Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON March 27, 2017 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 27th day of March, 2017. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 5, 2017. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert Landrigan Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne Absent: Carmela Vitale, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Michael A. Augello, Jr., Esq. for Matthew J. Giacobbe, Esq., Borough Attorney Elizabeth Osborne, Borough Clerk AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) March 13, 2017 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – March 27, 2017 CONTRACT MATTERS (3) MADISON CHATHAM JOINT MEETING 2017 ROAD IMPROVEMENT PROGRAM SEWER AND WATER CONNECTION FEE SCHEDULE Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (1) SENIOR VAN DRIVER, P/T Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mr. Rowe Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of March 13, 2017. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale Ms. Baillie moved approval of the Regular Meeting Minutes of March 13, 2017. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale GREETINGS TO PUBLIC Mayor Conley made the following comments: A special Welcoming Community Task Force planning meeting has been scheduled for Monday, April 3rd at 7:00 p.m. Any resident interested in participating can register at mayor@rosenet.org. PROCLAMATIONS: Mayor Conley presented the Child Abuse Prevention Month Proclamation to Peach Bolton, Elenore Flanigan, Jeannie Kosakowski, Judy Mautone, Gerri Meer, Susan Packie, Carol Schessler and Judi Sopko of the Thursday Morning Club. Mayor Conley presented National Public Health Week Proclamation to Health Officer Michael Fitzpatrick and Public Health Nurse Marlene Dolan of the Madison Health Department. REPORTS OF COMMITTEES Public Works and Engineering Mrs. Vitale, Chair of the Committee, absent PAGE 2 OF 15 Regular Meeting Minutes – March 27, 2017 Public Safety Mr. Landrigan, Chair of the Committee, made the following comments: Madison has once again been named as one of the top 50 safest cities in New Jersey by the National Council for Home Safety and Security. Madison was ranked #27 out of the top 50 safest communities. The Madison Police Department and the Morris County Sheriff’s Office are warning residents about phone scams demanding green dot cards to satisfy outstanding warrants. Residents are receiving phone calls from a person identifying themselves as Sgt. Jackson, badge number 3319, of the Morris County Sheriff’s Office. He informs the residents they have an active bench warrant. While staying on the phone with him, he then instructs them to purchase green dot cards (prepaid credit cards) in specific amounts and to bring them to 560 W. Hanover Ave. in Morris Township, N.J. Residents should be aware that these calls are a scam and residents should notify their local authorities. The Fire Department reports that on Tuesday March 14th, at approximately 2:10 a.m. the fire department gave mutual aid, along with other Morris County Fire Departments, to the Chatham Fire Department at the scene of a residential structure fire on Center Avenue. This fire occurred about two hours into the snow storm that occurred that day. There were no injuries reported. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The filing deadline for petitions for the upcoming June Primary Election is Monday, April 3rd at 4:00 p.m. Late Night Voter Registration for the Primary Election is May 16th, the last day to register to be eligible to vote. The Clerk’s Office will be open until 8:00 p.m. The introduced budget documents were sent to the State Wednesday after the March 13th Council meeting. A copy of the budget document is available in the Clerk’s Office and at the Public Library. The budget hearing is scheduled for Wednesday, April 12th. Residents are encouraged to review the introduced budget. The Payroll Department will be shifting to a new payroll processing company at the end of the current pay cycle. Administration has been working with the Department Heads and staff on implementing biometric time clocks at all Borough buildings. This will help reduce paperwork and make payroll processing more efficient. The new system will also save the Borough close to $15,000 in annual fees. Utilities Mr. Wolkowitz, Chair of the Committee, made the following comments: The Water Department reports continued testing of Borough water and 45 mark outs for new service were completed. The Electric Department completed installation of cable and cameras for video surveillance system at both substations. Implementation of the electric utility rate dividend will have a small change to customer utility bills. Health Mr. Rowe, Chair of the Committee, made the following comments: The Public Works Department continues work preparing fields for spring recreation programs, preparing roads for paving this summer and pothole repairs. The annual Men’s Cancer Screening Clinic is scheduled for Monday, June 5, 2017, the Women’s Screening for Monday, May 22, 2017. A Blood Screening Clinic is scheduled for Thursday, June 1, 2017. These clinics are open to all residents of Madison and contract communities over the age of 18. Sign-up dates will be advertised on Rosenet.org and in newspapers. The third and final notices for delinquent 2017 pet licensing renewals are being mailed this week. There is an April 15thdeadline, after which summonses will be issued. PAGE 3 OF 15 Regular Meeting Minutes – March 27, 2017 Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: The Madison Senior Center video from the January T-Cap Day is currently airing on cable in Northern and Central New Jersey and viewers are requesting the cap pattern. The caps are very much appreciated by patients at the Carol Simon Cancer Center. “Oklahoma” was the annual spring musical offered by Madison High School, free to seniors at a dinner and dress rehearsal performance. Over 100 Madison seniors attended the show. The AARP tax volunteers have been hard at work every Wednesday assisting area residents with their income tax filings. The Friends of the Senior Center will host their annual Spring Luncheon on April 19 in recognition of these volunteers. May Day will be held on Saturday, May 6th and the Madison Farmer’s Market will open for their 25th season on Thursday, June 1st . COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 03/27/2017-1 GOGOGRANDPARENT – AFFORDABLE SENIOR TRANSPORTATION John Crouthamel and Laura Sostak from the Tri County 55+Coalition provided information regarding the GoGoGrandparent transportation project, funded by a grant from by the Grotta Fund for Senior Care, expected to begin a trial period of service April 3rd. Registration can be done by calling GoGoGrandparent at 1-855- 464-6872 or by going online to www.tritown55plus.org. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on March 13, 2017, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 11-2017 CALENDAR YEAR 2017 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14) PAGE 4 OF 15 Regular Meeting Minutes – March 27, 2017 WHEREAS, the Local Government Cap Law, N.J.S. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 0% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, WHEREAS, the Borough Council of the Borough of Madison in the County of Morris finds it advisable and necessary to increase its CY 2017 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS, the Borough Council hereby determines that a 3.5% increase in the budget for said year, is estimated to be $661,857.88 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS, the Borough Council hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriations in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Madison, in the County of Morris, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2017 budget year, the final appropriations of the Borough of Madison shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased up to 3.5%, amounting to $661,857.88 and that the CY 2017 municipal budget for the Borough of Madison be approved and adopted in accordance with this ordinance; and, BE IT FURTHER ORDAINED, that any amount authorized herein above that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. Mayor Conley opened up the public hearing on Ordinance 11-2017. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 11-2017, which was read by title, be finally adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 5 OF 15 Regular Meeting Minutes – March 27, 2017 Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale Mayor Conley declared Ordinance 11-2017 adopted and finally passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. ORDINANCE 12-2017 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 190 OF THE BOROUGH CODE ENTITLED “WATER” TO CHANGE THE BILLING METHOD FOR RESIDENTIAL WATER METERS TABLED WHEREAS, the Borough Administrator has recommended that Chapter 190 of Madison Borough Code entitled “Water” be amended to adjust the billing methodology for residential water meters; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Section 190-32, of the Borough Code entitled “Water rates for metered service” is amended to read as follows: §190-32. Water rates for metered service. ... C. Borough owned residential water meters. For any residential water customer whose average quarterly usage is less than the minimum usage specified in 190-32 (Article XIII B) of the Borough Code by at least 25% in a calendar year would have their water bill set for the following year at the minimum charge for the next smaller meter size or actual water usage, whichever is greater. SECTION 2: This Ordinance shall take effect retroactively to January 1, 2017 based on an analysis of 2016 residential water usage with any adjustment/credit taking place in July 2017 and annually thereafter in the first quarter of each year. Mayor Conley opened up the public hearing on Ordinance 12-2017. Since no member of the public wished to be heard, the public hearing was closed. Mr. Burnet noted that additional language needs to be added to Ordinance 12-2017 for clarification. Mr. Wolkowitz moved that Ordinance 12-2017, which was read by title, be tabled. Mr. Landrigan seconded the motion. There was no Council PAGE 6 OF 15 Regular Meeting Minutes – March 27, 2017 discussion, and the motion to table Ordinance 12-2017 passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Kathy Dailey; West End Avenue, provided a statement regarding possible costs associated with adopting a Welcoming Community resolution. John Dew; Hillcrest Road, noted his concern regarding the adoption of a Welcoming Community resolution. Terry Romano; West Lane, expressed concern for federal funding if the Borough of Madison becomes a Sanctuary City. Missy Elias; Green Village Road, expressed hope that participants at the April 3rd Welcoming Community Taskforce meeting will respect and listen to each other. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of April 12, 2017 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 13-2017 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 190 OF THE MADISON BOROUGH CODE ENTITLED “WATER” TO UPDATE THE WATER CONNECTION FEE SCHEDULE WHEREAS, the Borough Engineer and Borough Auditor have recommended that the Borough amend Chapter 190 of the Madison Borough Code entitled “Water” to include an updated water connection fee schedule; and WHEREAS, Nisivoccia and Company, LLP, Certified Public Accountants and consultant to the Borough, has performed a study of the capital costs and interest on debt service together with the number of equivalent users at December 31, 2016, PAGE 7 OF 15 Regular Meeting Minutes – March 27, 2017 and based on such study has recommended a water connection fee in the amount of $3,222.00 for new customers; and WHEREAS, such water connection fee is authorized by N.J.S.A. 40A:31-11 entitled “County and Municipal Water Supply”. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 190-11.2 of the Madison Borough Code, currently entitled “Connection fee” is hereby amended as follows: §190-11.2 Connection fee There shall be a water connection fee established in accordance with N.J.S.A. 40A:31-11 in addition to the fees for department services set forth in Section 190-33. The water connection fee for the remainder of 2017 shall be: A. For single family dwelling units, $3,222.00, and for multiple dwelling units, $3,222.00 per unit. B. In the case of any building or portion thereof to be used for industrial, commercial, educational or other than dwelling purposes, the Borough Engineer shall determine by accepted standards the number of units to be connected or added to an existing connection; where a unit equals an annual average daily flow of 248 gallons or fraction thereof: $3,222.00 per unit. This fee shall, pursuant to statute, be recalculated at the end of each budget year and may be reset by ordinance of the Borough Council after public hearing, on a yearly basis. The water connection fee shall be payable in full to the Borough of Madison at the time a building water connection permit is issued for connection to the municipal water system by the Borough of Madison. SECTION 2: This Ordinance shall take effect on July1, 2017. Mr. Wolkowitz moved that Ordinance 13-2017, which the Borough Clerk read by title, be adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale PAGE 8 OF 15 Regular Meeting Minutes – March 27, 2017 ORDINANCE 14-2017 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 155 OF THE MADISON BOROUGH CODE ENTITLED “SEWER” TO UPDATE THE SEWER CONNECTION FEE SCHEDULE WHEREAS, the Borough Engineer and Borough Auditor have recommended that the Borough amend Chapter 155 of the Madison Borough Code entitled “Sewer” to include an updated sewer connection fee schedule; and WHEREAS, Nisivoccia and Company, LLP, Certified Public Accountants and consultant to the Borough, has performed a study of the capital costs and interest on debt service together with the number of equivalent users at December 31, 2016, and based on such study has recommended a sewer connection fee in the amount of $5,313.00 for new customers; and WHEREAS, such sewer connection fee is authorized by N.J.S.A. 40A:26A- 11 entitled “Municipal and County Sewerage Facilities”. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 155-4A of the Madison Borough Code, currently entitled “Connection expenses; responsibility for maintenance, repair and replacement of laterals” is hereby amended as follows: §155-4 Connection fees; connection expenses; responsibility for maintenance, repair and replacement of laterals. A. Sewer connection fees. There shall be a basic connection fee established in accordance with N.J.S.A. 40A:26A-11. The fee for the remainder of 2017 shall be: 1. For single family dwelling units, $5,313.00, and for multiple dwelling units, $5,313.00 per unit. 2. In the case of any building or portion thereof to be used for industrial, commercial, educational or other than dwelling purposes, the Borough Engineer shall determine by accepted standards the number of units to be connected or added to an existing connection; where a unit equals an annual average daily flow of 265 gallons or fraction thereof: $5,313.00 per unit. This fee shall, pursuant to statute, be recalculated at the end of each budget year and may be reset by ordinance of the Borough Council after public hearing, on a yearly basis. The PAGE 9 OF 15 Regular Meeting Minutes – March 27, 2017 sewer connection fee is based upon the usage of a single dwelling unit or equivalent discharge. The sewer connection fee shall be payable in full to the Borough of Madison at the time a building sewer permit is issued for connection to the public sanitary sewer by the Borough of Madison. SECTION 2: This Ordinance shall take effect on July 1, 2017. Mr. Wolkowitz moved that Ordinance 14-2017, which the Borough Clerk read by title, be adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved adoption of the Resolutions listed on the Consent Agenda. Ms. Baillie seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale R 110-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE USE OF UP TO $1,500.00 IN MUNICIPAL OPEN SPACE TRUST FUNDS FOR A WILDFLOWER GARDEN AT THE MADISON RECREATION CENTER WHEREAS, the Community Garden Advisory Committee has requested funding for wildflower garden at the Madison Recreation Center Community Garden; and WHEREAS, the Open Space Advisory Committee has recommended that up to $1,500.00 from the Municipal Open Space Trust Fund be disbursed for requested wildflower garden; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Municipal Open Space Trust Fund in an amount not to exceed $1,500.00 for this purpose. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that up to $1,500.00 is PAGE 10 OF 15 Regular Meeting Minutes – March 27, 2017 hereby authorized to be allocated from the Municipal Open Space Trust Fund for a wildflower garden at the Madison Recreation Center. R 111-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR THE ARTS COUNCIL OF THE MORRIS AREA WHEREAS, the Arts Council of the Morris Area has requested permission to put up temporary signs advertising the 33rd Annual Giralda Farms Concert featuring the New Jersey Symphony Orchestra on June 25, 2017, at the Giralda Corporate Park; and WHEREAS, the signs would be located on Woodland Road and on Route 124 outside the gates of the Giralda entrances, commencing on May 27, 2017 and removed by June 30, 2017; and WHEREAS, the Borough Administrator has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the Arts Council of the Morris Area to put up temporary signs as described herein from May 27, 2017 to June 30, 2017, is approved. R 112-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY PTO KINGS ROAD SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTO KINGS ROAD SCHOOL I.D. No. 274-5-18728 R.A. No. 1404 – On Premise 50/50 April 28, 2017 R 113-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY ST. VINCENT MARTYR CHURCH BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: ST. VINCENT MARTYR CHURCH I.D. No. 274-1-812 R.A. No. 1405 – On Premise Merchandise April 28, 2017 PAGE 11 OF 15 Regular Meeting Minutes – March 27, 2017 R 114-2017 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING CONTRACT TO CIFELLI & SONS GENERAL CONTRACTING, INC. IN THE AMOUNT OF $1,187,659.16 FOR THE 2017 ROAD IMPROVEMENT PROGRAM WHEREAS, the Borough of Madison publicly advertised bids for the 2017 Road Improvement Program; and WHEREAS, the lowest qualified bid was submitted by Cifelli & Sons General Contracting, Inc. in the amount of $1,155,158.16 for the base bid, plus certain bid alternates; and WHEREAS, the Borough Engineer has recommended that the Borough Council award the contract to Cifelli & Sons Construction in the amount of $1,155,158.16 for the base bid, plus bid alternate in the amount of $32,501.00, for a total contract amount of $1,187,659.16; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $1,187,659.16 for this purpose which funds were appropriated by Ordinance 1-2017; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the 2017 Road Improvement Program is hereby awarded to Cifelli & Sons General Contracting, Inc. based upon its bid in the amount of $1,187,659.16 for the base bid, plus bid alternate. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Cifelli & Sons General Contracting, Inc. in a form acceptable to the Borough Attorney. R 115-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JOSEPH L. DANCSAK, SR. AS PART TIME SENIOR CITIZEN VAN DRIVER WHEREAS, the Personnel Director has recommended the appointment of Joseph L. Dancsak, Sr. to the position of part-time Senior Citizen Van Driver, contingent upon a satisfactory background check being received; and WHEREAS, the Chief Financial Offer has certified that funds are available in Account 393, Subaccount 130, in the 2017 municipal budget for this purpose. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, and State of New Jersey, that contingent upon a satisfactory background check being received, Joseph L. Dancsak, Sr. is hereby appointed to the position of part-time Senior Citizen Van Driver, effective March 28, 2017. PAGE 12 OF 15 Regular Meeting Minutes – March 27, 2017 BE IT FURTHER RESOLVED, that Joseph L. Dancsak, Sr. shall be compensated at a salary in the amount of $15.60 per hour for up to 10 hours per week, as needed. R 116-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INTERNATIONAL TABLETOP AND INDEPENDENT BOOKSTORE DAY EVENT WHEREAS, the Downtown Development Commission has recommended approval of the International Tabletop and Independent Bookstore Day events on Saturday, April 29, 2017, and authorization of closing Green Village Road in front of the Museum of Early Trades and Crafts; and WHEREAS, Green Village Road would be closed from 10:00 a.m. to 8:30 p.m. between Main Street and Kings Road, with access maintained to the Waverly Green parking lot; and WHEREAS, the Police Department has approved the event with the use of Auxiliary officers. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The International Tabletop and Independent Bookstore Day events are approved subject to the safety requirements of the Madison Police Department. 2. The Madison Police Department is authorized to close Green Village Road between Main Street and Kings Road from 10:00 a.m. to 8:30 p.m. on April 29, 2017, with a rain date of April 30, 2017, subject to approval of the road closure by Morris County. R 117-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY THE AUXILIARY OF THE MADISON VOLUNTEER AMBULANCE CORP BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: AUXILIARY OF THE MADISON VOLUNTEER AMBULANCE CORP. I.D. No. 275-10-10817 R.A. No. 1406 – Off premise November 20, 2017 PAGE 13 OF 15 Regular Meeting Minutes – March 27, 2017 R 118-2017 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING FRANCESCA DRAGO AND PATRICIA M. COHEN TO THE POSITION OF SUBSTITUTE CROSSING GUARD WHEREAS, the Chief of Police has recommended appointing Francesca Drago and Patricia M. Cohen to the position of Substitute Crossing Guard. WHEREAS, the Chief Financial Officer has attested that funds are available for this purpose in the 2017 Police Department Budget # 240, Operating Account for Part-time Help # 130. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that upon satisfactory completion of a background check Francesca Drago and Patricia M. Cohen are each appointed to the position of Crossing Guard for the Borough of Madison for the school year commencing upon the effective date of this resolution and ending June 16, 2017, unless the school year is extended due to winter weather closings BE IT FURTHER RESOLVED, that Francesca Drago and Patricia M. Cohen each be compensated in accordance with the Borough Resolution establishing the salaries for part-time, school crossing guards. R 119-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MADISON AREA YMCA 5K RUN ON WEDNESDAY, MAY 17, 2017 AT 6:30 P.M. WHEREAS, Madison Area YMCA has requested to hold a “5K run” in Madison on Wednesday, May 17, 2017 , for the benefit of Project Community Pride; and WHEREAS, the run will begin at 6:30 p.m., on the grounds of Giralda Farms; and WHEREAS, Giralda Farms property owners have requested a Hold Harmless agreement and a Certificate of Liability Insurance regarding such use of the property; and WHEREAS, Police Chief Dachisen recommends approval of this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request of Madison Area YMCA to hold a “5K run” in Madison on Wednesday, May 17, 2017 , as described herein is hereby approved, subject to any safety requirements imposed by the Madison Police Department. R 120-2017 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF INTERN CHATHAM STUDER AS AN INTERN IN THE ADMINISTRATION DEPARTMENT PAGE 14 OF 15 Regular Meeting Minutes – March 27, 2017 WHEREAS, the Assistant Borough Administrator/CFO has recommended the appointment of Drew University Civic Scholar Chatham Studer, as a part-time paid Intern in the Administration Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the appointment of Chatham Studer, as part-time Intern in the Administration Department, effective immediately, for up to 29 hours per week, at the rate of pay of $10.00 per hour is hereby approved. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Landrigan, seconded by Ms. Baillie and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $3,560,196.41 General Capital Fund 840.00 Electric Operating Fund 227,751.59 Electric Capital Fund 22,288.14 Water Operating Fund 31,739.65 Water Capital Fund 0.00 Trusts 8,004.05 Total $3,850,819.84 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Landrigan, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Absent: Mrs. Vitale NEW BUSINESS Mayor Conley announced the following appointment: HISTORIC PRESERVATION COMMISSION Janet Foster, Regular Class A, Maple Avenue, for a four year unexpired term (Van Rysin) through December 31, 2018. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:00 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved April 12, 2017 (EO) PAGE 15 OF 15