Downtown Development Commission

1|Page  DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: December 15, 2016 Time: 7:15pm MEETING MINUTES 1) CALL TO ORDER: This meeting was called to order at 7:15 pm by Chair Mike Kopas 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL MEMBERS PRESENT: C. Brady, M. Byrne, B. Cramer, M. Fabyanski, P. Fleming, L. Jasen, J. Hoover, M. Kopas, E. Range, D. Starker, R. Stern MEMBERS ABSENT: R. Conley, A. Baillie, J. Burnet, G. Herzog, J. Hollenbach, L. Jasen, L. Lajewski, B. Short, S. Whitehorn, M. Zimmerman ALSO PRESENT: Lisa Ellis, DDC Program Director MEMBERS OF THE PUBLIC: Michael Pellessier 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2016. Copies of said notice were made available to members of the general public. 5) APPROVAL OF THE NOVEMBER 2016 MINUTES Motion to approve the November 2016 Meeting Minutes as presented Moved by: D. Starker and Seconded by: E. Range Voice Vote: Unanimous 6) CHAIRMAN/EXECUTIVE BOARD REPORT: Mike Kopas gave a brief summary of the 2016 activity, noting that major projects were put on hold awaiting the results of the Downtown Revitalization Study due early in early 2017. All events were very successful. (1) At the December meeting of each year, the ex-officio member, who will be the election officer, will then accept nominations for the position of Chair, Vice-Chair, Secretary, Treasurer and Member-At-Large. (2) All nominations, whether oral or written, must be made, seconded and then accepted by the individual nominated. At the beginning of the January meeting, the election officer will accept any nominations from the floor and call the roll to determine those eligible to receive ballots and cast votes. The election officer will prepare the ballots indicating the officers' title and a space in which the eligible voters can write in 2|Page  their choice for each officer's position. The election officer will distribute the ballots to those eligible to vote. Upon completion of the actual vote, the election officer will collect the ballots and will then tabulate the results. The results will be verified by the Council liaison and by any member of the Commission who is not running for election and who has been appointed by the election officer. The results for each office will also be posted so all present may view the final count. The following nominations for the 2017 Executive Board were moved, seconded and unanimously approved. Additional nominations may be entered and the slate will be voted on at the January 2017 meeting. Nomination for Chairperson: Mike Kopas Nominations for Vice Chairperson: Mark Fabyanski Nominations for Treasurer: Brad Cramer Nominations for Secretary: John Hoover Nominations for Member-at-Large: Russell Stern 7) TREASURER’S REPORT a) MMSF Grant Request for 2017 Motion to approve MMSF Grant Request for 2017 and send it to the Mayor and Borough Council. Moved by: J. Hoover and Seconded by: M. Byrne Voice Vote: Unanimous 8) MAYOR’S REPORT: There is no report. 9) COUNCIL LIAISON REPORT: There is no report. 10) PLANNING BOARD REPORT: The Mayor and Council met with the members of the Madison Planning Board at a special joint meeting on December 6, 2016. A presentation was given by a consultant on Affordable Housing. 11) FOUNDATION REPORT: The Foundation met immediately preceding the DDC meeting to approve the DDC 2017 Grant Request. They also voted to approve the good faith payment of $1,000.00 to Blue Jupiter for Bottle Hill Day. Nominations for the three representatives from the DDC to the MMSF were moved, seconded and unanimously approved. Additional nominations may be entered and the slate will be voted on at the January 2017 meeting. The following members were nominated: Carla Brady, Brad Cramer, Eric Range. 12) COMMITTEE REPORTS a) Sign & Façade: John Hoover, Chair (Karen Giambra, Leslie Lajewski, Eric Range) The Committee committed to the following activities. i) Form and Addendum: Form design is being revised; needs review and approval. ii) It was agreed that a "welcome kit" of some type should be developed with: (1) Key parameters to be followed (2) A list of do's and don'ts extracted from the Code (3) Examples of best signs; will need to take photos of examples for good, better, best (4) John drafted one-page summary; need review and graphics, photos, etc. iii) Review and modify our Guidelines as needed iv) Reconsider a matching grant program 3|Page  v) Applications between November 17thth and December 15th: (1) 33 Main Street – Il Goccino Ristorante- Submitted 11/4/16: Sent to S & F 10/28/16; Approved 11/3/16 (2) 89 Main Street - Lure Lash - Submitted 11/22/16: Sent to S & F 11/22/16; Approved 12/6/16. This application was approved after the signage had already been installed. A permit was sought after the fact. (3) 39 Kings Road – Baba’s Bakery & Café, Submitted 11/22/16, Sent to S & F 11/19/16; Approval pending. b) PIC (Public Improvement): Jim Hollenbach, Chair (Maureen Byrne, Brad Cramer Mark Fabyanski, John Hoover, Russell Stern, Suzy Whitehorn): The replacement glass for the Cook Avenue Alleyway light fixtures arrived this week and was installed by the Madison Electric Department. They reported concerns with the quality of these fixtures and requested that any purchases in the future be vetted by them prior to installation. Jim Hollenbach obtained a second quote for the water fountains and the purchasing process will be initiated right after the holidays. c) University Relations: Carla Brady, Chair (Mark Fabyanski, Mike Kopas, Larry Jasen, Eric Range, Deb Starker, Marsha Ann Zimmerman). There was no report. d) Marketing and Economic Development Eric Range Chair (Barb Short, Leslie Lajewski, Russell Stern, Michael Pellessier, Karen Giambra, John Morris). The Committee met on Friday, December 9th at 8:00am with representatives from the Close.By app. The committee will do the research and if favorable schedule a presentation with the full DDC is early 2017. 12) AD HOC COMMITTEE AND PROJECT UPDATES a) Taste of Madison (Monday, March 20, 2017). Maureen Byrne gave an update on the event. b) May Day (Saturday, May 6, 2017). There was no report. c) DDC/MACA Sidewalk Art Gallery & Gala. There is no report. d) Farmers’ Market (Thursdays, June 2 - October 13). There was no report. e) Drew University Town Tour (Saturday, August 27, 2016). There was no report. f) Bottle Hill Day (Saturday, October 1, 2016). There was no report. g) Sidewalk Sounds. There was no report. h) Friday Night Concert Series w/METC. There was no report. i) Madison Storytellers Festival (Saturday, June 11t). There was no report. 13) OLD BUSINESS a) Holiday Arts Festival: A report on the finances of the event was given. The expansion from one day to two, substantially increased the costs of the event. MACA managed all the schedule of the event and t was considered a great success. In light of the increases costs the consensus was that additional funding from the DDC to MACA should be granted. Motion to approve an additional $1,500.00 payment from the DDC to MACA to help defray the costs of the 2016 Holiday Arts Festival. Moved by: J. Hoover and Seconded by: M. Byrne Voice Vote: Passed by a majority, one nay (B. Cramer) 14) NEW BUSINESS: There was no new business. 15) INVITATION FOR DISCUSSION FROM THE PUBLIC: There was no discussion. 16) ADJOURNMENT 4|Page  Motion to adjourn at 8:28 pm Moved by: R. Stern and Seconded by: B. Cramer Voice Vote: Unanimous NEXT MEETING: The meeting schedule for 2017 will not be official until early 2017 but our first meeting should be on Thursday, January 19, 2017 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting tentative date will be Thursday, January 12, 2017 at 8:15am 5|Page