Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON June 9, 2014, 2014 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 9th day of June, 2014. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 2, 2014. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) none Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (2) GABEL ASSOCIATES PROFESSIONAL SERVICE CONTRACT FDU PILOT AGREEMENT AMENDMENT Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – June 9, 2014 PERSONNEL MATTERS (3) NON-UNION F/T CONFIDENTIAL EMPLOYEES OFFICE ASSISTANT – TAX COLLECTOR’S OFFICE PART TIME OFFICE ASSISTANT 1- BOROUGH CLERK’S OFFICE Date of public disclosure 90 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (2) BURNET ROAD PARKING ORDINANCE AGREEMENT TO RESOLVE DIFFERENCES-FLORHAM PARK Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mr. Catalanello Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence to honor the brave men and women who fought and died on June 6, 1944, D-Day, for the passing of Madison residents Jeanette and Ben Cahill and for the passing of the Cora Jiggetts at the age of 108 years old. APPROVAL OF MINUTES None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley announced the Employees of the Month for June are Theresa Giordano and Jim Trimble for their work reading electric and water meters and fulfilling customer service responsibilities in the absence of Jay Healy to keep billing and collections up to date. Mayor Conley noted the 20th anniversary of Vito Luppino of the Public Works Dept on June 28, 2014. Mayor Conley read and presented the following proclamation to Dr. Sandra Fielo, honoring her contribution of ten years of volunteer leadership to the Stay Healthy Program for senior citizens. Proclamation of the B o r o u g h o f M a d i s on Honoring Dr. Sandra B. Fielo WHEREAS, Dr. Sandra Fielo is a board-certified gerontological nurse who received her Master’s Degree from New York University and her Doctorate from Columbia University; and PAGE 2 OF 17 Regular Meeting Minutes – June 9, 2014 WHEREAS, Sandra has been a member, since 2002, of the Borough of Madison Senior Citizens Advisory Committee, whose purpose is to communicate senior-related needs such as recreation, transportation, housing and medical care to the Mayor and Council; and WHEREAS, Sandra developed and directs the Stay Healthy Program, which started at the Madison Senior Center on May 26, 2004; and WHEREAS, this program impacts the lives of senior citizens in Madison by providing medical consultation, encouraging participation in health-related programs and promoting a proactive stance on staying healthy; and WHEREAS, the Stay Healthy Program is designed to help the elderly adjust to life with chronic diseases and inevitable changes associated with aging while focusing on maintaining a healthy lifestyle; and WHEREAS, since its inception, Dr. Sandra Fielo has volunteered and counseled over one hundred clients each year on health-related concerns and user-friendly housing; and WHEREAS, the Stay Healthy Program received the CVS/National Council on Aging Prescription for Better Health & Wellness Award in 2008, recognizing the senior center for outstanding work in promoting a healthy lifestyle for seniors; and WHEREAS, in 2009, Dr. Sandra Fielo was honored for her leadership in nursing education and healthcare by being inducted into the Nursing Education Alumni Association Hall of Fame at Teachers College Columbia University; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the Governing Body, do hereby congratulate Dr. Sandra Fielo on ten successful years with the Stay Healthy Program and extend thanks and appreciation for her volunteer leadership to the program and the Madison Senior Center. ______________________________ Robert H. Conley, Mayor June 9, 2014 REPORTS OF COMMITTEES Health Mr. Landrigan of the Committee made the following comments: The Madison Health Department reports that residents are at a low risk to contract the Middle East Respiratory Syndrome (MERS) virus and recommends residents not alter travel plans. Measles vaccines are available at the Health Department. Public Works and Engineering Mr. Catalanello, Chair of the Committee, made the following comments: The 2014 Road Improvement Program drainage improvement work on Academy Road is approximately 75% complete, with curbing replacement and trench repairs likely to continue through the end of the week. Once sidewalks are replaced for the entire development the contractor will schedule the milling and repaving work. A Gas Main along Treadwell Ave to the sewer pump station for the emergency generator is being installed by PSEG and work is nearly complete. Topsoil and reseeding work will commence later in the week. The Madison Library continues to PAGE 3 OF 17 Regular Meeting Minutes – June 9, 2014 make progress on a rooftop air conditioning replacement plan and is hoping to present a bid schedule in the next two weeks. The Shade Tree management Board asks residents to water new trees, planted near their property. Utilities Mrs. Vitale, Chair of the Committee, made the following comments: The Electric Department reports installation of a new pole at Woodland Road and Union Hill and the installation of secondary cable on Dogwood Drive. The Staff continues system reinforcement on the main circuit and lamppost will be installed along Main Street to the front of Enterprise Car Rental. Mr. Vitale reported the reconstruction of riser poles behind the Public Library, as well. Public Safety Ms. Baillie, Chair of the Committee, made the following comments: The Madison Police Department responded to 3,567 calls for service during the month of May. Officers responded to and investigated 40 motor vehicle crashes, conducted 633 motor vehicle stops, issued 352 summonses, made 18 arrests and conducted 183 radar posts. Madison officers responded to 80 alarm activations and conducted 1,202 premise Officers investigated 14 abandoned 911 calls, checked on the welfare of citizens 15 times, assisted citizens 33 times, conducted MV lockouts 25 times, assisted disabled motorist 17 times, investigated noise complaints 18 times and investigated 26 animal complaints. During the month of May, Officers attended service training including tactical pistol course, child passenger safety certification, mandatory firearms qualification and autism awareness training. The auxiliary unit logged a total of 121 hours for the month of May, which consisted of their monthly meeting, training and the Memorial Day Parade. Auxiliary Officers Vargas and Stehlgens were sworn in as Madison Auxiliary Officers and three Madison Officers participated in the 2014 Unity Tour which came through Madison on May 9th. Ptl. Kevin Boone celebrated his 30th anniversary with the Madison Police Department. Finance and Borough Clerk Mr. Wolkowitz, Chair of the Committee, made the following comments: Applications for the Electric Utility Rebate program are available in the Borough Clerk’s office and should be returned before September 1st. Mr. Wolkowitz noted the interns are available to assist residents with applications for additional assistance programs. Mr. Wolkowitz noted that payments have been received from KRE Madison NJ Urban Renewal LLC, redevelopers of the former Green Village Road School property and a Bill to allow a possible solar array on the MRC site was favorably reported out of Senate Committee recently. Senator Codey will be requesting the Senate President to post the Bill for a vote in the near future. Community Affairs Mr. Rowe, Chair of the Committee, made the following comments: The Madison Farmers’ Market opened last week. The DDC is still looking for assistance with the Buy Fresh/ Give Fresh program. We welcome volunteers to help transport Farmers Market produce to Dover. If you are an individual or business, church group, scout troop, family, who would like to help, please contact Barbara Hughes at farmersmarket@rosent.org. Bottle Hill Day is set for Saturday, September 27. Vendor Applications and sponsorship packets have been sent out and are on Rosenet.org. The Chamber celebrates the conclusion of it 2013-14 fiscal year with its Annual Awards Dinner tomorrow, June 10 at Wyndham Hamilton Park. All are welcome to attend and admission is $50.00 per person. The Chamber will recognize businesses and individuals for Business Improvement, Community PAGE 4 OF 17 Regular Meeting Minutes – June 9, 2014 Service and Distinguished Service. Longtime Madison businesses will be awarded Historic Business Awards and three graduating Madison High School students pursuing higher education in business will be awarded Chamber scholarships. Madison families that have been in business in town for at least Fifty years will be recognized to help celebrate Madison's 125thAnniversary. New Chamber Board members and officers will be installed. The monthly Networking Breakfast is also on June 10. It begins at 8am at Charlie Brown's. This is joint meeting with the Chatham Chamber of Commerce. COMMUNICATIONS AND PETITIONS None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no other member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 06/09/2014-1 3RD QUARTER ESTIMATED TAXES Chief Financial Officer Robert Kalafut recommended that the Borough Council adopt a resolution authorizing the Tax Collector to prepare and issue estimates tax bills for the third quarter, 2014. There was no objection to Mr. Kalafut’s recommendation. Resolution R 171-2014 is listed on the Consent Agenda. 06/09/2014-2 PURCHASE OF VEHICLE FOR THE POLICE DEPARTMENT Police Chief Darren Dachisen provided information regarding the purchase of a vehicle for the Detective Bureau from Milham Ford of Easton, PA, at a lower cost than vehicles available through the State or County Cooperative Pricing counsel Resolution R 179-2014 is listed on the Consent Agenda. 06/09/2014-3 TECHNOLOGY UPDATE –Jim Sanderson Director of Technology Jim Sanderson address the Council asking for approval to purchase upgrades to the Borough email system, noting that the Borough’s needs have expanded and newer program versions are available. Following discussion there was agreement to list a resolution on the Consent Agenda. Resolution R 174-2014 is listed on the Consent Agenda. ADVERTISED HEARINGS - none Ordinances introduce at the May 28, 2014 Council meeting have a hearing date set for June 23, 2014. PAGE 5 OF 17 Regular Meeting Minutes – June 9, 2014 INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no other member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of June 23, 2014 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 39-2014 ORDINANCE OF THE BOROUGH OF MADISON AMENDING ORDINANCE 10-2014 CONCERNING SECTION 185-29 OF THE BOROUGH CODE TO PROHIBIT PARKING ON THE SOUTH SIDE OF BURNET ROAD DURING SCHOOL AND SPORTING EVENTS AT MADISON HIGH SCHOOL WHEREAS, the Chief of Police has recommended there be no parking on the South Side of Burnet Road for the entire length, during school hours of Madison High School and during school sporting and/or other events occurring at Madison High School throughout the year; and WHEREAS, the Borough Council has determined that Chapter 185 of the Madison Borough Code entitled “Vehicles and Traffic” should be amended in order to implement this change. NOW, THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: Section 1: Section 185-29 of the Code of the Borough of Madison entitled “Schedule I: No Parking”, is hereby amended to include the following: Name of Street Sides Location Burnet Road South From Ridgedale Avenue to Chateau Thierry Avenue PAGE 6 OF 17 Regular Meeting Minutes – June 9, 2014 The No parking restrictions will apply during the school year, during school hours and during school sporting and/or other events occurring at Madison High School throughout the year. Section 2: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 39-2014, which the Borough Clerk read by title, be adopted. Mr. Wolkowitz seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved adoption of the Resolutions listed on the Consent Agenda. Mr. Catalanello seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Abstain: Ms. Baillie, as to R 173-2014 and R 184-2014 R 169-2014 RESOLUTION OF THE BOROUGH OF MADISON RENEWING LIQUOR LICENSES IN THE BOROUGH OF MADISON FOR THE 2014-2015 LICENSE TERM BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for renewal of Liquor Licenses for the 2014 - 2015 license term be, and hereby are, approved: CLUB LICENSES - FEE: $180.00; July 1, 2014 through June 30, 2015 License # 1417-31-019-001 Center Pub Assoc Of Drew University Center Pub Assoc Of Drew Univ 36 Madison Avenue License #1417-31-020-001 Club License Madison Lodge BPO Elks #1465 PAGE 7 OF 17 Regular Meeting Minutes – June 9, 2014 192 Main Street CONSUMPTION LICENSES – FEE $2,386.00; July 1, 2014 through June 30, 2015 License #1417-33-005-003 The Cambridge Shanghai Company LLC Shanghai Jazz Restaurant and Bar 24 Main Street License #1417-33-010-005 L’Allegria Restaurant Corp 9-11 Prospect Street License # 1417-33-015-004 Prospect Tavern Beef & Ale Limited Liability Company 14 Prospect Street License #1417-33-017-005 Sals Pub Inc. Rocco’s Restaurant 30 Cook Plaza License #1417-33-024-008 Plaza Lanes Inc. 53 Madison Plaza License #1417-33-018-009 U S Food and Beverage Corp. Poor Herbies 13 Waverly Place License #1417-33-011-009 Tavern at Main Corp 54 Main Street DISTRIBUTION LICENSES - FEE: $1,798.00; July 1, 2014 through June 30, 2015 License # 1417-44-004-010 Trid Corp Madison Wine Cellars 29 Main Street License #1417-44-006-005 ANV Madison LLC 300 Main Street Unit 7A License #1417-44-009-007 Shah Traders Inc. Madison Liquor & Convenience 6 Elm Street License #1417-44-013-010 Jelma Inc. Gary’s Wine & Marketplace 121 Main Street License # 1417-44-007-003 VNB Wine and Spirit Rose City Liquors 84 Main Street R 170-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF GRANT APPLICATION TO OVERLOOK MEDICAL CENTER PAGE 8 OF 17 Regular Meeting Minutes – June 9, 2014 WHEREAS, the Borough Administrator has recommended that the Borough authorize the Chief Financial Officer to submit a 2014 Healthy Neighborhoods Grant Application to Overlook Medical Center to provide programs for Madison and contracting communities of the Madison Health Department; and WHEREAS, the Borough Council has determined it is appropriate to authorize the Chief Financial Officer to sign a 2014 Healthy Neighborhoods Grant Application to Overlook Medical Center to provide programs for Madison and contracting communities of the Madison Health Department. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris in the State of New Jersey that the Chief Financial Officer is hereby authorized and directed on behalf of the Borough to sign and execute an application funding request for the 2014 Healthy Neighborhoods Grant for $10,000.00 in order to promote the health and well-being of residents of Madison and contracting communities of the Madison Health Department. R 171-2014 RESOLUTION AUTHORIZING THE BOROUGH OF MADISON TAX COLLECTOR TO PREPARE AND MAIL ESTIMATED TAX BILLS IN ACCORDANCE WITH P.L. 1994, C. 72 WHEREAS, the Morris County Board of Taxation is unable to certify Madison’s tax rate at this time and the Borough of Madison Tax Collector will be unable to mail the Borough’s 2014 tax bills on a timely basis; and WHEREAS, the Borough of Madison Tax Collector in consultation with the Borough of Madison Chief Financial Officer has computed an estimated tax levy in accordance with N.J.S.A. 54:4-66.3, and they have both signed a certification showing the tax levies for the previous year, the 2014 estimated tax rates and the range of permitted estimated tax levies. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison, in the County of Morris and State of New Jersey on this 9th day of June, 2014 as follows: 1. The Borough of Madison Tax Collector is hereby authorized and directed to prepare and issue estimated tax bills for the Borough of Madison for the third quarter installment of 2014 taxes. 2. The entire estimated tax levy for 2014 is hereby set at $60,863,279. 3. In accordance with law the third installment of 2014 taxes shall not be subject to interest until the later of August 10 or the twenty-fifth calendar day after PAGE 9 OF 17 Regular Meeting Minutes – June 9, 2014 the date the estimated tax bills were mailed. The estimated tax bills shall contain a notice specifying the date on which interest may begin to accrue. R 172-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EAGLE SCOUT PROJECT – REXFORD TUCKER APARTMENTS WHEREAS, Nicholas Lami, a member of Boy Scout of America Troop 25 located in Madison, has offered to volunteer his services to create an outdoor space at the Rexford Tucker Apartments in support of his Eagle Scout project; and WHEREAS, Nicholas Lami is proposing a new outdoor setting by clearing debris, installing a hand rail, developing a cement walkway and adding plants and mulch, to an area located at the Rexford Tucker Apartments; and WHEREAS, the Council wishes to approve such request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris in the State of New Jersey that the creation of an outdoor space at the Rexford Tucker Apartments as described herein by Nicholas Lami is hereby approved, subject to any safety requirements of the Madison Borough Engineer and any other governmental approvals. R 173-2014 RESOLUTION OF THE BOROUGH OF MADISON APPROVING THE EXPANSION OF HILLSIDE CEMETERY WHEREAS, the Presbyterian Church of Madison has requested authorization from the Borough of Madison to expand Hillside Cemetery through the construction of an in-ground columbarium; and WHEREAS, pursuant to State Law, a resolution of approval consenting to the expansion is required in order to permit the herein described construction; and WHEREAS, the Borough Council has determined to recognize the expansion and construction of an in-ground columbarium at Hillside Cemetery. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Borough Council hereby recognizes the request of the Presbyterian Church of Madison for the expansion of Hillside Cemetery. R 174-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF SOFTWARE FROM DELL MARKETING UNDER STATE CONTRACT #M0003 IN THE AMOUNT OF $20,613.78 WHEREAS, the Borough of Madison desires to purchase software from an authorized vendor under State Contract #M0003; and PAGE 10 OF 17 Regular Meeting Minutes – June 9, 2014 WHEREAS, the purchase of goods and services through State agency by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and WHEREAS, Dell Marketing, LT has been awarded New Jersey State contract # M0003; and WHEREAS, the Network Administrator has recommended that the Borough Council utilize this contract for software in the amount of $20,613.78; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $20,613.78 for this purpose in the technology operating budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of software from Dell Marketing LT, at a total price not to exceed $20,613.78 is hereby approved under the New Jersey State contract number #M0003. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Dell Marketing LT for the purchase of software at a total price not to exceed $20,613.78, in a form acceptable to the Borough Attorney. R 175-2014 RESOLUTION OF THE BOROUGH OF MADISON CONTINUING SUPPORT FOR THE GOALS AND PURPOSES OF THE 2004 HIGHLAND WATER PROTECTION AND PLANNING ACT WHEREAS, New Jersey Highlands Water Protection and Planning Act (The Highlands Act) was enacted in order to protect the State’s water supplies and other significant resources; and WHEREAS, the Highlands Act was passed with overwhelming bipartisan support in both the New Jersey State Senate and the New Jersey State Assembly; and WHEREAS, subsequently in 2008, the New Jersey Highlands Water Protection and Planning Council adopted the New Jersey Highlands Regional Master Plan, and proceeded with a program for its implementation through a Plan Conformance process; and WHEREAS, the Borough of Madison is a municipality that receives all or a portion of its drinking water from sources within the Highlands Region; and that the Borough of Madison relies on the resources of the Highlands to meet the current and future needs of its residents PAGE 11 OF 17 Regular Meeting Minutes – June 9, 2014 NOW, THEREFORE, BE IT RESOLVED that the governing body of the Borough of Madison wishes that it be known that we strongly support the goals, policies and objectives of the 2004 Highlands Water Protection Planning Act and the Highlands Regional Master Plan. R 176-2014 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF INTERN ALLISON JAGO TO SUMMER INTERN POSITION IN THE ENGINEERING DEPARTMENT WHEREAS, the Borough Engineer has recommended the appointment of Allison Jago as part-time employee/ Summer Intern in the Engineering Department; and WHEREAS, the Borough Council agrees with this recommendation, and the Chief Financial Officer has certified funds for this purpose are contained in the 2014 municipal budget. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that contingent upon a satisfactory background check being received, the appointment of Allison Jago as part-time employee/Summer Intern in the Engineering Department, at the rate of pay of $9.00 per hour is hereby approved. The starting employment date to be established by the Borough Engineer. R 177-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MADISON CHAMBER OF COMMERCE SIDEWALK SALES THURSDAY, JUNE 12, 2014 THROUGH SATURDAY, JUNE 14, 2014 WHEREAS, the Madison Chamber of Commerce applied for permission to hold sidewalk sales on the North side and South side of Main Street from Green Village Road to Greenwood Avenue, and on the North side of Main Street and Park Avenue from Green Village Road to Ridgedale Avenue, and on the East and West sides of Waverly Place and on Central Avenue from Main Street to Elmer Street, and on Lincoln Place, Thursday, June 12, 2014 through Saturday June 14, 2014 from 9:00 a.m. to 9:00 p.m.; and WHEREAS, the Council has determined that permission should be granted provided that the Chamber of Commerce agrees to keep a clearance of at least ten (10) feet from all fire hydrants and keep entrances and pathways to all stores/apartments clear. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey, that the request for the PAGE 12 OF 17 Regular Meeting Minutes – June 9, 2014 Madison Chamber of Commerce to hold sidewalk sales in locations described herein on Thursday, June 12, 2014 through Saturday June 14, 2014 from 9:00 a.m. to 9:00 p.m., is hereby granted and approved subject to the above noted conditions and subject to compliance with any safety requirements of the Madison Police Department and Fire Department. R 178-2014 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR MORRIS COUNTY 4H CLUB WHEREAS, the 4-H Association and the Rutgers Cooperative Extension of Morris County have requested permission to put up temporary signs advertising the Morris County 4-H Fair on July 17-20, 2014, in Chester; and WHEREAS, the signs would be located at the intersection of Shunpike Road and Loantaka Way, at the intersection of Loantaka Way and Madison Avenue, and at Main Street at the Chatham border, commencing on July 1, 2014 and removed by July 22, 2014; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the 4-H Association and the Rutgers Cooperative Extension of Morris County to put up temporary signs as described herein from July 1, 2014 to July 22, 2014, is approved. R 179-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF POLICE VEHICLE FROM MILHAM FORD OF EASTON, PENNSYLVANIA WHEREAS, the Borough of Madison desires to purchase a 2015 Ford Utility Police Interceptor AWD vehicle for the Police Department; and WHEREAS, Milham Ford, 3810 Hecktown Road, Easton, PA has a lower cost than through County or State cooperative pricing counsels; and WHEREAS, the Police Chief has recommended that the Borough Council utilize this contract for a police vehicle as described herein in the amount of $26,756.28; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $26,756.28 for this purpose in Ordinance 26- 2014. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 13 OF 17 Regular Meeting Minutes – June 9, 2014 1. The purchase of a 2015 Ford Utility Police Interceptor AWD vehicle from Milham Ford, 3810 Hecktown Road, Easton, PA, at a total price not to exceed $26,756.28 is hereby approved. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Milham Ford, 3810 Hecktown Road, Easton, PA for the purchase of said police vehicle at a total price not to exceed $26,756.28, in a form acceptable to the Borough Attorney. R 180-2014 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT FOR THE PURCHASE OF A RECORDS MANAGEMENT SYSTEM (RMS) AND A COMPUTER ASSISTED DISPATCH (CAD) SYSTEM FOR THE POLICE DEPARTMENT WHEREAS, the Police Chief has recommended that the Borough award a contract for the purchase of a Records Management System (RMS) and a Computer Assisted Dispatch (CAD) System, to Keystone Public Safety, Inc. of Maple Shade, New Jersey in an amount not to exceed $33,000.00; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in an amount not to exceed $33,000.00 for this purpose, by Ordinance 25- 2014; and WHEREAS, the Borough Council has determined that the Borough should award a contract for the purchase of a Records Management System (RMS) and a Computer Assisted Dispatch (CAD) System, to Keystone Public Safety, Inc. of Maple Shade, New Jersey in an amount not to exceed $33,000.00. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that an award of a contract, in a form acceptable to the Borough Attorney, for the purchase of a Records Management System (RMS) and a Computer Assisted Dispatch (CAD) System, to Keystone Public Safety, Inc. of Maple Shade, New Jersey in an amount not to exceed $33,000.00 is hereby approved. R 181-2014 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING STIPEND TO CONFIDENTIAL EMPLOYEES EXCLUDED FROM UNION PARTICIPATION WHEREAS, the Borough Administrator has recommended approving a $1,000.00 stipend to seven confidential employees excluded from union participation to maintain parity with the union employees; and PAGE 14 OF 17 Regular Meeting Minutes – June 9, 2014 WHEREAS, the Borough Council has determined to approve a $1,000 stipend to the non-union confidential employees, effective July 1, 2014. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Council ratifies and authorizes payment of a $1,000.00 stipend to Theresa Devecchi, Patricia Macaluso, Connie Phillips, Kristy Manion, Linda Sawyer, Court Administrator Frank Ciampi and Deputy Court Administrator Dawn Allgeier effective July 1, 2014. R 182-2014 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY THE ROTARY CLUB OF MADISON BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: ROTARY CLUB OF MADISON I.D. No. 274-8-20538 R.A. No. 1313 – On Premise July 12, 2014 R 183-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AMENDMENT OF THE AGREEMENT FOR PAYMENT IN LIEU OF TAXES WITH FAIRLEIGH DICKINSON UNIVERSITY WHEREAS, the Borough Administrator has recommended an amendment to the Agreement for Payment in Lieu of Taxes with Fairleigh Dickinson University, dated February 7, 2014 to correct a typographical error in Article 6 regarding payment dates ;and WHEREAS, the Council concurs in this recommendation to require semi- annual payments rather than bi-annual payments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are hereby authorized to execute a First Amendment to the Agreement for Payment in Lieu of Taxes with Fairleigh Dickinson University as described herein, in a form acceptable to the Borough Attorney. R 184-2014 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY THE YMCA MADISON AREA INC. PAGE 15 OF 17 Regular Meeting Minutes – June 9, 2014 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: YMCA MADISON AREA INC. I.D. No. 274-4-27577 R.A. No. 1315 – On Premise 50/50 R.A. No. 1316 – On Premise Merchandise June 30, 2014 R 185-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING CHRISTINE MAHLER TO THE POSITION OF OFFICE ASSISTANT IN THE TAX COLLECTOR’S OFFICE WHEREAS, the Borough Administrator has recommended hiring Christine Mahler for the position of Office Assistant in the Tax Collector’s Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Christine Mahler is hereby appointed to the position of Office Assistant in the Tax Collector’s Office, effective immediately, to be compensated in accordance with the current Collective Bargaining Agreement for the Federation of White Collar Workers at an annual salary of $35,255.00. R 186-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AGREEMENT TO RESOLVE DIFFERENCES CONCERNING PROPOSED DEVELOPMENT WHEREAS the Borough of Madison and Rock-GW LLC, a limited liability company of the State of Delaware (hereinafter called “Rock-GW”) desire to amicably resolve differences with regard to a proposed development (including a corporate suites facility, supportive housing, and parking for OR-zoned offices) by Rock-GW on the Borough of Florham Park, Tax Block 1401, Lot 1.06 (Lot “1.06”); and WHEREAS, a copy of the proposed “Agreement to Resolve Differences Concerning Proposed Development” is attached hereto and incorporated as if fully set forth herein; NOW, THEREFORE BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Mayor and Borough Council hereby approve the proposed agreement entitled “Agreement to Resolve Differences Concerning Proposed Development” between the Borough of Madison and Rock-GW LLC. PAGE 16 OF 17 Regular Meeting Minutes – June 9, 2014 2. The Mayor is authorized and directed to execute the proposed Agreement. 3. A copy of this Resolution shall be sent to the following persons: (a) Clerk, Borough of Madison, (b) Rock-GW LLC 4. All Borough Madison officials are hereby authorized and directed to take all action necessary and appropriate to effectuate the terms of this resolution. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Landrigan seconded by Mr. Catalanello and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Public Safety $15,626.11 Health & Public Assistance 2,478.24 Public Works & Engineering 160,210.20 Community Affairs 11,947.64 Finance & Borough Clerk 3,619,707.84 Utilities 76,557.52 Total $3,886,527.55 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 8:45 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved June 23, 2014 (EO) PAGE 17 OF 17