Downtown Development Commission

DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: December 19, 2019 Time: 7:15 pm RESCHEDULED New Date: January 2, 2020 Time: 7:00 pm MEETING MINUTES 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL MEMBERS PRESENT: R. Conley S. Whitehorn, M. Tomaszewski, P. Flemming, J. Morris, D. Starker, E. Range, R. Stern, M. Fabyanski, C. Brady, Michael Pellessier MEMBERS ABSENT: J. Hoover, B. Cramer, J. Hollenbach, R. Landrigan, T. Honohan, L. Lajewski, G. Herzog ALSO PRESENT: Lisa Ellis, Director of Business Development; Barry Kroll, MMSF Trustee; Steve Tombalakian, MMSF Trustee MEMBERS OF THE PUBLIC: None Present 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2019. Copies of said notice were made available to members of the general public. 5) APPROVAL OF NOVEMBER 2019 MINUTES Motion to approve November 2019 Minutes as presented Moved by: E. Range and Seconded by: P. Flemming Voice Vote: Unanimous 8) TREASURER REPORT a) 2019 Budget Review: An overview of income and expenditures for 2019 and the recommendation for the 2020 budget were presented, which was approved, and subsequently the 2020 MMSF Grant Request was reviewed and approved to be forwarded to the Madison Main Street Foundation at their meeting at 7:30 pm this evening. b) Introduction of 2020 MMSF Grant Request/DDC Budget Motion to approve DDC 2020 Budget and forward MMSF Grant Request for 2020 to the Foundation for review. Moved by: E. Range and Seconded by: D. Starker Voice Vote: Unanimous 9) FOUNDATION REPORT: The foundation is meeting this evening, immediately after the DDC meeting adjourns. 10) MAYORAL REPORT: Mayor Conley noted that during his informal visits over the holidays, business 1|Page  owners made a point to express their happiness with the economy and status of downtown. He also requested a volunteer to sit on the Borough’s 2020 Master Plan Committee. John Morris volunteered. 11) COUNCIL LIAISON REPORT: There was no report. 12) CHAIRMAN/EXECUTIVE BOARD REPORT a) Nominations for Officers 2020 (1) At the December meeting of each year, the ex-officio member, who will be the election officer, will then accept nominations for the position of Chair, Vice-Chair, Secretary, Treasurer and Member-At-Large. (2) All nominations, whether oral or written, must be made, seconded and then accepted by the individual nominated. At the beginning of the January meeting, the election officer will accept any nominations from the floor and call the roll to determine those eligible to receive ballots and cast votes. The election officer will prepare the ballots indicating the officers' title and a space in which the eligible voters can write in their choice for each officer's position. The election officer will distribute the ballots to those eligible to vote. Upon completion of the actual vote, the election officer will collect the ballots and will then tabulate the results. The results will be verified by the Council liaison and by any member of the Commission who is not running for election and who has been appointed by the election officer. The results for each office will also be posted so all present may view the final count. a.) The following nominations were submitted; • Nomination for Chairperson: Sue Whitehorn Moved by: E. Range and Seconded by: C. Brady Voice Vote: Unanimous Nomination was accepted • Nomination for Vice Chairperson: Eric Range Moved by: R. Stern and Seconded by: S. Whitehorn Voice Vote: Unanimous Nomination was accepted • Nomination for Treasurer: None • Nomination for Secretary: None • Nominations for Member-at-Large: None 7) MADISON AREA CHAMBER OF COMMERCE REPORT: John Morris gave an overview on all upcoming Chamber events. 8) PLANNING BOARD REPORT: There was no report. 9) DIRECTOR OF BUSINESS DEVELOPMENT REPORT a) Best Practices, Ideas, Information Sharing: None b) Articles/Information of Interest: None 10) STANDING COMMITTEES (CURRENT): Informational only, no discussion planned except as highlighted a) Sign & Façade: Suzy Whitehorn, Eric Range, Leslie Lajewski, Tom Honohan, Karen Giambra i) There have been seven applications reviewed and referred to the Borough Zoning Officer since the November DDC meeting:  One Waverly Place LLC (Rose City Jewelers), 1 Waverly Place - Replacement  Shanghai Jazz, 24 Main Street – Replacement  Madison Dentistry, 268 Main Street - Additional Signage  Center for Evaluation & Counseling, Inc., 16 Madison Avenue – New (Formerly Grace Counseling Center)  Fitness For Mankind, 268 Main Street – New (Formerly Fit Fab Moms) b) PIC (Public Improvement): Suzy Whitehorn, Chair; Russell Stern, Bob Rocco, Peter Flemming, Brad 2|Page  Cramer, John Morris, John Hoover: There is no report. c) Marketing and Economic Development: Suzy Whitehorn, Eric Range, Bob Conley, Russell Stern, Leslie Lajewski, Deb Starker, Carla Brady, Melanie Tomaszewski, Jim Hollenbach, John Morris, Michael Pellessier, Karen Giambra: There is no report d) Arts & Events: Suzy Whitehorn, Deb Starker, Melanie Tomaszewski, Carla Brady, Tom Honohan, John Morris, John Pietrowski, Jerry Vezza, Karen Giambra, Michael Pellessier, Eric Hafen i) Madison Community Arts Center: There is no report. 11) AD HOC COMMITTEE AND PROJECT UPDATES: These are listed primarily for informational purposes only the items highlighted will be discussed. a) Taste of Madison (March 23, 2020 Tentative): There is no report b) May Day (May 2, 2020): There is no report. c) Madison IntoYellow (TBD): There is no report. d) DDC/MACA Sidewalk Art Gallery & Gala (inactive) e) Farmers Market (Thursdays, May 23 - October 24, 2019): There is no report f) Drew University Town Tour (August 24, 2019): There is no report. g) Bottle Hill Day (Saturday, October 5, 2019): There is no report. h) Downtown Concert Series w/METC: There is no report. i) MACA/DDC Holiday Arts Festival (Friday and Saturday, November 29 and 30, 2019) j) Rose City Summerfest: There is no report. 12) OLD BUSINESS: There was none discussed. 13) NEW BUSINESS: There was none discussed. 14) INVITATION FOR DISCUSSION FROM THE PUBLIC: There were no members of the public present. 15) ADJOURNMENT Motion to adjourn at 7:35 pm Moved by: E. Range and Seconded by: R. Conley Voice Vote: Unanimous NEXT MEETING: Thursday, January 16 at 7:15pm, Committee Room - Hartley Dodge Memorial Building. Executive Board Meeting TBD. 3|Page