Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON May 22, 2017 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of May, 2017. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 5, 2017. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mrs. Vitale moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (1) BOROUGHS AND VINELAND EEI CONTRACT Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – May 22, 2017 LITIGATION MATTERS (1) AFFORDABLE HOUSING Date of public disclosure 60 days after conclusion, if disclosure required. RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Seconded: Mr. Rowe Vote: Approved by voice vote APPROVAL OF MINUTES -None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley called forward Friends of the Madison Public Library who receives the New Jersey Library Association Service Award at the Association’s conference on April 25th. The Friends were nominated for this award by Children’s Librarian, Emily Wiesenstein, in recognition of the tremendous time and effort they have expended on behalf of the library over the years. The funds they raise support the library’s programming for all ages and their contributions enhance the library’s offerings to the whole community. Emily Wiesenstein, new Library Director Lynn Favreau, Nancy Adamczyk and Board members were present. PROCLAMATIONS: Mayor Conley presented the Emergency Medical Services Week and the Emergency Medical Services for Children Day Proclamation to: Councilman Bob Landrigan. Mayor Conley called forward the Jim DeVivo and the young playwrights to present a proclamation for the Madison Young Writers Month. COMMUNICATIONS AND PETITIONS-None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 05/22/2017-1 DOWNTOWN REVITALIZATION STUDY - URBANOMICS Mr. Wolkowitz noted the importance of a vibrant and financially viable downtown and noted the need for long and short term stability. Urbanomics was selected to provide a revitalization study. The report is available on the Borough’s website. Tina Lund, Principal with Urbanomics provided a brief overview of the study noting PAGE 2 OF 9 Regular Meeting Minutes – May 22, 2017 downtown and retail market trends. They reviewed existing businesses, regional real estate and retail gaps. The findings suggest that Madison has a lower than average vacancy rate and higher rents. They suggest a local brand for a more cohesive identity for Madison. Mayor Conley thanked Ms. Lund for the presentation and noted that this report contains suggestions and ideas and not final decisions. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Ronald Hedrickson; Green Avenue, suggested several ideas for improving the downtown including saving the historic buildings and improve parking. Janet Ross; Fairwood Road, recommended advertising Borough events at the train station. Pippa Almond; 85 Ridgedale Avenue, suggested more single family housing and noted problems with NJTransit and over taxing. Theresa Romano; West Lane, stated parking is always an issue in the downtown area. Ms. Romano noted that Madison is the ‘Rose City’. Pat Luciano; Fairview Avenue, recommended Jim Burnet be the Downtown Manager. Mary Ellen Lenahan; Greenwood Avenue, noted that the Rose City is part of Madison’s heritage and suggested boards and committee communicate with each other better. David Steinman; Hoyt Street, recommended shuttles and new signage in the downtown. Mr. Steinman also suggested increasing density by allowing buildings with additional floors. Andrew Jeffery; Sampson Avenue, noted that the downtown lacks vitality and suggested something new and fun should be considered. Don Brunner; Redmond Drive, recommended Council consider a parking garage on Cook Avenue. John Morris; Madison Chamber of Commerce, thanked the Mayor and Council for the support given to business owners and asked that the conversation regarding revitalization for the downtown continue. REPORTS OF COMMITTEES Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: Twice weekly garbage pickup begins the week of May 15th. The bleacher installation project at the MRC has begun and flower baskets will be installed in the downtown. The 2017 Road Improvement program continues with all streets included in the mill and overlay program having had repairs completed. PAGE 3 OF 9 Regular Meeting Minutes – May 22, 2017 Public Safety Mr. Landrigan, Chair of the Committee, made the following comments: The Madison Fire Department reports that students from Madison High School participated in the annual Day of Service, May 19th. The Madison Police Department received training on the newly installed LoJack recovery system. By 5:00 pm the same day the system alerted Sgt. Sean Plumstead of a stolen vehicle in the area he was patrolling at the east end of town. Using the LoJack system, the Sergeant was able to track the exact location of the vehicle in Chatham Borough. The vehicle turned out to be a piece of stolen construction equipment known as a Bobcat. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The Borough Auditors are finalizing the annual audit and starting Wednesday May 24th, Acclaim Inventory will be on site performing a fixed asset inventory. To date, the Borough has applied $82,000 in dividend credits to utility customers. Utilities Mr. Wolkowitz, Chair of the Committee, made the following comments: The Water Department reports repair of a 6 inch water main break and continues generator serve testing. The Electric Department began work on removal of old underground cables on Kings Road and lay-out for new street lighting. Health Mr. Rowe, Chair of the Committee, made the following comments: Men’s and Women’s cancer screening clinics will be held this month. Please call Health Department for an appointment. The licensing of massage, bodywork and somatic therapy establishments by ordinance will be considered by the Board of Health at their June 20th meeting. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: The Chamber of Commerce Annual Awards Dinner is scheduled for Monday, June 5 at the Madison Hotel. Opening day of the Farmers’ Market will be Thursday, June 1st. The Madison Downtown Development Commission is preparing for its 25th season of the Madison Farmers’ Market. The Market, located on Central Avenue between Main Street and Cook Avenue will run from Thursday, June 1st thru Thursday, October 26th. The Madison Chamber of Commerce will hold its biannual fire extinguisher inspections on Tuesday, June 6 from 12:00pm-4:00pm. The location for the inspections will be held on the corner of Central Avenue and Main Street. ADVERTISED HEARINGS- None INTRODUCTION OF ORDINANCES- None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. PAGE 4 OF 9 Regular Meeting Minutes – May 22, 2017 Mrs. Vitale moved adoption of the Resolutions listed on the Consent Agenda. Mr. Landrigan seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None R 158-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUPERHERO EVENTS TO HOLD A 5K RUN AT GIRALDA FARMS ON SATURDAY, SEPTEMBER 30, 2017 WHEREAS, Superhero Events, LLC has requested permission to use portions of Danforth Road and Madison Avenue in connection with a 5k run at Giralda Farms; and WHEREAS, the Police Traffic Safety Officer recommends approval of this request; and WHEREAS, Superhero Events, LLC has agreed to reimburse the Madison Police Department for all expenses incurred in connection with the monitoring of said race; and WHEREAS, the Borough Council has reviewed said request and determined that it should be granted. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, State of New Jersey that Superhero Events, LLC is hereby granted permission to use portions of Danforth Road and Madison Avenue in connection with the 5k Run to be conducted on Saturday, September 30, 2017, between the hours of 9:00 a.m. and 2:00 p.m. subject to the condition that Superhero Events, LLC reimburse the Madison Police Department for all expenses incurred in connection with the monitoring of said race. R 159-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY SENIOR CITIZEN COORDINATOR WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, due to the retirement of the Senior Citizen Coordinator, it is the desire of the Council of the Borough of Madison in the County of Morris, New Jersey, to authorize the following department custodian in the indicated amount: Sara Keffer Senior Citizen Coordinator $ 500.00 PAGE 5 OF 9 Regular Meeting Minutes – May 22, 2017 WHEREAS, the custodian will be bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and WHEREAS, the custodian shall maintain records for her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 160-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AMENDMENT TO THE MASTER POWER PURCHASE AND SALES AGREEMENT BETWEEN THE BOROUGH OF MADISON AND EXELON GENERATION COMPANY, LLC WHEREAS, the Borough of Madison and Exelon Generation Company, LLC entered into an EEI Master Power Purchase and Sale Agreement on October 4, 2011; and WHEREAS, the Borough desires to amend said agreement by the First Amendment Agreement attached as drafted by Ms. Jill Barker, Esq., Special Counsel for the Electric Utility. NOW THEREFORE, BE IT RESOLVED that the Council affirms the above- described Amendment to the Master Power Purchase and Sale Agreement with Exelon Generation Company, LLC and authorizes the continuation of said agreement as amended; and BE IT FURTHER RESOLVED THAT the Council authorizes the Borough Administrator and the Assistant Borough Administrator/CFO to sign the First Amendment to the Master Power Purchase and Sale Agreement. R 161-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF INTEGRATED SCBA THERMAL IMAGING CAMERAS FROM FIREFIGHTER ONE PROFESSIONAL SAFETY SERVICES OF RANDOLPH, NEW JERSEY WHEREAS, the Borough of Madison desires to purchase Integrated SCBA Thermal Imaging Cameras for the Fire Department from an authorized vendor under the New Jersey State Contract #T0790; and WHEREAS, the purchase of goods and services through State agencies by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and PAGE 6 OF 9 Regular Meeting Minutes – May 22, 2017 WHEREAS, Firefighter One Professional Safety Services, of Randolph, NJ has been awarded New Jersey State contract number #T0790; and WHEREAS, the Fire Chief has recommended that the Borough Council utilize this contract for the purchase of Integrated SCBA Thermal Imaging Cameras, and accessory equipment in the amount of $34,985.16; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $34,985.16 for this purpose in Ordinance 20- 2017. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of Integrated SCBA Thermal Imaging Cameras from Firefighter One Professional Safety Services at a total price not to exceed $34,985.16 is hereby approved under the New Jersey State contract number #T0790. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Firefighter One Professional Safety Services for the purchase of Integrated SCBA Thermal Imaging Cameras at a total price not to exceed $34,985.16, in a form acceptable to the Borough Attorney. R 162-2017 RESOLUTION OF THE BOROUGH OF MADISON CONFIRMING MEMBERSHIP OF SEAN DONNELLY IN THE MADISON HOOK & LADDER COMPANY #1 WHEREAS, the Fire Chief has advised that Sean Donnelly was voted into the Madison Hook & Ladder Company #1 as a volunteer firefighter; and WHEREAS, Section 18-27 of the Madison Borough Code requires that each person so voted shall be confirmed as a member of such division by the Council of the Borough of Madison. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Sean Donnelly is hereby confirmed as a member of the Madison Hook & Ladder Company #1 effective immediately. R 163-2017 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING LETTER OF INTENT FOR A GRANT FROM THE MORRIS COUNTY OPEN SPACE PRESERVATION TRUST FUND FOR TRAIL CONSTRUCTION AT SUMMERHILL PARK PAGE 7 OF 9 Regular Meeting Minutes – May 22, 2017 WHEREAS, the Borough of Madison wishes to support a grant application, to Morris County, for restoration and construction of trails at Summerhill Park; and WHEREAS, the Borough of Madison agrees to advance fund 100% of the project cost and provide a twenty (20%) per cent match if the grant is approved; and WHEREAS, the Borough Administrator has recommended that the Council authorize the issuance of a letter of intent for the grant application to Morris County and the execution of any subsequent Grant Agreement. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor is hereby authorized to execute a Letter of Intent to Morris County, for a restoration and construction grant for the trails at Summerhill Park. R 164-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR MORRIS COUNTY 4H CLUB WHEREAS, the 4-H Association and the Rutgers Cooperative Extension of Morris County have requested permission to put up temporary signs advertising the Morris County 4-H Fair on July 19-23, 2017, in Chester; and WHEREAS, the signs would be located at the intersections of Loantaka Way and Shunpike Road, Madison Avenue and Loantaka Way, Madison Avenue and Division Road (Chatham line), Park Avenue at end of Danforth, and Waverly by the Clock, commencing on July 1, 2017 and removed by July 24, 2017; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the 4-H Association and the Rutgers Cooperative Extension of Morris County to put up temporary signs as described herein from July 1, 2017 to July 24, 2017, is approved. R 165-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF IT PAY$ TO PLUG IN GRANT APPLICATION FOR ELECTRIC VEHICLE CHARGING STATIONS WHEREAS, the Assistant Borough Administrator/CFO recommends the Borough of Madison submit a grant application to the New Jersey Department of Environmental Protection Bureau of Mobile Sources for electric vehicle charging stations; and PAGE 8 OF 9 Regular Meeting Minutes – May 22, 2017 WHEREAS, the program is designed to encourage employees to purchase and drive electric vehicles to work; and WHEREAS, workplace driving stations can be a driving factor in encouraging the public to purchase electric vehicles. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, authorize the submission of It Pay$ to Plug In Grant Application to the New Jersey Department of Environmental Protection Bureau of Mobile Sources. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mrs. Vitale, seconded by Mr. Landrigan and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $2,839,910.33 General Capital Fund 251,626.53 Electric Operating Fund 1,015,702.70 Electric Capital Fund 0.00 Water Operating Fund 27,221.35 Water Capital Fund 24,186.20 Trusts 43,868.43 Total $4,202,515.54 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:20 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved June 26, 2017 (EO) PAGE 9 OF 9