Mayor & Council

REORGANIZATION MEETING MINUTES January 1, 2015 at 12:00 p.m. __________________________________________________________________ Call to Order The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Thursday, the 1st day of January 2015, in the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Conley called the meeting to order at 12:00 p.m. The Borough Clerk read the Open Public Meetings Act Statement “In compliance with the Open Public Meeting Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Daily Record, posting a copy of the notice on the bulletin board at the main entrance to Borough Hall and filing a copy in the office of the Borough Clerk, all on December 11, 2014. Copies of that notice were made available to members of the general public. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello, via telephone Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick Rowe Invocation Mayor Conley invited forward Rev. Msgr. George F. Hundt, St. Vincent Martyr Parish of Madison, to give the invocation. Mr. Conley greeted everyone by wishing all a “Happy New Year”, thanked the Mayor and Council Members, and asked that 2015 be a safe and healthy New Year for the Borough of Madison. Presentation of Colors, Pledge of Allegiance, National Anthem Everyone rose for the Pledge of Allegiance led by Madison Girl Scouts members; all covered their hearts and were led in the recitation of the Pledge of Allegiance. Mayor Conley acknowledged Harmonium Choral Society, who sang the National Anthem, as well as an additional song, after which the Colors were retired. Presentations of Medallions for Distinguished Service Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. As each name and position was announced, there was a round of applause. Mayor Conley invited the recipient present to step forward to receive her Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Medallion. Mrs. Forte was presented a Medallion for her service on the Library Board of Trustees. Mary Beth Forte Library Trustee 2010 – 2014 Oath of Office Carmela Vitale and her family were called forward. The Oath of Office of Council Member Vitale was administered by Assemblywoman Mila M. Jasey. There was a long round of applause. Mrs. Vitale resumed her seat at the Council table. Robert E. Landrigan and his family were called forward. The Oath of Office of Council Member Landrigan was administered by Assemblyman John F. McKeon. There was a long round of applause. Mr. Landrigan resumed his seat in the audience with his family. Mayor Conley recognized distinguished guest and former Madison resident, Freeholder John Krickus. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert. H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Mayor's Message to the Citizens of Madison January 1, 2015 This past week we lost Wilson Britten, a two-term councilmember, who served Madison from January 1, 1967 to December 31, 1972. Mr. Britten also served our country in Europe during WW II, serving as a sergeant in the Army with the 94th Infantry. Please give a moment of silence for Councilman Britten and other Madisonians we lost in the past year. Welcome Assemblyman John McKeon and Assemblywoman Mila Jasey, the Vitale and Landrigan families, friends, volunteers and residents of Madison. Page 2 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Thank you to Father George Hundt (Pastor of St. Vincent Martyr Church) for your invocation and for the Harmonium Choral Group for the encore performance and a beautiful rendition of our National Anthem and the Girl Scouts for leading our Pledge of Allegiance. Carmela Vitale and Bob Landrigan it is great to have you continue to work so hard for the residents of Madison. Welcome back to our other returning Council members, Rob Catalanello, Astri Baillie, Ben Wolkowitz and Pat Rowe. It is hard to believe, but this is already my fourth New Year’s message. Time flies when you’re having fun! More importantly, it was 125 years ago when Mayor Albright delivered the first New Year’s message to Madison. As we have heard recently, Madison broke away from Chatham Township, not because of the past but with a look to future. The need to develop our own water system, not just to provide water to the residents but to ensure a reliable source of water to fight fires, and to be able to use water on the downtown streets to reduce dust in the summer. In addition to the water utility, the talk in 1890 was the development of an electric company, again the driving force was the business district; with electric street lights we could extend the business hours during the winter months. 125 years ago, we already knew that we had a special downtown. As I said at our December 8th recognition of 125 years; so much has changed and so much has remained the same. Over the past year our Council has worked hard on looking to the future and not just managing for today. One step in creating a stronger future happened quietly as we refinanced our long-term debt. With our Council finance experts in residence, Ben Wolkowitz and Rob Catalanello working together with Bond counsel, Madison will save $1 million over the term of the bonds. Under the leadership of Councilman Ben Wolkowitz we launched four planning committees: Fiscal Management/Budget, Operations/Communications, Utilities and Capital. The committees are to be commended for their hard work, the first two have already presented and over the next month we will hear from Utilities and Capital. The Council will use the work of the committees to create our path to the future, much like the Borough Council of 125 years ago was creating in 1890. Speaking of the future, as some you may have seen already on Facebook, 2015 is a special year. It is the year that Doc Brown and Marty Mc Fly traveled to in Back to the Future II. Page 3 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. The future view from 1985 had us driving flying cars in this year, regretfully we are still in the world “where the rubber meets the road.” With that in mind, in 2014, we saw one of the greatest years of road reinvestment ever. But as we will hear from the Capital strategic planning committee this is not a one year project. It will be an ongoing challenge to keep up with our roads, as anyone who drives on Ridgedale Ave knows. Phase 1 of the reconstruction of Ridgedale will happen in 2015. This project will be partially funded by a grant from New Jersey’s Transportation Trust Fund. A partnership that is so valuable, but a partnership that is about to run out of money. Please bear with me as I a get a quick message in to our Governor and State legislature. If we do not secure a funding source for the Transportation Trust Fund, towns across the state will have to put off infrastructure reinvestment and our state, so reliant on the daily commute will fall behind on the road to economic recovery. Now that I got that off my chest, let me get back to the Borough. In 2015, we will see the next step in the redevelopment of the former Green Village Road School. Before year-end KRE (the Kushner Real Estate Group of Bridgewater Township) will be closing on the property, a sale that will provide the Board of Education with $12 million, capital that can be reinvested in our schools. The redevelopment committee worked very hard to bring us to this point. I want to thank Carmela Vitale and Bob Landrigan for their work on this and also Pat Rowe, who at the time was wearing his Board of Ed hat. Together, in what may be unprecedented cooperation between two government entities we not only maximized the value of the property but also created a PILOT that will be a funding source for years to come for both the Borough and the Board of Education. Not to be forgotten is the fact that $1 million of the sale proceeds will be given to the Borough for the Board of Education’s share on the partnership that brought us the turf fields at the MRC. The MRC is a great example of forward thinking. As we look at this property with the fields, community gardens and the passive recreation space with educational trails we are reminded that it was Astri Baillie and former Councilman Don Bowen who led the charge for the creation of the Open Space Fund. A fund that has leveraged our dimes to receive dollars from the County and State. As you can see we have a strong team here working for Madison, a team that unlike the Jets remains in place from the 2014 season. Just as in 2014, we will not always agree but rest assured we will work together for the future of Madison. Page 4 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. While this room, the beautiful Council Chambers of Hartley Dodge Memorial, was not here for Mayor Albright, his spirit and that of all the previous Mayors and Councilmembers is present here and I think they would be very happy with where Madison is and where we are going. To all Happy and Healthy New Year! Robert H. Conley, Mayor There was a round of applause honoring Mayor Conley. Election of Council President Mr. Landrigan nominated and moved the appointment of Council Member Astri Baillie as Council President. Mrs. Vitale seconded the motion. Mr. Catalanello raised objection to the nomination, noting senior Council members have been selected previously. The motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe Nays: Mr. Catalanello Abstain: Ms. Baillie Adoption of Council Bylaws for 2015 Ms. Baillie moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2015. Council Member Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor's Announcement of Council Standing Committees for the Year 2015 STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Robert Landrigan/Benjamin Wolkowitz Public Safety Robert Catalanello/Astri J. Baillie Public Works and Engineering Patrick Rowe/Robert Catalanello Utilities Carmela Vitale/Patrick Rowe Health Benjamin Wolkowitz/Robert Landrigan Community Affairs Astri Baillie/Carmela Vitale Ms. Baillie moved confirmation of the foregoing appointments. Mrs. Vitale seconded the motion. Mr. Catalanello raised objection to the Council Standing Committee assignments for 2015, noting Mr. Rowe’s financial experience. The motion passed with the following roll call vote recorded: Page 5 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz Nays: Mr. Catalanello, Mr. Rowe Appointment of Borough Officials Mayor Conley nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Lisa Gulla (Annual Appointment) Zoning Officer, Frank Russo, Omland Eng. (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Fire Subcode Official, Bruce Barrios (Annual Appointment) Ms. Baillie moved confirmation of the foregoing appointments. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley appointed Members of Boards not subject to Council confirmation: ((1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2017 Missy Durham, Regular Jeffrey Gertler, Regular Susan Niculescu, Regular Claire Whitcomb, Regular Two-year term through December 31, 2016 Judy Honohan, Alt. #1 One-year term through December 31, 2015 Betsy Uhlman, Chair Astri Baillie , Planning Board Rep. Patrick Rowe, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2018 William Van Ryzin, Class C Regular Two-year term through December 31, 2016 David Luber, Alt. #2 One-year term through December 31, 2015 Patrick Rowe, Council Liaison (3) HOUSING AUTHORITY Unexpired five-year term through August 10, 2019. Gary E. Ruckelshaus, Commissioner, Mayor’s Appointment Page 6 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. (4) PLANNING BOARD Four-year term through December 31, 2018 Steven Tombalakian, Class IV Three-year term through December 31, 2017 Jeffrey Gertler, Class IV, Environmental Comm. Rep One-year term through December 31, 2015 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Mrs. Vitale moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2015. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announced the Mayor’s appointments of the following individuals requiring Council confirmation, all for a one-year term through December 31, 2014: (1) BOARD OF EDUCATION Robert Landrigan, Council Liaison (2) CHAMBER OF COMMERCE Astri Baillie, Council Liaison (3) HISTORIAN Kay Leary (4) HOUSING AUTHORITY Benjamin Wolkowitz, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Robert Landrigan, Finance Chair Carmela Vitale, Operating Vice Chair (6) JOINT MUNICIPAL COURT Robert Catalanello, Member Robert Landrigan, Member (7) MUSEUM OF EARLY TRADES & CRAFTS Astri Baillie, Council Liaison Page 7 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. (8) PASSAIC VALLEY GROUNDWATER PROTECTION COMMITTEE Daniel Kelly (9) PROJECT COMMUNITY PRIDE Robert Catalanello, Council Liaison Robert Landrigan, Council Liaison (10) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Carmela Vitale, Council Liaison Benjamin Wolkowitz, Council Liaison (11) MADISON COMMUNITY POOL Patrick Rowe, Council Liaison Ms. Baillie moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Two-year term through December 31, 2016 Michael Giordano, Alt #1 One-year term through December 31, 2015 Benjamin Wolkowitz, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2017 Michael Barrasso, Regular Sondra Clark, Regular Christon Kellogg, Regular Margaret Malishchak, Regular Barbara Spillane, Regular Stephan Stocker, Regular One-year term through December 31, 2015 Robert Catalanello, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2015 Page 8 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Robert Catalanello Engineering Council Liaison, Patrick Rowe Borough Engineer, Robert Vogel Public Works Superintendent, David Maines Traffic Safety Officer, Chad Rybka Board of Education Representative, Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Ms. Baillie moved confirmation of the foregoing appointments. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2017 Peter R. Flemming, Sr., Planning Board Rep Craig Erezuma, Owner/Merchant/Landlord John Hoover, Senior Citizen Committee Rep Gary Herzog, Media Rep Larry Jasen, Giralda Farm Rep Unexpired three-year term through December 31, 2015 Eric Range, at Large Jim Hollenbach, Owner/Merchant/Landlord Unexpired three-year term through December 31, 2016 Leslie Lajewski, Board of Education Rep One-year term through December 31, 2015 Astri Baillie, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2017 Elizabeth McKeever William Hutchinson Joseph Moniz Carmela Vitale, Council Liaison (3) LIBRARY TRUSTEES Unexpired five-year term through December 31, 2018 Louise Easton, Trustee Page 9 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Ms. Baillie moved confirmation of the foregoing appointments. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) LOCAL EMERGENCY PLANNING COUNCIL FOR 2015 Administrator Assistant Borough Administrator Borough Engineer Construction Official Electric Utility Superintendent Fire Chief Health Officer Mayor Superintendent of Public Works Council Member Robert Catalanello Auxiliary Police John Granato Board of Education Representative John Connolly Madison Eagle Garry Herzog MCJM (Sewer), Superintendent Chris Manak Medical Representative, Carmen Romano, DC Drew University Rep, Chief Robert C. Lucid OEM Coordinator Robert Landrigan OEM Deputy Coordinator Police Chief Darren Dachisen OEM Asst. Dep. Coordinator James Cavezza Pharmacist Frank Iannarone Public Information Officer Joseph Longo R.A.C.E.S. Lee Storm School Resource Officer Lisa Esposito Secretary Kristy Manion Senior Citizens Advisory Rep Carmela Vitale (2) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2017 Lisa Esposito, Law Enforcement Official Christine Shesler, Health Educator Jaime Mullette, Student Assistance Coordinator, MHS One-year term through December 31, 2015 Benjamin Wolkowitz, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2017 Melissa Honohan, Madison Resident (#2 of 4) Page 10 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. One-year term through December 31, 2015 John A. Neale, Parks Advisory Committee Representative Judy Mullins, Planning Board Representative Missy Durham, Environmental Commission Rep. William Van Ryzin, Historic Preservation Commission Rep. Peter Hiscano, Recreation Committee Rep. Mayor Robert H. Conley, Ex-Officio Astri Baillie, Council Liaison Ms. Baillie moved confirmation of the foregoing appointments. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PARKS ADVISORY COMMITTEE One-year term through December 31, 2015 Paul Allocco, Chair Cathie Coultas, Secretary Robert McDowell Debbie Mantone John A. Neale John Taylor Geoffrey Thomas Lois Wolkowitz Diane Zsombik Patrick Rowe, Council Liaison (2) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2014 Ron DeBiasse Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson James Kemp Sam Mantone Jeffrey Pettitt Michael Piano Victor Schumacher Patrick Sherwood Carmela Vitale, Council Liaison Page 11 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. (3) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2015 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Benjamin Wolkowitz, Council Liaison and Chair Ms. Baillie moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Wolkowitz announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2015 Harvey Allen, Community Pool Rep. Dan Baulig Robert Boyle Brenda Catalanello Steven Coppola Nino Coviello Chuck Ellis Zach Ellis, Ex-Officio, Recreation Director Tony Gero Peter Hiscano Christopher Holland Martin Horn Vito Lupino Dorina Martirano Bill Mulcahy Ranjan Sinha Nick Spagnoletti Mark Sweeney Kenneth Waer Michael Wallace Astri Baillie, Council Liaison (2) SAFETY COMMITTEE One-year term through December 31, 2015 Borough Administrator Assistant Borough Administrator Borough Engineer Chief Financial Officer /Personnel Electric Utility Superintendent Page 12 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Purchasing Officer Recreation Director Superintendent of Public Works Robert Catalanello, Council Liaison (3) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2015 Ruth Barrett, AARP Rep John Hoover, DDC Rep Lena Crasto, Rexford S. Tucker Apartments Rep. Peggy Donnelly, Rose City Steppers Sandra Fielo, Stay Healthy Program Edna Ierley-Byrne, Senior Citizen Coordinator Phyllis Flemming, Senior Rep. Kay Leary, Thursday Morning Club Rep. Florence Rice, Madison Health Department Kay Shaler, RSVP Jill Work, Madison Library Rep. Carmela Vitale, Chair Astri Baillie, Council Liaison Ms. Baillie moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Mayor Conley requested that Mr. Rowe announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2019 Nancy Bruce, Regular Michael H. Kopas, Regular Stephen Miller, Regular One-year term through December 31, 2015 Patrick Rowe, Council Liaison (2) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2017 Ellen Kranefuss, Regular Sandra Gaurin, Regular Page 13 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. One-year term through December 31, 2015 Betsy Uhlman, MEC Rep. Wayne Desjadon, Board of Education Rep. David Maines, Superintendent of Public Works James Burnet, Assistant Borough Administrator Patrick Rowe, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2018 Joseph Santoro, Regular Melissa Elias, Regular Two-year term through December 31, 2016 Helen Kaar, Alt # 2 Unexpired four-year term through December 31, 2015 Roger Paetzell, Regular Unexpired two-year term through December 31, 2015 Carl Hess, Alt # 1 Ms. Baillie moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Catalanello, Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Communications - None Invitation for Discussion Mayor Conley opened the meeting to the public and asked if anyone wished to be heard. Since no member of the public wished to be heard, the invitation for discussion was closed. Consent Agenda Resolutions The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Baillie moved approval of the Consent Agenda consisting of Resolutions. Mrs. Vitale seconded the motion. Ms. Baillie abstained from voting on Resolution R 19-2015 Page 14 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. and R 28-2015. There was no further Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Abstain: Mr. Catalanello R 1-2015 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2015 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year; and WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting; and WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2015; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved. R 2-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS WHEREAS, the Borough of Madison has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the anticipated term of said contracts are noted below; and WHEREAS, each contract has a thirty (30) day termination clause; and WHEREAS, each Professional Services provider has submitted a proposal indicating each will provide the services for the fee as described herein; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable Page 15 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability of funds for each contract. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: 1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer. 2. . The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. 3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday. BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution. R 3-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-ll, the Tax Collector and the Acting Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof. R 4-2015 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PURCHASING OFFICER BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Linda Sawyer be Page 16 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. designated Qualified Purchasing Officer for 2015 and is hereby authorized to sign all Purchase Orders upon issuance. BE IT FURTHER RESOLVED that in the absence of Mrs. Sawyer, Raymond M. Codey be given the designation of Purchasing Officer. R 5-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Borough Engineer Robert Vogel is hereby appointed and empowered to make official searches as to Municipal Improvements authorized by ordinances for future assessments that will be made pursuant to such ordinances, as authorized by N.J.S.A. 54:5-18.1 et seq.; and BE IT FURTHER RESOLVED that in the absence of the Borough Engineer, Borough Clerk Elizabeth Osborne is hereby appointed to make such searches; and BE IT FURTHER RESOLVED that the fee to be charged shall be in accordance with N.J.S.A. 54:5-18.4 et seq. R 6-2015 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and/or THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2015; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, 230 Main Street, Madison, New Jersey 07940, and/or THE DAILY RECORD, 6 Century Drive, Parsippany, New Jersey 07054, are hereby designated as official newspapers of the Borough of Madison for the year 2015 for the purpose of publishing legal notices of the municipality. R 7-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS Page 17 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments: DEPARTMENTS GENERAL GOVERNMENT AUTHORIZE APPROVALS 100 General Administration Administrator or Executive Assistant 102 Municipal Support Services Confidential Assistant or Administrator 103 Elections Borough Clerk or Administrator 104 Downtown Development Commission ABA or Administrator 105 Human Resources CFO or Administrator 110 Mayor & Council Borough Clerk or Administrator 120 Borough Clerk Borough Clerk or Administrator 130 Financial Administration CFO or Chief Accountant 135 Auditor CFO or Chief Accountant 145 Revenue Administration CFO or Chief Accountant 150 Assessment of Taxes CFO or Tax Assessor 155 Legal Services CFO or Administrator 165 Engineering Engineer or Administrator 175 Historic Preservation Engineer or Administrative Official 180 Planning Board Engineer or Administrative Official 185 Zoning Board Engineer or Administrative Official 186 Environmental Commission Engineer or Administrative Official 210 Liability Insurance CFO or Administrator 215 Workers Comp. Insurance CFO or Administrator 220 Health Insurance CFO or Administrator 225 Unemployment Insurance CFO or Administrator 310 Public Buildings & Grounds Superintendent of PW or Administrator 361 Civic Center Superintendent of PW or Administrator PUBLIC SAFETY 195 State Uniform Construction Code Construction Code Official or Engineer 240 Police Police Chief or Acting Police Chief 241 First Aid Organization Police Chief or Acting Police Chief 252 Emergency Management Services Police Chief or Acting Police Chief 265 Fire Fire Chief or Administrator 267 Fire Safety Program Fire Chief or Administrator 275 Municipal Prosecutor Court Administrator or Administrator 362 Public Safety Complex Police Chief and Fire Chief 491 Municipal Joint Court Court Administrator or Administrator 495 Public Defender Court Administrator or Administrator STREETS & ROADS 300 Public Works Superintendent of PW or Administrator Page 18 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. 302 Parks Superintendent of PW or Administrator 303 Shade Tree Authority Superintendent of PW or Administrator 315 Vehicle Maintenance Superintendent of PW or Administrator 316 Vehicle Maintenance-Police Police Chief or Acting Police Chief 317 Vehicle Maintenance-Fire Fire Chief or Administrator SANITATION 455 Sewerage Processing CFO or Chief Accountant 456 Madison/Chatham Joint Meeting CFO or Chief Accountant 457 Sewer Line Maintenance Superintendent of PW or Administrator 465 Garbage & Trash Removal Superintendent of PW or Asst. Borough Admin. HEALTH & WELFARE 330 Board of Health Health Officer or Administrative Officer 340 Dog Regulation Health Officer or Board Secretary 360 Aid to Child Care Center Health Officer or Board Secretary RECREATION & EDUCATION 370 Recreation & Playgrounds Recreation Director or Administrator 371 Celebration of Public Events Recreation Director or Administrator 390 Free Public Library CFO or Administrator 391 Technology Library Director 392 Museum of Early Trades Administrator or CFO 393 Senior Citizens Programs Senior Citizen Coordinator or Administrator UNCLASSIFIED, DEFERRED CHARGES & STATUTORY EXPENDITURES 470 Contingent CFO or Administrator 471 Public Employees' Retirement System CFO or Financial Assistant I 472 Social Security System CFO or Financial Assistant I 474 Consolidated Police & Firemen's Pen Fd CFO or Financial Assistant I 475 Police & Firemen's Retirement System CFO or Financial Assistant I 870 Emergency Authorizations CFO or Chief Accountant 900 Capital Improvement Fund CFO or Administrator 920 Principal on Bonds CFO or Chief Accountant 925 Principal on Notes CFO or Chief Accountant 930 Interest on Bonds CFO or Chief Accountant 935 Interest on Notes CFO or Chief Accountant 950 Interest on Loan CFO or Chief Accountant 955 Principal on Loan CFO or Chief Accountant UTILITY EXPENSE - BULK PURCHASES 430 Electricity-HDM Superintendent of PW or Administrator 431 Electricity-C.H. Superintendent of PW or Administrator 432 Electricity-DPW/Sewers Superintendent of PW or Administrator 433 Electricity-Health Health Officer or Administrative Officer 434 Electricity-Police Police Chief or Acting Police Chief 440 Telephone Confidential Assistant or Administrator 445 Water Superintendent of PW or Administrator 446 Natural Gas Superintendent of PW or Administrator 460 Gasoline Superintendent of PW or Administrator Page 19 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. PUBLIC UTILITIES 05-500 Water Utility Administration CFO or Utility Collector 05-501 Water Utility Operations Superintendent of PW or Engineer 05-502 Water Capital Improvement Fund CFO or Administrator 05-503 Water Municipal Debt Service CFO or Chief Accountant 05-504 Public Employees' Retirement System CFO or Financial Assistant I 05-505 Water Social Security System CFO or Financial Assistant I 09-500 Electric Utility Administration CFO or Utility Collector 09-501 RoseNet Administrator or Director of Technology 09-502 Electric Utility Operations Electric Utility Superintendent or Administrator 09-503 Electric Capital Improvement Fund CFO or Administrator 09-504 Public Employees’ Retirement System CFO or Financial Assistant I 09-505 Social Security System CFO or Financial Assistant I STATE GRANTS 242 Body Armor Grant Police Chief or Acting Police Chief 243 Walk Safety Program Police Chief or Acting Police Chief 331 NJ Dept. of Health & Senior Services Health Officer or Administrator 332 H1N1 Grant Health Officer or Administrator 333 H1N1 Corrective Action Grant Health Officer or Administrator 700 Alcohol Education Grant Court Administrator or Administrator 701 Drunk Driving Enforcement Police Chief or Acting Police Chief 702 Cops In Shops Police Chief or Acting Police Chief 703 Clean Communities Act Superintendent of PW or Administrator 704 MAASA Grant Health Educator or Administrator 705 Priority Health Funding Act CFO or Financial Assistant I BE IT FURTHER RESOLVED that the Administrator and/or Assistant Borough Administrator and the Confidential Assistant to the CFO are hereby authorized to approve requisitions for Purchase Orders for all Borough Departments; and BE IT FURTHER RESOLVED that the Receiving Certificates on material or services received be signed by a responsible person receiving same or by the Department Head. R 8-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Borough Officials are hereby authorized to sign checks or withdrawal slips where a combination of three principal signatures are required: Page 20 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. MAYOR AND BOROUGH CLERK or DEPUTY BOROUGH CLERK AND CHIEF FINANCIAL OFFICER BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be forwarded to all Borough Depositories. R 9-2015 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Banks be and hereby are designated as depositories for all Borough Funds during 2015: Bank of America Provident Savings Bank PNC Bank Somerset Hills Bank Connect One Bank Wells Fargo Haven Savings Bank Investors Bank Chase Bank Fulton Bank R 10-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS WHEREAS, the refunding of tax and utility overpayments of Ten Dollars ($10.00) or less and the collection of tax underpayments of Ten Dollars ($10.00) or less would impose administrative burdens out of proportion to the benefit thus given. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that tax and utility overpayments and underpayments of Ten Dollars ($10.00) or less be credited or debited to General Surplus. R 11-2015 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2015 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19 WHEREAS,40A:4-19 Local Budget Act, provides that temporary appropriations be made in the amounts required where contracts, commitments or payments must be Page 21 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. made prior to the final adoption of the 2015 budget; and WHEREAS, the date of this resolution is within the first thirty days of 2015; and WHEREAS, the total appropriations in the 2014 Budget, less appropriations made for capital improvement fund, debt service and relief of the poor (public assistance) are as follows: CURRENT $23,788,746.38 WATER UTILITY $2,180,491.00 ELECTRIC UTILITY $17,928,348.00 WHEREAS,26.25 percent of the total appropriations in the 2014 Budget less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2014 Budget is as follows: MUNICIPAL $6,244,545.92 WATER UTILITY $572,378.88 ELECTRIC UTILITY $4,706,191.35 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following temporary appropriations be made, and that a certified copy of this resolution be transmitted to the Chief Financial Officer for his records. GENERAL ADMINISTRATION & HUMAN RESOURCES Salary & Wages $51,000.00 Other Expenses $15,000.00 MUNICIPAL SUPPORT Other Expenses $22,000.00 BOROUGH CLERK Salary & Wages $29,000.00 Other Expenses $12,000.00 FINANCIAL ADMINISTRATION Salary & Wages $52,000.00 Other Expenses $7,000.00 MAYOR AND BOROUGH COUNCIL Salary & Wages $25,000.00 Other Expenses $6,000.00 COMMUNITY AND BUSINESS DEVELOPMENT Salary & Wages $26,000.00 ASSESSMENT OF TAXES Salary & Wages $25,000.00 Other Expenses $10,000.00 REVENUE ADMINISTRATION Salary & Wages $48,000.00 Other Expenses $10,000.00 LEGAL SERVICES Page 22 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Other Expenses $50,000.00 MUNICIPAL COURT Salary & Wages $127,000.00 Other Expenses $19,000.00 PUBLIC BUILDINGS & GROUNDS Salary & Wages $30,000.00 Other Expenses $36,000.00 PLANNING BOARD Salary & Wages $15,000.00 Other Expenses $20,000.00 ZONING BOARD Salary & Wages $7,000.00 Other Expenses $15,000.00 ENGINEERING Salary & Wages $58,000.00 Other Expenses $15,000.00 ENVIRONMENTAL COMMISSION Other Expenses $1,000.00 INSURANCE Group Health Insurance $580,000.00 Liability $230,000.00 Workers Compensation $180,000.00 FIRE DEPARTMENT Salary & Wages $340,000.00 Other Expenses $30,000.00 FIRE SAFETY PROGRAM Salary & Wages $29,000.00 Other Expenses $1,000.00 POLICE DEPARTMENT Salary & Wages $930,000.00 Other Expenses $70,000.00 CONSTRUCTION CODE Salary & Wages $80,000.00 Other Expenses $10,000.00 EMERGENCY MANAGEMENT SVCS $5,000.00 COMMUNITY PRIDE Salary & Wages $25,000.00 Other Expenses $5,000.00 PUBLIC WORKS Salary & Wages $450,000.00 Other Expenses $90,000.00 SEWER LINE MAINTENANCE Salary & Wages $77,000.00 Other Expenses $22,000.00 SHADE TREE MANAGEMENT BOARD Other Expenses $30,000.00 GARBAGE & TRASH REMOVAL Page 23 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Other Expenses $480,000.00 VEHICLE MAINTENANCE Salary & Wages $75,000.00 Other Expenses $30,000.00 MADISON-CHATHAM JOINT MEETING Other Expenses $287,000.00 HEALTH DEPARTMENT Salary & Wages $135,000.00 Other Expenses $65,000.00 DOG REGULATION Other Expenses $5,000.00 CIVIC CENTER Other Expenses $20,000.00 RECREATION Salary & Wages $15,000.00 Other Expenses $23,000.00 TEEN CENTER Other Expenses $5,000.00 MAINTENANCE OF FREE PUBLIC LIBRARY Other Expenses $350,000.00 UTILITY EXPENSES Other Expenses $120,000.00 SENIOR CITIZENS PROGRAM Salary & Wages $15,000.00 Other Expenses $4,000.00 CONTINGENCY Other Expenses $4,545.92 PENSION $584,000.00 SOCIAL SECURITY $112,000.00 SUBTOTAL $6,244,545.92 CAPITAL IMPROVEMENT $3,000,000.00 DEBT SERVICE $560,000.00 TOTAL $9,804,545.92 WATER UTILITY Salary & Wages $200,000.00 Other Expenses $357,078.88 Social Security System $15,300.00 SUBTOTAL $572,378.88 Capital Improvement $200,000.00 Page 24 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. TOTAL $ 772,378.88 ELECTRIC UTILITY Salary & Wages $400,000.00 Other Expenses $4,275,591.35 Social Security System $30,600.00 SUBTOTAL $4,706,191.35 Capital Improvement $200,000.00 TOTAL $4,906,191.35 R 12-2015 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that, in accordance with N.J.S.A. 54:4-67, the interest to be charged on delinquent taxes in the Borough of Madison shall be 8%, annually, on the first $1,500.00 of delinquency, and on any amount in excess of $1,500.00, the interest rate to be charged shall be 18%, annually, until all of the delinquency has been removed and the property restored to current status. BE IT FURTHER RESOLVED that an additional 6% end-of-year penalty be applied to delinquent taxes, interest and other municipal charges exceeding $10,000.00. R 13-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, it is the desire of the Borough of Madison in the County of Morris, New Jersey, to establish such a fund for the following department custodians in the indicated amounts: Elizabeth Osborne Borough Clerk $1,000.00 Edna Ierley-Byrne Senior Citizen Coordinator $ 500.00 Page 25 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Darren Dachisen Chief of Police $ 500.00 Michael Piano Electric Utility Superintendent $ 200.00 David Maines Superintendent of Public Works $ 200.00 David Maines Water Utility $ 200.00 Russell Brown $ 100.00 Construction Code Official WHEREAS, all custodians are bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and WHEREAS, each custodian shall maintain records for his or her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 14-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that ROBERT F. KALAFUT is hereby appointed as the Borough's Risk Manager, Commissioner and Safety Delegate to the Morris County Municipal Joint Insurance Fund. BE IT FURTHER RESOLVED that JAMES E. BURNET and KIM KIENTZ are hereby appointed as the Borough's Alternate Commissioners to the Morris County Municipal Joint Insurance Fund. R 15-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the Chief Financial Officer is hereby designated to certify to the validity and propriety of all requests for payment of Page 26 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. services on Administrative Certificates and to sign such certifications as required by N.J.S.A. 40A:5-16(b). R 16-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Chief Financial Officer and the Confidential Assistant to the CFO are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough. R 17-2015 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING ELIZABETH OSBORNE AS PUBLIC AGENCY COMPLIANCE OFFICER WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Borough Clerk Elizabeth Osborne. Page 27 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Borough Clerk Elizabeth Osborne is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. BE IT FURTHER RESOLVED that in the absence of the Borough Clerk Elizabeth Osborne, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer. R 18-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2015 WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and WHEREAS, the Chief Financial Officer recommends adoption of the Cash Management Plan attached hereto; and WHEREAS, the Chief Financial Officer provides a monthly report to the governing body for review. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is approved in the form attached hereto for the year 2015. R 19-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF AN AGREEMENT WITH MADISON AREA YMCA REGARDING A TEEN PROGRAM FOR LOCAL YOUTHS WHEREAS, the Borough Administrator has recommended renewal of an agreement with the Madison Area YMCA to provide services to Madison youths; and WHEREAS, the Madison Area YMCA has provided these services through its established teen program; and WHEREAS, the proposed cost for the services to be provided is $20,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $20,000.00 for the payment of such services in the 2015 municipal budget. Page 28 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute an agreement between the Madison Area YMCA and the Borough of Madison renewing an agreement to provide Teen Program services described herein in a form approved by the Borough Attorney. R 20-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2015 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Collector of Taxes for the Borough of Madison is hereby authorized to conduct the annual sale of delinquent taxes for the calendar year 2015. R 21-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following individuals are hereby appointed to the Community Development Revenue Sharing Committee: Raymond M. Codey (appointed by Mayor) Louis Riccio, Alternate (appointed by Mayor) Carmela Vitale, Council Member (appointed by Council) R 22-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING LOUIS A. RICCIO AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey hereby appoints Louis A. Riccio as Relocation Officer for the Borough of Madison effective immediately. R 23-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING FRANCESDA DRAGO, PAMELA ALLOCCO AND DEIDRE COVINGTON TO THE POSITIONS OF SUBSTITUTE CROSSING GUARD BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Francesca Drago, Pamela Allocco and Deidre Covington Page 29 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. are hereby appointed to the positions of substitute crossing guard, effective immediately. BE IT FURTHER RESOLVED, by the Council of the Borough of Madison, that they be compensated in accordance with the Borough of Madison Resolution establishing the salaries for part-time, school crossing guards. R 24-2015 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2015 WHEREAS, the Borough Council wishes to recognize the primary sport recreational groups and organizations within the Borough of Madison for insurance and scheduling purposes; and WHEREAS, the Recreation Director coordinates the efforts of these organizations to provide recreational activities for residents of the Borough and participating towns; and WHEREAS, the Borough continues to support recreational activities for all residents. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize the following recreation groups, organizations and primary contacts as part of the Madison Recreational plan: Madison Basketball Association: Mike Rosselli Harding-Madison Hockey: Ranjan Sinha Madison Jr. Wrestling (Takedown Club): Bill Wilt Madison Little League: Ken Waer Madison Girls Softball: Dave Carver Madison Boys Lacrosse: Nick Spagnoletti Madison Girls Lacrosse: Ellis Siedem Madison Jr. Football: Vito Luppino Madison Soccer Club: Bill Beaman Madison Jr. Field Hockey: Brenda Catalanello Spring Track, Mike Quinn Cross Country, Mike Bradley Men's Softball, Zach Ellis Women's Softball, Dave Carver R 25-2015 Item removed and the # retired R 26-2015 RESOLUTION OF THE BOROUGH OF MADISON APPROVING SALARY INCREASE FOR JAMES E. BURNET, III Page 30 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. WHEREAS, James E. Burnet, IV is employed as the Assistant Borough Administrator/Utility Finance Director for the Borough of Madison; and WHEREAS, the Borough Administrator has recommended a merit increase to James E. Burnet, IV, to reflect the additional duties assumed by him as Utility Finance Director; and WHEREAS, the Borough Administrator has recommended increasing the salary of James E. Burnet, IV to $110,252.00, annually, effective to January 1, 2015. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, as follows: 1. The salary of James E. Burnet, IV shall be increased to $110,252.00 annually, effective January 1, 2015. 2. The governing body expresses its gratitude to Mr. Burnet for his diligent efforts on behalf of the Borough of Madison. R 27-2015 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING LISA ELLIS TO THE VOLUNTEER POSITION OF OFFICE ASSISTANT, PART-TIME IN THE DEPARTMENT OF ADMINISTRATION WHEREAS, the Assistant Borough Administrator recommends the appointment of Lisa Ellis, to the position of Office Assistant, Part-Time in the Department of Administration, effective immediately, at no compensation; and WHEREAS, the Council agrees with this recommendation; and NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Lisa Ellis is hereby appointed to the position of Office Assistant, Part-Time in the Department of Administration, effective immediately, at no compensation. R 28-2015 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING SUBMISSION OF A GRANT APPLICATION TO THE MORRIS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE F.M. KIRBY CHILDREN’S CENTER IN THE AMOUNT OF $50,000.00 WHEREAS, the Borough Administrator has recommended to the Borough Council that a County of Morris Community Development Block Grant (CDBG) as described herein to be submitted by the Madison YMCA be favorably endorsed; and WHEREAS, the CDBG application in the amount of $50,000.00 to be filed is for the F.M. Kirby Children’s Center; and WHEREAS, the recommendation has been considered at the Regular Public Page 31 of 32 Reorganization Meeting - Thursday, January 1, 2015, 12:00 p.m. Meeting of the Borough Council on January 1, 2015. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris and State of New Jersey, supports the above-described Community Development Block Grant Application to be filed by the Madison YMCA. Adjournment There being no further business to come before the Council, the meeting was adjourned at 1:00 p.m. Respectfully submitted, Elizabeth Osborne, Borough Clerk Approved January 12, 2015 (EO) Page 32 of 32