be co-located at the Cotten Hill Water Tank facility during the already contracted Tank Pro, lnc. periodic maintenance this spring - Exhibit U W. Approval of and authorization to execute DWSIRLF Request for Ranking and Consideration for Funding for 1-million gallon water tank - Exhibit V X. Adopt Resolution Authorizing the use of Municipal Funds to Buy Advertising from Madison County Joumal for advertising in the March 2025 Madison County Magazine - Exhibit W Y. Adopt Resolution Authorizing the Use of Municipal Funds to Buy Advertising from Madison Central High School PTO for sponsorship of the 30+ Club - Exhibit X Z. Accept low quote from cedar Ridge construction for construction of two wooden walking bridges at the Montgomery House Botanic Gardens - Exhibit y AA. Authorize purchase of one ('l) Konica Minolta Bizhub c36licolor copier at state Contract (#8200073984) pricing from Advantage Business System for the Economic Development Department - Exhibit Z BB' Accept quotes and award to Rogers Dabbs chevrolet, lnc. for the purchase ofone (1) 2025 Chevrolet 3500HD Silverado for the Streets Department Exhibit AA - cc. Adopt Resolution Authorizing the use of Municipal Funds to Buy Advertising from The Nofthside Sun for advertising in the April Z02S Magazine - Exhibit BB 2 DD. Acceptlhe following Proofs of Publication (Madlson county Joumar: - Exhibit cc 1. ordinance Adopling2o2l Edition of lnternational property Mainienance code __ !. RequetforProposattora Non-CDL Knuckteboom GrapfteTruck EE. Adopt Resolution Approving a Memorandum of Understanding and Lease Agreement with Annandale, lnc. subject to final review by the City Attomey - Exhibit DD FF. Authorization to Enter into Agreement for sile work pursuant to Local and private Bil 3202 - Exhibit EE GG. Authorization to lssue Payment to the Victoria park Homeowne/s Association in connection with the Hoy Road lmprovements project _ Exhibit FF HH. Adopt RESOLUTION oF THE MAYOR AND THE BOARD oF ALDERMEN oF THE CIry OF MADISON, MISSISSIPPI, ADOPTING, APPROVING, AND AUTHORIZING THE EXECUTION OF THE AMENDED AND RESTATED DEVELOPMENT AND REIMBURSEMENT AGREEMENT, IN CONJUNCTION WITH THE TAX INCREMENT FINANCING PLAN FOR THE VILLAGE AT MADISON, CITY OF MADISON, MISSISIPPI, AUGUST 2019, AUTHORIZING THE CITY TO REIMBURSE THE DEVELOPER FOR CERTAIN INFRASTRUCTURE IMPROVEMENTS FROM TAX INCREMENT FINANCING REVENUE BoNDS;AND FOR RELATED PURPOSES - Exhibit GG Alderman Hudgins seconded the motion to approve the consent Agenda and the vote was unanimous in favor of approval. Mayor Hawkins Bufler declared the motion carried. \Mth no further business for discussion, Mayor Hawkins Bufler asked for a motion to declare the meeting adjoumed. Alderman Hudgins made the motion which was seconded by Alderman Bowering and unanimously approved by all Aldermen. Mayor Hawkins Butler declared the motion carried and the meeting was adjourned Mary Hawkins 6 , Mayor Attest: athan Hanson, City Clerk 3