Mayor & Council

REORGANIZATION MEETING MINUTES January 2, 2017 at 5:00 p.m. __________________________________________________________________ Call to Order The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Friday, the 2nd day of January 2017, in the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Conley called the meeting to order at 5:00 p.m. The Borough Clerk read the Open Public Meetings Act Statement “In compliance with the Open Public Meeting Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Daily Record, posting a copy of the notice on the bulletin board at the main entrance to Borough Hall and filing a copy in the office of the Borough Clerk, all on December 15, 2016. Copies of that notice were made available to members of the general public. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert G. Catalanello Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick Rowe Invocation Mayor Conley invited forward Javier Viera, Dean, School of Theology, Drew University, to give the invocation. Mr. Conley greeted everyone by wishing all a “Happy New Year”, thanked the Mayor and Council Members, and asked that 2017 be a safe and healthy New Year for the Borough of Madison. Presentation of Colors, Pledge of Allegiance, National Anthem Everyone rose for the Pledge of Allegiance led by Captain (Ret.) Jeff Pettitt, USCG; all covered their hearts and were led in the recitation of the Pledge of Allegiance. Mayor Conley acknowledged the resident Elizabeth Monkemeier, who sang the National Anthem, after which the Colors were retired. Presentations of Medallions for Distinguished Service Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. As each name and position was announced, there was a round of applause. Mayor Conley invited the recipient present to step forward to receive her Medallion. Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Timothy Blair Charles Courtney Zoning Board of Adjustment Community Garden Advisory 2012 – 2016 Committee 2012 – 2016 Donald Bowen Samuel Mantone Board of Health Patriotic Celebrations 2012 – 2016 2009 – 2016 Robert Coultas Alberta Marcy Library Trustee Historic Preservation Commission 2007 – 2016 1998 – 2016 Proclamation for Outgoing Council Member Mayor Conley read and presented a Proclamation in honor of outgoing Council Member Robert G. Catalanello; There was a round of applause in Mr. Catalanello’s honor. Presentation of Gifts Mayor Conley acknowledged and thanked Mr. Catalanello for his service in government and presented Mr. Catalanello with gifts from the Mayor and Council— a pewter box engraved with the Hartley Dodge Memorial and a Council chair engraved with Mr. Catalanello’s name and years of service as Council Member. Mr. Catalanello thanked the residents of Madison for the opportunity to serve. Oath of Office Maureen Byrne and her family were called forward. The Oath of Office of Council Member Byrne was administered by Assemblywoman Mila M. Jasey. There was a long round of applause. Patrick Rowe and his family were called forward. The Oath of Office of Council Member Rowe was administered by Mayor Robert Conley. There was a long round of applause. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert. H. Conley Council Members: Robert Landrigan Carmela Vitale Astri J. Baillie Page 2 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne Mayor Conley recognized distinguished guests including Assemblyman John McKeon, Sherriff James Gannon, Freeholders Doug Cabana, Thomas Mastrangelo, Deborah Smith and Christine Myer, County Clerk Ann Grossi and Board of Education President Lisa Ellis . Mayor's Message to the Citizens of Madison January 2, 2017 Before I start my comments, let us take a few minutes to reflect and remember those who we have lost over the past year. Barbara Stevenson, founder of Madison’s Farmers Market; Sal DeBiasse, former Water Foreman, 38-year Borough employee; Ruth Hamman, active leader with the Senior Center and St. Vincent’s; Bud Holzman, veteran and long-time member of the Patriotic Celebrations Committee; Andrew Hurley, father, volunteer soccer coach; Tony Martell, whose promise to raise $1 million gave birth to the TJ Martell Foundation and over $270 million to fight cancer, leukemia and AIDS. And in past few weeks we have lost Leanna Brown, Freeholder, State Senator and with her husband Stan a passionate supporter of the Museum of Early Trades and Crafts. We also lost 94-year old Nancy Sodano, who lived downtown for the past 67 years. Each of these people made their mark in our community, please take a moment to reflect on their lives along with others who we lost over the past year. Thank you to Javier Viera, Dean of the Drew University School of Theology for your invocation, our town and gown relationship is so important so it was an honor to have you join us today. Thank you to Elizabeth Monkemeier for our National Anthem and the Captain Jeff Pettitt for leading our Pledge of Allegiance. Pat Rowe, welcome to your new seat and another term serving the residents of Madison. And welcome to Maureen Byrne as you take your record of volunteerism to another level. Welcome back to our other returning Council members, Carmela Vitale, Bob Landrigan, Astri Baillie and Ben Wolkowitz. Before I give you a look to the New Year, I would like to update you on a few goals I had outlined a year ago. Page 3 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. In my message on New Year’s Day 2016, I had put forward the challenges we faced with our Downtown and with preserving historic homes and the character of Madison. I am happy to say we have made progress in both areas. In the first quarter, we will have the results of the market study being conducted by Urbannomics, a consulting firm specializing in developing downtowns and businesses. This study will provide us with a roadmap to a stronger, even more vibrant town center. This is all occurring as the Green Village Road School Redevelopment project is moving towards a late summer completion which will give us 135 residential units in downtown along with a 3,000 sq.ft. community space for music, drama, art shows and other Madison events. The challenge of preserving our historic homes and the neighborhood character will not be an easy one but we made progress in 2016. A symposium that was conducted earlier in the year was attended by over 60 Madison residents. Presentations from experts and group discussions have given us great ideas for preservation. Planning Board member Jeff Gertler has taken a lead in working with developers, realtors and others to find ways to save our special homes, while keeping a balance with property rights. Already we have seen progress as Alan Andreas, Madison developer and participant in symposium, revised the project on Ridgedale Ave, this project had been viewed as an example of the loss of historic homes, now with the revision and approval by the Planning Board the historic home will survive. As I sat down to prepare my comments for today, I thought of a question that I am often asked; “What are you most proud of in your time so far as Mayor?” My answer is that, when the time comes, my legacy should be based on not what I have done but how we have worked together to make Madison a better place. During my time up here, the Council has not always agreed on a path but has worked together towards a solution, yes there may have been a bit of tension a times but respect would always triumph. For those who only follow Madison, this is not necessarily the norm found in other communities. The “how” was demonstrated in November as this Council approved a new electric rate adjustment despite the strong opinions on how to achieve this goal. On a broader scale, it is how Madison as a community continually goes above and beyond. We saw it in days, weeks and months after Sandy, we see it every year on May Day, we saw it just over a year ago as Madisonians lined the streets to honor Captain Joe Cirella as his Page 4 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. funeral procession passed through town. We saw the how with a Black Lives Matters March this fall; in the front of the march, walking with the student leaders were Police Chief Darren Dachison, Pastors Craig Dunn, First Baptist Church and Scott Foster, Madison Presbyterian along with MaryAnn Baenninger, President of Drew and me as Mayor of a town that works together for the greater good. This is How we work together in Madison. This past Saturday, many of us welcomed 2017 by saying “good riddance” to 2016. We will not turn our backs on the challenges we have seen over the past year but instead we will do what Madison does best, work together to make a better community and world. As we start our new year, Madison’s Interfaith Council under the leadership of Reverend Craig Dunn and Reverend Scott Foster working with Drew University and the College of St. Elizabeth are taking on the challenge of building community. Events will start with the celebration of Martin Luther King’s birthday and will be followed in the coming months with what may include a peace march, musical celebration of diversity, cultural exchanges, ethic food festival all with the goal of breaking down walls and barriers while building community. Just as Madison welcomed immigrants a century ago, this is the how behind what makes Madison so strong and hopefully in the coming years will make our world a better place. And if you don’t think the 16,000 residents can make a difference, remember Tony Martell’s promise to raise a million dollars, a challenge he accepted with no idea how he would do it. A promise that lead to his legacy of raising a quarter of a billion dollars. Together in the spirit of Madison, we can make for a better world. And now let’s all a start with a Happy and Healthy New Year! Robert H. Conley, Mayor There was a round of applause honoring Mayor Conley. Election of Council President Ms. Baillie nominated and moved the appointment of Council Member Carmela Vitale as Council President. Mr. Rowe seconded the motion. The motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Adoption of Council Bylaws for 2017 Page 5 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Mrs. Vitale moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2017. Council Member Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Mayor's Announcement of Council Standing Committees for the Year 2016 STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Astri Baillie/Carmela Vitale Public Safety Robert Landrigan/Maureen Byrne Public Works and Engineering Carmela Vitale/ Patrick Rowe Utilities Benjamin Wolkowitz/Robert Landrigan Health Patrick Rowe/Astri Baillie Community Affairs Maureen Byrne/Benjamin Wolkowitz Mrs. Vitale moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion. The motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Appointment of Borough Officials Mayor Conley nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Michael Fitzpatrick (Annual Appointment) Zoning Officer, Frank Russo, (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Fire Subcode Official, Bruce Barrios (Annual Appointment) Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Mayor Conley appointed Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2019 Ellen Kranefuss, Regular Page 6 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. One-year term through December 31, 2017 Stephen Stocker, Chair Jeffrey Gertler, Planning Board Rep. Carmela Vitale, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2020 Christon Kellogg, Class A Regular John Forte, Class C Regular Carmine Toto, Class C Regular Unexpired two-year term through December 31, 2017 David Luber, Alt. #1 Two-year term through December 31, 2018 Ann Huber, Alt. #2 One-year term through December 31, 2017 Carmela Vitale, Council Liaison (3) PLANNING BOARD One-year term through December 31, 2017 John Forte, Class II, Official of the Borough other than Governing Body One-year term through December 31, 2016 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Mr. Rowe moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2016. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announced the Mayor’s appointments of the following individuals requiring Council confirmation, all for a one-year term through December 31, 2017: (1) BOARD OF EDUCATION Robert Landrigan, Council Liaison (2) CHAMBER OF COMMERCE Maureen Byrne, Council Liaison (3) HISTORIAN Kay Leary Page 7 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. (4) HOUSING AUTHORITY Patrick W. Rowe, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Astri J. Baillie, Finance/ Personnel Committee Vice Chair Benjamin Wolkowitz, Finance/ Personnel Committee Member (6) JOINT MUNICIPAL COURT Robert Landrigan, Member Astri J. Baillie, Member (7) MUSEUM OF EARLY TRADES & CRAFTS Astri J. Baillie, Council Liaison (8) PASSAIC VALLEY GROUNDWATER PROTECTION COMMITTEE Daniel Kelly (9) PROJECT COMMUNITY PRIDE Robert Landrigan, Council Liaison (10) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Carmela Vitale, Council Liaison (11) MADISON COMMUNITY POOL Patrick W. Rowe, Council Liaison Mrs. Vitale moved confirmation of the foregoing appointments. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requested that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2020 Eric Range, Regular Unexpired two-year term through December 31, 2017 Michael Giordano, Alt. #1 Two-year term through December 31, 2018 Sandra Lascari, Alt. #2 Page 8 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. One-year term through December 31, 2017 Patrick W. Rowe, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2019 Ursula Leonhart, Regular Stephen McAuliffe, Regular Brian Monaghan, Regular One-year term through December 31, 2017 Maureen Byrne, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2017 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Robert Landrigan Engineering Council Liaison, Carmela Vitale Borough Engineer, Robert Vogel Public Works Superintendent Madison Police Reps, Lt. Joseph Longo and Corporal Vincent DellaValle Board of Education Representative, Mrs. Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Byrne seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Mayor Conley requested that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2019 Bradley Cramer, Owner/Merchant/Landlord Mark Fabyenski, Resident Leslie Lajewski, Board of Education Representative Eric Range, Higher Education Representative Robert Rocco, At Large Barb Short, At Large Russell Stern, At Large Unexpired three-year term through December 31, 2018 Michael Kopas, At Large One-year term through December 31, 2017 Maureen Byrne, Council Liaison Page 9 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. (2) LIBRARY TRUSTEES Five-year term through December 31, 2021 James Schessler, Trustee David Luber, Trustee Sara Reichel, Board of Education Representative (3) LOCAL EMERGENCY PLANNING COUNCIL FOR 2017 Administrator Assistant Borough Administrator Borough Engineer Construction Official Electric Utility Superintendent Fire Chief Health Officer Mayor Superintendent of Public Works Council Liaison, Carmela Vitale Auxiliary Police John Granato Board of Education Representative John Connolly Madison Eagle Garry Herzog MCJM (Sewer), Superintendent Chris Manak Medical Representative, Dr. Carmen Romano Drew University Rep, Director William Ortman OEM Coordinator Robert Landrigan OEM Deputy Coordinator Police Chief Darren Dachisen OEM Assistant Coordinator Ted O’ Donnell OEM Asst. Dep. Coordinator Sgt. James Cavezza Pharmacist Frank Iannarone Public Information Officer Lt. Joseph Longo R.A.C.E.S. Lee Storm School Resource Officer S.O. Vincent Galgano Secretary Kristy Kiehl Senior Citizens Advisory Rep Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2019 Lisa Sprague, Project Pride Director Libby Brooks Shesler, Madison Jr. School Rep Katie Koontz, YMCA Youth Programs Page 10 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Unexpired Three Year Term through December 31, 2017 Special Officer Vincent Galgano, Law Enforcement Liaison One-year term through December 31, 2017 Patrick W. Rowe, Council Liaison (2) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2019 Arthur Powell, Regular One-year term through December 31, 2017 Astri J. Baillie, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2019 Thomas Piskula, Madison Resident (#1 of 4) One-year term through December 31, 2017 Cathi Coultas, Parks Advisory Committee Representative George Limbach, Planning Board Representative William Van Ryzin, Historic Preservation Commission Rep. Peter Hiscano, Recreation Committee Mayor Robert H. Conley, Ex-Officio Benjamin Wolkowitz, Council Liaison (4) PARKS ADVISORY COMMITTEE One-year term through December 31, 2017 Paul Allocco, Chair Cathi Coultas, Secretary Robert McDowell John Pignataro Jordan Stern John Taylor Geoffrey Thomas Lois Wolkowitz Carmela Vitale, Council Liaison Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Mayor Conley requested that Mr. Wolkowitz announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2017 Page 11 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Ron DeBiasse Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson James Kemp Jeffrey Pettitt Michael Piano Edward Rowland James Savage Victor Schumacher Patrick Sherwood Carmela Vitale, Council Liaison (2) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2017 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Patrick W. Rowe, Council Liaison and Chair (3) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2017 Harvey Allen, Community Pool Rep. Bill Beaman Karen Blount Becky Campbell Dave Carver Colleen Castellano Brenda Catalanello Nino Coviello Zach Ellis, Ex-Officio, Recreation Director Lisa Ellis, Board of Education Rep. Patrick Flaherty Tony Gero Tom Haralampoudis Peter Hiscano Christopher Holland Vito Luppino Ellis Siedem Tara Spagnoletti Kenneth Waer Bill Wilt Maureen Byrne, Council Liaison Mrs. Vitale moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Page 12 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Mayor Conley requested that Mr. Rowe announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SAFETY COMMITTEE One-year term through December 31, 2017 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Qualified Purchasing Agent/Personnel Recreation Director Superintendent of Public Works Robert Landrigan, Council Liaison (2) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2017 Ruth Barrett, AARP Rep Rotary Club Rep Lena Crasto, Rexford S. Tucker Apartments Rep. Marlene Dolan, Madison Health Department Peggy Donnelly, Rose City Steppers Phyllis Flemming, at Large Sandra Fielo, Stay Healthy Program Lou Gaburo, Friends of the Seniors John Hoover, DDC Rep Edna Ierley-Byrne, Senior Citizen Coordinator Kay Leary, Thursday Morning Club Rep. Kaye Shaler, RSVP Joe Gonsalves, YMCA Rep. Jeffrey Payton, Madison Library Rep. Maureen Byrne, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2021 Vince Licari, Regular One-year term through December 31, 2017 Carmela Vitale, Council Liaison Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Page 13 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Mayor Conley requested that Ms. Byrne announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE One-year term through December 31, 2017 Stephen Stocker, MEC Rep. Board of Education Rep. Superintendent of Public Works Carmela Vitale, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2019 Jeffrey Kerr, Regular Michael Soriano, Regular One-year term through December 31, 2017 Benjamin Wolkowitz, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2020 Mary Sue Salko, Regular Unexpired two-year term through December 31, 2017 Anne Lawless, Alt # 1 Two-year term through December 31, 2018 Timothy Fitzsimmons, Alt # 2 Mr. Wolkowitz moved confirmation of the foregoing appointments. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Communications - None Invitation for Discussion Mayor Conley opened the meeting to the public and asked if anyone wished to be heard. Since no member of the public wished to be heard, the invitation for discussion was closed. Consent Agenda Resolutions The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Page 14 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mrs. Vitale moved approval of the Consent Agenda Resolutions. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None R 1-2017 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2017 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year; and WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting; and WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2017; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved. R 2-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS WHEREAS, the Borough of Madison has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the anticipated term of said contracts are noted below; and WHEREAS, each contract has a thirty (30) day termination clause; and WHEREAS, each Professional Services provider has submitted a proposal indicating each will provide the services for the fee as described herein; and Page 15 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability of funds for each contract. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: 1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. 3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday. Page 16 of 36  Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Auditor Nisivoccia, LLP $46,400 per year or portion as set forth in the contract Accounting Services Laracy Associates, LLC $6,000/month Bond Counsel Rogut McCarthy Troy Base Fee $2,500 et seq., LLC as set forth in contract Borough Attorney Matthew J. Giacobbe, $5,000 monthly retainer/ Esq. $135hr. for litigation and tax appeals Codification General Code $10,195.00 et seq. As set Supplementation & Publishers forth in the contract Maintenance Consulting Engineers Bowman Consulting $85/hr to $150/hr et seq., as set forth in the contract Consulting Engineers Mott MacDonald Up to $247.00/hr Electrical Contractors JBL Electric Inc. $122.31-$150.32/hr et seq. Electrical Crane Associates, Inc. $80/hr - $157/hr et seq. as Engineering set forth in the contract Consultant Electrical Wilson & Wilson, LLC $150/hr et seq. as set forth Engineering in the contract Consultant Field Inspector for Michael P. Carroll $30/hr. Tax Assessor’s Office Labor Counsel Cleary, Giacobbe, Alfieri, Jacobs LLC $135/hr Matt Giacobbe, Esq. Legal Counsel for Kirk H. Betts, Esq. $90/hr - $350/hr et seq. as Municipal Electric set forth in the contract Utility Open Space Advisor The Land Conservancy Up to $2,500/yr of New Jersey Redevelopment Castano Quigley, LLC $195/hr. Counsel Real Estate Certified Valuations, Appraisal Services Inc. $120/hr. Tax Appeal Attorney Matthew J. O’Donnell, $150/hr. Esq. Tax Appeal Attorney Fred Semrau, Esq. $140/hr. Water Wells Layne Christensen Co. $3,000/yr Consultant Page 17 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution. R 3-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-11, the Tax Collector and/or the Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof. R 4-2017 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PURCHASING OFFICER BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Linda Sawyer be designated Qualified Purchasing Agent for 2017 and is hereby authorized to sign all Purchase Orders upon issuance. BE IT FURTHER RESOLVED that in the absence of Mrs. Sawyer, Raymond M. Codey be given the designation of Purchasing Agent. R 5-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Borough Engineer Robert Vogel is hereby appointed and empowered to make official searches as to Municipal Improvements authorized by ordinances for future assessments that will be made pursuant to such ordinances, as authorized by N.J.S.A. 54:5-18.1 et seq.; and BE IT FURTHER RESOLVED that in the absence of the Borough Engineer, Borough Clerk Elizabeth Osborne and/or Assistant Borough Engineer Frank Russo are hereby appointed to make such searches; and Page 18 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. BE IT FURTHER RESOLVED that the fee to be charged shall be in accordance with N.J.S.A. 54:5-18.4 et seq. R 6-2017 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and/or THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2017; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, Newjerseyhills.com, 17 Morristown Road, Bernardsville, NJ 07924, and/or THE DAILY RECORD, 6 Century Drive, Parsippany, New Jersey 07054, are hereby designated as official newspapers of the Borough of Madison for the year 2017 for the purpose of publishing legal notices of the municipality. R 7-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments: DEPARTMENTS GENERAL GOVERNMENT AUTHORIZE APPROVALS 100 General Administration Administrator or Executive Assistant 102 Municipal Support Services QPA/Personnel Director or Administrator 103 Elections Borough Clerk or Administrator 104 Downtown Development Commission ABA or Administrator 105 Human Resources QPA/ CFO or Administrator 110 Mayor & Council Borough Clerk or Administrator 120 Borough Clerk Borough Clerk or Administrator 130 Financial Administration CFO or Chief Accountant 135 Auditor CFO or Chief Accountant 145 Revenue Administration CFO or Chief Accountant 150 Assessment of Taxes CFO or Tax Assessor 155 Legal Services CFO or Administrator 165 Engineering Engineer or Administrator 175 Historic Preservation Engineer or Administrative Official Page 19 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. 180 Planning Board Engineer or Administrative Official 185 Zoning Board Engineer or Administrative Official 186 Environmental Commission Engineer or Administrative Official 210 Liability Insurance CFO or Administrator 215 Workers Comp. Insurance CFO or Administrator 220 Health Insurance CFO or Administrator 225 Unemployment Insurance CFO or Administrator 310 Public Buildings & Grounds Superintendent of PW or Administrator 361 Civic Center Superintendent of PW or Administrator PUBLIC SAFETY 195 State Uniform Construction Code Construction Code Official or Engineer 240 Police Police Chief or Administrator 241 First Aid Organization Police Chief or Administrator 252 Emergency Management Services Police Chief or Administrator 265 Fire Fire Chief or Administrator 267 Fire Safety Program Fire Chief or Administrator 275 Municipal Prosecutor Court Administrator or Administrator 362 Public Safety Complex Police Chief and Fire Chief 491 Municipal Joint Court Court Administrator or Administrator 495 Public Defender Court Administrator or Administrator STREETS & ROADS 300 Public Works Superintendent of PW or Administrator 302 Parks Superintendent of PW or Administrator 303 Shade Tree Authority Superintendent of PW or Administrator 315 Vehicle Maintenance Superintendent of PW or Administrator 316 Vehicle Maintenance-Police Police Chief or Administrator 317 Vehicle Maintenance-Fire Fire Chief or Administrator SANITATION 455 Sewerage Processing CFO or Administrator 456 Madison/Chatham Joint Meeting CFO or Administrator 457 Sewer Line Maintenance Superintendent of PW or CFO 465 Garbage & Trash Removal Superintendent of PW or CFO HEALTH & WELFARE 330 Board of Health Health Officer or Administrative Officer 340 Dog Regulation Health Officer or Board Secretary 360 Aid to Child Care Center Health Officer or Board Secretary RECREATION & EDUCATION 370 Recreation & Playgrounds Recreation Director or Administrator 371 Celebration of Public Events Recreation Director or Administrator 390 Free Public Library CFO or Administrator 391 Technology Library Director 392 Museum of Early Trades Administrator or CFO 393 Senior Citizens Programs Senior Citizen Coordinator or Administrator UNCLASSIFIED, DEFERRED CHARGES & STATUTORY EXPENDITURES 470 Contingent CFO or Administrator 471 Public Employees' Retirement System CFO or Confidential Assistant II 472 Social Security System CFO or Confidential Assistant II 474 Consolidated Police & Firemen's Pen Fd CFO or Confidential Assistant II 475 Police & Firemen's Retirement System CFO or Confidential Assistant II 870 Emergency Authorizations CFO or Administrator 900 Capital Improvement Fund CFO or Administrator Page 20 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. 920 Principal on Bonds CFO or Administrator 925 Principal on Notes CFO or Administrator 930 Interest on Bonds CFO or Administrator 935 Interest on Notes CFO or Administrator 950 Interest on Loan CFO or Administrator 955 Principal on Loan CFO or Administrator UTILITY EXPENSE - BULK PURCHASES 430 Electricity-HDM Superintendent of PW or Administrator 431 Electricity-C.H. Superintendent of PW or Administrator 432 Electricity-DPW/Sewers Superintendent of PW or Administrator 433 Electricity-Health Health Officer or Administrative Officer 434 Electricity-Police Police Chief or CFO 440 Telephone QPA/Personnel Director or Administrator 445 Water Superintendent of PW or Administrator 446 Natural Gas Superintendent of PW or Administrator 460 Gasoline Superintendent of PW or Administrator PUBLIC UTILITIES 05-500 Water Utility Administration CFO or Utility Collector 05-501 Water Utility Operations Superintendent of PW or Engineer 05-502 Water Capital Improvement Fund CFO or Administrator 05-503 Water Municipal Debt Service CFO or Administrator 05-504 Public Employees' Retirement System CFO or Confidential Assistant II 05-505 Water Social Security System CFO or Confidential Assistant II 09-500 Electric Utility Administration CFO or Utility Collector 09-501 RoseNet Administrator or Director of Technology 09-502 Electric Utility Operations Electric Utility Superintendent or Administrator 09-503 Electric Capital Improvement Fund CFO or Administrator 09-504 Public Employees’ Retirement System CFO or Confidential Assistant II 09-505 Social Security System CFO or Confidential Assistant II STATE GRANTS 242 Body Armor Grant Police Chief or CFO 243 Walk Safety Program Police Chief or CFO 331 NJ Dept. of Health & Senior Services Health Officer or CFO 332 H1N1 Grant Health Officer or CFO 333 H1N1 Corrective Action Grant Health Officer or CFO 700 Alcohol Education Grant Court Administrator or CFO 701 Drunk Driving Enforcement Police Chief or CFO 702 Cops In Shops Police Chief or CFO 703 Clean Communities Act Superintendent of PW or CFO 704 MAASA Grant Health Officer or CFO 705 Priority Health Funding Act CFO or Confidential Assistant II BE IT FURTHER RESOLVED that the Administrator, Assistant Borough Administrator/CFO and the QPA/Personnel Director are hereby authorized to approve requisitions for Purchase Orders for all Borough Departments; and BE IT FURTHER RESOLVED that the Receiving Certificates on material or services received be signed by a responsible person receiving same or by the Department Head. Page 21 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. R 8-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Borough Officials are hereby authorized to sign checks or withdrawal slips where a combination of three principal signatures are required: MAYOR AND BOROUGH CLERK or DEPUTY BOROUGH CLERK AND CHIEF FINANCIAL OFFICER BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be forwarded to all Borough Depositories. R 9-2017 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Banks be and hereby are designated as depositories for all Borough Funds during 2017: Bank of America Provident Bank PNC Bank Somerset Hills Bank Connect One Bank Wells Fargo Haven Savings Bank Investors Bank Chase Bank Fulton Bank R 10-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS WHEREAS, the refunding of tax and utility overpayments of Ten Dollars ($10.00) or less and the collection of tax underpayments of Ten Dollars ($10.00) or less would impose administrative burdens out of proportion to the benefit thus given. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that tax and utility overpayments Page 22 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. and underpayments of Ten Dollars ($10.00) or less be credited or debited to General Surplus. R 11-2017 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2017 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19 WHEREAS,40A:4-19 Local Budget Act, provides that temporary appropriations be made in the amounts required where contracts, commitments or payments must be made prior to the final adoption of the 2017 budget; and WHEREAS, the date of this resolution is within the first thirty days of 2017; and WHEREAS, the total appropriations in the 2016 Budget, less appropriations made for capital improvement fund, debt service and relief of the poor (public assistance) are as follows: CURRENT $24,496,176.78 WATER UTILITY $2,069,046.00 ELECTRIC UTILITY $14,162,527.00 WHEREAS, 26.25 percent of the total appropriations in the 2016 Budget less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2016 Budget is as follows: MUNICIPAL $6,430,246.40 WATER UTILITY $543,124.58 ELECTRIC UTILITY $3,717,663.34 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following temporary appropriations be made, and that a certified copy of this resolution be transmitted to the Chief Financial Officer for his records. GENERAL ADMINISTRATION Salary & Wages 40,300 Other Expenses 3,700 MUNICIPAL SUPPORT Salary & Wages 22,500 Other Expenses 6,700 HUMAN RESOURCES Salary & Wages 7,700 Other Expenses 8,900 BOROUGH CLERK Salary & Wages 26,100 Other Expenses 8,800 FINANCIAL ADMINISTRATION Page 23 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Salary & Wages 61,900 Other Expenses 20,000 MAYOR AND BOROUGH COUNCIL Salary & Wages 12,300 Other Expenses 4,200 COMMUNITY AND BUSINESS DEVELOPMENT Salary & Wages 27,600 Other Expenses 2,900 ASSESSMENT OF TAXES Salary & Wages 26,600 Other Expenses 9,900 REVENUE ADMINISTRATION Salary & Wages 25,300 Other Expenses 18,000 LEGAL SERVICES Other Expenses 55,100 MUNICIPAL COURT Salary & Wages 122,500 Other Expenses 32,200 PUBLIC BUILDINGS & GROUNDS Salary & Wages 27,900 Other Expenses 29,900 PLANNING BOARD Salary & Wages 15,800 Other Expenses 32,300 ZONING BOARD Salary & Wages 8,200 Other Expenses 12,800 ENGINEERING Salary & Wages 70,000 Other Expenses 15,400 CELEBRATION OF PUBLIC EVENTS Other Expenses 4,200 INSURANCE Group Health Insurance 544,746 Health Benefit Waiver 10,500 Liability 230,000 Workers Compensation 180,000 FIRE DEPARTMENT Salary & Wages 382,100 Page 24 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Other Expenses 18,500 FIRE SAFETY PROGRAM Salary & Wages 31,900 POLICE DEPARTMENT Salary & Wages 921,500 Other Expenses 74,000 CONSTRUCTION CODE Salary & Wages 146,400 Other Expenses 26,900 EMERGENCY MANAGEMENT SVCS Other Expenses 3,300 PUBLIC WORKS Salary & Wages 399,000 Other Expenses 90,200 SEWER LINE MAINTENANCE Salary & Wages 92,400 Other Expenses 34,200 SHADE TREE MANAGEMENT BOARD Other Expenses 30,900 GARBAGE & TRASH REMOVAL Other Expenses 431,900 VEHICLE MAINTENANCE Salary & Wages 88,300 Other Expenses 63,800 MADISON-CHATHAM JOINT MEETING Other Expenses 308,400 HEALTH DEPARTMENT Salary & Wages 124,100 Other Expenses 95,000 DOG REGULATION Salary & Wages 500 Other Expenses 2,600 CIVIC CENTER Other Expenses 20,000 RECREATION Salary & Wages 10,300 Other Expenses 34,500 TEEN CENTER Other Expenses 5,300 MAINTENANCE OF FREE PUBLIC LIBRARY Page 25 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Other Expenses 381,300 UTILITY EXPENSES Other Expenses 196,500 SENIOR CITIZENS PROGRAM Salary & Wages 30,000 Other Expenses 4,700 CONTINGENCY Other Expenses 13,100 PENSION 515,000 SOCIAL SECURITY 128,700 SUBTOTAL 6,430,246 CAPITAL IMPROVEMENT 2,000,000 DEBT SERVICE 502,000 TOTAL 8,432,246 WATER UTILITY Salary & Wages 181,200 Other Expenses 347,724 Social Security System 14,200 SUBTOTAL 543,124 Capital Improvement 400,000 TOTAL 943,125 ELECTRIC UTILITY Salary & Wages 457,100 Other Expenses 3,225,163 Social Security System 35,400 SUBTOTAL 3,717,663 Capital Improvement 400,000 TOTAL 4,117,663 R 12-2017 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES Page 26 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that, in accordance with N.J.S.A. 54:4-67, the interest to be charged on delinquent taxes in the Borough of Madison shall be 8%, annually, on the first $1,500.00 of delinquency, and on any amount in excess of $1,500.00, the interest rate to be charged shall be 18%, annually, until all of the delinquency has been removed and the property restored to current status. BE IT FURTHER RESOLVED that an additional 6% end-of-year penalty be applied to delinquent taxes, interest and other municipal charges exceeding $10,000.00. R 13-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, it is the desire of the Borough of Madison in the County of Morris, New Jersey, to establish such a fund for the following department custodians in the indicated amounts: Elizabeth Osborne Borough Clerk $1,000.00 Edna Ierley-Byrne Senior Citizen Coordinator $ 500.00 Darren Dachisen Chief of Police $ 500.00 Michael Piano Electric Utility Superintendent $ 200.00 Superintendent of Public Works $ 200.00 Water Utility/Superintendent of Public Works $ 200.00 Russell Brown $ 100.00 Construction Code Official WHEREAS, all custodians are bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and Page 27 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. WHEREAS, each custodian shall maintain records for his or her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 14-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that JAMES E. BURNET, IV is hereby appointed as the Borough's Risk Manager, Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. BE IT FURTHER RESOLVED that SANDRA EMMERICH is hereby appointed as the Borough's Alternate Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. R 15-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the Chief Financial Officer is hereby designated to certify to the validity and propriety of all requests for payment of services on Administrative Certificates and to sign such certifications as required by N.J.S.A. 40A:5-16(b). R 16-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. Page 28 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Chief Financial Officer, the Confidential Assistant to the CFO, Qualified Purchasing Agent, Payroll Officer and the Borough Administrator are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough. R 17-2017 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PUBLIC AGENCY COMPLIANCE OFFICER WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Qualified Purchasing Agent/ Personnel Director Linda Sawyer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Qualified Purchasing Agent/Personnel Director Linda Sawyer is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. BE IT FURTHER RESOLVED that in the absence of the Qualified Purchasing Agent/Personnel Director, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer. R 18-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2017 Page 29 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and WHEREAS, the Chief Financial Officer recommends adoption of the Cash Management Plan attached hereto; and WHEREAS, the Chief Financial Officer provides a monthly report to the governing body for review. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is approved in the form attached hereto for the year 2017. R 19-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF AN AGREEMENT WITH MADISON AREA YMCA REGARDING A TEEN PROGRAM FOR LOCAL YOUTHS WHEREAS, the Borough Administrator has recommended renewal of an agreement with the Madison Area YMCA to provide services to Madison youths; and WHEREAS, the Madison Area YMCA has provided these services through its established teen program; and WHEREAS, the proposed cost for the services to be provided is $20,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $20,000.00 for the payment of such services in the 2017 municipal budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute an agreement between the Madison Area YMCA and the Borough of Madison renewing an agreement to provide Teen Program services described herein in a form approved by the Borough Attorney. R 20-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2017 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Collector of Taxes for the Borough of Page 30 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Madison is hereby authorized to conduct the annual sale of delinquent taxes for the calendar year 2017. R 21-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following individuals are hereby appointed to the Community Development Revenue Sharing Committee: Raymond M. Codey (appointed by Mayor) Louis Riccio, Alternate (appointed by Mayor) Carmela Vitale, Council Member (appointed by Council) R 22-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER MICHAEL FITZPATRICK AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey hereby appoints Health Officer Michael Fitzpatrick as Relocation Officer for the Borough of Madison effective immediately, to serve without compensation. R 23-2017 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MANY MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2017 WHEREAS, the Borough Council wishes to recognize the primary sport recreational groups and organizations within the Borough of Madison for insurance and scheduling purposes; and WHEREAS, the Recreation Director coordinates the efforts of these organizations to provide recreational activities for residents of the Borough and participating towns; and WHEREAS, the Borough continues to support recreational activities for all residents. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize Page 31 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. the following recreation groups, organizations and primary contacts as part of the Madison Recreational plan: Madison Basketball Association: Mike Rosselli Harding-Madison Hockey: Tony Gero Madison Jr. Wrestling (Takedown Club): Bill Wilt Madison Little League: Ken Waer Madison Girls Softball: Dave Carver Madison Boys Lacrosse: Nick Spagnoletti Madison Girls Lacrosse: Kathy Cowan Madison Jr. Football: Nino Coviello Madison Soccer Club: Colleen Castellano Madison Jr. Field Hockey: Brenda Catalanello Men's Softball, Zach Ellis Women's Softball, Dave Carver R 24-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF A MASTER POWER PURCHASE AND SALES AGREEMENT AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS WHEREAS, pursuant to prior Council resolution(s) the Borough entered into MasterPower Purchase and Sale Agreements with the following suppliers on the dates indicated: Exelon Generation Company LLC1 October 4, 2011 Talen Energy Marketing LLC2 October 4, 2011 Next Era EnergyPower Marketing, Inc. October 4, 2011 PSEG Energy Resources &Trade LLC October 28,2011 Noble Americas Gas & Power Corp. October 20,2011 DTE Energy Trading, Inc. October 4, 2011 BP Energy Company February 3,2015 WHEREAS, the Borough desires to extend to its authorized representatives the duty and obligation to execute Transaction Confirmations that secure specific 1 An agreement was entered into between the Borough and Constellation Energy Commodities Group, Inc. as well. However, Exelon Corporation, the parent company of Exelon Generation Company LLC, acquired Constellation Energy Group, the parent company of Constellation Energy Commodities Group, Inc. and assumed all the Constellation obligations as of March 2012. 2 On June 1, 2015 PPL EnergyPlus LLC changed its name to Talen Energy Marketing LLC. Page 32 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. quantities of energy for delivery to the Borough for specific delivery periods at a fixed price, and WHEREAS, pursuant to prior Council authorization, and to facilitate the purchase of wholesale electricity, the Borough entered into the Membership Agreement with PJM Interconnection, LLC and the Master Energy Supply Agreement with American PowerNet Management, Inc. NOW THEREFORE, BE IT RESOLVED the Council affirms the above- described Master Power Purchase and Sale Agreements with Exelon Generation Company, LLC; Talen Energy Marketing LLC; NextEra Energy Power Marketing, Inc.; PSEG Energy Resources & Trade LLC; Noble Americas Gas & Power Corp.; DTE Energy Trading, Inc.; BP Energy Company; the Membership Agreement with PJM Interconnection, LLC; and the Master Energy Supply Agreement with American PowerNet and authorizes the continuation of these agreements; and BE IT FURTHER RESOLVED THAT the Council authorizes the Borough Administrator and the CFO/Assistant Borough Administrator to enter into binding Transaction Confirmations securing specific blocks of energy at specific delivery periods and prices pursuant to these Master Power Purchase and Sale Agreements R 25-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS WHEREAS, the Borough is in need of a Professional Land Surveyor for necessary changes to the tax maps; and WHEREAS, the Borough Tax Assessor has recommended that Andrew Clarke be appointed as the Professional Surveyor for Tax Maps; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Andrew Clarke is hereby appointed to the position of Professional Land Surveyor for tax Maps for the year 2017, for the purpose of making any necessary changes to the Borough Tax Maps. R 26-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION WHEREAS, the Assistant Borough Administrator/ CFO has recommended that the Borough enter into a grant agreement with the Madison Main Street Page 33 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. Foundation to fund certain Downtown Development Commission activities and for the improvement of the management of finances. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute a grant agreement between the Borough of Madison as grantee and the Madison Main Street Foundation, as grantor, for a grant in the amount of $125,000.00, in a form approved by the Borough Attorney. R 27-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MARY TESTORI TO THE POSITION OF TAX COLLECTOR WHEREAS, the Chief Financial Officer has recommended that Mary Testori be appointed to the position of part-time Borough Tax Collector, effective January 2, 2017; and WHEREAS, Mary Testori holds a valid Tax Collector Certificate. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that Mary Testori is hereby appointed to the position of part-time Tax Collector effective January 2, 2017, at a salary of up to $3,000.00/month, for a maximum of 29 hours per week. R 28-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD WHEREAS, the Chief Financial Officer has recommended the execution of an agreement for Continuing Disclosure Agent Services with Phoenix Advisors, LLC and appointment as Independent Register Municipal Advisor of Record; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Assistant Borough Administrator/ CFO is authorized to execute an agreement between Phoenix Advisors, LLC and the Borough of Madison as described herein in a form approved by the Borough Attorney. R 29-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS Page 34 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. WHEREAS, the Borough Administrator has recommended that James Burnet be designated as the Madison Borough delegate to the Public Power Association of New Jersey; and WHEREAS, the Borough Administrator has recommended that Raymond M. Codey be designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. James Burnet is designated as the Madison Borough delegate to the Public Power Association of New Jersey. 2. Raymond M. Codey is designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey. R 30-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE BOROUGH ADMINISTRATOR AND CFO TO NEGOTIATE AND APPROVE CHANGE ORDERS WITH KRE URBAN RENEWAL WHEREAS, required improvements will be necessary at the Borough Community Center at the former Green Village Road School site; and WHEREAS, the Council wishes to authorize the Borough Administrator and Chief Financial Officer to negotiate and approve said change orders. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Administrator and Chief Financial Officer are authorized to negotiate and approve required leasehold improvements by change order for the Borough Community Center at the former Green Village Road School site. R 31-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF GRANT APPLICATION TO STATE OF NEW JERSEY GREEN ACRES PROGRAM FOR THE MADISON RECREATION CENTER LAND ACQUISITION COMPONENT OF THE PROJECT WHEREAS, the Borough Administrator has recommended that the Borough submit a grant application to the New Jersey Green Acres Program for $500,000.00, to reduce the Madison Recreation Center Land Acquisition debt. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Council formally approves the grant application for the above stated purpose, and the Mayor and Borough Clerk are authorized to sign and submit such application. Page 35 of 36 Reorganization Meeting - Thursday, January 2, 2017, 5:00 p.m. R 32-2017 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS WHEREAS, the Planning Board and Zoning Board of Adjustment of the Borough of Madison have a need to utilize the services of professionals employed by Madison Borough for the review of development applications pursuant to the provisions of N.J.S.A. 40:55D-53.2; and WHEREAS, the following Borough of Madison professionals will be billed by the municipality to the applicant at the following rates in accordance with N.J.S.A. 40:55D-53.2: Robert A. Vogel, PE - $157.38 per hour Frank Russo, PE - $120.03 per hour Susan Blickstein, Ph.D., Planner - $145.00 per hour Gary Hall, Esq., Attorney - $205.00 per hour Vincent Laughlin, Esq. Attorney - $ 165.00 per hour NOW THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the above Borough professionals are hereby authorized to review development applications and bill in accordance with N.J.S.A. 40:55D-53.2; BE IT FURTHER RESOLVED, a notice of this action shall be printed once in the legal newspaper of the Borough of Madison as required by law. This resolution shall take effect immediately. Adjournment There being no further business to come before the Council, the meeting was adjourned at 5:51 p.m. Respectfully submitted, Elizabeth Osborne, Borough Clerk Approved January 23, 2017 (EO) Page 36 of 36