Downtown Development Commission

Downtown Development Commission January 17, 2013 Minutes Call to order 7:15 Roll Call: Jim Burnet, Brad Cramer, Lisa Ellis, Mark Fabyanski, Peter Flemming, Larry Jasen, Bob Landrigan, Eric Range, Russell Stern, Marsha Ann Zimmerman Pledge of Allegiance Approval of December 2012 minutes Motion to approve minutes as submitted Ben Cahill. Second Marsha Ann Z. Motion Passed: 8 for, 1 abstention (Mark F.) Treasurer’s Report: Brad distributed budget and also created separate budgets for BHD, May Day and FM. Eric asked Jim about funds that are encumbered for special projects approved by 2012 commission, do we need to reallocate? Jim recommended that the 2013 budget reflect those encumbrances. Commission can vote to defund any program at any time. Budget Discussion. Jim Burnet distributed anticipated Budget (Broad Ask) based on 2012 numbers. Eric, Brad and Jim reported that the idea is to provide each committee with a set budget which includes their typical expenses. The expectation is that committees will stay within their budgets and make decisions asking for Board approval for expenses that go beyond the typical annual expenses. Russell Stern made a MOTION to approve the document with changes as discussed and to approve grant proposal and budget. Peter Flemming Seconded. Motion passed unanimously. Special Award to Lissa Weldon. Lissa is stepping off DDC and onto the MMSF as a non-DDC Member. Council Liaison Report : No report Planning Board Report: Peter Flemming reported the following: The board is not busy but looking forward to GV school project. Broccolini’s has a loading dock that they want to make into an apartment. Walgreens wants to redo signage. Foundation Report scheduled to meet in Feb. Committee Reports: Sign & Façade (Craig) - no report University Relations (Carla) - No report Public Improvement Committee – Brad reported that the committee is finishing up alleyway signs. Russell introduced the County Board of Tourism entryway sign project. Bob L, suggested a “You are Here” sign and/or map. 10. Ad Hoc Committee Reports Taste of Madison April 15th. Next meeting Jan. 18. Maureen Byrne representing DDC. May Day 2013 no report Farmers Market - Eric reported that a survey circulated around business owners on location, etc. Feb-report on data, discuss improvements and location. Jim explained that we are also looking at opening earlier, engaging more community organizations and using the lawn. 11. Assistant Borough Administrator’s Report: No report 12. Old Business a. Magnets –After discussion, it was decided by consensus that the magnets would be placed in certain businesses to be promoted with a $5 donation with proceeds to go to Beautification projects Downtown Madison. b. Art Program: Program will be similar to Easton Maryland. Banners to be installed on May Day and come down after Bottle Hill Day. DDC would fund the pole installation. The first $100 in art sales would go to DDC to pay for expenses. Funds above $100 would be split with the artist receiving 60%, DDC 20% and MACA 20%. Lisa Ellis made a MOTION to move forward with project and to authorize going to council with proposal and amend budget by $10,000 as outlined by Jim Burnet. Seconded by Larry Jasen. Motion passed unanimously. 13. New Business a. Elect 3 DDC MMSF Representatives 2013—Russell Stern nominated the current slate of Carla Brady, Eric Range and Wayne Lajewski. Lisa Ellis seconded. Eric Range nominated Brad Cramer. Peter Flemming seconded it. Secret Ballot: Eric, Brad, Carla 14. Discussion: Goals for 2013. The following goals were discussed. a. Volunteer recruitment: Eric suggests that we use one-on-one personal relationships. b. Business recruitment: Direct interested people to Jim B. c. Gateway County signs d. Art Program e. Peddler’s ordinance f. S&F: would like a say in façade. g. Realogy: “Town Tour”, welcome wagon, map h. Executive Council: DDC to connect with communication departments at corporations i. Downtown Kiosk at offices, on campuses, in stores with LED promotions of events, map j. Scholarship for high school students to take on PIC project or report on project K. Madison App 14. Invitation for discussion from the public: None 15. Adjournment 8:42