Mayor & Council

REORGANIZATION MEETING MINUTES January 1, 2014 at 1:00 p.m. __________________________________________________________________ Call to Order The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Wednesday, the 1st day of January 2014, in the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Conley called the meeting to order at 1:00 p.m. The Borough Clerk read the Open Public Meetings Act Statement “In compliance with the Open Public Meeting Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Daily Record, posting a copy of the notice on the bulletin board at the main entrance to Borough Hall and filing a copy in the office of the Borough Clerk, all on December 19, 2013. Copies of that notice were made available to members of the general public. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Absent: Edward T. Rebholz, excused Invocation Mayor Conley invited forward Rev. Robb Shoaf, United Methodist Church of Madison, to give the invocation. Mr. Conley greeted everyone by wishing all a “Happy New Year”, thanked the Mayor and Council Members, and asked that 2014 be a safe and healthy New Year for the Borough of Madison. Presentation of Colors, Pledge of Allegiance, National Anthem Everyone rose for the Pledge of Allegiance led by Madison Boy Scouts, Troop 25 members; all covered their hearts and were lead in the recitation of the Pledge of Allegiance. Mayor Conley acknowledged Harmonium, Choral Society, who sang the National Anthem, as well as an additional song, after which the Colors were retired. Presentations of Mayor’s Award Mayor Conley presented the Mayor’s Award to Madison resident Gerard Raho, who on December 25th assisted a 40-year old woman who suffered a seizure and fell onto the Madison Train Station’s eastbound tracks. Mr. Raho jumped onto the tracks Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. and helped the woman to safety; just before a scheduled east bound train arrived. There was an enthusiastic round of applause honoring Mr. Raho. Presentations of Medallions for Distinguished Service Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. As each name and position was announced, there was a round of applause. Mayor Conley invited the recipients present to step forward to receive there Medallion. Mr. Range was presented a Medallion for his service on the Downtown Development Commission. Susan DiGiacomo Board of Health 2004 – 2013 Eric Range Downtown Development Commission 2005 – 2013 Oath of Office Robert G. Catalanello and his family were called forward. The Oath of Office of Council Member Catalanello was administered by Borough Clerk Elizabeth Osborne. There was a long round of applause. Mr. Catalanello resumed his seat at the Council table. Patrick W. Rowe and his family were called forward. The Oath of Office of Council Member Rowe was administered by Stephen Holtzman, Esq. There was a long round of applause. Mr. Rowe resumed his seat in the audience with his family. Mayor Conley recognized distinguished guest and former Madison resident, Freeholder John Krickus. Placement of Name Plaques Name plaques were placed at their new positions at the Council table, and each member took his/her seat along with newly elected Council Member Patrick W. Rowe, who took his seat at the Council table for the first time. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert. H. Conley Council Members: Page 2 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Mayor's Message to the Citizens of Madison Welcome Mayor Holden and families, friends and residents of Madison. Thank you to Reverend Robb Shoaf for your invocation and for Harmonium for the beautiful rendition of our National Anthem. We are sorry that Ray Codey is not here as he is home recovering from a fall on the ice. We all wish him a speedy recovery. Welcome Pat Rowe, as you shift from the Board of Education to Borough Council. You have already been working closely with us over the years, so you are now ready to dive into the work of the Council. Rob Catalanello, congratulations as you start your second term on the Council. Welcome back to our returning Council members, Bob Landrigan and Carmela Vitale, Astri Baillie and Ben Wolkowitz. Today marks the mid-point of my four-year term as Mayor, don’t worry there is no half time show planned, just a few remarks as we enter the new year. Many of you have heard from me on how honored I am to serve as your Mayor, Madison is a special place and while continue to serve as your Mayor I will never forget that I am just a part of a team that makes Madison a great place. Over the past two years, I have recognized several extraordinary heroes. Extraordinary heroes are not just in the right place at the right time, they are the right person in the right place and the right time. A few moments ago we recognized Gerard Raho for his heroic effort in saving a woman who had fallen on the railroad tracks. Other award recipients included a hero who pulled a rabid fox off a young woman, a hero who saved a family who was on the second floor of a home that had just been shaken by a gas explosion, we recognized heroes in our Fire and Police Departments who saved a woman from her apartment, in a building fully engulfed in flames. The award was also presented to someone for their heroics over an extended time. This was for Councilman Landrigan’s effort for the Borough, before, during and after Super Storm Sandy. And as I talk of recognition, we cannot forget Page 3 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. the men and women in the armed forces, extraordinary heroes that put their lives on the line to protect the freedoms we enjoy. We don’t know what we would have done if we were the person at that right time, would we jump on the tracks, climb a ladder, given endless hours of volunteer work? What we do know is that catastrophes were avoided or lives may have been saved and Madison is a better place because of these extraordinary heroes, who were the right person at the right time. While we may never have the opportunity to be an extraordinary hero we can be everyday heroes. Last night as we welcomed in the New Year, Fire Fighter Kyle Wickman sounded the horn in honor of everyday heroes, our first responders; fire fighters, police officers, ambulance volunteers. Look around the room; we are surrounded by everyday heroes, those who give of their time in many different ways; our council members, committee and board members who volunteer for Madison. We just recognized two volunteers for over five years of service, there are many others who have given five, ten or twenty or more years of service as a volunteer, as a Madison everyday hero. We have so many everyday heroes around us; we tend to take them for granted. Forty-eight hours from now, we may or may not be shoveling out from the first winter storm of 2014 but we know now that our Public Works Department is ready to put in long hours to clear the roads. We have heroes sitting on our Chief Executive Council for Madison, CEOs who gave of their time over the past year, helping restore a fellow community devastated by Sandy and also working to create our leaders of tomorrow. Some everyday heroes are created by how they approach their job or life’s challenges. Examples are in two of Madison’s finest who we lost last year. Lt. Anthony DeVincenzo succumbed to cancer last year, we all knew him as Zeke. He was an everyday hero in his love for the street beat. At his corner, Waverly and Main, he greeted all with a smile, representing Madison at its best. We also lost Lt. Vincent Carey. Vince was retired for decades but was an everyday hero in his love and respect for his fellow Madison officers. The last time I saw Vince was at Sergeant Keymer’s retirement. Lt. Carey, at the age of 93 and failing health made sure he was here to congratulate John Keymer. Vince loved Madison, he loved his police force. Page 4 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. 2014 marks the 125th anniversary of the incorporation of the Borough of Madison. In 1889, everyday heroes decided it was time to break away from Chatham Township. In 2014 we have everyday heroes working to do more with our neighbors. Today we officially take on a fifth town in our Joint Court; today our Building Construction Office expands to be the construction office for the Borough of Madison and the Borough of Chatham. As we celebrate 125 years as an independent town we are leading the way with shared services because of the heroes in Borough Hall, who don’t say “we can’t take on more” but do ask “what more can we do with others?.” There are the behind the scenes heroes, such as the staff of Project Community Pride. For over forty years, Community Pride has been working with teens and families in crisis. Who knows how many they have saved or how many future everyday heroes they created over those years. Now we have a group of heroes working to ensure that Community Pride will continue their valuable work for years to come. Look in our schools, community groups, service clubs, our neighborhoods, local businesses and our shops and you will realize that we are surrounded by everyday heroes. Again not many of us will have the opportunity to be an extraordinary hero but most of us can be an everyday hero and all of us can thank a hero. Let us make 2014 the year of the hero. To our room full of heroes, I thank you and wish you a Happy and Healthy New Year. Robert H. Conley, Mayor There was a round of applause honoring Mayor Conley. Election of Council President Mrs. Vitale nominated and moved the appointment of Council Member Robert Landrigan as Council President. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Adoption of Council Bylaws for 2014 Page 5 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Mr. Landrigan moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2014. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor's Announcement of Council Standing Committees for the Year 2014 STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Benjamin Wolkowitz/Robert Landrigan Public Safety Astri J. Baillie/Benjamin Wolkowitz Public Works and Engineering Robert Catalanello/ Carmela Vitale Utilities Carmela Vitale/Patrick Rowe Health Robert Landrigan/Astri J. Baillie Community Affairs Patrick Rowe/Robert Catalanello Mr. Landrigan moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Appointment of Borough Officials Mayor Conley nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Lisa Gulla (Annual Appointment) Zoning Officer, Frank Russo, Omland Eng. (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Fire Subcode Official, Bruce Barrios (Annual Appointment) Mr. Landrigan moved confirmation of the foregoing appointments. Mr. Catalanello seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley appointed Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2016 Jeffrey Sarret, Regular Page 6 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Two-year term through December 31, 2015 Mary Lewis, Alt. #2 One-year term through December 31, 2014 Betsy Uhlman, Chair Jeffrey Gertler, Planning Board Rep. Robert Catalanello, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2017 John Solu, Class C Regular Two-year term through December 31, 2015 Margaret Weisgerber, Alt #2 One-year term through December 31, 2014 Robert Catalanello, Council Liaison (3) PLANNING BOARD Four-year term through December 31, 2017 Michael H. Kopas, Class IV Judy Mullins, Class IV One-year term through December 31, 2014 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Mrs. Vitale moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2014. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announced the Mayor’s appointments of the following individuals requiring Council confirmation, all for a one-year term through December 31, 2014: (1) BOARD OF EDUCATION Robert Catalanello, Council Liaison (2) CHAMBER OF COMMERCE Patrick Rowe, Council Liaison (3) HISTORIAN Kay Leary Page 7 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. (4) HOUSING AUTHORITY Benjamin Wolkowitz, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Carmela Vitale, Operating Chair Benjamin Wolkowitz, Finance Vice-Chair (6) JOINT MUNICIPAL COURT Astri Baillie, Member Benjamin Wolkowitz, Member (7) MUSEUM OF EARLY TRADES & CRAFTS Astri Baillie, Council Liaison (8) PASSAIC VALLEY GROUNDWATER PROTECTION COMMITTEE Daniel Kelly (9) PROJECT COMMUNITY PRIDE Astri Baillie, Council Liaison (10) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Carmela Vitale, Council Liaison (11) MADISON COMMUNITY POOL Robert H. Conley, Mayor, Ex-Officio Mr. Landrigan moved confirmation of the foregoing appointments. Mr. Catalanello seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requested that Mr. Rowe announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2017 Sharon Harris, Regular Constance Stober, Regular Two-year term through December 31, 2015 Eric Range, Alt #1 One-year term through December 31, 2014 Robert Landrigan, Council Liaison Page 8 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2016 James Casola, Regular Charles Courtney, Regular Stephen McAuliffe, Regular Brian Monaghan, Regular One-year term through December 31, 2014 Robert Catalanello, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2014 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Astri J. Baillie Engineering Council Liaison, Robert Catalanello Borough Engineer, Robert Vogel Public Works Superintendent, David Maines Traffic Safety Officer, Chad Rybka Board of Education Representative, Mrs. Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Mr. Landrigan moved confirmation of the foregoing appointments. Mr. Catalanello seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Wolkowitz announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2016 Maureen Byrne, At Large Brad Cramer, Owner/Merchant/Landlord Lisa Ellis, Board of Education Rep Mark Fabyanski, Resident Rep Michael Kopas, Higher Education Rep Barb Short, At Large Russell Stern, At Large One-year term through December 31, 2014 Patrick Rowe, Council Liaison (2) ELECTRIC UTILITY STUDY COMMITTEE One-year term through December 31, 2014 Martin Barbato James Burnet Page 9 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Raymond M. Codey Robert F. Kalafut Jeffery Kerr Robert Mutone Susanne Patenaude Michael Piano Ronald A. Poeter Alan Sawyer Kevin Williams Herbert C. Worthington Carmela Vitale, Council Liaison (3) LIBRARY TRUSTEES Five-year term through December 31, 2018 Dorothy Meaney, Trustee Mr. Landrigan moved confirmation of the foregoing appointments. Mr. Catalanello seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) LOCAL EMERGENCY PLANNING COUNCIL FOR 2014 Administrator Assistant Borough Administrator Borough Engineer Construction Official Electric Utility Superintendent Fire Chief Health Officer Mayor Superintendent of Public Works Council Member Astri Baillie Auxiliary Police John Granato Board of Education Representative John Connolly Madison Eagle Garry Herzog MCJM (Sewer), Superintendent Chris Manak Medical Representative Wayne Lejewski, M.D. Drew University Rep, Chief Robert C. Lucid OEM Coordinator Robert Landrigan OEM Deputy Coordinator Police Chief Darren Dachisen OEM Asst. Dep. Coordinator James Cavezza Pharmacist Frank Iannarone Public Information Officer Joseph Longo R.A.C.E.S. Lee Storm School Resource Officer Lisa Esposito Secretary Kristy Manion Page 10 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Senior Citizens Advisory Rep Carmela Vitale (2) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2016 Emily Galbraith, YMCA Youth Programs Brigitte Kelly, Project Pride Libby Shesler-Brooks, Madison Jr. School One-year term through December 31, 2014 Robert Landrigan, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2016 Thomas Piskula, Madison Resident (#1 of 4) One-year term through December 31, 2014 John A. Neale, Parks Advisory Committee Representative Judy Mullins, Planning Board Representative Missy Durham, Environmental Commission Rep. William Van Ryzin, Historic Preservation Commission Rep. Peter Hiscano, Recreation Committee Chair Mayor Robert H. Conley, Ex-Officio Astri Baillie, Council Liaison Mr. Landrigan moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PARKS ADVISORY COMMITTEE One-year term through December 31, 2014 Paul Allocco, Chair Phillip Cervone Cathie Coultas, Secretary Robert McDowell Debbie Mantone John A. Neale John Taylor Geoffrey Thomas Lois Wolkowitz Diane Zsombik Robert Catalanello, Council Liaison Page 11 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. (2) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2014 Ron DeBiasse Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson James Kemp Sam Mantone Jeffrey Pettitt Michael Piano Victor Schumacher Patrick Sherwood Carmela Vitale, Council Liaison (3) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2014 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Robert Landrigan, Council Liaison and Chair Mr. Landrigan moved confirmation of the foregoing appointments. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2014 Harvey Allen, Community Pool Rep. Dan Baulig Robert Boyle Brenda Catalanello Steven Coppola Nino Coviello Chuck Ellis Zach Ellis, Ex-Officio, Recreation Director Tony Gero Thomas Haralampoudis, Board of Education Rep. Peter Hiscano Christopher Holland Martin Horn Vito Lupino Dorina Martirano Bill Mulcahy Page 12 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Carmen Pico Ranjan Sinha Nick Spagnoletti Mark Sweeney Kenneth Waer Michael Wallace Patrick Rowe, Council Liaison (2) SAFETY COMMITTEE One-year term through December 31, 2014 Borough Administrator Assistant Borough Administrator Borough Engineer Chief Financial Officer /Personnel Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Acting Purchasing Officer Recreation Director Superintendent of Public Works Astri Baillie, Council Liaison (3) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2014 Ruth Barrett, AARP Rep Ben Cahill, DDC Rep Lena Crasto, Rexford S. Tucker Apartments Rep. Peggy Donnelly, Rose City Steppers Sandra Fielo, Stay Healthy Program Edna Ierley-Byrne, Senior Citizen Coordinator George Hayman, Senior Rep. Kay Leary, Thursday Morning Club Rep. Florence Rice, Madison Health Department Kay Shaler, RSVP Donna Sue Dowton, YMCA Rep. Carrie Thompson, Madison Library Rep. Carmela Vitale, Chair Patrick Rowe, Council Liaison Mr. Landrigan moved confirmation of the foregoing appointments. Mr. Catalanello seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Catalanello announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 13 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. (1) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2018 Penny Garman, Regular One-year term through December 31, 2014 Robert Catalanello, Council Liaison (2) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2015 Kathleen Caccavale, Regular Harriet Honigfeld, Regular One-year term through December 31, 2014 Betsy Uhlman, MEC Rep. Wayne Desjadon, Board of Education Rep. David Maines, Superintendent of Public Works James Burnet, Assistant Borough Administrator Robert Catalanello, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2017 Toni DeRosa, Regular Diane Driscoll, Regular Two-year term through December 31, 2015 Kyle Wickman, Alt # 1 Mr. Landrigan moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Communications - None Invitation for Discussion Mayor Conley opened the meeting to the public and asked if anyone wished to be heard. Sam Cerciello, Park Avenue, wished all present a Happy New Year and noted he remains liaison the people. Since no other member of the public wished to be heard, the invitation for discussion was closed. Consent Agenda Resolutions The Clerk made the following statement: Page 14 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved approval of the Consent Agenda consisting of Resolutions. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None R 1-2014 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2014 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year; and WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting; and WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2014; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved. R 2-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS WHEREAS, the Borough of Madison has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the anticipated term of said contracts are noted below; and Page 15 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. WHEREAS, each contract has a thirty (30) day termination clause; and WHEREAS, each Professional Services provider has submitted a proposal indicating each will provide the services for the fee as described herein; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability of funds for each contract. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: 1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. 3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday. Page 16 of 36  Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Bond Counsel Rogut McCarthy Troy Base Fee $2,500 et seq., LLC as set forth in contract Borough Attorney Matthew J. Giacobbe, $5,000 monthly retainer/ Esq. $135hr. for litigation and tax appeals Codification General Code $10,195.00 et seq. As set Supplementation & Publishers forth in the contract Maintenance Consulting Engineers Omland Engineering $85/hr to $150/hr et seq., Associates, Inc as set forth in the contract Electrical Contractors JBL Electric Inc. $114.20-$140.33/hr et seq. Electrical Crane Associates, Inc. $80/hr - $157/hr et seq. as Engineering set forth in the contract Consultant Electrical Wilson & Wilson, LLC $150/hr et seq. as set forth Engineering in the contract Consultant Field Inspector for John J. Murray $50/hr. Tax Assessor’s Office Labor Counsel Cleary, Giacobbe, $135/hr Alfieri, Jacobs LLC Matt Giacobbe, Esq. Legal Counsel for Kirk H. Betts, Esq. $90/hr - $320/hr et seq. as Municipal Electric set forth in the contract Utility Open Space Advisor The Land Conservancy Up to $2,500/yr of New Jersey Tax Appeal Attorney Matthew J. O’Donnell, $150/hr Esq. Water Wells Layne Christensen $3,000/yr Maintenance Company Consultant BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution. Page 17 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. R 3-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-ll, the Tax Collector and the Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof. R 4-2014 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING ELIZABETH OSBORNE AS PURCHASING OFFICER BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Borough Clerk Elizabeth Osborne be designated Purchasing Officer for 2014 and is hereby authorized to sign all Purchase Orders upon issuance. BE IT FURTHER RESOLVED that in the absence of Mrs. Osborne, Linda Sawyer be given the designation of Purchasing Officer. R 5-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Borough Engineer Robert Vogel is hereby appointed and empowered to make official searches as to Municipal Improvements authorized by ordinances for future assessments that will be made pursuant to such ordinances, as authorized by N.J.S.A. 54:5-18.1 et seq.; and BE IT FURTHER RESOLVED that in the absence of the Borough Engineer, Borough Clerk Elizabeth Osborne is hereby appointed to make such searches; and BE IT FURTHER RESOLVED that the fee to be charged shall be in accordance with N.J.S.A. 54:5-18.4 et seq. R 6-2014 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and Page 18 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and/or THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2014; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, 230 Main Street, Madison, New Jersey 07940, and/or THE DAILY RECORD, 6 Century Drive, Parsippany, New Jersey 07054, are hereby designated as official newspapers of the Borough of Madison for the year 2014 for the purpose of publishing legal notices of the municipality. R 7-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments: DEPARTMENTS GENERAL GOVERNMENT AUTHORIZE APPROVALS 100 General Administration Administrator or Executive Assistant 102 Municipal Support Services Confidential Assistant or Administrator 103 Elections Borough Clerk or Administrator 104 Downtown Development Commission ABA or Administrator 105 Human Resources CFO or Administrator 110 Mayor & Council Borough Clerk or Administrator 120 Borough Clerk Borough Clerk or Administrator 130 Financial Administration CFO or Chief Accountant 135 Auditor CFO or Chief Accountant 145 Revenue Administration CFO or Chief Accountant 150 Assessment of Taxes CFO or Tax Assessor 155 Legal Services CFO or Administrator 165 Engineering Engineer or Administrator 175 Historic Preservation Engineer or Administrative Official 180 Planning Board Engineer or Administrative Official 185 Zoning Board Engineer or Administrative Official 186 Environmental Commission Engineer or Administrative Official 210 Liability Insurance CFO or Administrator 215 Workers Comp. Insurance CFO or Administrator 220 Health Insurance CFO or Administrator 225 Unemployment Insurance CFO or Administrator 310 Public Buildings & Grounds Superintendent of PW or Administrator Page 19 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. 361 Civic Center Superintendent of PW or Administrator PUBLIC SAFETY 195 State Uniform Construction Code Construction Code Official or Engineer 240 Police Police Chief or Acting Police Chief 241 First Aid Organization Police Chief or Acting Police Chief 252 Emergency Management Services Police Chief or Acting Police Chief 253 Project Community Pride Police Chief or Acting Police Chief 265 Fire Fire Chief or Administrator 267 Fire Safety Program Fire Chief or Administrator 275 Municipal Prosecutor Court Administrator or Administrator 362 Public Safety Complex Police Chief and Fire Chief 491 Municipal Joint Court Court Administrator or Administrator 495 Public Defender Court Administrator or Administrator STREETS & ROADS 300 Public Works Superintendent of PW or Administrator 302 Parks Superintendent of PW or Administrator 303 Shade Tree Authority Superintendent of PW or Administrator 315 Vehicle Maintenance Superintendent of PW or Administrator 316 Vehicle Maintenance-Police Police Chief or Acting Police Chief 317 Vehicle Maintenance-Fire Fire Chief or Administrator SANITATION 455 Sewerage Processing CFO or Chief Accountant 456 Madison/Chatham Joint Meeting CFO or Chief Accountant 457 Sewer Line Maintenance Superintendent of PW or Administrator 465 Garbage & Trash Removal Superintendent of PW or Asst. Borough Admin. HEALTH & WELFARE 330 Board of Health Health Officer or Administrative Officer 340 Dog Regulation Health Officer or Board Secretary 360 Aid to Child Care Center Health Officer or Board Secretary RECREATION & EDUCATION 370 Recreation & Playgrounds Recreation Director or Administrator 371 Celebration of Public Events Recreation Director or Administrator 390 Free Public Library CFO or Administrator 391 Technology Library Director 392 Museum of Early Trades Administrator or CFO 393 Senior Citizens Programs Senior Citizen Coordinator or Administrator UNCLASSIFIED, DEFERRED CHARGES & STATUTORY EXPENDITURES 470 Contingent CFO or Administrator 471 Public Employees' Retirement System CFO or Financial Assistant I 472 Social Security System CFO or Financial Assistant I 474 Consolidated Police & Firemen's Pen Fd CFO or Financial Assistant I 475 Police & Firemen's Retirement System CFO or Financial Assistant I 870 Emergency Authorizations CFO or Chief Accountant 900 Capital Improvement Fund CFO or Administrator Page 20 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. 920 Principal on Bonds CFO or Chief Accountant 925 Principal on Notes CFO or Chief Accountant 930 Interest on Bonds CFO or Chief Accountant 935 Interest on Notes CFO or Chief Accountant 950 Interest on Loan CFO or Chief Accountant 955 Principal on Loan CFO or Chief Accountant UTILITY EXPENSE - BULK PURCHASES 430 Electricity-HDM Superintendent of PW or Administrator 431 Electricity-C.H. Superintendent of PW or Administrator 432 Electricity-DPW/Sewers Superintendent of PW or Administrator 433 Electricity-Health Health Officer or Administrative Officer 434 Electricity-Police Police Chief or Acting Police Chief 440 Telephone Confidential Assistant or Administrator 445 Water Superintendent of PW or Administrator 446 Natural Gas Superintendent of PW or Administrator 460 Gasoline Superintendent of PW or Administrator PUBLIC UTILITIES 05-500 Water Utility Administration CFO or Utility Collector 05-501 Water Utility Operations Superintendent of PW or Engineer 05-502 Water Capital Improvement Fund CFO or Administrator 05-503 Water Municipal Debt Service CFO or Chief Accountant 05-504 Public Employees' Retirement System CFO or Financial Assistant I 05-505 Water Social Security System CFO or Financial Assistant I 09-500 Electric Utility Administration CFO or Utility Collector 09-501 RoseNet Administrator or Director of Technology 09-502 Electric Utility Operations Electric Utility Superintendent or Administrator 09-503 Electric Capital Improvement Fund CFO or Administrator 09-504 Public Employees’ Retirement System CFO or Financial Assistant I 09-505 Social Security System CFO or Financial Assistant I STATE GRANTS 242 Body Armor Grant Police Chief or Acting Police Chief 243 Walk Safety Program Police Chief or Acting Police Chief 331 NJ Dept. of Health & Senior Services Health Officer or Administrator 332 H1N1 Grant Health Officer or Administrator 333 H1N1 Corrective Action Grant Health Officer or Administrator 700 Alcohol Education Grant Court Administrator or Administrator 701 Drunk Driving Enforcement Police Chief or Acting Police Chief 702 Cops In Shops Police Chief or Acting Police Chief 703 Clean Communities Act Superintendent of PW or Administrator 704 MAASA Grant Health Educator or Administrator 705 Priority Health Funding Act CFO or Financial Assistant I Page 21 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. BE IT FURTHER RESOLVED that the Administrator and/or Assistant Borough Administrator and the Confidential Assistant to the CFO are hereby authorized to approve requisitions for Purchase Orders for all Borough Departments; and BE IT FURTHER RESOLVED that the Receiving Certificates on material or services received be signed by a responsible person receiving same or by the Department Head. R 8-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Borough Officials are hereby authorized to sign checks or withdrawal slips where a combination of three principal signatures are required: MAYOR AND BOROUGH CLERK or DEPUTY BOROUGH CLERK AND CHIEF FINANCIAL OFFICER BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be forwarded to all Borough Depositories. R 9-2014 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Banks be and hereby are designated as depositories for all Borough Funds during 2014: Bank of America Provident Savings Bank PNC Bank Somerset Hills Bank Union Center National Bank Wells Fargo Haven Savings Bank Investors Bank Chase Bank Fulton Bank R 10-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS Page 22 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. WHEREAS, the refunding of tax overpayments of Ten Dollars ($10.00) or less and the collection of tax underpayments of Ten Dollars ($10.00) or less would impose administrative burdens out of proportion to the benefit thus given. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that tax overpayments and underpayments of Ten Dollars ($10.00) or less be credited or debited to General Surplus. R 11-2014 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2014 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19 WHEREAS,40A:4-19 Local Budget Act, provides that temporary appropriations be made in the amounts required where contracts, commitments or payments must be made prior to the final adoption of the 2014 budget; and WHEREAS, the date of this resolution is within the first thirty days of 2014; and WHEREAS, the total appropriations in the 2013 Budget, less appropriations made for capital improvement fund, debt service and relief of the poor (public assistance) are as follows: CURRENT $22,411,107.07 WATER UTILITY $2,131,451.00 ELECTRIC UTILITY $19,106,488.00 WHEREAS,26.25 percent of the total appropriations in the 2013 Budget less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2013 Budget is as follows: MUNICIPAL $5,882,915.60 WATER UTILITY $559,505.88 ELECTRIC UTILITY $5,015,453.10 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following temporary appropriations be made, and that a certified copy of this resolution be transmitted to the Chief Financial Officer for his records. GENERAL ADMINISTRATION & HUMAN RESOURCES Salary & Wages $51,000.00 Other Expenses $15,000.00 MUNICIPAL SUPPORT Other Expenses $22,000.00 Page 23 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. BOROUGH CLERK Salary & Wages $29,000.00 Other Expenses $12,000.00 FINANCIAL ADMINISTRATION Salary & Wages $52,000.00 Other Expenses $7,000.00 MAYOR AND BOROUGH COUNCIL Salary & Wages $25,000.00 Other Expenses $6,000.00 COMMUNITY AND BUSINESS DEVELOPMENT Salary & Wages $26,000.00 ASSESSMENT OF TAXES Salary & Wages $25,000.00 Other Expenses $10,000.00 REVENUE ADMINISTRATION Salary & Wages $48,000.00 Other Expenses $10,000.00 LEGAL SERVICES Other Expenses $50,000.00 MUNICIPAL COURT Salary & Wages $127,000.00 Other Expenses $19,000.00 PUBLIC BUILDINGS & GROUNDS Salary & Wages $30,000.00 Other Expenses $36,000.00 PLANNING BOARD Salary & Wages $15,000.00 Other Expenses $20,000.00 ZONING BOARD Salary & Wages $7,000.00 Other Expenses $15,000.00 ENGINEERING Salary & Wages $58,000.00 Other Expenses $15,000.00 ENVIRONMENTAL COMMISSION Other Expenses $1,000.00 INSURANCE Group Health Insurance $580,000.00 Liability $230,000.00 Workers Compensation $180,000.00 FIRE DEPARTMENT Salary & Wages $340,000.00 Other Expenses $30,000.00 FIRE SAFETY PROGRAM Salary & Wages $29,000.00 Other Expenses $1,000.00 Page 24 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. POLICE DEPARTMENT Salary & Wages $930,000.00 Other Expenses $70,000.00 CONSTRUCTION CODE Salary & Wages $80,000.00 Other Expenses $10,000.00 EMERGENCY MANAGEMENT SVCS $5,000.00 COMMUNITY PRIDE Salary & Wages $25,000.00 Other Expenses $5,000.00 PUBLIC WORKS Salary & Wages $450,000.00 Other Expenses $90,000.00 SEWER LINE MAINTENANCE Salary & Wages $77,000.00 Other Expenses $22,000.00 SHADE TREE MANAGEMENT BOARD Other Expenses $30,000.00 GARBAGE & TRASH REMOVAL Other Expenses $480,000.00 VEHICLE MAINTENANCE Salary & Wages $75,000.00 Other Expenses $30,000.00 MADISON-CHATHAM JOINT MEETING Other Expenses $287,000.00 HEALTH DEPARTMENT Salary & Wages $135,000.00 Other Expenses $65,000.00 DOG REGULATION Other Expenses $5,000.00 CIVIC CENTER Other Expenses $20,000.00 RECREATION Salary & Wages $15,000.00 Other Expenses $23,000.00 TEEN CENTER Other Expenses $5,000.00 MAINTENANCE OF FREE PUBLIC LIBRARY Other Expenses $350,000.00 UTILITY EXPENSES Other Expenses $120,000.00 SENIOR CITIZENS PROGRAM Salary & Wages $15,000.00 Other Expenses $4,000.00 CONTINGENCY Other Expenses $2,915.60 Page 25 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. PENSION $224,000.00 SOCIAL SECURITY $112,000.00 SUBTOTAL $5,882,915.60 CAPITAL IMPROVEMENT $2,000,000.00 TOTAL $7,882,915.60 WATER UTILITY Salary & Wages $196,000.00 Other Expenses $349,735.88 Social Security System $13,770.00 SUBTOTAL $559,505.88 Capital Improvement $200,000.00 TOTAL $ 759,505.88 ELECTRIC UTILITY Salary & Wages $390,000.00 Other Expenses $4,596,003.10 Social Security System $29,450.00 SUBTOTAL $5,015,453.10 Capital Improvement $100,000.00 TOTAL $5,115,453.10 R 12-2014 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that, in accordance with N.J.S.A. 54:4-67, the interest to be charged on delinquent taxes in the Borough of Madison shall be 8%, annually, on the first $1,500.00 of delinquency, and on any amount in excess of $1,500.00, the interest rate to be charged shall be 18%, annually, until all of the delinquency has been removed and the property restored to current status. Page 26 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. BE IT FURTHER RESOLVED that an additional 6% end-of-year penalty be applied to delinquent taxes, interest and other municipal charges exceeding $10,000.00. R 13-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, it is the desire of the Borough of Madison in the County of Morris, New Jersey, to establish such a fund for the following department custodians in the indicated amounts: Elizabeth Osborne Borough Clerk $1,000.00 Edna Ierley-Byrne Senior Citizen Coordinator $ 500.00 Darren Dachisen Chief of Police $ 500.00 Michael Piano Electric Utility Superintendent $ 200.00 David Maines Superintendent of Public Works $ 200.00 David Maines Water Utility $ 200.00 Brigitte Kelly Project Pride $ 100.00 Russell Brown $ 100.00 Construction Code Official WHEREAS, all custodians are bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and WHEREAS, each custodian shall maintain records for his or her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two Page 27 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 14-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that ROBERT F. KALAFUT is hereby appointed as the Borough's Risk Manager, Commissioner and Safety Delegate to the Morris County Municipal Joint Insurance Fund. BE IT FURTHER RESOLVED that JAMES E. BURNET is hereby appointed as the Borough's Alternate Commissioner to the Morris County Municipal Joint Insurance Fund. R 15-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the Chief Financial Officer is hereby designated to certify to the validity and propriety of all requests for payment of services on Administrative Certificates and to sign such certifications as required by N.J.S.A. 40A:5-16(b). R 16-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Chief Financial Officer and the Confidential Assistant to the CFO are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and Page 28 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough. R 17-2014 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING ELIZABETH OSBORNE AS PUBLIC AGENCY COMPLIANCE OFFICER WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Borough Clerk Elizabeth Osborne. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Borough Clerk Elizabeth Osborne is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. BE IT FURTHER RESOLVED that in the absence of the Borough Clerk Elizabeth Osborne, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer. R 18-2014 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2014 WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and WHEREAS, the Chief Financial Officer recommends adoption of the Cash Management Plan attached hereto; and Page 29 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. WHEREAS, the Chief Financial Officer provides a monthly report to the governing body for review. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is approved in the form attached hereto for the year 2014. R 19-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING SCHOOL CROSSING GUARDS FOR THE 2014 - 2015 SCHOOL YEAR WHEREAS, N.J.S.A. 40A:9-154.1 provides that municipalities may appoint school crossing guards for terms not exceeding one year. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following school crossing guards are hereby appointed for the 2014 school year commencing January 2, 2014 and ending June 21, 2014, unless the school year is extended due to winter weather closings: JOSEPH AMATO THERESA GIORDANO SHARON BENWAY MIROSLAV HADVAB WILLIAM BORIE MARGARET M. LOSAPIO JANET M. BRUNS NICHOLAS LOSAVIO THEODORE R. BRUNS, JR. MARY MARANO FRANCES CARUSO CATHERINE PENDOLINO VIRGINIA G. CERCIELLO CONCETTA M. PERILLO ANDREW COBB MARIO RATTROVO TERESA CROSS MARY SALERNO NANCY CURTO JANET TEDESCO LORENZO D’AMATO ELIZABETH TWILLMAN GIUSEPPE D’AVINO MARIE A. VANDEUSEN EDWARD DIEMER JUANITA VAN RYZIN CATHERINE M. ECKES AGNES R. YULIANO R 20-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2014 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Collector of Taxes for the Borough of Madison is hereby authorized to conduct the annual sale of delinquent taxes for the calendar year 2014. Page 30 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. R 21-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following individuals are hereby appointed to the Community Development Revenue Sharing Committee: Raymond M. Codey (appointed by Mayor) Louis Riccio, Alternate (appointed by Mayor) Carmela Vitale, Council Member (appointed by Council) R 22-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING LOUIS A. RICCIO AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey hereby appoints Louis A. Riccio as Relocation Officer for the Borough of Madison effective immediately. R 23-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ROBERT LANDRIGAN TO THE POSITION OF EMERGENCY MANAGEMENT COORDINATOR FOR A ONE YEAR TERM THROUGH DECEMBER 31, 2014 BE IT RESOLVED by the Borough of Madison in the County of Morris and State of New Jersey that Robert Landrigan is hereby appointed to the position of Emergency Management Coordinator for the Borough of Madison for a three year term through December 31, 2016. BE IT FURTHER RESOLVED that in the absence of the Emergency Management Coordinator the Mayor or the Borough Administrator may act on his behalf, signing any and all necessary forms for Federal Emergency Management Administration (FEMA) reimbursement. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to Rick Loock, Morris County Office of Emergency Management Deputy Coordinator. R 24-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE MORRIS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT Page 31 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. PROGRAM FOR A GENERATOR AT THE YMCA IN THE AMOUNT OF $80,000.00 WHEREAS, the Borough Administrator has recommended to the Borough Council that a County of Morris Community Development Block Grant (CDBG) as described herein to be submitted by the Madison YMCA be favorably endorsed; and WHEREAS, the CDBG application in the amount of $80,000.00 to be filed is for the purchase and installation of a generator at the Madison YMCA; and WHEREAS, the recommendation has been considered at the Regular Public Meeting of the Borough Council on January 1, 2014. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris and State of New Jersey, supports the above-described Community Development Block Grant Application to be filed by the Madison YMCA. R 25-2014 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MANY MADISON RECREATIONAL ORGANIZATIONS WHEREAS, the Borough Council wishes to recognize the primary sport recreational groups and organizations within the Borough of Madison for insurance and scheduling purposes; and WHEREAS, the Recreation Director coordinates the efforts of these organizations to provide recreational activities for residents of the Borough and participating towns; and WHEREAS, the Borough continues to support recreational activities for all residents. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize the following recreation groups, organizations and primary contacts as part of the Madison Recreational plan: Madison Basketball Association: Mike Rosselli Harding-Madison Hockey: Ranjan Sinha Madison Jr. Wrestling (Takedown Club): Bill Wilt Madison Little League: Ernie Cicconi Madison Girls Softball: Dave Carver Madison Boys Lacrosse: Nick Spagnoletti Madison Girls Lacrosse: Ellis Siedem Madison Jr. Football: Vito Luppino Madison Soccer Club: Bill Beaman Madison Jr. Field Hockey: Brenda Catalanello Spring Track, Mike Quinn Page 32 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. Cross Country, Mike Bradley Men's Softball, JP Torrani Women's Softball, President t/b/d R 26-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SHARED SERVICE AGREEMENT WITH THE CITY OF SUMMIT TO PROVIDE INFORMATION TECHNOLOGY SERVICES WHEREAS, the City of Summit and the Borough of Madison have agreed to enter into a Shared Services agreement for the provision of Information Technology Support Services, wherein Madison will provide the City of Summit with up to six (6) hours of IT Support Services per day, subject to existing work load obligations, not to exceed twenty (90) hours per month, nor 1050 hours annually at an hourly rate of $66.00, for a total amount not to exceed $70,000.00; and WHEREAS, the Madison Borough Council has reviewed the proposed agreement. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to enter into a Shared Services agreement with the City of Summit for the provision of Information Technology Support Services, such agreement to be in a form approved by the Madison Borough Attorney. R 27-2014 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING DONATION OF FENCING AT THE POLICE DEPARTMENT IMPOUND YARD FROM ROBERT CORRAO WHEREAS, Robert Corrao has generously offered to donate fencing around the A/C unit and bumper post at the Police Impound Yard of the Madison Police Department; and WHEREAS, the Borough Council has concluded that it would be in the best interest of the Borough to accept the donated fencing. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris in the State of New Jersey that the Borough accepts the donation of the above described fencing for the Police Impound Yard. BE IT FURTHER RESOLVED that the Borough of Madison expresses its gratitude to Robert Corrao for his generous donation. Page 33 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. R 28-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF AN AGREEMENT WITH MADISON AREA YMCA REGARDING A TEEN PROGRAM FOR LOCAL YOUTHS WHEREAS, the Borough Administrator has recommended renewal of an agreement with the Madison Area YMCA to provide services to Madison youths; and WHEREAS, the Madison Area YMCA has provided these services through its established teen program ; and WHEREAS, the proposed cost for the services to be provided is $20,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $20,000.00 for the payment of such services in the 2014 municipal budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute an agreement between the Madison Area YMCA and the Borough of Madison renewing an agreement to provide Teen Program services described herein in a form approved by the Borough Attorney. R 29-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AN AGREEMENT WITH THE LAND CONSERVANCY OF NEW JERSEY REGARDING THE IMPLEMENTATION OF THE MADISON RECREATION CENTER TRAIL INITIATIVE WHEREAS, the Borough Administrator has recommended that the Borough of Madison enter into an agreement with The Land Conservancy of New Jersey in regard to assistance with the implementation of the Madison Recreation Center (MRC) trail initiative; and WHEREAS, The Land Conservancy of New Jersey is already under Contract with the Borough to write grants for open space acquisitions; and WHEREAS, the Borough Council has determined to implement trails at the MRC; and WHEREAS, the partnering with The Land Conservancy of New Jersey for the implementation of the MRC trail initiative is in the best interest of the Borough; and Page 34 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. WHEREAS, The Land Conservancy of New Jersey will be paid an amount not to exceed $3,250.00 to coordinate the implementation of the Madison Recreation Center (MRC) trail initiative; and WHEREAS, the Borough Council has determined to authorize the execution of an agreement with The Land Conservancy of New Jersey, a copy of which is attached hereto. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that the Mayor is authorized to execute the attached letter agreement dated December 9, 2013 with The Land Conservancy of New Jersey in regard to the implementation of the Madison Recreation Center (MRC) trail initiative. R 30-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING CHRISTOPHER JAMES WILLIAMS, NICHOLAS LUNETTA AND BARTLOMIEJ JAKUB GLAB TO THE POSITIONS OF POLICE OFFICER WHEREAS, the Madison Borough Chief of Police Darren Dachisen has recommended that Christopher James Williams, Nicholas Lunetta and Bartlomiej Jakub Glab be appointed to the position of Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Christopher James Williams, Nicholas Lunetta and Bartlomiej Jakub Glab to the position of Police Officer in the Madison Police Department; and WHEREAS, the Chief Financial Officer has certified that adequate funds for this purpose are contained in the 2014 temporary budget for the Police Department (Account 240). NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Christopher James Williams, Nicholas Lunetta and Bartlomiej Jakub Glab are hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective immediately, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement. R 31-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION Page 35 of 36 Reorganization Meeting - Tuesday, January 1, 2012, 12:00 p.m. WHEREAS, the Assistant Borough Administrator has recommended that the Borough enter into a grant agreement with the Madison Main Street Foundation to fund certain Downtown Development Commission activities and for the improvement of the management of finances. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute a grant agreement between the Borough of Madison as grantee and the Madison Main Street Foundation, as grantor, for a grant in the amount of $110,000.00, in a form approved by the Borough Attorney. R 32-2014 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING SUBMISSION OF A GRANT APPLICATION TO THE MORRIS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR A GENERATOR AT THE THURSDAY MORNING CLUB IN THE AMOUNT OF $80,000.00 WHEREAS, the Borough Administrator has recommended to the Borough Council that a County of Morris Community Development Block Grant (CDBG) as described herein to be submitted by the Thursday Morning Club be favorably endorsed; and WHEREAS, the CDBG application in the amount of $80,000.00 to be filed is for the purchase and installation of a generator at the Community House; and WHEREAS, the recommendation has been considered at the Regular Public Meeting of the Borough Council on January 1, 2014. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris and State of New Jersey, supports the above-described Community Development Block Grant Application to be filed by the Thursday Morning Club. Adjournment There being no further business to come before the Council, the meeting was adjourned at 1:45 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved January 27, 2014 (EO) Page 36 of 36