Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON July 24, 2017 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 24th day of July, 2017. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 5, 2017. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mrs. Vitale moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) July 10, 2017 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (1) MADISON CHATHAM JOINT MEETING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – July 24, 2017 LITIGATION MATTERS (1) JETS HELISTOP Date of public disclosure 60 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (1) CBD1 Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Baillie Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mrs. Vitale moved approval of the Executive Minutes of July 10, 2017. Ms. Byrne seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Mrs. Vitale moved approval of the Regular Meeting Minutes of July 10, 2017. Ms. Byrne seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley explained the procedure for comments from the public regarding the closing of the movie theater and noted that effective July 31st NJTransit will run express bus service from the Madison Train Station to New York Penn Station, until September 1, 2017. PROCLAMATION: Mayor Conley presented Cathie Coultas and Paul Allocco of the Parks Advisory Committee a Madison Nature Nuts 40th Anniversary Proclamation REPORTS OF COMMITTEES Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: Cifelli & Son Contracting continues work on the 2017 Road Improvements. Curb, sidewalk and drainage improvements will be completed on Gibbons Place and Lathrop Road. Similar work will be initiated on Howell and Locust Streets later this week. Zuccaro Contractors is continuing work for the County of Morris on the signal replacement at the Loantaka-Woodland intersection. Public Service Gas main replacement work continues on Madison Avenue. Restriping of the Kings Road Lot 3 was completed by Straight Edge Striping as part of the mill and overlay program. Stavola Contracting is expected to complete the mill and overlay for Prospect Place, Fairwood Road, Redmond Drive, Oxford Lane, PAGE 2 OF 13 Regular Meeting Minutes – July 24, 2017 Lorraine Road, West End Avenue, Maple Avenue, Kings Road, Brittin and Dean Streets this August. Well E transformer secondary wiring was completed by the Electric Department last week, completing the utility side transformer replacement project. Bid Documents for Central Avenue water main replacement project will be completed and delivered for Morris County road opening review in the next two weeks. Rapid Pump and Meter Co. installed new pump foundations, electrical cabinets and backfilled the bypass meter chamber at North Street Pump Station last week. Public Safety Mr. Landrigan, Chair of the Committee, made the following comments: The Fire Department reports taking delivery of Thermal Imaging Cameras (TICs) that are integrated into the face pieces of their Self Contained Breathing Apparatus. They were purchased as part of this year’s Capital Improvement Projects. The cameras been installed and training has started. On behalf of the members of the Madison Fire Department, Chief DeRosa would like to thank the Mayor and Council for this purchase that helps each firefighter to see through smoke when they enter a burning building. The Fire Departments’ three (3) engines had their annual pump testing conducted by a 3rd party agency. All three passed. The Madison Police Department is investigating a recent armed robbery on Main Street. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The Finance Department notes that tax bills will be mailed on July 26th, with a grace period to August 21st. Residents can pay online or stop by the Tax Collectors Office for information. Look for a summary included with your Tax bill, which will provide explanation of the Municipal budget. Utilities Mr. Wolkowitz, Chair of the Committee, made the following comments: Smart meter projects are moving along with testing of meters and transmitters. The Electric Department reports continued installation of poles and cable on Kings Road and Division Avenue for new housing development. The staff completed installation of secondary service for E-well and removed old transformers, as well as installation of a pole transfer at Cook Avenue and Community Place. Health Mr. Rowe, Chair of the Committee, made the following comments: The Health Department continues to work on Ordinances for Control of Invasive Plants and Feral Cats. They are also working on a Quality Improvement plan within the department. MAASA was the recipient of $1,000 Rotary grant. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: The Madison Farmers’ Market continues each Thursday and the Downtown Concert Series is a series of six Friday evening from 6 - 8 p.m., family-friendly concerts, held outside on the front lawn of the Museum of Early Trades and Crafts. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Letter dated July 21, 2017, from Bob Jennings, Albright Circle, regarding vacant space at the Hartley Dodge memorial. PAGE 3 OF 13 Regular Meeting Minutes – July 24, 2017 Email dated July 21, 2017, Maryann Eget, Careret Court, regarding a proposed bamboo ordinance. Petition dated July 24, 2017, submitted by Elwood Kerkeslager, containing 1107 signatures, urging Mayor and Council to save the movie theater on Lincoln Place. Mayor Conley asked for comments regarding the Movie Theater. Sandy Kolokowski; Park Avenue, noted that a petition was circulated asking the Mayor and Council to intervene on the redevelopment of the movie theater property and suggested funding the purchase the building. Ms. Kolokowski noted that the movie theater is an essential part of downtown Madison. Ellwood Kerkeslager; Prospect Place, noted the impact the loss of the theater will have on Madison businesses and families, suggesting a cultural arts center shared with area organizations. Mayor Kerkeslager noted that it is not too late for the Mayor and Council to intervene. Mayor Conley asked Mr. Giacobbe to explain some of the challenges with this property. Mr. Giacobbe noted that he has advised the Council to not comment, ensuring the applicants rights should any Planning or Zoning board appeals come before the Council. Mr. Burnet noted that the building was for sale for many months and that Bow Tie Cinemas ended their lease, not the new owner. No application has been submitted to the planning or zoning boards as of this meeting date. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 07/24/2017-1 ORDINANCE RESCINDING TWO HOUR PARKING ON UNION AVENUE Mr. Burnet provided explanation of a proposed ordinance to rescind two hour parking on Union Avenue, noting the Borough now has a four hour parking ordinance on all streets. Ordinance 32-2017 is listed for introduction. 07/24/2017-2 ORDINANCE AMENDING ZONING REGULATIONS IN THE CENTRAL BUSINESS DISTRICTS Ms. Baillie explained a proposed amendment to Chapter 195 of the Borough Code regarding zoning, worked on at a Planning Board meeting during review of the Master Plan. The proposed ordinance will simplify the process for new businesses. Following discussion, there was agreement to introduce an ordinance at the August 14th meeting of the Mayor and Council. PAGE 4 OF 13 Regular Meeting Minutes – July 24, 2017 ADVERTISED HEARINGS The Clerk made the following statement: The ordinance scheduled for hearing tonight was submitted in writing at a Regular meeting of the Mayor and Council held on July 10, 2017, was introduced by title and passed on first reading, was published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 31-2017 ORDINANCE OF THE BOROUGH OF MADISON AMENDING ORDINANCE 21-2017 APPROPRIATING $20,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR AN EMERGENCY BACKUP GENERATOR AT THE MIDWOOD WATER TANK TO INCREASE THE APPROPRIATION FROM $20,000.00 TO $26,000.00 WHEREAS, Ordinance 21-2017 of the Borough of Madison appropriated $20,000.00 from the General Capital Improvement Fund for an Emergency Backup Generator at the Midwood Water Tank; and WHEREAS, the Fire Chief has recommended that the Borough amend Ordinance 21-2017 to appropriate an additional $6,000.00 from the General Capital Improvement Fund thereby increasing Ordinance 21-2017 to $26,000.00 for an Emergency Backup Generator at the Midwood Water Tank; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $26,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should amend Ordinance 21-2017 to appropriate an additional $6,000.00 from the General Capital Improvement Fund thereby increasing Ordinance 21-2017 to $26,000.00 for an Emergency Backup Generator at the Midwood Water Tank. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Ordinance 21-2017 is hereby amended to appropriate an additional $6,000.00 from the General Capital Improvement Fund thereby increasing Ordinance 21-2017 to $26,000.00 for an Emergency Backup Generator at the Midwood Water Tank. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. PAGE 5 OF 13 Regular Meeting Minutes – July 24, 2017 Mayor Conley opened up the public hearing on Ordinance 31-2017. Since no member of the public wished to be heard, the public hearing was closed. Mr. Landrigan moved that Ordinance 31-2017, which was read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None Mayor Conley declared Ordinance 31-2017 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Terry Romano; West Lane, voiced concern regarding the lack of an ordinance prohibiting invasive bamboo. Ms. Romano provided copies of Florham Park’s ordinance. Ms. Roman noted that a discussion of a possible ordinance took place at an Environmental Commission meeting last fall. Jean Sher; Kitchell Place, voiced concern regarding invasive bamboo. Sam Romano; West Lane, urged Council to consider an ordinance regarding bamboo. Pierre Sapinauct; Kean University, noted International High School students that need host families. Ron Hendrickson; Green Avenue, noted that smart metering is a critical topic and noted four different technologies for remote meters. Pippa Almond; Ridgedale Avenue, noted that the construction at the former Green Village Road School is much larger than anticipated and noted that the movie theater closing is a huge loss to the community. Claudine Berti; South Street, voiced concern regarding a commercial vehicle parked in front of her home overnight. Tyler Obom; Long Valley, from the Church of Ladder Day Saints, noted that members perform volunteer work and teach the gospel. Jared Cummings; Woodland Road, noted his fortune to have lived in Madison where his freedoms are protected by law. Mr. Cummings thanked the Mayor and Council. PAGE 6 OF 13 Regular Meeting Minutes – July 24, 2017 Kathy Dailey; West End Avenue, noted her family’s comments regarding loss of the movie theater, and suggested Madison be kept the same for current Madisonians. Amy Chase; Niles Avenue, noted she would like her children to see movies here in Madison, noting the new book store is doing well Joseph Balwerczak; Beech Avenue, asked for an update of the proposed helistop at the New York Jets training facility in Florham Park. Thanked Mayor and Council for their efforts. Richard Zimmer; Greenwood Avenue, noted the lack of notice regarding the proposed helistop in Florham Park and asked about possible litigation. Luke Shessler; Crescent Road, asked that the Council save the historic movie theater, noting the benefit to the community as a whole. Dennis Collins; West Lane, voiced concern regarding loss of the movie theater. Elise Hart; West End Avenue, asked for Council to help preserve the movie theater. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of August 14, 2017 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 32-2017 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 32-2017 ORDINANCE OF THE BOROUGH OF MADISON RESCINDING A PORTION OF ORDINANCE 44-84, AMENDING CHAPTER 185-32 ENTITLED “VEHICLES AND TRAFFIC” OF THE BOROUGH CODE TO RESCIND TWO HOUR PARKING ON UNION AVENUE WHEREAS, Ordinance 44-84, adopted November 12, 1984, established a two hour parking limit the entire length of Union Avenue; and WHEREAS, the Police Chief has recommended that the portion of Ordinance 44-84 regarding Union Avenue be rescinded effective immediately, due to the adoption of Ordinance 7-2017, limiting parking on all Borough streets to four hours. NOW, THEREFORE BE IT RESOLVED, by the Council of the Borough of Madison , in the County of Morris and the State of New Jersey that the portion of Ordinance 44-84 regarding Union Avenue be rescinded; and PAGE 7 OF 13 Regular Meeting Minutes – July 24, 2017 BE IT FURTHER RESOLVED, by the Council of the Borough of Madison, in the County of Morris and the State of New Jersey, as follows: SECTION 1: That Chapter 185-32, Schedule IV: Time-Limit Parking, of the Borough Code, be amended to remove Union Avenue in its entirety. SECTION 2: This Ordinance shall take effect on adoption. Mr. Landrigan moved that Ordinance 32-2017, which the Borough Clerk read by title, be adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mrs. Vitale moved adoption of the Resolutions listed on the Consent Agenda. Mr. Landrigan seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None R 204-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FINAL PAYMENT AND CHANGE ORDER REQUEST FROM CIFELLI & SON GENERAL CONTRACTING, INC IN THE AMOUNT OF $40,623.90 BRINGING TOTAL AUTHORIZED FINAL PAYMENT TO $351,465.30 FOR THE PROSPECT STREET RECONSTRUCTION PROJECT WHEREAS, a contract for the Prospect Street Reconstruction, in an amount not to exceed $347,196.00 was awarded to Cifelli & Son General Contracting, Inc., of Nutley, New Jersey, by Resolution 235-2016; and WHEREAS, the Assistant Borough Engineer has recommended approval of a $4,269.30 change order to the contract for field changes that were encountered during the construction and final payment of $40,623.90 bringing the revised contract total to $351,465.30; and WHEREAS, the Assistant Borough Engineer has advised that the project has been completed and has recommended approval of the final payment and change order amending Resolution 235-2016 to Cifelli & Son General Contracting, PAGE 8 OF 13 Regular Meeting Minutes – July 24, 2017 Inc. of Nutley, New Jersey in an amount of $40,623.90 so that final payment may be processed and the contract completed; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $40,623.90 for this purpose, which funds were appropriated by Ordinance 41-2016 in the amount of $500,000.00 and the existing ordinance contains sufficient funds to include this final base contract payment and change order. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the final payment and change order request from Cifelli & Son General Contracting, Inc. of Nutley, New Jersey, for the Prospect Street Reconstruction Project is authorized. R 205-2017 RESOLUTION OF THE BOROUGH OF MADISON AMENDING CONTRACT WITH LAND CONSERVANCY OF NJ WHEREAS, the Borough has a contract with the Land Conservancy of New Jersey (“Land Conservancy”) for the year 2017; and WHEREAS, the Borough Administrator has recommended an amendment be approved to complete the trail grant process for Summerhill Park and additional supplemental professional services; and WHEREAS, the proposed changes to the contract would result in an additional cost to the Borough in the amount of $5,500.00 in the compensation set forth in the existing contract to be funded from the Municipal Open Space Trust Fund. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Mayor and Borough Clerk are authorized to execute an amended professional services contract with the Land Conservancy of New Jersey in accordance with this Resolution, which agreement shall be in a form acceptable to the Borough Attorney. R 206-2017 RESOLUTION OF THE BOROUGH OF MADISON GRANTING TURN THE TOWNS TEAL® PERMISSION TO TIE RIBBONS AROUND TREES ON THE STREETS OF MADISON FROM SEPTEMBER 1, 2017 THROUGH SEPTEMBER 30, 2017 IN SUPPORT OF THEIR TURN THE TOWNS TEAL CAMPAIGN TO FIGHT OVARIAN CANCER WHEREAS, Turn the Towns Teal® has requested permission for ribbons to be tied on Borough street trees on the main streets of the Borough from September 1, 2017 to September 30, 2017 in support of their “Turn the Towns Teal Campaign” to fight ovarian cancer; and PAGE 9 OF 13 Regular Meeting Minutes – July 24, 2017 WHEREAS, the Borough Council has determined to grant this request with the understanding that the ribbons be removed by October 3, 2017. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request for ribbons to be tied on Borough street trees from September 1, 2017 to September 30, 2017 in support of the “Turn the Towns Teal Campaign” to fight ovarian cancer is hereby approved. BE IT FURTHER RESOLVED that Turn the Towns Teal will arrange for removal of the ribbons no later than October 3, 2017. R 207-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF PUBLIC PARKING LOT NUMBER ONE BY THE MADISON VOLUNTEER AMBULANCE CORPS FOR A SPECIAL EVENT ON OCTOBER 14, 2017 WHEREAS, the Madison Volunteer Ambulance Corps has requested permission to use public parking lot number one on Saturday, October 14, 2017, between the hours of 6:00 p.m. and 10:00 p.m. for a Pig Roast; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Madison Volunteer Ambulance Corps has submitted a Special Event Permit Application to the Borough Clerk as well as a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Madison Volunteer Ambulance Corps is hereby given permission to hold a Pig Roast at Madison public parking lot number one, on October 14, 2017, between the hours of 6:00 p.m. and 10:00 p.m., subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 208-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY WOMAN’S NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: WOMANS NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ PAGE 10 OF 13 Regular Meeting Minutes – July 24, 2017 I.D. No. 75-8-39302 R.A. No. 1417 – On Premise merchandise Bottle Hill Day – October 7, 2017 R 209-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY THE THURSDAY MORNING CLUB BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: THURSDAY MORNING CLUB I.D. No. 274-8-12803 R.A. No. 1416 – On Premise Merchandise October 5, 2017 R 210-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY PTSO MADISON HIGH SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: PTSO MADISON HIGH SCHOOL I.D. No. 274-5-33795 R.A. No. 1413 – on-premise 50/50 September 16, 2017 October 7, 2017 October 21, 2017 November 4, 2017 R.A. No. 1414 – on-premise merchandise October 19, 2017 R.A. No. 1415 – off-premise 50/50 October 19, 2017 R 211-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF WATER METERS/DATA RECORDERS AND RADIO FREQUENCY METER INTERFACE UNDER MORRIS COUNTY COOPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison has a contract for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface under the Morris County Co-Operative Pricing Council program; and PAGE 11 OF 13 Regular Meeting Minutes – July 24, 2017 WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, New Jersey, 08094 has been awarded Morris County Co-Operative Pricing Council contract number #47; and WHEREAS, the Public Works Superintendent has recommended that the Borough Council utilize these contracts for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface under contract #47, in the amount not to exceed $30,941.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $30,941.00 for this purpose in the Water Department operating account. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface, is hereby ratified, for an amount not to exceed $30,941.00. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Rio Supply, Inc., 100 Allied Parkway, Sicklerville, New Jersey, 08094, for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface at a total price not to exceed $30,941.00, in a form acceptable to the Borough Attorney. R 212-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CLOSING OF GREEN VILLAGE ROAD FOR MUSEUM OF EARLY TRADES & CRAFTS GALA SATURDAY, SEPTEMBER 23, 2017 WHEREAS, the Museum of Early Trades & Crafts has requested authorization for the closing of Green Village Road in front of the Museum for a gala as a fundraiser; and WHEREAS, Green Village Road would be closed from 2:00 p.m. to 11:00 p.m. ON Saturday, September 23, 2017 between Main Street and Kings Road; and WHEREAS, the Police Department has approved the event with the use of Auxiliary officers. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 12 OF 13 Regular Meeting Minutes – July 24, 2017 1. The Museum of Early Trades & Crafts request is approved subject to the safety requirements of the Madison Police Department and Morris County. 2. The Madison Police Department is authorized to close Green Village Road, with the approval of Morris County, between Main Street and Kings Road from 2:00 p.m. to 11:00 p.m. on Saturday, September 23, 2017. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mrs. Vitale, seconded by Mr. Landrigan and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $3,574,110.62 General Capital Fund 108,475.34 Electric Operating Fund 827,154.52 Electric Capital Fund 0.00 Water Operating Fund 36,575.16 Water Capital Fund 0.00 Trusts 46,769.35 Total $4,593,084.99 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne Nays: None NEW BUSINESS Mayor Conley announced the following appointment: PLANNING BOARD Rachel F. Ehrlich of 252 Kings Road, for a three year unexpired term through December 31, 2017. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:40 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved August 14, 2017 (EO) PAGE 13 OF 13