Downtown Development Commission

DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: October 18, 2018 Time: 7:15 pm (8:00 PM)* MEETING AGENDA 1) CALL TO ORDER *This meeting will start at 8:00 pm, due to the Farmers Market 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL R. Conley P. Flemming L. Lajewski R. Stern M. Byrne G. Herzog E. Range M. Tomaszewski C. Brady J. Hollenbach R. Rocco S. Whitehorn B. Cramer L. Jasen B. Short M. Zimmerman M. Fabyanski M. Kopas D. Starker M. Pellessier TBD - Volunteer TBD - Drew Student Giralda Rep - TBD 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2018. Copies of said notice were made available to members of the general public. 5) APPROVAL OF SEPTEMBER 2018 MINUTES 6) CHAIRMAN/EXECUTIVE BOARD REPORT 7) TREASURER’S REPORT 8) MAYOR’S REPORT 9) COUNCIL LIAISON REPORT 10) DIRECTOR OF BUSINESS DEVELOPMENT REPORT: 11) PLANNING BOARD REPORT 12) FOUNDATION REPORT 13) COMMITTEE REPORTS: The DDC Chair, Mayor and Council Liaison will be invited to all standing committee meeting meetings. a) Sign & Façade: Eric Range, Chair, Mike Kopas, Suzy Whitehorn, Leslie Lajewski Karen Giambra Report: The Committee has reviewed one application since the meeting of September 20, 2018:  Poze Massages LLC, 100 Kings Road b) PIC (Public Improvement): Jim Hollenbach, Chair, Peter Flemming, Bob Rocco, Russell Stern Brad Cramer, Suzy Whitehorn, Marsha Ann Zimmerman, Larry Jasen. Report: The survey for the property beyond the MECT will be completed before the end of the year. Wreaths will be in on November 14. Action Items: Volunteer sign-ups for holiday light installation, determine dates. 1|Page  c) Marketing and Economic Development: Eric Range, Leslie Lajewski, Carla Brady, Deb Starker Melanie Tomaszewski, John Morris, Karen Giambra, Michael Pellessier. Chair TBD. Report: Meeting has been scheduled for Wednesday, October 24 at 7:30 pm to review proposals from local professionals. 14) AD HOC COMMITTEE AND PROJECT UPDATES: NO DISCUSSION ON SHADED ITEMS a) Taste of Madison (Monday, March 18, 2019): There is no report. b) May Day (May 5, 2018): There is no report. c) DDC/MACA Sidewalk Art Gallery & Gala: There is no report. The Gala date is TBD. d) Farmers’ Market (Thursdays, May 31 - October 25, 2018): i) Harvest Market (November 1 through December 20) e) Drew University Town Tour (August 25, 2018): There is no report. f) Bottle Hill Day (Saturday, October 6, 2017): i) Event Review g) Downtown Concert Series w/METC (June 22, July 13, July 27, August 10, August 24, & September 7, 2018): There is no report h) Madison Storytellers Festival (September 15, 2018): This event has been cancelled for 2018. i) Madison IntoYellow: There is no report j) MACA/DDC Holiday Arts Festival (Friday and Saturday, November 24 and 25): There is no report k) Rose City Summerfest (Saturday, June 15/Rain date – Sunday, June 16): There is no report 15) OLD BUSINESS 16) NEW BUSINESS 17) INVITATION FOR DISCUSSION FROM THE PUBLIC 18) ADJOURNMENT NEXT MEETING: Thursday, November 15, 2018 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting TBD. 2|Page  DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: September 20, 2018 Time: 8:30 pm MEETING MINUTES 1) CALL TO ORDER: This meeting was called to order at 8:33 pm by Chair Mark Fabyanski 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL: MEMBERS PRESENT: R. Conley, M. Fabyanski, P. Flemming, J. Hollenbach, L. Lajewski, E. Range, R. Rocco, D. Starker, R. Stern, S. Whitehorn Michael Pellessier MEMBERS ABSENT: M. Byrne, C. Brady, B. Cramer, G. Herzog, L. Jasen, M. Kopas, B. Short, M. Tomaszewski, M. Zimmerman ALSO PRESENT: Lisa Ellis, Director of Business Development MEMBERS OF THE PUBLIC: None Present 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2018. Copies of said notice were made available to members of the general public. 5) APPROVAL OF SEPTEMBER 2018 MINUTES Motion to approve September 2018 Minutes as presented Moved by: L. Lajewski and Seconded by: R. Stern Voice Vote: Unanimous 6) CHAIRMAN/EXECUTIVE BOARD REPORT: There was no report. 7) TREASURER’S REPORT: There was no report. 8) MAYOR’S REPORT: Mayor Conley talked about the Tri-Campus Peace March that took place this evening. The event went very well and there was good attendance from the universities. Cider and donuts were donated by the three farms that participate the Farmers Market. 9) COUNCIL LIAISON REPORT: There was no report. 10) DIRECTOR OF BUSINESS DEVELOPMENT REPORT: a) These items are being shared for informational purposes. (1) Latest report to Mayor & Council: https://1drv.ms/b/s!AnwS_DqnT6nMg1W1dlYnK3n4wtZp 11) PLANNING BOARD REPORT: Peter Flemming gave the report. He gave an overview on the FDU field 3|Page  application. 12) FOUNDATION REPORT: A date will be set for a fall meeting. There were some filing issues that needed to be worked through. The DCA is no longer accepting renewals through the mail; it all must be done online now. 13) COMMITTEE REPORTS: The DDC Chair, Mayor and Council Liaison will be invited to all standing committee meeting meetings. a) Sign & Façade: Eric Range, Chair, Mike Kopas, Suzy Whitehorn, Leslie Lajewski Karen Giambra Report: The Committee has reviewed three applications since the meeting of July 19t, 2018:  The Snooki Shop, 61 Main Street  Nicole's Broadway Dance Company, 32 Main Street  Sharkey's Cuts for Kids, 311 Main Street b) PIC (Public Improvement): Jim Hollenbach, Chair, Peter Flemming, Bob Rocco, Russell Stern Brad Cramer, Suzy Whitehorn, Marsha Ann Zimmerman, Larry Jasen. Report: PIC had a meeting on Tuesday, September 18. Jim Hollenbach, Bob Rocco, Suzy Whitehorn, Peter Flemming and Lisa Ellis attended. A general discussion was held regarding future projects. Action Items: Christmas Décor  Wreaths: After discussion it was decided that, the Walgreens area listed be eliminated from consideration due to the private control of the lampposts. KRE will be contacted to see if they would like to continue the décor into their property at their own expense. LOCATION # OF LAMPPOSTS # OF WREATHS COST Public Safety Bldg. Area (Corner of Kings Rd. & Prospect St.) 6 12 $444.00 Prospect Street to Maple Avenue 9 18 $666.00 Kings Road in front of Hartley Dodge Memorial 6 12 $444.00 Kings Road between Green Avenue and Green Village Road 8 16 $592.00 Kings Road between Green Village Road and Madison Avenue (not including KRE Internal) 12 24 $888.00 Walgreens Area (Corner Main Street/Greenwood Avenue & Main Street/Alexander Avenue) 9 18 $666.00 50 100 $3,700.00 Motion to approve the expenditure of up $3,500 for approximately 82 wreaths. Moved by: E. Range and Seconded by: D. Starker Voice Vote: Unanimous  White Lights 250 strands @$7.72 = $1,930.00, plus shipping (approximate) Motion to approve the purchase of white holiday lights as detailed above. Moved by: E, Range and Seconded by: R. Stern Voice Vote: Unanimous c) Marketing and Economic Development: Eric Range, Leslie Lajewski, Carla Brady, Deb Starker Melanie Tomaszewski, John Morris, Karen Giambra, Michael Pellessier. Chair TBD. Report: Meeting will be scheduled to review proposals from local professionals. 14) AD HOC COMMITTEE AND PROJECT UPDATES: NO DISCUSSION ON SHADED ITEMS a) Taste of Madison (Monday, March 18, 2019): There is no report. b) May Day (May 5, 2018): There is no report. c) DDC/MACA Sidewalk Art Gallery & Gala: There is no report. The Gala date is TBD. d) Farmers’ Market (Thursdays, May 31 - October 25, 2018): i) Winter/Holiday Market (November 1 through December 20): after discussion, the consensus was that this would be a great idea. It will be viewed as a trial this year. There will have to be an effort to get the word out. e) Drew University Town Tour (August 25, 2018): ii) Lunches - $3,972.18, 472 students. 4|Page  iii) Student Discount Cards distributed to all three universities f) Bottle Hill Day (Saturday, October 6, 2018): iv) Update: Lisa Elis reported that sponsorships are up this year and that =vendor applications continue to come in daily. It was noted that this year all rental equipment will be provided by a new vendor as Ridge rentals is no longer in the business. The cost will be higher. Volunteer sign- ups for the day of will be recruited. There was a brief discussion on some logistical concerns. g) Downtown Concert Series w/METC (June 22, July 13, July 27, August 10, August 24, & September 7, 2018): There is no report h) Madison Storytellers Festival (September 15, 2018): This event has been cancelled for 2018. i) Madison IntoYellow: v) Planning work for 2019 continues. More information will be on the October meeting agenda. j) MACA/DDC Holiday Arts Festival (Friday and Saturday, November 24 and 25): There is no report k) Rose City Summerfest (TBD): the date was confirmed as Saturday, June 15, 2019. The rain date will be Sunday, June 16. 15) OLD BUSINESS: There was none discussed. 16) NEW BUSINESS: There was a brief discussion on plans for the Christmas Parade on Friday, November 23. Brad Cramer mentioned that possibility of using his landscape trailer to create a float for the parade. 17) INVITATION FOR DISCUSSION FROM THE PUBLIC: There was no discussion. 18) ADJOURNMENT Motion to adjourn at 9:06 pm Moved by: E. Range and Seconded by: D. Starker Voice Vote: Unanimous NEXT MEETING: Thursday, October 18, 2018 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting TBD. 5|Page