Downtown Development Commission

DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: June 21, 2018 Time: 7:15 pm MEETING MINUTES 1) CALL TO ORDER: This meeting was called to order at 7:20 pm by Chair Mark Fabyanski 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL: MEMBERS PRESENT: C. Brady, M. Fabyanski, P. Flemming, J. Hollenbach, L. Jasen, M. Kopas, L. Lajewski, E. Range, R. Rocco, R. Stern, S. Whitehorn *B. Cramer, participated by telephone Michael Pellessier MEMBERS ABSENT: R. Conley, M. Byrne, G. Herzog, L. Jasen, B. Short, D. Starker, M. Tomaszewski, M. Zimmerman ALSO PRESENT: Lisa Ellis, Director of Business Development MEMBERS OF THE PUBLIC: None Present 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2018. Copies of said notice were made available to members of the general public. 5) APPROVAL OF MAY 2018 MINUTES Motion to approve May 2018 Minutes as presented Moved by: E. Range and Seconded by: R. Rocco Voice Vote: Approved by a majority Abstentions: R. Stern and M. Kopas 6) CHAIRMAN/EXECUTIVE BOARD REPORT: Chair Mark Fabyanski noted that a few members of the executive board met briefly on Monday, June 18th to review agenda items. 7) TREASURER’S REPORT: The monthly financial statements were shared. 8) MAYOR’S REPORT: There was no report. 9) COUNCIL LIAISON REPORT: There was no report. 10) DIRECTOR OF BUSINESS DEVELOPMENT REPORT: Lisa Ellis gave a briefly updated the Commission on some of the ongoing parking related discussions occurring at Borough Hall. The report created for Mayor 1|Page  and Council was shared with the DDC. The issues are complex and not all of the solutions will be easy to achieve. Solutions include evaluating existing parking lots to see if space can be reconfigured, additional street striping, new merchant parking zones, hiring consultants to evaluate locations for additional parking, shared public/private parking agreements, potential jitney service - all options being discussed and evaluated. Lisa requested volunteers for two different ad hoc subcommittees. The first, is a working group for parking issues: Carla Brady, Peter Flemming and Eric Range volunteered. The Shade Tree Management Board would also like to start a subcommittee with members from the DDC to discuss the downtown street trees and their eventual replacement. The volunteers for this group are; Suzy Whitehorn, Mike Kopas and Russell Stern 11) PLANNING BOARD REPORT: Peter Flemming reported on the FDU Field renovation project currently before the board. 12) FOUNDATION REPORT: The MMSF met immediately preceding the DDC meeting and will meet again in September. They are looking for trustee candidates to replace Lissa Weldon, who has moved to Maine. 13) COMMITTEE REPORTS: The DDC Chair, Mayor and Council Liaison will be invited to all standing committee meeting meetings. a) Sign & Façade: Eric Range, Chair, Mike Kopas, Suzy Whitehorn, Leslie Lajewski Karen Giambra Report: The Committee has reviewed the following applications since the May DDC meeting. i) Coldwell Banker, 49 Main Street (Relocation) Received by Zoning: 5/9/18 Approved: 5/25/18 ii) Frutta Bowls, 57 Main Street (New Business) Received by Zoning: 5/11/18 Approved: 6/13/18 iii) JH Training, 40 Main Street (Sandwich Board) Received by Zoning: 5/16/18 Approved: 6/13/18 iv) Rose City Beauty, 26 Waverly Place (Name Change) Received by Zoning: 5/31/18 Approved: 6/7/18 Action Items: Currently working on revising the Sign Application. A draft has been shared with the Committee, Administration, Zoning and the Mayor. There have been new concerns voiced regarding the flow of applications. The landlord needs to be the first one to review and agree to signage proposed by their tenants. Applications should not be forwarded to Sign & Façade and HPC unless that is confirmed. b) PIC (Public Improvement): Jim Hollenbach, Chair, Peter Flemming, Bob Rocco, Russell Stern Brad Cramer, Suzy Whitehorn, Marsha Ann Zimmerman, Larry Jasen. Report: In light of tonight’s presentation the June PIC meeting was cancelled. The next meeting is scheduled for Tuesday, July 17th. The third water fountain is being installed now on Greenwood Avenue near the entrance to Walgreen’s. This is a slight shift in location from what had been discussed previously. There was no accessible water line on the Main Street side. Action Items: (1) Allocation of funds from the 2018 PIC Budget for the following projects for a total of $11,372.93. All quotes are available here: https://1drv.ms/f/s!AnwS_DqnT6nMgzOUnGj5kMjQ42I0 (a) Bike Racks (5): $3,005.00 Motion to approve funding in the amount of $3,005.00 for the purchase of (5) Bike Racks to be installed in downtown from Keystone Ridge Designs Moved by: B. Rocco and Seconded by: E. Range Voice Vote: Unanimous 2|Page  (b) Benches (4): $6,428.00 Motion to approve funding in the amount of $6,428.00 for the purchase of (4) Benches to be installed in downtown from Keystone Ridge Designs Moved by: M. Kopas and Seconded by: P. Flemming Voice Vote: Unanimous (c) Elmer Street Planter Urns: $604.98 and GCM Planting $400.00 Total: $1,004.98 Motion to approve funding in the amount of $1,004.98 for the purchase of (2) Planter Urns and GCM plantings for the remainder of 2018 to be installed in the Elmer Street Alleyway from J&M Home and Garden. Moved by: E. Range and Seconded by: S. Whitehorn Voice Vote: Unanimous (d) Waverly Green Exit - Planter: $934.95 Motion to approve funding in the amount of $934.95 for the purchase of a planter with boxwoods to serve as a mechanism to force pedestrians further out onto the sidewalk by the Waverly Green Parking Lot exit from J&M Home and Garden. Moved by: E. Range and Seconded by: P. Flemming Voice Vote: Unanimous c) University Relations: Carla Brady, Melanie Tomaszewski, Deb Starker Report: Lisa met with Marti Winer of Drew on Friday, June 15th. The Town Tour is scheduled for August 25th. They expect between 425-50 freshman. They are concerned that that might be a financial burden for the DDC and are willing to work with us on alternatives for lunch. An outdoor movie night has been tentatively scheduled for mid-September. Action Items: Follow-up regarding lunch and reach out to Karen Giambra regarding best ways to communicate student discounts, etc. d) Marketing and Economic Development: Eric Range, Leslie Lajewski, Carla Brady, Deb Starker Melanie Tomaszewski, John Morris, Karen Giambra, Michael Pellessier. Chair TBD. Report: There is no report. Action Items: A brainstorming session will be scheduled shortly. This has been pushed off to allow the new Coordinator of Communications and Technology to start and get settled in. 14) AD HOC COMMITTEE AND PROJECT UPDATES: a) Taste of Madison (Monday, March 19, 2018): The Taste of Madison was a great success, the proceeds for the three partners totaled $15,000.00 each. The check has been deposited. b) May Day (May 5, 2018): There is no report. c) DDC/MACA Sidewalk Art Gallery & Gala: Most of the finished banners have been delivered and will be installed shortly. d) Farmers’ Market (Thursdays, May 31 - October 25, 2018): The Market is going well in spite of the local road construction. e) Drew University Town Tour (August 25, 2018): See UR report above. f) Bottle Hill Day (Saturday, October 6, 2017): Applications will be distributed and posted before the end of this week. g) Sidewalk Sounds (Incorporated into Madison Farmers’ Market): There is no report. h) Downtown Concert Series w/METC (June 22, July 13, July 27, August 10, August 24, & September 7, 2018). The first concert is this Friday evening from 6-8:00 pm and will feature the band “What’s What”. Volunteers welcome for set-up and breakdown i) Madison Storytellers Festival (September 15, 2018): This event has been included on the 3|Page  calendar but it is unclear whether or not it will happen this year. Confirmation will be obtained before the July meeting. j) Paint The Town Yellow: Whitny Sobala provided the following report and would like time at the July or August meeting to come and present to the DDC: https://1drv.ms/b/s!AnwS_DqnT6nMgzLPyfOEyKmveGIK k) MACA/DDC Holiday Arts Festival (Friday and Saturday, November 24th and 25th): Booking of acts has begun l) Rose City Summerfest (TBD): This event will be placed on the calendar for 2019 in late June. 15) OLD BUSINESS a) Russell Stern asked how the construction of the Madison Community Arts Center on Kings Road is progressing. Lisa Ellis reported that the space will be finished later this summer. 16) NEW BUSINESS a) Request from Garden Club for Sign for the Waverly Planters: $284.00: This was discussed and the consensus was that the Garden Club should send the DDC a mock-up of the potential sign so that the DDC can review it before voting on the expenditure. b) Field trip for July 19th meeting to the Madison Community Arts Center 17) INVITATION FOR DISCUSSION FROM THE PUBLIC: There was no discussion. 18) ADJOURNMENT Motion to adjourn at 8:25 pm Moved by: E. Range and Seconded by: P. Fleming Voice Vote: Unanimous NEXT MEETING: Thursday, July 19, 2018 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting TBD. 4|Page