Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON October 11, 2017 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 11th day of October, 2017. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 5, 2017. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Robert Landrigan Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Absent: Maureen Byrne, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mrs. Vitale moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) September 25, 2017 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (3) NJ MUNICIPAL EMPLOYEE BENEFITS FUND TEAMSTERS ROUTE 24 UPDATE Regular Meeting Minutes – October 11, 2017 Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTER (2) CUSTOMER SERVICEMAN RETIREMENT ELECTRIC UTILITY SUPERINTENDENT RETIREMENT Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mr. Landrigan Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of September 25, 2017. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Byrne Mrs. Vitale moved approval of the Regular Meeting Minutes of September 25, 2017. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Byrne GREETINGS TO PUBLIC PRESENTATION: Following the playing of “Amazing Grace” by Public Works Director Ken O’Brien, Mayor Conley presented an Employee of the Month Certificate and flowers to the family of recently deceased Public Works Employee Robert ‘Bo’ Serillo. PROCLAMATION: Mayor Conley presented a Proclamation In Recognition of the Heritage of Central Lunch to owner Joseph De Biase. Proclamation of the B o r o u g h o f M a d i s on IN RECOGNITION OF THE HERITAGE OF CENTRAL LUNCH WHEREAS, Central Lunch, also known as “Joe’s”, located at 13 Central Avenue, was opened on July 13, 1928 by Carmine DeBiase and was the oldest, continually family-run business in Madison; and PAGE 2 OF 15 Regular Meeting Minutes – October 11, 2017 WHEREAS, current owner, Joe DeBiase, took over the business from his parents Carmine and Marie in 1982 and continued to serve favorites such as the Klondike and BLTs, all cooked on his special iron skillet; and WHEREAS, over the 89 years, it is estimated that a million eggs have been cracked and scrambled, fried or poached; and WHEREAS, since 1990, Joe was assisted by James Blair, who serves as a lieutenant in the Madison Fire Department, and was also helped by his cousin Aurora Chiarolanzio and the few customers who were given permission to go behind the counter; and WHEREAS, with its ten stools and “half” booth, a comfortable atmosphere existed at Central Lunch where customers watched Joe cook on the original four-burner stove while sharing stories and local news; and WHEREAS, Joe treasured his customers and treated them like family, to the point that if someone didn’t show up for their usual meal, Joe would check up to make sure they were all right; and WHEREAS, many of his loyal customers have been eating at Central Lunch for decades, passing the tradition on to their children, including lifelong resident Tony Donato who first visited at age three with his father; and WHEREAS, Joe DeBiase, a Bayley-Ellard High School graduate and Navy veteran, lives in Madison in a home built by his father and is the kind of resident that makes Madison such a special place; and WHEREAS, the last transaction in August of 2017 was rung up on the same cash register as the first transaction in 1928; and WHEREAS, after 89 years as a family business, Joe DeBiase has announced his retirement and Central Lunch has closed; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby congratulate Joe on his retirement and commemorate 89 years of Central Lunch and the DeBiase family as part of Madison and our heritage. ________________________________________ Robert H. Conley, Mayor October 11, 2017 EMPLOYEE OF THE MONTH FOR OCTOBER: The Employee of the Month for October is Frank Ciampi, Court Administrator for the Joint Municipal Court, for his professionalism in working with Chatham Borough, Chatham Township, Harding Township and Morris Township, as well as his commitment and dedication to ensuring smooth and orderly court operations. REPORTS OF COMMITTEES Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: Mrs. Vitale thanked Mrs. Lisa Ellis and the members of the Downtown Development Commission and all those who made Bottle Hill Day a success. Independence Contracting completed installation of the refueling canopy at DPW yard last week. A PAGE 3 OF 15 Regular Meeting Minutes – October 11, 2017 construction contract will be awarded this week to BRAUSA Construction Co. for the MRC Rebound Wall. Three grant applications were submitted to NJDOT for municipal projects. The Greenwood Avenue Phase 1 plans and specifications were sent to NJDOT to authorize for bid in February. The surveys for improvements to the Cook Avenue parking lot were received. The interior of North Street Pump Station was repainted last week. Site work improvements are also scheduled over the next two weeks. The Public Works Department continues work on the ball fields and refurnished the HDM basement floor. Work with Bottle Hill Day and the Garden Club of Madison Flower show encompass most of the previous week’s activity. Public Safety Mr. Landrigan, Chair of the Committee, made the following comments: On October 3rd the Madison Police Department was awarded a $2,700 body armor grant that will be used to replace expired bullet proof vests. Body armor has a life expectancy of 5 years and is replaced by grant funding. On October 4th Special Officer Vincent Galgano and Detective Paul Papamarkos provided an anti bullying presentation at the Junior School. On October 18th and 19th both officers will provide a Halloween safety presentation for Kindergarten thru 4th grade at the Torey J. Sabatini School as well as the Kings Road School. On Saturday October 28th, members of the Madison Police Department/PBA Local # 92 will be transformed into ghouls to scare participants in the annual Fright Factor event in Florham Park NJ. This event is a month long fundraiser that supports Halos For Angels Inc. that helps community families in need due to sudden tragedy. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The Tax Assessor has sent out the annual added and omitted tax bills today. On October 15th a payment for debt was made for the Hartley Dodge Memorial Rehabilitation and Public Safety Complex projects. In anticipation of the upcoming November 7th General Election, the Borough Clerk’s office will be open for late night voter registration until 8 p.m. on Tuesday, October 17th. Mail in Ballots are also available in the Clerk’s Office or at morriselections.org. Utilities Mr. Wolkowitz, Chair of the Committee, made the following comments: The Water Department continues flushing of all fire hydrants and water mains in the Borough. There may be a temporary decrease of water pressure while a main or hydrant is being flushed in a neighborhood. There may also be a slight discoloration to tap water during or following this process. Please do not wash laundry or dishes while the water is discolored. Water will return to normal after flushing. Health Mr. Rowe, Chair of the Committee, made the following comments: The Regular October meeting of the Board of Health has been changed from Tuesday, October 17th to Thursday, October 12th, at 7:30 p.m. The Board will be introducing an ordinance that will amend Chapter 218 of the Borough Code addressing invasive plant species. Flu Clinics will be held at the Civic Center on Walnut Street on Wednesdays, October 25th and November 1st from 9:00 a.m. to 11:00 a.m. “Forging Positive Futures through Positive Parenting” is a program on parenting that features a certified parent coach providing interactive and engaging parenting workshops and courses. The courses will be held October 25th, Nov 1st, Nov 8th, and Nov 15 through the Madison YMCA . Please call Lindsay Prewitt at the Madison Health Department to sign up. “Check your Meds Day” pharmacy program with MAASA and Madison Pharmacy will be held October 20th from 10:00 a.m. until PAGE 4 OF 15 Regular Meeting Minutes – October 11, 2017 2:00 p.m. at the Madison Senior Center. A licensed pharmacist will be on site to review and help organize participants’ medications. MAASA and the Morris County Prevention is Key group are hosting a program called “Hidden in Plain Sight” on October 19th from 6p.m. to 8p.m. at Madison High School. The program is open to the public and is aimed to help parents identify red flags for substance use and equip them with the knowledge and tools to help prevent substance use by their own children. Community Affairs Ms. Byrne, Chair of the Committee, absent. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated October 4, 2017, from Dr. Paul Sirna of Albright Circle regarding the Kings Road Development. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS - None ADVERTISED HEARINGS The Clerk made the following statement: The ordinance scheduled for hearing tonight was submitted in writing at a Regular meeting of the Mayor and Council held on September 25, 2017, was introduced by title and passed on first reading, was published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinance 41-2017 for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 41-2017 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $60,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF ELECTRIC METERS WITH RADIO READ TECHNOLOGY WHEREAS, the Electric Utility Superintendent has recommended that the Borough appropriate $60,000.00 from the Electric Capital Improvement Fund for the purchase of meters with radio read technology; and PAGE 5 OF 15 Regular Meeting Minutes – October 11, 2017 WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $60,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $60,000.00 from the Electric Capital Improvement Fund for the purchase of meters with radio read technology. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $60,000.00 is hereby appropriated from the Electric Capital Improvement Fund for the purchase of meters with radio read technology. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 41-2017. Since no member of the public wished to be heard, the public hearing was closed. Mr. Wolkowitz moved that Ordinance 41-2017, which was read by title, be finally adopted. Mr. Landrigan seconded the motion. Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Byrne Mayor Conley declared Ordinance 41-2017 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Tom Abruzzo; Maple Avenue, thanked Mr. Giacobbe for his opinion regarding the Welcoming Community Resolution expiring at the end of the calendar year and raised concern regarding remarks made by Gubernatorial Candidate Phil Murphy at a recently televised debate. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of November 13, 2017 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main PAGE 6 OF 15 Regular Meeting Minutes – October 11, 2017 entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 42-2017 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 42-2017 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $25,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND TO PURCHASE WINDOWS AND RELATED IMPROVEMENTS FOR THE CIVIC CENTER WHEREAS, the Superintendent of Public Works has recommended that the Borough appropriate $25,000.00 from the General Capital Improvement Fund to purchase windows and related improvements for the Civic Center; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $25,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $25,000.00 from the General Capital Improvement Fund to purchase windows and related improvements for the Civic Center. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $25,000.00 is hereby appropriated from the General Capital Improvement Fund to purchase windows and related improvements for the Civic Center. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mrs. Vitale moved that Ordinance 41-2017, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Byrne CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. PAGE 7 OF 15 Regular Meeting Minutes – October 11, 2017 Mrs. Vitale moved adoption of the Resolutions listed on the Consent Agenda. Mr. Landrigan seconded the motion. Mr. Landrigan abstained from voting on Resolution 264-2017. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Byrne R 257-2017 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A PROFESSIONAL SERVICES CONTRACT TO HAMAL ASSOCIATES, INC. FOR TRAFFIC ENGINEERING REVIEWS WHEREAS, the Assistant Borough Engineer has recommended a professional services contract be awarded to Hamal Associates, Inc., for professional services for review of development applications; and WHEREAS, the Council has determined to award a contract to Hamal Associates, Inc., for professional services for review of development applications, with all services paid through applicant escrow accounts; and WHEREAS, such services constitute a professional service for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5-1(a). NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional services contract with Hamal Associates, Inc., for professional services for review of development applications, with all services paid through applicant escrow accounts, in a form acceptable to the Borough attorney. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 258-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RELEASE OF RESTORATION BOND BY ST. VINCENT MARTYR CHURCH, ON BLOCK 2801, LOT 8 WHEREAS, the Assistant Borough Engineer has recommended that the Restoration Bond of $9,588.00 be released to St. Vincent Martyr Chirch, LLC., in connection with site improvements located at 26 Green Village Road, Block 2801, Lot 8; and PAGE 8 OF 15 Regular Meeting Minutes – October 11, 2017 WHEREAS, the Assistant Borough Engineer advises that all site work has been completed. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Restoration Bond described herein be released to St. Vincent Martyr Church. R 259-2017 RESOLUTION OF THE BOROUGH OF MADISON REDUCING AMOUNT OF RESTORATION BOND POSTED BY GIRALDA FARMS RE, LLC FOR IMPROVEMENTS TO 5 GIRALDA FARMS WHEREAS, The Assistant Borough Engineer has recommended that the Restoration Bond posted by Giralda Farms RE, LLC in accordance with Madison Planning Board Resolution dated December 1, 2016, for the site improvements being made to 5 Giralda Farms (Allergen), be reduced by $ 135,143.40; and WHEREAS, the Assistant Borough Engineer advises that the property is in an advanced state of progress and a Performance Guarantee and inspection fees will be retained in full on the project. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Restoration Bond posted by Giralda Farms RE, LLC, be reduced by $135,143.40. R 260-2017 RESOLUTION EXPRESSING OPPOSITION TO LEGISLATIVE PROPOSALS REGARDING THE OPEN PUBLIC MEETINGS ACT AND OPEN PUBLIC RECORDS ACT WHEREAS, the New Jersey Senate Budget and Appropriations Committee took action on Senate Bill Nos. 1045 and 1046, which amend the Open Public Meetings Act and Open Public Records Act, respectively, on June 29, 2017; and WHEREAS, the Committee released the bills to the full Senate without recommendation because the bills are unnecessary, unpopular with the public, and would result in significant financial and administrative burdens on municipalities; and WHEREAS, the bills fail to adequately protect taxpayers, municipalities and, especially, municipal clerks from abusive, harassing, and purposefully confrontational individuals who submit voluminous requests for no legitimate reason; and WHEREAS, the legislation would expand the Open Public Meeting Act to create impractical and burdensome requirements with respect to subcommittees and working groups established by the entire governing body, which would effectively limit the ability of small groups of local officials discussing issues of public PAGE 9 OF 15 Regular Meeting Minutes – October 11, 2017 concern for the purposes of informing the governing body; and WHEREAS, under the bills, the responsibilities of municipal clerks, who the Legislature has already loaded with responsibilities beyond the scope of their office, would be stretched even further than current law requires without a single dollar of additional resources provided to, or authorized to be collected by, municipalities; and WHEREAS, the bills would impose a financial burden on municipalities that would not be offset by a revenue source other than the property tax, making the bills unfunded mandates prohibited by the New Jersey Constitution; and WHEREAS, some municipalities are more equipped than others to meet the burdens that would be imposed by Senate Bill Nos. 1045 and 1046, however, without assistance of any kind from the States or the courts, every municipality would be on its own to meet the myriad new requirements of the law. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison, that the Legislature is strongly urged to reject Senate Bill Nos. 1045 and 1046 and draft new legislation to modernize OPRA and OPMA while providing municipalities and clerks with the resources to effectuate these changes for the benefit of the public. BE IT FURTHER RESOLVED that a certified copy of this Resolution be filed with the legislative sponsors of Senate Bill Nos. 1045 and 1046 and Assembly Bill Nos. 2697 and 2699, the Speaker of the General Assembly, the President of the Senate, and the Governor, and all parties are urged to listen to the concerns of local officials and prevent Senate Bill Nos. 1045 and 1046 from becoming law. R 261-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RELEASE OF PERFORMANCE BOND BY TIRO DEVELOPMENT ASSOCIATES, LLC ON BLOCK 1803, LOT 16 (ALSO KNOWN AS 134 MAIN STREET) WHEREAS, the Assistant Borough Engineer has recommended that the Performance Bond of $397,440.00 be released to Tiro Development Associates, LLC., in connection with site improvements located at 134 Main Street, Block 1803, Lot 16; and WHEREAS, the Assistant Borough Engineer advises that all site work has been completed. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Performance Bond described herein be released to Tiro Development Associates, LLC. PAGE 10 OF 15 Regular Meeting Minutes – October 11, 2017 R 262-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF A MEMBERSHIP WITH THE NORTH JERSEY MUNICIPAL EMPLOYEES BENEFITS FUND WHEREAS, a number of public entities in the State of New Jersey have joined together to form the North Jersey Municipal Employee Benefits Fund, hereafter referred to as the “FUND”, as permitted by N.J.S.A. 11:15-3, 17:1-8.1 and 40A:10-36 et seq.,; and WHEREAS, the FUND was approved to become operational by the Departments of Insurance and Community Affairs; and WHEREAS, the statutes and regulations governing the creation and operation of a joint insurance fund, contain certain elaborate restrictions and safeguards concerning the safe and efficient administration of the public interest entrusted to such a FUND; and WHEREAS, the governing body of the Borough of Madison, hereafter referred to as the “Borough of Madison” has determined that continued membership in the FUND is in the best interest of the Borough of Madison NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: i. The Borough of Madison shall remain a member of the FUND for the period outlined in the Borough of Madison’s Indemnity and Trust Agreements ii. The Borough of Madison will participate in the following type(s) of coverage(s); a.) Dental Insurance as defined pursuant to N.J.S.A. 17B:17-4, the FUND’s Bylaws and Plan of Risk Management. iii. The Borough of Madison adopts and approves the FUND’s Bylaws. iv. The Borough of Madison hereby authorizes the execution of a renewal application for membership and any accompanying certifications. R 263-2017 STATE OF NEW JERSEY, DEPARTMENT OF ENVIRONMENTAL PROTECTION, GREEN ACRES PROGRAM ENABLING RESOLUTION STATE OF NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION GREEN ACRES PROGRAM ENABLING RESOLUTION PAGE 11 OF 15 Regular Meeting Minutes – October 11, 2017 WHEREAS, the New Jersey Department of Environmental Protection, Green Acres Program (“State”), provides loans and/or grants to municipal and county governments and grants to nonprofit organizations for assistance in the acquisition and development of lands for outdoor recreation and conservation purposes; and WHEREAS, the Borough of Madison desires to further the public interest by obtaining a grant of $3,375,000.00 from the State to fund the following project(s): #1417-04-009 Madison Borough Open Space Acquisition NOW, THEREFORE, the governing body/board resolves that Mayor Robert H. Conley or the successor to the office of Mayor is herby authorized to: (a) make application for such a loan and/or such a grant (b) provide additional application information and furnish such documents as may be required, (c) act as the authorized correspondent of the above named applicant; and WHEREAS, the State shall determine if the application is complete and in conformance with the scope and intent of the Green Acres Program, and notify the applicant of the amount of the funding award; and WHEREAS, the applicant is willing to use the State’s funds in accordance with its rules, regulations and applicable statutes, and is willing to enter into an Amendment of the Agreement with the State for the above-named project; NOW, THEREFORE, BE IT RESOLVED by the Borough of Madison, New Jersey that: 1. The Mayor of the above named body or board is hereby authorized to execute an agreement and any amendment thereto with the State as Madison Borough Open Space Acquisition; and 2. That the applicant has its matching share of the project, if a match is required, in the amount of $3,375,000. 3. In the event the State’s funds are less than the total project cost specified above, the applicant has the balance of funding necessary to complete the project, and; 4. The applicant agrees to comply with all applicable federal, state, and local laws, rules, and regulations in its performance of the project. 5. This resolution shall take effect immediately. R 264-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A BINGO LICENSE APPLICATION SUBMITTED BY MADISON VOLUNTEER AMBULANCE CORPS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for a Bingo License, to be held as listed below, be and the same is hereby approved: PAGE 12 OF 15 Regular Meeting Minutes – October 11, 2017 MADISON VOLUNTEER AMBULANCE CORPS I.D. No. 274-10-31453 B.A. No. 71 November 3, 2017 R 265-2017 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: Grace Episcopal Church I.D. No. 274-1-35285 R.A. 1422 November 18, 2017 – On premise merchandise R.A. 1423 November 18, 2017 – On premise 50/50 PTSO Madison High School I.D. No. 274-5-33795 R.A. 1424 March 21, 2018 – Off premise 50/50 Drew University Inc. I.D. No. 274-5-23707 R.A. 1425 November 29, 2017 – On premise merchandise R.A. 1426 November 29, 2017 – On premise 50/50 Friends of Adult School of Madison Chatham and Florham Park I.D. No. 274-5-41565 R.A. 1427 On premise 50/50 October 21, 2017 R 266-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING LEASE OF TWO (2) COPIER MACHINES FOR THE MADISON POLICE DEPARTMENT THROUGH THE EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY COOPERATIVE PRICING SYSTEM WHEREAS, the Borough of Madison desires to award a contract for the lease of two (2) copier machines for the Madison Police Department under the Educational Services Commission of New Jersey Cooperative Pricing System program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Document Solutions of Kenilworth Beach, New Jersey, has been awarded the Educational Services Commission of New Jersey Cooperative Pricing System contract number ESCNJ/AEPA 017-B, Digital Multi-function Devices/Copiers; and PAGE 13 OF 15 Regular Meeting Minutes – October 11, 2017 WHEREAS, the Borough Qualified Purchasing Agenda/Personnel Director has recommended that the Borough Council utilize this contract for the lease of two (2) copiers; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $581.00/month for this purpose in the 2017 operating budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract with Document Solutions for the lease of two (2) copier machines for the Madison Police Department, in an amount not to exceed $581.00/month for 60 months is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Document Solutions of Kenilworth, New Jersey, for two (2) copier machines for the Madison Police Department, in a form acceptable to the Borough Attorney. R 267-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPOINTMENT OF JAMES TRIMBLE AS SENIOR METER READER WHEREAS, the Assistant Borough Administrator/CFO has recommended the appointment of James Trimble to the position of Senior Meter Reader; and WHEREAS, the Borough Council is in agreement with this recommendation; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that James Trimble be and is hereby appointed to the position of Senior Meter Reader effective immediately. BE IT FURTHER RESOLVED, that Mr. Trimble be compensated at a salary of $62,493.00, effective immediately. R 268-2017 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING APPOINTMENT OF JAMES MATTINA AS ACTING ELECTRIC UTILITY SUPERINTENDENT WHEREAS, the Borough Administrator has recommended that James Mattina be appointed as Acting Electric Utility Superintendent effective October 26, 2017 until March 31, 2018; and PAGE 14 OF 15 Regular Meeting Minutes – October 11, 2017 WHEREAS, the Borough Council has agreed with said recommendation; and WHEREAS, the Borough Council has agreed that James Mattina shall serve as the Acting Electric Utility Superintendent at an annual salary of $120,834.00. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that James Mattina is hereby appointed as Acting Electric Utility Superintendent effective October 26, 2017 until March 31, 2018, to be compensated at an annual salary of $120,834.00. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mrs. Vitale, seconded by Mr. Landrigan and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $373,137.09 General Capital Fund 3,094.60 Electric Operating Fund 207,637.34 Electric Capital Fund 14,900.00 Water Operating Fund 12,224.71 Water Capital Fund 0.00 Trusts 59,938.51 Total $670,932.25 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Landrigan, Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe Nays: None Absent: Ms. Byrne NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:00 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved October 23, 2017 (EO) PAGE 15 OF 15