Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON November 24, 2014 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 24th day of November, 2014. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 2, 2014. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq., Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (6) 39 GREEN VILLAGE ROAD REDEVELOPMENT PLAN AMENDMENT LIBRARY HVAC REPLACEMENT BID RECYCLABLE MATERIALS BID Regular Meeting Minutes – November 24, 2014 JACOB HENRY PERKINS TRUST FUND MADISON HOUSING AUTHORITY – RAD PROGRAM ELECTRIC DEPARTMENT MATERIALS Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (3) DEPARTMENT OF PUBLIC WORKS POLICE DISPATCHER FULL-TIME ACTING DEPUTY TAX COLLECTOR Date of public disclosure 90 days after conclusion, if disclosure required. ATTORNEY-CLIENT MATTERS (1) CODE OF CONDUCT Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mr. Catalanello Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley wished all a very Happy Thanksgiving and noted the recent retirement of Lieutenant Dennis Lam. Mayor Conley also noted the heroic efforts of Police Officer Sean McCarthy who saved a stranded motorist on Route 80. Mayor Conley announced that at the December 8, 2014 Council meeting there will be a special celebration of the 125th Anniversary of the incorporation of the Borough. REPORTS OF COMMITTEES Health Mr. Landrigan of the Committee made the following comments: The Health Department will hold a Men’s cancer screening clinic on December 8th and Influenza vaccines are still available. Dog and Cat licensing begins with a rabies clinic to be held December 6th. Public Works and Engineering Mr. Catalanello, Chair of the Committee, made the following comments: Mr. Catalanello reports that the Department of Public Works continues leaf collection. The 2014 Road Reconstruction program is in the final stages of paving remaining roadways. Utilities Mrs. Vitale, Chair of the Committee, made the following comments: PAGE 2 OF 18 Regular Meeting Minutes – November 24, 2014 The Electric Department has completed installing the Borough Christmas tree and continues lamp post replacements. Mrs. Vitale noted a resolution passed by Council on October 15th opposing the proposed Pilgrim Pipeline and stated that surrounding communities will pass similar resolutions. Mrs. Vitale asked that information be uploaded to Rosenet to inform Madison residents. Public Safety Ms. Baillie, Chair of the Committee, made the following comments: Ms. Baillie noted reduction of the speed limit along Central Avenue, following a meeting with concerned residents, municipal officials, and County officials. The Central Avenue School zone will remain at 25 miles per hour with the remainder of the road now at 30 mph. When repaving is scheduled, proposed sidewalks and traffic calming measures will be considered. Finance and Borough Clerk Mr. Wolkowitz, Chair of the Committee, made the following comments: Mr. Wolkowitz noted the issuing of refunding bonds on November 13th, reducing the interest payments on debt by $1 million. Mr. Wolkowitz thanked Mr. Catalanello, Mr. Codey, Mr. Burnet, CFO, Robert Kalafut and Bond Counsel Steven Rogut. Mr. Wolkowitz also noted that the Electric Rebate program will end on December 1st. Community Affairs Mr. Rowe, Chair of the Committee, made the following comments: The annual Holiday Parade and Tree Lighting will take place on Friday, November 28th at 5:30 p.m. The commission swore in its newest member, John Hoover. John will be representing the Senior Center on the DDC. Finally, the commission also started its planning for May Day 2015, and approved its Madison Main St Foundation grant request for 2015. The Chamber is once again sponsoring its Outdoor Home Decorating Contest. The Top Two winners will receive $100 Chamber gift certificates, and $25 gift certificates will go to many other winners in a variety of Special Categories. Entry forms are available online at MadisonNJChamber.org, the Madison Pharmacy, Provident Bank and the Lakeland Bank. Entry forms must be submitted by Monday, December 15th. Judging will take place the next evening with winner notified on December 17th. All are encouraged to participate in this fun event. The December issue of Madison Prime Times features Marlene Dolan and Flo Rice of the Madison Health Department. Since the column started in 2006, 81 people have been profiled. The Mahjongg wave has reached the shores of the Madison Senior Center. Two new groups in addition to the two existing groups are eager to play. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Woody Kerkeslager; Prospect Street, asked that the Council clarify issues regarding the proposed community performing space at the former Green Village Road School property. Mayor Conley noted a presentation by redeveloper KRE, scheduled for the December 8, 2014 Council meeting. PAGE 3 OF 18 Regular Meeting Minutes – November 24, 2014 Sam Cerciello; Park Avenue, asked for explanation of Resolution R 318-2014, regarding the bids received for the Library HVAC replacement project. AGENDA DISCUSSIONS 11/24/2014-1 STRATEGIC PLANNING COMMITTEE - OPERATIONS Committee Chair Maureen Byrne presented the findings of the Strategic Planning Committee for Operations. The committee’s goal was to assess the community’s perception of the Borough’s communications and services. Mrs. Byrne reported the results of the committee’s survey noting 260 residents responded. The committee concluded that goals will be to revamp Rosenet, identify additional communication tools and improve on-line bill pay. The Committee asks for Council support to expand the committee. 11/24/2014-2 ELECTRIC UTILITY RATES Mr. Burnet provided a report to Council of items affecting the market and upcoming electric rate discussions, noting revenues, costs, market conditions, current contracts, capital and surplus. Mr. Burnet continues to work with the Strategic Planning Committee for the Electric Utility which will make a presentation to Council in January. 11/24/2014-3 Item Removed from the Agenda 11/24/2014-4 GREEN VILLAGE ROAD REDEVELOPMENT PLAN AMENDMENT Mayor Conley explained the request from redeveloper KRE to increase proposed building heights. The Planning Board has approved the proposed amendment listed for introduction. Ordinance 58-2014 is listed for introduction. ADVERTISED HEARINGS The Clerk made the following statement: The ordinance scheduled for hearing tonight was submitted in writing at a Regular meeting of the Mayor and Council held on October 15, 2014, was introduced by title and passed on first reading, was published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinance 53-2014 for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 53-2014 BOND ORDINANCE TO AUTHORIZE THE FUNDING OF A PORTION OF THE COST OF THE REHABILITATION OF THE MADISON-CHATHAM JOINT MEETING’S MOLITOR WATER POLLUTION CONTROL FACILITY BY AND FOR THE BOROUGH OF MADISON, IN THE COUNTY OF MORRIS, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $2,166,000 TO PAY THE COST THEREOF, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS WHEREAS, the Borough of Madison, in the County of Morris, State of New Jersey, and the Borough of Chatham, PAGE 4 OF 18 Regular Meeting Minutes – November 24, 2014 in the County of Morris, State of New Jersey, jointly operate a sanitary sewerage treatment system as members of the Madison-Chatham Joint Meeting (the “Joint Meeting”), with each municipality being financially responsible for a proportionate share of the system’s costs – Madison’s share being 61.89% and Chatham’s being 38.11%; and WHEREAS, the Borough Council of the Borough of Madison has determined that it is necessary to authorize and provide for financing the rehabilitation of the Molitor Water Pollution Control Facility located in the Borough of Chatham and owned and operated by the Joint Meeting; and WHEREAS, the Borough will fund $2,166,000 of the total estimated project costs of $3,500,000 (with Chatham funding the $1,334,000 balance), which costs shall include all work, materials and appurtenances necessary and suitable therefor; and WHEREAS, the Joint Meeting has heretofore filed a loan application for the financing of allowable costs of the aforesaid project with the New Jersey Environmental Infrastructure Trust Financing Program (the “State Program”); and WHEREAS, the Borough Council of the Borough of Madison has heretofore adopted a resolution making application to the Local Finance Board in the Division of Local Government Services of the New Jersey Department of Community Affairs for approval of the Borough's request for financing its portion of allowable costs of said project from the State Program pursuant to N.J.S.A. 58:11B-9(a), for an exemption from the down payment requirement for this bond ordinance pursuant to N.J.S.A. 40A:2-7(d) and N.J.S.A. 40A:2-11(c) and for a PAGE 5 OF 18 Regular Meeting Minutes – November 24, 2014 waiver of the maturity schedule requirement for bonds issued by the Borough pursuant to the State Program pursuant to N.J.S.A. 40A:2-26(e); NOW, THEREFORE, BE IT ORDAINED by the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey, as follows: Section 1. The Borough of Madison, in the County of Morris, State of New Jersey (the “Borough”), is hereby authorized to fund its proportionate share of the costs of the rehabilitation of the Madison-Chatham Joint Meeting’s Molitor Water Pollution Control Facility located in the Borough of Chatham consisting of: rehabilitation of final clarifiers No. 3 and No. 4; rehabilitation of primary clarifiers No. 1 and No. 2; replacement of secondary digester cover; improvements to final clarifiers No. 1 and No. 2; and all related improvements and work, materials and appurtenances necessary and suitable therefor, all as shown on and in accordance with the plans and specifications prepared or to be prepared by the Madison-Chatham Joint Meeting Engineer. Section 2. The sum of $2,166,000 is hereby appropriated to the payment of the Borough’s share of the cost of making the improvements described in Section 1 hereof (hereinafter referred to as “purpose”). Said appropriation shall be met from the proceeds of the sale of the bonds authorized by this ordinance. Said improvements shall be made as general improvements and no part of the cost thereof shall be assessed against property specially benefited. Section 3. It is hereby determined and stated that (1) said purpose is not a current expense of the Borough, and (2) it is necessary to finance said purpose PAGE 6 OF 18 Regular Meeting Minutes – November 24, 2014 by the issuance of obligations of the Borough pursuant to the Local Bond Law (Chapter 2 of Title 40A of the New Jersey Statutes Annotated, as amended; the “Local Bond Law”), and (3) the total estimated cost of said purpose is $2,166,000, and (4) the estimated maximum amount of bonds or notes necessary to be issued for said purpose is $2,166,000, and (5) the cost of such purpose, as hereinbefore stated, includes the aggregate amount of $408,000, which is estimated to be necessary to finance the cost of such purpose, including architect's fees, accounting, engineering and inspection costs, legal expenses and other expenses, including interest on such obligations to the extent permitted by Section 20 of the Local Bond Law. Section 4. To finance said purpose, bonds of the Borough of an aggregate principal amount not exceeding $2,166,000 are hereby authorized to be issued pursuant to the Local Bond Law. Said bonds shall bear interest at a rate per annum as may be hereafter determined within the limitations prescribed by law. All matters with respect to said bonds not determined by this ordinance shall be determined by resolutions to be hereafter adopted. Section 5. To finance said purpose, bond anticipation notes of the Borough of an aggregate principal amount not exceeding $2,166,000 are hereby authorized to be issued pursuant to the Local Bond Law in anticipation of the issuance of said bonds. In the event that bonds are issued pursuant to this ordinance, the aggregate amount of notes hereby authorized to be issued shall be reduced by an amount equal to the principal amount of the bonds so issued. If the aggregate amount of outstanding bonds and notes issued PAGE 7 OF 18 Regular Meeting Minutes – November 24, 2014 pursuant to this ordinance shall at any time exceed the sum first mentioned in this section, the moneys raised by the issuance of said bonds shall, to not less than the amount of such excess, be applied to the payment of such notes then outstanding. Section 6. Each bond anticipation note issued pursuant to this ordinance shall be dated on or about the date of its issuance, shall be payable not more than one year from its date, shall bear interest at a rate per annum as may be hereafter determined within the limitations prescribed by law, and may be renewed from time to time pursuant to and within the limitations prescribed by the Local Bond Law. Each of said bond anticipation notes shall be signed by the Mayor and by a financial officer and shall be under the seal of the Borough and attested by the Borough Clerk or Deputy Borough Clerk. Said officers are hereby authorized to execute said notes in such form as they may adopt in conformity with law. The power to determine any matters with respect to said notes not determined by this ordinance, and also the power to sell said notes, is hereby delegated to the Chief Financial Officer, who is hereby authorized to sell said notes either at one time or from time to time in the manner provided by law. Section 7. It is hereby determined and declared that the period of usefulness of said purpose, according to its reasonable life, is a period of forty years computed from the date of said bonds. Section 8. It is hereby determined and stated that the Supplemental Debt Statement required by the Local Bond Law has been duly made and filed in the office of the Borough Clerk of the Borough, and that such statement so filed shows that the gross debt of the PAGE 8 OF 18 Regular Meeting Minutes – November 24, 2014 Borough, as defined in Section 43 of the Local Bond Law, is increased by this ordinance by $2,166,000 and that the issuance of the bonds and notes authorized by this ordinance will be within all debt limitations prescribed by the Local Bond Law. Section 9. Any funds received from private parties, the County of Morris, the State of New Jersey or any of their agencies or any funds received from the United States of America or any of its agencies in aid of such purpose (except any funds received as loans from the State Program, which shall be applied to the payment of the cost of such purpose or to the payment of any outstanding bond anticipation notes, but shall not reduce the amount of bonds authorized for such purpose), shall be applied to the payment of the cost of such purpose or, if bond anticipation notes have been issued, to the payment of the bond anticipation notes, and the amount of bonds authorized for such purpose shall be reduced accordingly. Section 10. The capital budget is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. Section 11. The Borough intends to issue bonds or notes to finance the costs of the improvements described in Section 1 of this ordinance. If the Borough or the Joint Meeting incur such costs prior to the issuance of such bonds or notes, the Borough expects to reimburse itself for such expenditures with the proceeds of such PAGE 9 OF 18 Regular Meeting Minutes – November 24, 2014 bonds or notes in the maximum principal amount of bonds or notes authorized by this ordinance. Section 12. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and interest on the obligations authorized by this ordinance. Said obligations shall be direct, unlimited and general obligations of the Borough, and the Borough shall levy ad valorem taxes upon all the taxable real property within the Borough for the payment of the principal of and interest on such bonds and notes, without limitation as to rate or amount. Section 13. This ordinance shall take effect twenty days after the first publication thereof after final passage. Mayor Conley opened up the public hearing on Ordinance 53-2014. Since no member of the public wished to be heard, the public hearing was closed. Mr. Wolkowitz moved that Ordinance 53-2014, which was read by title, be finally adopted. Mr. Landrigan seconded the motion. There was no further Council discussion, and the motion passes with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley declared Ordinance 53-2014 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Sam Cerciello; Park Avenue, suggested extending hours for recycling drop off at the DPW yard. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of December 8, 2014 in the 2nd Floor Council Chamber PAGE 10 OF 18 Regular Meeting Minutes – November 24, 2014 of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 58-2014 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 58-2014 ORDINANCE OF THE BOROUGH OF MADISON ADOPTING AN AMENDED REDEVELOPMENT PLAN IN ACCORDANCE WITH N.J.S.A. 40A:12A-7 WHEREAS, on August 22, 2011, the Mayor and Council adopted Resolution No. 192-2011 which determined that the property located at 33 Green Village Road was an area in need of redevelopment as defined in N.J.S.A. 40A:12A-3(hereafter the “GVRS Redevelopment Area”); and WHEREAS, pursuant to Ordinance 32-2011, the Mayor and Council adopted a plan for redevelopment of the GVRS Redevelopment Area (the “GVRS Redevelopment Plan”); and WHEREAS, pursuant to Ordinance 38-2014 the Borough adopted an amendment to the GVRS Redevelopment Plan, which superseded the aforementioned plan adopted pursuant to Ordinance 32-2011; and WHEREAS, on November 20, 2014, the Madison Planning Board voted to recommend an amendment to the GVRS Redevelopment Plan (the “Amended GVRS Redevelopment Plan”)and directed its planner, Susan G. Blickstein, to transmit that plan to the Mayor and Council for adoption, pursuant to N.J.S.A. 40A:12A-7; and WHEREAS, the proposed Amended GVRS Redevelopment Plan meets all of the requirements of N.J.S.A. 40A:12A-7; and WHEREAS, the area governed by the Amended GVRS Redevelopment Plan is the same as defined in Resolution No. 192-2011. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Borough of Madison, County of Morris, State of New Jersey, that the Amended GVRS Redevelopment Plan prepared by Susan G. Blickstein, AICP/PP, PhD as amended and revised through November 24, 2014 is hereby adopted and it shall replace and supersede the previous redevelopment plans adopted by Ordinance 32- 2011 and Ordinance 38-2014. Ms. Baillie moved that Ordinance 58-2014, which the Borough Clerk read by title, be adopted. Mr. Wolkowitz seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None PAGE 11 OF 18 Regular Meeting Minutes – November 24, 2014 CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved adoption of the Resolutions listed on the Consent Agenda. Mr. Catalanello seconded the motion. Mr. Catalanello abstained from voting on Resolution R 322-2014. There was no further Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None R 317-2014 RESOLUTION OF THE BOROUGH OF MADISON CONCURRING WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION RECOMMENDATION FOR APPROVED SPEED LIMITS ON MADISON AVENUE WHEREAS, the New Jersey Department of Transportation (NJDOT) has determined the necessity to update files to indicate the existing approved speed zones along Route 124 (Madison Avenue) to enhance safety, specifically; (A) Zone 1: 40 MPH between the Morris Township-Madison Borough corporate line and Loantaka Way (CR636) (approximate milepost 2.78 to 3.60) (B) Zone 2: 35 MPH between LoantaKa Way (CR636) and Kings Road (approximate mile post 3.60 to 4.33) (C) Zone 3: 30 MPH between Kings Road and Cross Street except 25 miles per hour when passing through the Madison Junior School zone, during recess when the presence of children is clearly visible from the road, or while children are going to or leaving school, during opening or closing hours. (D) Zone 4: 35 MPH between Cross Street and Madison Borough-Chatham Borough corporate line (approximate mileposts 5.12 to 5.90) WHEREAS, the Mayor and Council wish to support and endorse such request. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that it endorses and supports the safety improvement request by the New Jersey Department of PAGE 12 OF 18 Regular Meeting Minutes – November 24, 2014 Transportation, as described above, and urges the NJDOT to respond to such request expeditiously. R 318-2014 RESOLUTION OF THE BOROUGH OF MADISON REJECTING ALL BIDS FOR THE LIBRARY ROOFTOP UNIT AND CEILING REPLACEMENT PROJECT WHEREAS, the Borough of Madison publicly advertised for bids for the Library Rooftop Unit and Ceiling Replacement project in accordance with Local Public Contracts Law N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Borough received sixteen bids of which the lowest bid had a base price of $725,000.00 which exceeds the appropriation ordinance; and NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey that all bids for the Library Rooftop Unit and Ceiling Replacement are hereby rejected for the reasons set forth herein. R 319-2014 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING CONTRACT FOR COLLECTION AND HAULING OF DESIGNATED RECYCLABLE MATERIAL TO SUBURBAN DISPOSAL IN AN AMOUNT NOT TO EXCEED $608,400.00 WHEREAS, the Borough of Madison publicly advertised for bids for Collection and Hauling of Designated Recyclable Material in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the Borough received one bid; and WHEREAS, the qualified bid was received from Suburban Disposal, of Fairfield, New Jersey. WHEREAS, the Qualified Purchasing Agent has recommended that the Borough Council award a contract to Suburban Disposal, for Collection and Hauling of Designated Recyclable Material in an amount not to exceed $608,400.00 for a three year contract; and WHEREAS, this contract is expressly contingent upon $202,800.00 annually being available in the 2015, 2016, and 2017 municipal budgets. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A three year contract (January 1, 2015 to December 31, 2017) for the Collection and Hauling of Designated Recyclable Material is hereby awarded to Suburban Disposal, in an amount not to exceed $608,400.00. PAGE 13 OF 18 Regular Meeting Minutes – November 24, 2014 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into a contract with Suburban Disposal, in a form acceptable to the Borough Attorney. R 320-2014 RESOLUTION OF THE BOROUGH OF MADISON APPROVING JACOB HENRY PERKINS TRUST FUND DISBURSEMENT WHEREAS, the Borough Administrator has recommended a grant in the amount of $7,000.00 from the Jacob Henry Perkins Trust Fund (hereafter Perkins Trust) on behalf of Mr. & Mrs. P., Borough residents; and WHEREAS, the Borough Administrator has advised the Borough Council that Mr. & Mrs. P. meet the criteria for a Perkins Trust grant; and WHEREAS, the Borough Council has determined to approve the request for a Perkins Trust grant; and WHEREAS, the Borough Administrator recommends approving the disbursement of the grant for the above cited purpose. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A grant is hereby approved from the Perkins Trust to pay $7,000.00 in $500.00 monthly installments starting January 1, 2015, for the benefit of Mr. & Mrs. P., so long as they meet the criteria of the Perkins Trust and continue to reside in Madison Housing Authority housing in Borough of Madison. 2. A copy of this resolution will be forwarded to the Borough Administrator. R 321-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JOHN ZARAGOZA TO THE POSITION OF DISPATCHER IN THE MADISON POLICE DEPARTMENT WHEREAS, the Chief of the Madison Police Department recommends the appointment of John Zaragoza to the position of Dispatcher subject to execution of an employment agreement approved by the Borough Attorney; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that John Zaragoza is hereby appointed to the position of Dispatcher subject to execution of an employment agreement approved by the Borough Attorney; and PAGE 14 OF 18 Regular Meeting Minutes – November 24, 2014 BE IT FURTHER RESOLVED, that John Zaragoza be compensated at the annual salary of $40,273.00 effective immediately. R 322-2014 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HATTIE EVANS TO THE POSITION OF ACTING DEPUTY TAX COLLECTOR WHEREAS, the Borough Administrator recommends the appointment of Hattie Evans to the position of Acting Deputy Tax Collector in the Tax Collection Department, effective immediately; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Hattie Evans is hereby appointed to the position of Acting Deputy Tax Collector, with a $2,000.00 salary increase to $52,515.00, effective immediately. BE IT FURTHER RESOLVED, that Ms. Evans be compensated, upon satisfactory completion of all required tax administration courses plus certification by the State of New Jersey as a Tax Collector, with an additional $5,000.00, annually. R 323-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPOINTMENT OF COLIN DUNNE TO THE POSITION OF LABORER IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the Superintendent of Public Works recommends that an offer of employment be made to Colin Dunne for the position of Laborer in the Public Works Department, subject to execution of an employment agreement approved by the Borough Attorney; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, as follows: 1. The Purchasing/Personnel Officer shall make an offer of employment to Colin Dunne for the position of Laborer in the Public Works Department. 2. The Purchasing/Personnel Officer is authorized to hire Colin Dunne for the position of Laborer in the Public Works Roads Department upon receipt of satisfactory results of physical and back assessment and drug/alcohol test, effective immediately, at an annual salary of $32,640.00 in accordance with the appropriate collective bargaining unit contract. R 324-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPOINTMENT OF JOSEPH NEGRI JR. TO THE POSITION OF LABORER IN THE PUBLIC WORKS DEPARTMENT PAGE 15 OF 18 Regular Meeting Minutes – November 24, 2014 WHEREAS, the Superintendent of Public Works recommends that an offer of employment be made to Joseph Negri Jr. for the position of Laborer in the Public Works Department, subject to execution of an employment agreement approved by the Borough Attorney; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, as follows: 1. The Purchasing/Personnel Officer shall make an offer of employment to Joseph Negri Jr. for the position of Laborer in the Public Works Department. 2. The Purchasing/Personnel Officer is authorized to hire Joseph Negri Jr. for the position of Laborer in the Public Works Roads Department upon receipt of satisfactory results of physical and back assessment and drug/alcohol test, effective immediately, at an annual salary of $32,640.00 in accordance with the appropriate collective bargaining unit contract. R 325-2014 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING ELECTRIC MATERIALS BID TO SPECTRUM POWER PRODUCTS IN THE AMOUNT OF $11,529.90, STUART C. IRBY, CO. IN THE AMOUNT OF $8,932.56, TURTLE AND HUGHES IN THE AMOUNT OF $9,031.19 AND WESCO DISTRIBUTION IN THE AMOUNT OF $22,798.71 WHEREAS, the Borough of Madison publicly advertised for bids for the purchase of Electric Department materials in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, seven bids were received for various electric materials for the Electric Department; and WHEREAS, qualified bids were received from Spectrum Power Products, LLC of Bath, Pennsylvania, Stuart C. Irby Co. of Liverpool, New York, Turtle and Hughes of Bridgewater, New Jersey and Wesco Distribution of Richmond, Virginia; and WHEREAS, the Electric Utility Superintendent, Qualified Purchasing Agent and Borough Attorney have recommended that the Borough Council award a contract for certain electric materials for the Electric Department to Spectrum Power Products, LLC, in an amount not to exceed $11,529.90, to Stuart C. Irby Co. in an amount not to exceed $8,932.56, to Turtle and Hughes in an amount not to exceed $9,031.19 and a contract for certain electric materials to Wesco Distribution in an amount not to exceed $22,798.71; and PAGE 16 OF 18 Regular Meeting Minutes – November 24, 2014 WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $54,000.00 for this purpose, in Electric Utility Operations Account 502, sub-account 315. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the purchase of certain electric materials for the Electric Department is hereby awarded to each of the following: Spectrum Power Products, LLC, in an amount not to exceed $11,529.90, to Stuart C. Irby Co. in an amount not to exceed $8,932.56, to Turtle and Hughes in an amount not to exceed $9,031.19 and to Wesco Distribution in an amount not to exceed $22,798.71. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into contracts with Spectrum Power Products, LLC, Stuart C. Irby Co., Turtle and Hughes and Wesco Distribution, in a form acceptable to the Borough Attorney. R 326-2014 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPOINTMENT OF LOUIS E. DEROSA IV TO THE POSITION OF LABORER IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the Superintendent of Public Works recommends that an offer of employment be made to Louie E. DeRosa IV for the position of Laborer in the Public Works Department, subject to execution of an employment agreement approved by the Borough Attorney; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, as follows: 1. The Purchasing/Personnel Officer shall make an offer of employment to Louie E. DeRosa IV for the position of Laborer in the Public Works Department. 2. The Purchasing/Personnel Officer is authorized to hire Louie E. DeRosa IV for the position of Laborer in the Public Works Department upon receipt of satisfactory results of physical and back assessment and drug/alcohol test, effective immediately, at an annual salary of $32,640.00 in accordance with the appropriate collective bargaining unit contract. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Landrigan, seconded by Mr. Catalanello and carried, the following vouchers of the Borough of Madison were approved for payment, and the PAGE 17 OF 18 Regular Meeting Minutes – November 24, 2014 supporting documentation of said vouchers was made part of the Supplemental Minute Book. Public Safety $22,531.01 Health & Public Assistance 1,618.66 Public Works & Engineering 116,494.22 Community Affairs 2,673.25 Finance & Borough Clerk 47,191.81 Utilities 739,177.26 Total $929,686.21 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:50 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved January 12, 2015 (EO) PAGE 18 OF 18