Downtown Development Commission

DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: January 18, 2017 Time: 7:15 pm REORGANIZATION - MEETING MINUTES 1) CALL TO ORDER: This meeting was called to order at 7:17pm by Jim Burnet serving as the ex officio 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL: MEMBERS PRESENT: R. Conley, M. Byrne J. Burnet, C. Brady, B. Cramer, M. Fabyanski, P. Flemming, J. Hollenbach, M. Kopas, L. Lajewski, E. Range, R. Rocco, B. Short, D. Starker, R. Stern, M. Tomazewski, S. Whitehorn, M. Zimmerman MEMBERS ABSENT: G. Herzog, L. Jasen ALSO PRESENT: Lisa Ellis, Director of Business Development MEMBERS OF THE PUBLIC: Michael Pellessier 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2018. Copies of said notice were made available to members of the general public. 5) OATH OF OFFICE: Council Member Maureen Byrne administered the Oath of Office to the following Commissioners and welcomed, new member Melanie Tomazewski to the DDC. a. Mark Fabyanski, Senior Citizen Representative (Three-year term through December 31, 2020) b. Peter R. Flemming, Sr., Planning Board Representative (Three-year term through December 31, 2020) c. Deborah Starker, MACA Representative (Three-year term through December 31, 2020) d. Garry Herzog, Media Representative (Three-year term through December 31, 2020) e. Barb Short, Merchant/Landlord/Business Owner Representative (Three-year term through December 31, 2020) f. Melanie Tomazewski, Resident Representative (Unexpired three year term through December 31, 2019) 6) ELECTION OF NEW EXECUTIVE BOARD Note: At the December meeting of each year, the ex-officio member, who will be the election 3|P a ge  officer, will then accept nominations for the position of Chair, Vice-Chair, Secretary, Treasurer and Member-At-Large. All nominations, whether oral or written, must be made, seconded and then accepted by the individual nominated. At the beginning of the January meeting, the election officer will accept any nominations from the floor and call the roll to determine those eligible to receive ballots and cast votes. The election officer will prepare the ballots indicating the officers' title and a space in which the eligible voters can write in their choice for each officer's position. The election officer will distribute the ballots to those eligible to vote. Upon completion of the actual vote, the election officer will collect the ballots and will then tabulate the results. The results will be verified by the Council Liaison and by any member of the Commission who is not running for election and who has been appointed by the election officer. The results for each office will also be posted so all present may view the final count. a.) The following nominations were submitted at the meeting on December 14th. i.) Nomination for Chairperson: Mark Fabyanski ii.) Nomination for Vice Chairperson: Sue Whitehorn iii.) Nomination for Treasurer: Brad Cramer iv.) Nomination for Secretary: Leslie Lajewski v.) Nominations for Member-at-Large: Russell Stern b.) Additional Nominations: None Jim Burnet called for other nominations from the floor. No other nominations were forwarded. Motion to approve Slate of Officers for 2018 as a single block Moved by: E. Range and Seconded by: M. Kopas Voice Vote: Unanimous 7) ADJOURNMENT OF REORGANIZATION MEETING Motion to adjourn Reorganization Meeting Moved by: D. Starker and Seconded by: P. Flemming Voice Vote: Unanimous REGULAR MEETING MINUTES 1) CALL TO ORDER: This portion of the meeting was called to order by Chair Mark Fabyanski at 7:45 pm. 2) APPROVAL OF DECEMBER 2017 MINUTES Motion to approve December 2017 Minutes as presented Moved by: E. Range and Seconded by: M. Kopas Voice Vote: Unanimous 3) CHAIRMAN/EXECUTIVE BOARD REPORT: Chair Mark Fabyanski gave a speech congratulating the newly elected officers and welcoming new DDC Commissioner, Melanie Tomazewski. He thanked everyone for their service and noted that 2018 should be a great year as the DDC takes on the Matrix of Recommendations from the Urbanomics Downtown Revitalization Study completed in May of 2017. a) VOLUNTEER AGREEMENT: Chair Mark Fabyanski introduced the new Volunteer Agreement. After a brief discussion, the consensus was that it would be a good tool for the DDC moving forward. The document was distributed, signed and returned by those present. 4|P a ge  4) TREASURER’S REPORT: Brad Cramer gave a brief financial report. 5) MAYOR’S REPORT: There was no formal report. 6) COUNCIL LIAISON REPORT: Council Liaison Maureen Byrne gave a report on the Borough Council reorganization for 2018. Council Member Patrick Rowe will serve as Council President for the year. She mentioned that there will be projects over the course of the year that the Mayor and Council will look to the DDC for partnership. She is looking forward to a great 2018. 7) DIRECTOR OF BUSINESS DEVELOPMENT REPORT: Lisa Ells reported that she has created a very detailed project/task list that will help to formulate goals for the year. This list has been shared with the Borough Administration and Mayor Conley and Council Liaison Maureen Byrne. Many of these projects will directly involve the DDC Standing Committees. 8) PLANNING BOARD REPORT: Peter Flemming gave the Planning Board Report. The Board held their Reorganization meeting on January 16th. They are looking forward to a busy and productive year. They are in the process of discussing a potential reexamination/redraft of the Borough Master Plan. 9) FOUNDATION REPORT: Eric Range gave a brief MMSF report. He noted that the foundation met on December 20th. At that meeting the DDC 2018 grant Request was approved. The election of Madison Main Street Foundation (MMSF) representatives from the DDC was held. Each year three representatives are elected. a) Appointment/election of Madison Main Street Foundation (MMSF) representatives Nominations were made as follows: Eric Range (nominated by C. Brady, seconded by D. Starker) Carla Brady (nominated by E. Range, seconded by B. Cramer) Brad Cramer (nominated by R. Stern and seconded by D. Starker) Motion to approve slate of MMSF Representatives Moved by: R. Stern and Seconded by: D. Starker Voice Vote: Unanimous 10) COMMITTEE REPORTS: Committees should plan to meet prior to the February DDC meeting and decide on 2018 chairs. Membership is open for 2018. The floor was opened to the membership to volunteer to serve on the Standing Committees. The lists shown below for each committee include those who volunteered at this meeting. There was a discussion about revamping University Relations in 2018. b) Sign & Façade: Eric Range, Chair, Mike Kopas, Suzy Whitehorn, Leslie Lajewski Karen Giambra Sign & Facade Committee:  Reviews and submits recommendations on all sign permit applications, new or replacement, submitted for commercial uses referred by the Zoning Officer.  Reviews referred Master Signage Plans and submit recommendations to Planning  Board or Zoning Board of Adjustment.  Adheres to all regulations put forth in Chapter 195. Land Development, Article V.  Zoning, § 195-34. Signs, while conducting all review processes. e) PIC (Public Improvement): Jim Hollenbach, Chair, Peter Flemming, Bob Rocco, Russell Stern Brad Cramer, Suzy Whitehorn, Marsha Ann Zimmerman, Larry Jasen. Public Improvement Committee 7|P a ge   Creates plans and projects to improve the streetscape and public spaces in the  Downtown District.  Helps to develop financial incentives and strategies for potential rehabilitation projects.  Explores strategies to improve available shopper parking in the Downtown District. f) University Relations: Carla Brady, Melanie Tomazewski, Deb Starker University Relations Committee  Works to strengthen the connection between the administrative leaders of the three local Universities and with the Commission.  Seeks strategies to help engage the University Student Population in the activities of the Commission and in all aspects of the Downtown District.  Creates events and support existing events that further Town-Gown connectivity such as the University Town Tour Program, which brings new university students into Madison for a tour of our Downtown. g) Marketing and Economic Development: Eric Range, Leslie Lajewski, Carla Brady, Deb Starker Melanie Tomazewski, John Morris, Karen Giambra, Michael Pellessier. Chair TBD.  Monitors the Downtown District's current economic conditions and identify opportunities for market growth.  Develops programs, events and initiatives working with the Chamber of Commerce to strengthen existing businesses and recruit new ones.  Creates, with consultants as necessary, a comprehensive marketing plan that will be issued to support current and future programs and that will showcase the Downtown and expand the Madison brand. 11) AD HOC COMMITTEE AND PROJECT UPDATES: l) Taste of Madison (Monday, March 19, 2018): The 2018 event will be held at Brooklake Country Club in Florham Park. m) May Day (May 5, 2018) n) DDC/MACA Sidewalk Art Gallery & Gala (inactive) o) Farmers’ Market (Thursdays, May 31 - October 25, 2018) p) Drew University Town Tour (August 25, 2018) q) Bottle Hill Day (Saturday, October 6, 2017): r) Sidewalk Sounds (Incorporated into Madison Farmers’ Market) s) Downtown Concert Series w/METC (June 22, July 13, July 27, August 10, August 24, August 31 & September 7, 2018) t) Madison Storytellers Festival (September 15, 2018) u) MACA/DDC Holiday Arts Festival (Friday and Saturday, November 24th and 25th) v) Rose City Summerfest (June 16, 2018) 12) OLD BUSINESS 13) NEW BUSINESS a) The 2018 meeting schedule was reviewed. The schedule will follow the third Thursdays through the entire year. b) Madison will once again be “Painting the Town Yellow.” The first team meeting for the initiative will take place tomorrow, Friday, January 19 th. 8|P a ge  14) INVITATION FOR DISCUSSION FROM THE PUBLIC 15) ADJOURNMENT Motion to adjourn at 9:21 pm Moved by: E. Range and Seconded by: B. Conley Voice Vote: Unanimous NEXT MEETING: Thursday, February 15, 2018 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting TBD. 9|P a ge