Mayor & Council

Regular Meeting Minutes – October 22, 2012 APPROVAL OF VOUCHERS On motion by Mrs. Tsukamoto seconded by Dr. Esposito and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Public Safety $23,246.04 Health & Public Assistance 2,299.79 Public Works & Engineering 154,897.98 Community Affairs 0.00 Finance & Borough Clerk 85,441.33 Utilities 1,373,561.55 Total $1,639,446.69 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Catalanello, Mr. Landrigan. Mrs. Vitale Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:15 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved January 14, 2013 (EO) PAGE 16 OF 16 Regular Meeting Minutes – October 22, 2012 2. The Mayor and Borough Clerk are authorized to enter into a contract of sale with the Buyer, THOMAS HARALAMPOUDIS, in a form as approved by the Acting Borough Attorney and to execute a Deed and other closing documents as approved by the Acting Borough Attorney. R 260-2012 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING AN IN-KIND DONATION FROM THE MADISON ATHLETIC FOUNDATION FOR A WALL OF FAME AT THE MADISON RECREATION CENTER WHEREAS, the Madison Athletic Foundation (“MAF”) has generously offered to build and donate a Wall of Fame at the Madison Recreation Center to the Borough; and WHEREAS, the Borough Council has concluded that it would be in the best interest of the Borough to authorize the work and accept the donation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris in the State of New Jersey that the Borough accepts the donation of the above described Wall of Fame and authorizes the Borough Engineer to work with representatives of the Madison Athletic Foundation on the project; and. BE IT FURTHER RESOLVED that the Borough of Madison expresses its gratitude to Madison Athletic Foundation for their continued generosity and fundraising efforts. R 261-2012 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AN AGREEMENT WITH THE MADISON BOARD OF EDUCATION REGARDING REVENUE SHARING WHEREAS, the Borough of Madison and the Madison Board of Education are desirous of entering into a mutually beneficial revenue sharing agreement regarding the long term tax exemption agreement to be executed with the developer of the former Green Village Road School property and designated on the Madison Borough Tax Map as Block 3001, Lot 8. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute the attached agreement with the Madison Board of Education. UNFINISHED BUSINESS - None PAGE 15 OF 16 Regular Meeting Minutes – October 22, 2012 Cirella is hereby appointed to the position of Acting Lieutenant effective October 22, 2012 with no additional compensation for the first sixty days of appointment pursuant to the Borough’s Personnel Policies and Procedures Manual. BE IT FURTHER RESOLVED that this Acting Appointment is not and is not intended to constitute the holding of a defacto office or position within the meaning of N.J.S.A. 40A:9-6 or any other law. The officer designated in an acting capacity above shall continue to fulfill the assignment at the pleasure of the Mayor and Council. R 256-2012 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE APPOINTMENT OF SERGEANT DENNIS LAM AS ACTING LIEUTENANT IN THE MADISON POLICE DEPARTMENT EFFECTIVE OCTOBER 22, 2012 WHEREAS, the Acting Police Chief has requested additional supervisory personnel to assist in the administrative operation of the Madison Police Department due to recent retirements; and WHEREAS, Sergeant Dennis Lam is currently the second candidate on the existing Lieutenant promotional examination list; NOW THEREFORE BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Sergeant Dennis Lam is hereby appointed to the position of Acting Lieutenant effective October 22, 2012 with no additional compensation for the first sixty days of appointment pursuant to the Borough’s Personnel Policies and Procedures Manual. BE IT FURTHER RESOLVED that this Acting Appointment is not and is not intended to constitute the holding of a defacto office or position within the meaning of N.J.S.A. 40A:9-6 or any other law. The officer designated in an acting capacity above shall continue to fulfill the assignment at the pleasure of the Mayor and Council. R 257-2012 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE APPOINTMENT OF DETECTIVE SEAN PLUMSTEAD AS ACTING SERGEANT IN THE MADISON POLICE DEPARTMENT EFFECTIVE OCTOBER 22, 2012 WHEREAS, the Acting Police Chief has requested additional supervisory personnel to assist in the administrative operation of the Madison Police Department due to recent retirements; and WHEREAS, Detective Sean Plumstead is currently the first candidate on the existing Sergeant promotional examination list; NOW THEREFORE BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Detective Sean PAGE 4 OF 16 Regular Meeting Minutes – October 22, 2012 WHEREAS, the Madison Borough Acting Chief of Police has recommended that Stephanie Corrao be appointed to the position of Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Stephanie Corrao to the position of Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that effective immediately, Stephanie Corrao is hereby appointed to serve in the position of Police Officer in the Madison Police Department, the first year of which shall be probationary and paid in accordance with the Police Arbitration Award, ($46,000.00). Mrs. Tsukamoto noted that this position was approved in the 2012 municipal budget and thanked the Mayor and Council for their support. Mrs. Tsukamoto moved approval of Resolution R 248-2012. Dr. Esposito seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Catalanello, Mr. Landrigan. Mrs. Vitale Nays: None The Oath was administered to Probationary Police Officer Stephanie Corrao by Mayor Conley. Mrs. Tsukamoto moved approval of Resolution R 255-2012 through R 258-2012. Mrs. Tsukamoto thanked the staff of the Madison Police Department. Dr. Esposito seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Catalanello, Mr. Landrigan. Mrs. Vitale Nays: None R 255-2012 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE APPOINTMENT OF SERGEANT JOSEPH CIRELLA AS ACTING LIEUTENANT IN THE MADISON POLICE DEPARTMENT EFFECTIVE OCTOBER 22, 2012 WHEREAS, the Acting Police Chief has requested additional supervisory personnel to assist in the administrative operation of the Madison Police Department due to recent retirements; and WHEREAS, Sergeant Joseph Cirella is currently the first candidate on the existing Lieutenant promotional examination list; NOW THEREFORE BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Sergeant Joseph PAGE 3 OF 16 Regular Meeting Minutes – October 22, 2012 JACOB HENRY PERKINS TRUST DISBURSEMENT PK ENVIRONMENTAL Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) POLICE DEPARTMENT VACANCIES POLICE PROMOTIONAL ORDINANCE Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Dr. Esposito Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mrs. Tsukamoto moved approval of the Executive Minutes of July 23, 2012. Dr. Esposito seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Catalanello, Mr. Landrigan. Mrs. Vitale Nays: None Mrs. Tsukamoto moved approval of the Regular Meeting Minutes of July 23, 2012. Dr. Esposito seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Tsukamoto, Dr. Esposito, Mr. Links, Mr. Catalanello, Mr. Landrigan. Mrs. Vitale Nays: None GREETINGS TO PUBLIC Mayor Conley announced that the first meeting of the Mayor and Council in November will be held on November 5, 2012. Mayor Conley introduced Midori Tagawa, a student and civic scholar at Drew University from Japan, who has attended several meeting in Borough Hall and will observe tonight’s meeting. Mayor Conley noted that he was a guess lecturer at Fairleigh Dickenson University, asked to discuss the life of a local Mayor. The Library Strategic Plan will be presented at a meeting of the Library Trustees on Wednesday, October 24th. R 248-2012 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING STEPHANIE CORRAO THE POSITION OF POLICE OFFICER PAGE 2 OF 16 MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON October 22, 2012 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of October, 2012. Mayor Conley called the meeting to order at 7 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 5, 2012. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Jeannie Tsukamoto Vincent A. Esposito Donald R. Links Robert G. Catalanello Robert Landrigan Carmela Vitale Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Acting Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mrs. Tsukamoto moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) Executive Minutes of July 23, 2012 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (5) 10 MAPLE AVENUE GVRS UPDATE CONSTRUCTION SHARED SERVICES