Mayor & Council

REORGANIZATION MEETING MINUTES January 3, 2018 at 7:00 p.m. __________________________________________________________________ Call to Order The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Friday, the 3rd day of January 2018, in the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Conley called the meeting to order at 7:00 p.m. The Borough Clerk read the Open Public Meetings Act Statement “In compliance with the Open Public Meeting Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Daily Record, posting a copy of the notice on the bulletin board at the main entrance to Borough Hall and filing a copy in the office of the Borough Clerk, all on December 1, 2017. Copies of that notice were made available to members of the general public.” Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick Rowe Maureen Byrne Invocation Mayor Conley invited forward Mazher Ahmad, Ahmadiyya Muslim Community of Central Jersey, to give the invocation. Mr. Conley greeted everyone by wishing all a “Happy New Year”, thanked the Mayor and Council Members, and asked that 2018 be a safe and healthy New Year for the Borough of Madison. Presentation of Colors, Pledge of Allegiance, National Anthem Everyone rose for the Pledge of Allegiance led Madison Boy Scout Troop 7 Members; all covered their hearts and were led in the recitation of the Pledge of Allegiance. Mayor Conley acknowledged resident Elizabeth Monkemeier, who sang the National Anthem, after which the Colors were retired. Presentations of Medallions for Distinguished Service Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. As each name and position was announced, there was a round of applause. Mayor Conley invited the recipient present to step forward to receive her Medallion. Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Penny Jacqueline Love Garman Housing Authority Shade Tree 1999-2017 Management Board STA 1989- 2017 William Van Ryzin Jeffrey Historic Preservation Gertler 2008-2017 Planning Board 2000-2017 Harvey Allen Recreation Committee Michael Kopas 2006-2017 Planning Board 2010-2017 Mayor Conley present silver boxes to Outgoing Board of Education Members for their Distinguished Service to the Borough. David Arthur Shade Cronan Debra Coen Board of Education Board of Education Board of Education 2003-2017 2008-2017 2014-2017 Proclamation for Outgoing Council Member Mayor Conley read and presented a Proclamation in honor of outgoing Council Member Robert Landrigan; There was a round of applause and standing ovation in Mr. Landrigan’s honor. Presentation of Gifts Mayor Conley acknowledged and thanked Mr. Landrigan for his service in government and presented Mr. Landrigan with gifts from the Mayor and Council Including a pewter box engraved with the Hartley Dodge Memorial and a Council chair engraved with Mr. Landrigan’s name and years of service as Council Member. Mr. Landrigan thanked the residents of Madison for the opportunity to serve. Oath of Office Carmela Vitale and her family were called forward. The Oath of Office of Council Member Vitale was administered by Assemblywoman Mila M. Jasey. There was a long round of applause. John F. Hoover and his family were called forward. The Oath of Office of Council Member Hoover was administered by Mayor Robert Conley. There was a long round of applause. Page 2 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert. H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne John F. Hoover Mayor's Message to the Citizens of Madison January 3, 2018 Thank you to Mazher Ahmad of the Ahmadiyya Muslim Community of Central Jersey for your invocation. Thank you to our Police Honor Guard for the presentation of colors, Scout Troop 7 for leading us in the Pledge of Allegiance and Elizabeth Monkemeier for singing our National Anthem for the second year in a row. Welcome to the Vitale and Hoover families. Carmela Vitale, welcome to another term serving the residents of Madison. Welcome to John Hoover as you take your dedication as a Madison volunteer to the Madison Borough Council. Welcome back to our returning Council members; Astri Baillie, Ben Wolkowitz, Pat Rowe and Maureen Byrne. Welcome to our visiting dignitaries; Assemblyman John McKeon and Assemblywoman Mila Jasey and Chatham Borough Council President Len Resto and Councilman Thad Kobylarz. Welcome to our residents, Department Heads and all Borough staff in attendance. As we look forward to the new year, let us take a moment to remember a few of those we lost in 2017. People who worked to make a difference in our community. Sally Ann Barylick, a 50-year volunteer for the Madison Ambulance Corps who made calls as a first responder until she was 82 and continued to volunteer for the Corps until she was 95. Joe Chiarolanzio, co-owner of Romanelli’s Italian Eatery. It evolved from the small storefront operation on Main Street to the restaurant on Lincoln Place. It was his investment in the property that was then the Lincoln Garage that revitalized the east end of Lincoln Place. Pat Sarasohn, a 41-year resident of Madison who gave 23 of those years to the students of Madison by serving on the Board of Education, including many years as Board President. Bo Serillo, a big heart, great sense of humor and always there to help others. For 22 years, he was here for the Borough of Madison, on the job at DPW, with a big smile representing our town so well. Antoinette “Toni” Chiarolanzio, who with her husband, Joe , opened CJ’s Deli in Madison in 1970. The couple operated it until they sold it in 2001. The business is still thriving today in the hands Page 3 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. of their nephew, Johnny Blair. Fire Chief William G. Prentiss died at the age of 92. Bill joined the Madison Hook and Ladder Company in 1960 as a volunteer, was later hired as a full-time firefighter in 1962, and rose through the ranks to become Chief on May 1, 1986. He retired as Chief on June 20, 1989. Two-term Councilman Bob Sylverstein, who served Madison from January 1, 1989 until December 31, 1994. Bill Hawkins, YMCA CEO from 1981 to 1995, leading the Y from financial challenges to become the leading provider of childcare and youth programs for the community. And on a personal note, he was my mentor, providing the guidance that enabled me to be where I am today. Robert Ryan, representing the greatest generation of the many generations of Madison Ryans. He was a decorated World War II veteran, serving aboard the USS Franklin (CV-13) and was a survivor of an attack on the ship where more than 800 crew members were lost. Al Chiarolanzio who opened Alfred’s Sport Shop in 1960, which continues on Main Street after three generations of Chiarolanzios passed it onto the current owners. The success of his store helped define downtown Madison. Each of these people made their mark in our community. Please take a moment to reflect on their lives, along with others who we lost over the past year. Let us not forget two who have moved from Madison, Judy Mullins and Bob Landrigan. Judy saw a challenge and worked for a solution; first to establish what is now the Shade Tree Management Board and then provided a funding mechanism through the creation of the Friends of Madison Shade Trees. Bob Landrigan’s time in Madison was defined by volunteerism. When he and his family settled in Madison, he saw volunteering as the best avenue to community. Let us be inspired by their service and that of other volunteers. Take a few moments to think about your special Madison volunteer. They may be someone up here in this room, a member of one of the Borough committees or boards, someone sitting next to you. Maybe a volunteer you met among the hundreds on May Day or a family of volunteers like the Totos, who put their special touch on Madison. Or it could be a PTO volunteer, a youth sports coach, a volunteer first responder with our Fire Department or Ambulance Corps. Or maybe the smiling auxiliary police officer assisting at the Farmers Market, Bottle Hill Day or a parade. Think about your favorite Madison volunteer, someone who has helped make us a better community. President George W. Bush, in his first inaugural address challenged all Americans to be “citizens, not spectators – responsible individuals, building communities of service and a nation of character”. Let us take this a step further by being citizens and neighbors to each other. Anyone who has gone through communication training has probably heard the advice, “We were given two ears and one mouth because we should listen twice as much as we talk.” That was before Twitter and Facebook, which probably spawned the concept that yes, while I have two ears and one Page 4 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. mouth I have ten fingers, so you do the math and I will Tweet to my heart’s desire. We are better than that so let us show the world that Madison is different. Take a break from social media, talk to your neighbor when something is bothering you; welcome a new family in town with a warm greeting and handshake; share your Madison story with a stranger; and remember to listen as we were all shaped by our different life lessons as we grew up. President Obama had great words of wisdom in his farewell address; “At a time when our political discourse has become so sharply polarized - at a time when we are far too eager to lay the blame for all that ails the world at the feet of those who happen to think differently than we do – it’s important for us to pause for a moment and make sure that we’re talking with each other in a way that heals, not in a way that wounds.” And Ronald Reagan also had great advice for today’s politically divided world; “The person who agrees with you 80 percent of the time is a friend and an ally, not a 20 percent traitor.” Let us make this our challenge for 2018, to build on our great sense of community in Madison by appreciating our unity, diversity, generosity, compassion and decency, all with civil discourse and respect for each other, but especially for all the volunteers in Madison who make this a special place. Thank you and a Happy and Healthy New Year to all. Robert H. Conley, Mayor There was a round of applause honoring Mayor Conley. Election of Council President Mrs. Vitale nominated and moved the appointment of Council Member Patrick W. Rowe as Council President. Ms. Byrne seconded the motion. The motion passed with a unanimous voice call vote recorded. Adoption of Council Bylaws for 2018 Mr. Rowe moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2018. Council Member Baillie seconded the motion, which passed with a unanimous voice call vote recorded. Mayor's Announcement of Council Standing Committees for the Year 2018 STANDING COMMITTEE CHAIR/OTHER MEMBER Finance and Borough Clerk Astri Baillie/Carmela Vitale Public Safety Benjamin Wolkowitz/John Hoover Public Works and Engineering Carmela Vitale/ Patrick Rowe Utilities John Hoover/Maureen Byrne Health Patrick Rowe/Astri Baillie Community Affairs Maureen Byrne/Benjamin Wolkowitz Page 5 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Mr. Rowe moved confirmation of the foregoing appointments. Mr. Wolkowitz seconded the motion. The motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Appointment of Borough Officials Mayor Conley nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Michael Fitzpatrick (Annual Appointment) Zoning Officer, Frank Russo, (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Fire Subcode Official, Bruce Barrios (Annual Appointment) Mr. Rowe moved confirmation of the foregoing appointments. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley appointed Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2020 Joan Maccari, Regular Member Brian Monaghan, Regular Member Renee Shalhoub, Regular Member Claire Whitcomb, Regular member One-year term through December 31, 2018 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. Carmela Vitale, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2021 John Solu, Class C Regular Two-year term through December 31, 2019 David Luber, Alt. #1 Unexpired two-year term through December 31, 2018 Jill Rhodes, Alt. #2 One-year term through December 31, 2018 Carmela Vitale, Council Liaison Page 6 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. (3) PLANNING BOARD Four-year term through December 31, 2021 Ann Huber, Class IV, Regular Member Rachel F. Ehrlich, Class IV, Regular Member One-year term through December 31, 2018 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Mrs. Vitale moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2018. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announced the Mayor’s appointments of the following individuals requiring Council confirmation, all for a one-year term through December 31, 2018: (1) BOARD OF EDUCATION Patrick Rowe, Council Liaison (2) CHAMBER OF COMMERCE Maureen Byrne, Council Liaison (3) HISTORIAN Kay Leary (4) HOUSING AUTHORITY Patrick W. Rowe, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Astri J. Baillie, Finance/ Personnel Committee Chair John Hoover, Finance/ Personnel Committee Member (6) JOINT MUNICIPAL COURT Astri J. Baillie, Member Benjamin Wolkowitz, Member (7) MUSEUM OF EARLY TRADES & CRAFTS Astri J. Baillie, Council Liaison (8) PASSAIC VALLEY GROUNDWATER PROTECTION COMMITTEE Daniel Kelly Page 7 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. (9) PROJECT COMMUNITY PRIDE Benjamin Wolkowitz, Council Liaison (10) WHIPPANY RIVER WATERSHED ACTION COMMITTEE Carmela Vitale, Council Liaison (11) MADISON COMMUNITY POOL John Hoover, Council Liaison (12) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley Patrick Rowe Carmela Vitale Mr. Rowe moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requested that Mr. Rowe announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2021 Sharon Harris, Regular Two-year term through December 31, 2019 Joann Burke, Alt. #1 One-year term through December 31, 2018 Patrick Rowe, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2020 Michael Barrasso, Regular Sondra Clark, Regular Maureen Hoeflin, Regular Lynn Macagnano, Regular Margaret Malishchak, Regular Stephan Stocker, Regular One-year term through December 31, 2018 Maureen Byrne, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2018 Page 8 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Benjamin Wolkowitz Engineering Council Liaison, Carmela Vitale Borough Engineer, Robert Vogel Director of Public Works Madison Police Reps, Lt. Joseph Longo and Corporal Vincent DellaValle Board of Education Representative, Mrs. Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Mr. Rowe moved confirmation of the foregoing appointments. Ms. Byrne seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley requested that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2020 Mark Fabyanski, Senior Citizen Representative Peter R. Flemming, Sr, Planning Board Representative Deborah Starker, MACA Representative Garry Herzog, Media Representative Unexpired three year term through December 31, 2019 Melanie Tomaszewski, Resident Representative One-year term through December 31, 2018 Maureen Byrne, Council Liaison (2) LIBRARY TRUSTEES Five-year term through December 31, 2022 Gary Ruckelshaus, Trustee (3) LOCAL EMERGENCY PLANNING COUNCIL FOR 2018 Administrator Assistant Borough Administrator Borough Engineer Construction Official Electric Utility Superintendent Fire Chief Health Officer Mayor Medical Representative Director of Public Works Board of Education Representative Senior Citizens Advisory Rep Page 9 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Council Liaison, Benjamin Wolkowitz Auxiliary Police John Granato Madison Eagle Garry Herzog MCJM (Sewer), Superintendent Chris Manak Drew University Rep, Director William Ortman OEM Coordinator John Rafter OEM Deputy Coordinator/Public Info Officer Lt. Joseph Longo OEM Asst. Dep. Coordinator Mike Shugrue OEM Assistant Coordinator Ted O’ Donnell OEM Asst. Dep. Coordinator Sgt. James Cavezza Pharmacist Frank Iannarone School Resource Officer S.O. Vincent Galgano Secretary Kristy Kiehl Mr. Rowe moved confirmation of the foregoing appointments. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2020 Trish Armstrong, Torey J Sabatini School Rep Special Officer Vincent Galgano, Law Enforcement Liaison One-year term through December 31, 2018 Patrick Rowe, Council Liaison (2) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2020 Thomas Bintinger, Regular One-year term through December 31, 2018 Astri Baillie, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2020 Melissa Honohan, Madison Resident (#2 of 4) One-year term through December 31, 2018 Cathie Coultas, Parks Advisory Committee Representative George Limbach, Planning Board Representative Jill Rhodes, Historic Preservation Commission Rep. Peter Hiscano, Recreation Committee Mayor Robert H. Conley, Ex-Officio Astri Baillie, Council Liaison Page 10 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. (4) PARKS ADVISORY COMMITTEE One-year term through December 31, 2018 Paul Allocco, Chair Cathie Coultas, Secretary Debbie Mantone Robert McDowell Thomas Salaki John Taylor Geoffrey Thomas Lois Wolkowitz Carmela Vitale, Council Liaison Mr. Rowe moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley requested that Mr. Wolkowitz announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2018 Ron DeBiasse Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson James Kemp Jeffrey Pettitt Michael Piano Edward Rowland James Savage Victor Schumacher Patrick Sherwood David Carey, Post Commander, American Legion Post 43 Carmela Vitale, Council Liaison (2) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2018 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Patrick Rowe, Council Liaison and Chair (3) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2018 Karen Blount - Field Hockey Rep Nate Burrough - Wrestling Rep Becky Campbell - Girls Lacrosse Rep Page 11 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Dave Carver - Babe Ruth Soft Ball Brenda Catalanello - Madison Athletic Foundation Rep Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Lisa Ellis - Board of Education Rep Patrick Flaherty ADA/PPEC Rep Tony Gero - Ice Hockey Rep Tom Haralampoudis - Madison Junior School Rep Peter Hiscano - Open Space Rep Christopher Holland - Basketball Rep Pat Lukasavage - Little League Baseball Rep Peter Mulenberg - Soccer Club Rep Ellis Siedem - Girls Lacrosse Rep Tara Spagnoletti - Boys Lacrosse Rep Maureen Byrne, Council Liaison Mr. Rowe moved confirmation of the foregoing appointments. Mr. Wolkowitz seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley requested that Ms. Byrne announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SAFETY COMMITTEE One-year term through December 31, 2018 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Qualified Purchasing Agent/Personnel Recreation Director Director of Public Works Astri Baillie, Council Liaison (2) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2018 Ruth Barrett, AARP Rep Lena Crasto, Rexford S. Tucker Apartments Rep. Marlene Dolan, Madison Health Department Peggy Donnelly, Rose City Steppers Phyllis Flemming, at Large Sandra Fielo, Stay Healthy Program Page 12 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Mark Fabyabski, DDC Rep Sara Keffer, Senior Citizen Coordinator Ellwood Kerkeslager, MACA Rep Kay Leary, Thursday Morning Club Rep. Bill List, Tax Prep Kaye Shaler, RSVP Joe Gonsalves, YMCA Rep. Jeffrey Payton, Madison Library Rep. Maureen Byrne, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2022 Judy Honohan, Regular Alice Wade, Regular One-year term through December 31, 2018 Carmela Vitale, Council Liaison Mr. Rowe moved confirmation of the foregoing appointments. Ms. Byrne seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley requested that Mr. Hoover announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2020 Eugene Cracovia, Regular One-year term through December 31, 2018 Stephen Stocker, MEC Rep. Ken O’Brien, Director of Public Works Carmela Vitale, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2020 William Hutchinsen, Regular Ellwood Kerkeslager, Regular Elizabeth McKeever, Regular One-year term through December 31, 2018 John Hoover, Council Liaison (3) ZONING BOARD OF ADJUSTMENT 2018 Appointments confirmed December 11, 2017 Mr. Rowe moved confirmation of the foregoing appointments. Mr. Hoover seconded the motion, which passed with the following roll call vote recorded: Page 13 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Communications - None Invitation for Discussion Mayor Conley opened the meeting to the public and asked if anyone wished to be heard. Since no member of the public wished to be heard, the invitation for discussion was closed. Consent Agenda Resolutions The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved approval of the Consent Agenda Resolutions. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None R 1-2018 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2018 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year; and WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting; and WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2018; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved. Page 14 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. MAYOR AND COUNCIL MEETING NOTICE - 2018 BOROUGH OF MADISON 50 Kings Road Madison, NJ 07940 In compliance with the Open Public Meetings Act, the Borough of Madison issues this notification of 2018 regularly scheduled meetings. The Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey will meet on the second and fourth Mondays of each month, except as noted*, in the Hartley Dodge Memorial Building, 50 Kings Road in the Borough of Madison. The Regular Meeting will be called to order and begin with an Executive Session at 7:00 p.m., in the Committee Room, 2nd Floor, Hartley Dodge Memorial; the meeting will reopen to the public at 8:00 p.m. or as soon as practical thereafter and continue in the 2nd Floor Council Chamber where official action may be taken. Monday, January 8, 2018 Monday, January 22, 2018 Monday, February 12, 2018 Monday, February 26, 2018 Monday, March 12, 2018 Monday, March 26, 2018 Monday, April 9, 2018 Monday, April 23, 2018 Monday, May 14, 2018 *Wednesday, May 30, 2018 Monday, June 11, 2018 Monday, June 25, 2018 Monday, July 9, 2018 Monday, July 23, 2018 Monday, August 13, 2018 Monday, September 10, 2018 Monday, September 24, 2018 *Wednesday, October 10, 2018 Monday, October 22, 2018 Monday, November 26, 2018 Monday, December 10, 2018 These meetings are open to the public. Adequate notice of these meetings is being provided by filing a copy of these dates in the office of the Borough Clerk, posting a copy on the Municipal Bulletin Board, and notifying the Madison Eagle, Daily Record, Independent Press and Star Ledger, all on (January 11, 2018). R 2-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS WHEREAS, the Borough of Madison has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, Page 15 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the anticipated term of said contracts are noted below; and WHEREAS, each contract has a thirty (30) day termination clause; and WHEREAS, each Professional Services provider has submitted a proposal indicating each will provide the services for the fee as described herein; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability to cover the maximum dollar value of each pending contract as set forth in this Resolution; and WHEREAS, this Resolution and Certification of funds does not obligate the Borough to spend the maximum for each contract. The 2017 Expenditure Schedule per vendor is attached hereto. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: 1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. 3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday. Page 16 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution. R 3-2018 AUTHORIZING TAX COLLECTOR AND/OR THE DEPUTY TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-11, the Tax Collector and/or the Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof. R 4-2018 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PURCHASING OFFICER BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Linda Sawyer be designated Qualified Purchasing Agent for 2018 and is hereby authorized to sign all Purchase Orders upon issuance. BE IT FURTHER RESOLVED that in the absence of Mrs. Sawyer, Raymond M. Codey be given the designation of Purchasing Agent. R 5-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Borough Engineer Robert Vogel is hereby appointed and empowered to make official searches as to Municipal Improvements authorized by ordinances for future assessments that will be made pursuant to such ordinances, as authorized by N.J.S.A. 54:5-18.1 et seq.; and BE IT FURTHER RESOLVED that in the absence of the Borough Engineer, Borough Clerk Elizabeth Osborne and/or Assistant Borough Engineer Frank Russo are hereby appointed to make such searches; and Page 17 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. BE IT FURTHER RESOLVED that the fee to be charged shall be in accordance with N.J.S.A. 54:5-18.4 et seq. R 6-2018 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and/or THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2018; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, newjerseyhills.com, 100 South Jefferson Road, Whippany, NJ 17981, and/or THE DAILY RECORD, 100 Commons Way, Rockaway, NJ 07866, are hereby designated as official newspapers of the Borough of Madison for the year 2018 for the purpose of publishing legal notices of the municipality. R 7-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments: DEPARTMENTS GENERAL GOVERNMENT AUTHORIZE APPROVALS 100 General Administration Administrator or Executive Assistant 102 Municipal Support Services QPA/Personnel Director or Administrator 103 Elections Borough Clerk or Administrator 104 Downtown Development Commission ABA or Administrator 105 Human Resources QPA/ CFO or Administrator 110 Mayor & Council Borough Clerk or Administrator 120 Borough Clerk Borough Clerk or Administrator 130 Financial Administration CFO or Chief Accountant 135 Auditor CFO or Chief Accountant 145 Revenue Administration CFO or Chief Accountant 150 Assessment of Taxes CFO or Tax Assessor Page 18 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. 155 Legal Services CFO or Administrator 165 Engineering Engineer or Administrator 175 Historic Preservation Engineer or Administrative Official 180 Planning Board Engineer or Administrative Official 185 Zoning Board Engineer or Administrative Official 186 Environmental Commission Engineer or Administrative Official 210 Liability Insurance CFO or Administrator 215 Workers Comp. Insurance CFO or Administrator 220 Health Insurance CFO or Administrator 225 Unemployment Insurance CFO or Administrator 310 Public Buildings & Grounds Director of PW or Administrator 361 Civic Center Director of PW or Administrator PUBLIC SAFETY 195 State Uniform Construction Code Construction Code Official or Engineer 240 Police Police Chief or Administrator 241 First Aid Organization Police Chief or Administrator 252 Emergency Management Services Police Chief or Administrator 265 Fire Fire Chief or Administrator 267 Fire Safety Program Fire Chief or Administrator 275 Municipal Prosecutor Court Administrator or Administrator 362 Public Safety Complex Police Chief and Fire Chief 491 Municipal Joint Court Court Administrator or Administrator 495 Public Defender Court Administrator or Administrator STREETS & ROADS 300 Public Works Director of PW or Administrator 302 Parks Director of PW or Administrator 303 Shade Tree Authority Director of PW or Administrator 315 Vehicle Maintenance Director of PW or Administrator 316 Vehicle Maintenance-Police Police Chief or Administrator 317 Vehicle Maintenance-Fire Fire Chief or Administrator SANITATION 455 Sewerage Processing CFO or Administrator 456 Madison/Chatham Joint Meeting CFO or Administrator 457 Sewer Line Maintenance Director of PW or CFO 465 Garbage & Trash Removal Director of PW or CFO HEALTH & WELFARE 330 Board of Health Health Officer or Administrative Officer 340 Dog Regulation Health Officer or Board Secretary 360 Aid to Child Care Center Health Officer or Board Secretary RECREATION & EDUCATION 370 Recreation & Playgrounds Recreation Director or Administrator 371 Celebration of Public Events Recreation Director or Administrator 390 Free Public Library CFO or Administrator 391 Technology Library Director 392 Museum of Early Trades Administrator or CFO 393 Senior Citizens Programs Senior Citizen Coordinator or Administrator Page 19 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. UNCLASSIFIED, DEFERRED CHARGES & STATUTORY EXPENDITURES 470 Contingent CFO or Administrator 471 Public Employees' Retirement System CFO or Confidential Assistant II 472 Social Security System CFO or Confidential Assistant II 474 Consolidated Police & Firemen's Pen Fd CFO or Confidential Assistant II 475 Police & Firemen's Retirement System CFO or Confidential Assistant II 870 Emergency Authorizations CFO or Administrator 900 Capital Improvement Fund CFO or Administrator 920 Principal on Bonds CFO or Administrator 925 Principal on Notes CFO or Administrator 930 Interest on Bonds CFO or Administrator 935 Interest on Notes CFO or Administrator 950 Interest on Loan CFO or Administrator 955 Principal on Loan CFO or Administrator UTILITY EXPENSE - BULK PURCHASES 430 Electricity-HDM Director of PW or Administrator 431 Electricity-C.H. Director of PW or Administrator 432 Electricity-DPW/Sewers Director of PW or Administrator 433 Electricity-Health Health Officer or Administrative Officer 434 Electricity-Police Police Chief or CFO 440 Telephone QPA/Personnel Director or Administrator 445 Water Director of PW or Administrator 446 Natural Gas Director of PW or Administrator 460 Gasoline Director of PW or Administrator PUBLIC UTILITIES 05-500 Water Utility Administration CFO or Utility Collector 05-501 Water Utility Operations Director of PW or Engineer 05-502 Water Capital Improvement Fund CFO or Administrator 05-503 Water Municipal Debt Service CFO or Administrator 05-504 Public Employees' Retirement System CFO or Confidential Assistant II 05-505 Water Social Security System CFO or Confidential Assistant II 09-500 Electric Utility Administration CFO or Utility Collector 09-501 RoseNet Administrator or Director of Technology 09-502 Electric Utility Operations Electric Utility Superintendent or Administrator 09-503 Electric Capital Improvement Fund CFO or Administrator 09-504 Public Employees’ Retirement System CFO or Confidential Assistant II 09-505 Social Security System CFO or Confidential Assistant II STATE GRANTS 242 Body Armor Grant Police Chief or CFO 243 Walk Safety Program Police Chief or CFO 331 NJ Dept. of Health & Senior Services Health Officer or CFO 332 H1N1 Grant Health Officer or CFO 333 H1N1 Corrective Action Grant Health Officer or CFO 700 Alcohol Education Grant Court Administrator or CFO 701 Drunk Driving Enforcement Police Chief or CFO 702 Cops In Shops Police Chief or CFO 703 Clean Communities Act Director of PW or CFO 704 MAASA Grant Health Officer or CFO 705 Priority Health Funding Act CFO or Confidential Assistant II Page 20 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. BE IT FURTHER RESOLVED that the Administrator, Assistant Borough Administrator/CFO and the QPA/Personnel Director are hereby authorized to approve requisitions for Purchase Orders for all Borough Departments; and BE IT FURTHER RESOLVED that the Receiving Certificates on material or services received be signed by a responsible person receiving same or by the Department Head. R 8- 2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Borough Officials are hereby authorized to sign checks or withdrawal slips where a combination of three principal signatures are required: MAYOR AND BOROUGH CLERK or DEPUTY BOROUGH CLERK AND CHIEF FINANCIAL OFFICER BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be forwarded to all Borough Depositories. R 9-2018 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Banks be and hereby are designated as depositories for all Borough Funds during 2018: Bank of America Provident Bank PNC Bank Lakeland Bank Connect One Bank Wells Fargo Haven Savings Bank Investors Bank Chase Bank Fulton Bank M&T Bank Page 21 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. R 10-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS WHEREAS, the refunding of tax and utility overpayments of Ten Dollars ($10.00) or less and the collection of tax underpayments of Ten Dollars ($10.00) or less would impose administrative burdens out of proportion to the benefit thus given. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that tax and utility overpayments and underpayments of Ten Dollars ($10.00) or less be credited or debited to General Surplus. R 11-2018 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2018 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19 WHEREAS,40A:4-19 Local Budget Act, provides that temporary appropriations be made in the amounts required where contracts, commitments or payments must be made prior to the final adoption of the 2018 budget; and WHEREAS, the date of this resolution is within the first thirty days of 2018; and WHEREAS, the total appropriations in the 2017 Budget, less appropriations made for capital improvement fund, debt service and relief of the poor (public assistance) are as follows: CURRENT $25,096,275.97 WATER UTILITY $1,816,098.00 ELECTRIC UTILITY $14,867,862.00 WHEREAS, 26.25 percent of the total appropriations in the 2017 Budget less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2017 Budget is as follows: MUNICIPAL $6,587,772.44 WATER UTILITY $476,725.73 ELECTRIC UTILITY $3,902,813.78 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following temporary appropriations be made, and that a certified copy of this resolution be transmitted to the Chief Financial Officer for his records. CURRENT FUND GENERAL ADMINISTRATION Page 22 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Salary & Wages 41,300 Other Expenses 3,700 MUNICIPAL SUPPORT Salary & Wages 23,500 Other Expenses 6,500 HUMAN RESOURCES Salary & Wages 8,200 Other Expenses 11,900 BOROUGH CLERK Salary & Wages 27,300 Other Expenses 9,000 FINANCIAL ADMINISTRATION Salary & Wages 39,500 Other Expenses 22,400 MAYOR AND BOROUGH COUNCIL Salary & Wages 12,200 Other Expenses 4,800 COMMUNITY AND BUSINESS DEVELOPMENT Salary & Wages 27,600 Other Expenses 3,500 ASSESSMENT OF TAXES Salary & Wages 27,100 Other Expenses 9,900 REVENUE ADMINISTRATION Salary & Wages 25,900 Other Expenses 18,000 LEGAL SERVICES Other Expenses 61,700 MUNICIPAL COURT Salary & Wages 122,000 Other Expenses 35,500 PUBLIC BUILDINGS & GROUNDS Salary & Wages 25,700 Other Expenses 29,300 PLANNING BOARD Salary & Wages 16,200 Other Expenses 35,200 ZONING BOARD Salary & Wages 8,400 Other Expenses 14,400 ENGINEERING Salary & Wages 55,300 Page 23 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Other Expenses 15,700 CELEBRATION OF PUBLIC EVENTS Other Expenses 4,200 INSURANCE Group Health Insurance 550,000 Health Benefit Waiver 15,800 Liability 230,000 Workers Compensation 180,000 FIRE DEPARTMENT Salary & Wages 405,000 Other Expenses 18,500 FIRE SAFETY PROGRAM Salary & Wages 32,500 Other Expenses POLICE DEPARTMENT Salary & Wages 1,045,000 Other Expenses 79,400 CONSTRUCTION CODE Salary & Wages 170,000 Other Expenses 32,300 EMERGENCY MANAGEMENT SVCS Other Expenses 3,300 PUBLIC WORKS Salary & Wages 417,200 Other Expenses 87,600 SEWER LINE MAINTENANCE Salary & Wages 93,900 Other Expenses 35,300 SHADE TREE MANAGEMENT BOARD Other Expenses 30,900 GARBAGE & TRASH REMOVAL Other Expenses 435,000 VEHICLE MAINTENANCE Salary & Wages 91,400 Other Expenses 64,800 MADISON-CHATHAM JOINT MEETING Other Expenses 322,900 HEALTH DEPARTMENT Salary & Wages 75,100 Other Expenses 95,000 DOG REGULATION Salary & Wages 500 Page 24 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Other Expenses 2,600 CIVIC CENTER Other Expenses 8,900 RECREATION Salary & Wages 13,100 Other Expenses 34,500 TEEN CENTER Other Expenses 5,300 MAINTENANCE OF FREE PUBLIC LIBRARY Other Expenses 377,700 UTILITY EXPENSES Other Expenses 196,500 SENIOR CITIZENS PROGRAM Salary & Wages 32,100 Other Expenses 4,500 CONTINGENCY Other Expenses 13,100 SALARY AND WAGE ADJUSTMENT 9,772 PENSION 503,800 SOCIAL SECURITY 128,600 6,587,772 CAPITAL IMPROVEMENT 2,000,000 DEBT SERVICE 475,000 9,062,772 WATER UTILITY Salary & Wages 160,900 Other Expenses 301,425 Social Security System 14,400 476,725 Capital Improvement 400,000 876,725 ELECTRIC UTILITY Salary & Wages 477,300 Other Expenses 3,311,000 Social Security System 35,400 Page 25 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. 3,823,700 Capital Improvement 400,000 4,223,700 R 12- 2018 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that, in accordance with N.J.S.A. 54:4-67, the interest to be charged on delinquent taxes in the Borough of Madison shall be 8%, annually, on the first $1,500.00 of delinquency, and on any amount in excess of $1,500.00, the interest rate to be charged shall be 18%, annually, until all of the delinquency has been removed and the property restored to current status. BE IT FURTHER RESOLVED that an additional 6% end-of-year penalty be applied to delinquent taxes, interest and other municipal charges exceeding $10,000.00. R 13-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, it is the desire of the Borough of Madison in the County of Morris, New Jersey, to establish such a fund for the following department custodians in the indicated amounts: Elizabeth Osborne Borough Clerk $1,000.00 Sara Keffer Senior Citizen Coordinator $ 500.00 Darren Dachisen Chief of Police $ 500.00 James Mattina Acting Electric Utility Superintendent $ 200.00 Ken O’Brien Page 26 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Director of Public Works $ 200.00 Ken O’Brien Water Utility/Director of Public Works $ 200.00 Russell Brown Construction Code Official $ 100.00 WHEREAS, all custodians are bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and WHEREAS, each custodian shall maintain records for his or her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 14-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that JAMES E. BURNET, IV is hereby appointed as the Borough's Risk Manager, Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. BE IT FURTHER RESOLVED that SANDRA EMMERICH is hereby appointed as the Borough's Alternate Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. R 15-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the Chief Financial Officer is hereby designated to certify to the validity and propriety of all requests for payment of Page 27 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. services on Administrative Certificates and to sign such certifications as required by N.J.S.A. 40A:5-16(b). R 16-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Chief Financial Officer, the Confidential Assistant to the CFO, Qualified Purchasing Agent, Payroll Officer and the Borough Administrator are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough. R 17-2018 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PUBLIC AGENCY COMPLIANCE OFFICER WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and Page 28 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Qualified Purchasing Agent/ Personnel Director Linda Sawyer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Qualified Purchasing Agent/Personnel Director Linda Sawyer is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. BE IT FURTHER RESOLVED that in the absence of the Qualified Purchasing Agent/Personnel Director, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer. R 18-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2018 WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and WHEREAS, the Chief Financial Officer recommends adoption of the Cash Management Plan attached hereto; and WHEREAS, the Chief Financial Officer provides a monthly report to the governing body for review. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is approved in the form attached hereto for the year 2018. 1/01/2018 2018 CASH MANAGEMENT PLAN AND INVESTMENT POLICY FOR THE BOROUGH OF MADISON 1) Cash Management and Investment Objectives The Borough of Madison's objectives in this area are: a) Preservation of capital. b) Adequate safekeeping of assets. c) Maintenance of liquidity to meet operating needs and claims settlements. Page 29 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. d) Maximization of total return, consistent with risk levels. e) Investment of assets in accordance with the State of New Jersey Laws and Regulations. f) Accurate and timely reporting of interest earnings. 2) Permissible Investments Investments shall be limited to the following: a) Bonds or other obligations of the United States of America or obligations guaranteed by the United States of America, including securities of, or other interests in, any open-end or closed-end management type investment company or investment trust registered under the "Investment Company Act of 1940" 54 Stat.847 (15 U.S.C. 80a-1 et seq.), purchased and redeemed only through the use of national or state banks located within this state, if the portfolio of that investment company or investment trust is limited to bonds or other obligations of the United States of America, bonds or other obligations guaranteed by the United States of America and repurchase agreements fully collateralized by bonds or other obligations guaranteed by the United States of America, which collateral shall be delivered to or held by the investment company or investment trust, either directly or through an authorized custodian; b) Bonds of any Federal Intermediate Credit Bank, Federal Home Loan Bank, Federal Land Bank, Federal National Mortgage Associates or of any United States Bank for Cooperatives, which have a maturity date not greater than twelve (12) months from the date of purchase; c) Bonds or other obligations, having a maturity date not more than twelve (12) months from the date of purchase, approved by the Division of Investment of the Department of Treasury for investment by local units. 3) Authorized Depositories In addition to the above, the Borough of Madison is authorized to deposit funds in Certificates of Deposit and other time deposits in banks covered by the Governmental Unit Depository Protection Act, N.J.S.A. 17:9-14 et seq. (GUDPA). The Borough of Madison is also authorized to invest its assets in the New Jersey Cash Management Fund. Page 30 of 39  Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. 4) Authority For Investment Management The Chief Financial Officer is authorized and directed to make investments, with a maturity of from one to twelve (12) months through commercial banks, which are to be selected by the Chief Financial Officer in consultation with the Borough Administrator. Their actions and decisions shall be consistent with this plan and all appropriate regulatory constraints. 5) Preservation of Capital Securities shall be purchased with the ability to hold always until maturity. 6) Safekeeping Securities purchased on behalf of the Borough of Madison shall be delivered electronically or physically to the Borough of Madison's custodial bank, which shall maintain custodial and/or safekeeping accounts for such securities on behalf of the Borough of Madison. 7) Selection of Asset Managers, Custodial Banks and Operating Banks Custodial banks shall be retained by the Chief Financial Officer in consultation with the Borough Administrator for periods of one (1) year. Additionally, the Borough of Madison shall maintain the ability to change custodial banks annually based upon performance appraisals and upon reasonable notice, and based upon changes in policy or procedures. 8) Audit This plan, and all matters pertaining to the implementation of it, shall be subject to the Borough of Madison's annual audit. 9) Cash Flow Projections Asset maturity decisions shall be guided by cash flow factors prepared by the Chief Financial Officer for the Borough of Madison. 10) Cash Management All moneys turned over to the Chief Financial Officer, Tax Collector and all staff positions shall be deposited within forty-eight (48) hours in accordance with N.J.S.A. 40A:5-15. In the event a check is made payable to the Chief Financial Officer rather than the Borough of Madison, the following procedure is to be followed: a) The Chief Financial Officer notifies the payer, returns the check and requests that the check be made payable directly to the Borough of Madison. The Chief Financial Officer shall minimize the possibility of idle cash accumulating in accounts by assuring that all amounts in excess of negotiated Page 31 of 39  Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. compensating balances are kept in interest bearing accounts or promptly swept into the investment portfolio. The method of calculating banking fees and compensating balances shall be documented and kept on file for review. Cash may be withdrawn from investment pools under the discretion of the Chief Financial Officer only to fund operations, claims, imprest accounts or approved debt payments. 11) Checks Payable All monies payable to the Borough shall be made payable to the “Borough of Madison”. R 19-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RENEWAL OF AN AGREEMENT WITH MADISON AREA YMCA REGARDING A TEEN PROGRAM FOR LOCAL YOUTHS WHEREAS, the Borough Administrator has recommended renewal of an agreement with the Madison Area YMCA to provide services to Madison youths; and WHEREAS, the Madison Area YMCA has provided these services through its established teen program; and WHEREAS, the proposed cost for the services to be provided is $20,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $20,000.00 for the payment of such services in the 2018 municipal budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute an agreement between the Madison Area YMCA and the Borough of Madison renewing an agreement to provide Teen Program services described herein in a form approved by the Borough Attorney. R 20-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZINGTHE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2018 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Collector of Taxes for the Borough of Page 32 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Madison is hereby authorized to conduct the annual sale of delinquent taxes for the calendar year 2018. R 21-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following individuals are hereby appointed to the Community Development Revenue Sharing Committee: Raymond M. Codey (appointed by Mayor) Louis Riccio, Alternate (appointed by Mayor) Carmela Vitale, Council Member (appointed by Council) R 22-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER MICHAEL FITZPATRICK AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey hereby appoints Health Officer Michael Fitzpatrick as Relocation Officer for the Borough of Madison effective immediately, to serve without compensation. R 23-2018 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2018 WHEREAS, the Borough Council wishes to recognize the primary sport recreational groups and organizations within the Borough of Madison for insurance and scheduling purposes; and WHEREAS, the Recreation Director coordinates the efforts of these organizations to provide recreational activities for residents of the Borough and participating towns; and WHEREAS, the Borough continues to support recreational activities for all residents. Page 33 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize the following recreation groups, organizations and primary contacts as part of the Madison Recreational plan: Madison Basketball Association: Mike Rosselli Harding-Madison Hockey: Tony Gero Madison Jr. Wrestling (Takedown Club): Nate Burroughs Madison Little League: Ken Waer Madison Girls Softball: Dave Carver Madison Boys Lacrosse: Nick Spagnoletti Madison Girls Lacrosse: Kathy Cowan Madison Jr. Football: Nino Coviello Madison Soccer Club: Colleen Castellano Madison Jr. Field Hockey: Karen Blount Men's Softball, Zach Ellis Women's Softball, Dave Carver R 24-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF A MASTER POWER PURCHASE AND SALES AGREEMENT AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS WHEREAS, pursuant to prior council resolution(s) the borough entered into Master Power purchase and sale agreements with the following suppliers on the dates indicated: Exelon Generation Company LLC1 October 4, 2011 Talen Energy Marketing LLC2 October 4, 2011 Next Era Energy Power Marketing, Inc. October 4, 2011 PSEG Energy Resources &Trade LLC October 28, 2011 Noble Americas Gas & Power Corp. October 20, 2011 DTE Energy Trading, Inc. October4, 2011 BP Energy Company February 3, 2015 1Exelon Generation Company LLC, acquired Constellation Energy Group, the parent company of Constellation Energy Commodities Group, Inc. and assumed all the Constellation obligations as of March 2012. 2 On June 1, 2015 PPL EnergyPlus LLC changed its name to Talen Energy Marketing LLC. Page 34 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. WHEREAS, the Borough desires to extend to its authorized representatives the duty and obligation to execute Transaction Confirmations that secure specific quantities of energy for delivery to the Borough for specific delivery periods at a fixed price; and WHEREAS, pursuant to prior Council authorization, and to facilitate the purchase of whole sale electricity, the Borough entered into the Membership Agreement with PJM Interconnection, LLC dated 2011 and the Master Energy Supply Agreement with American PowerNet Management, Inc. dated October 18, 2011; NOW THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Madison in the County of Morris, State of New Jersey, that the Council affirms the above-described Master Power Purchase and Sale Agreements with Exelon Generation Company, LLC; Talen Energy Marketing, LLC; Next Era Energy Power Marketing, Inc.; PSEG Energy Resources &Trade LLC; Noble Americas Gas & Power Corp.; DTE Energy Trading, Inc.; BP Energy Company; the Membership Agreement with PJM Interconnection, LLC; and the Master Energy Supply Agreement with American Power Net and authorizes the continuation of these agreements; and BE IT FURTHER RESOLVED, that the Council authorizes the Borough Administrator and/or the Assistant Borough Administrator/CFO to enter in to binding Transaction Confirmations securing specific blocks of energy at specific delivery periods and prices pursuant to these Master Power Purchase and Sale Agreements. R 25-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS WHEREAS, the Borough is in need of a Professional Land Surveyor for necessary changes to the tax maps; and WHEREAS, the Borough Tax Assessor has recommended that Andrew Clarke be appointed as the Professional Surveyor for Tax Maps; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Andrew Clarke is hereby appointed to the position of Professional Land Surveyor for tax Maps for the year 2018, for the purpose of making any necessary changes to the Borough Tax Maps. R 26-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION Page 35 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. WHEREAS, the Assistant Borough Administrator/ CFO has recommended that the Borough enter into a grant agreement with the Madison Main Street Foundation to fund certain Downtown Development Commission activities and for the improvement of the management of finances. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute a grant agreement between the Borough of Madison as grantee and the Madison Main Street Foundation, as grantor, for a grant in the amount of $140,000.00, in a form approved by the Borough Attorney. R 27-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD WHEREAS, the Chief Financial Officer has recommended the execution of an agreement for Continuing Disclosure Agent Services with Phoenix Advisors, LLC and appointment as Independent Register Municipal Advisor of Record; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Assistant Borough Administrator/ CFO is authorized to execute an agreement between Phoenix Advisors, LLC and the Borough of Madison as described herein in a form approved by the Borough Attorney. R 28-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS WHEREAS, the Borough Administrator has recommended that James Burnet be designated as the Madison Borough delegate to the Public Power Association of New Jersey; and WHEREAS, the Borough Council has recommended that Raymond M. Codey be designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: Page 36 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. 1. James Burnet is designated as the Madison Borough delegate to the Public Power Association of New Jersey. 2. Raymond M. Codey is designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey. R 29-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE BOROUGH ADMINISTRATOR AND ASSISTANT BOROUGH ADMINISTRATOR/CFO TO NEGOTIATE AND APPROVE CHANGE ORDERS AND CONSTRUCTION COSTS WITH KRE URBAN RENEWAL, LLC WHEREAS, required improvements will continue to be necessary at the Borough Community Center at the former Green Village Road School site; and WHEREAS, the Council previously authorized the Borough Administrator and Assistant Borough Administrator/Chief Financial Officer to negotiate and approve said change orders and construction costs for said work; and WHEREAS, the anticipated approximate construction cost of $ 300,000.00 exclusive of the cost of sewer infrastructure work under Kings Road in the public right-of-way will be satisfied by a deduction in the sewer and water connection fees due from KRE Urban Renewal, LLC to the Borough of Madison. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Administrator and Assistant Borough Administrator/Chief Financial Officer are authorized to continue negotiations and approving required leasehold improvements for the Borough Community Center at the former Green Village Road School site. R 30-2018 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS WHEREAS, the Planning Board and Zoning Board of Adjustment of the Borough of Madison have a need to utilize the services of professionals employed by Madison Borough for the review of development applications pursuant to the provisions of N.J.S.A. 40:55D-53.2; and WHEREAS, the following Borough of Madison professionals will be billed by the municipality to the applicant at the following rates in accordance with N.J.S.A. 40:55D-53.2: Page 37 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. Robert A. Vogel, PE - $160.53 per hour Frank Russo, PE - $122.43 per hour Susan Blickstein, Ph.D., Planner - $145.00 per hour Gary Hall, Esq., Attorney - $205.00 per hour Vincent Loughlin, Esq. Attorney - $ 165.00 per hour NOW THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the above Borough professionals are hereby authorized to review development applications and bill in accordance with N.J.S.A. 40:55D-53.2; BE IT FURTHER RESOLVED, a notice of this action shall be printed once in the legal newspaper of the Borough of Madison as required by law. This resolution shall take effect immediately. R 31-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO THE NEW JERSEY PUBLIC POWER AUTHORITY (NJPPA), A MUNICIPAL SHARED SERVICES ENERGY AUTHORITY BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that JAMES E. BURNET, IV is hereby appointed as the Borough's Commissioner to the New Jersey Public Power Authority (NJPPA), effective immediately to represent the Borough of Madison, New Jersey. BE IT FURTHER RESOLVED that RAYMOND M. CODEY is hereby appointed as the Borough's Alternate Commissioner to the New Jersey Public Power Authority (NJPPA) effective immediately to represent the Borough of Madison, New Jersey. R 32-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING PERSON-TO-PERSON TRANSFER OF PLENARY RETAIL CONSUMPTION LICENSE #1417-33-018-009 OF U.S. FOOD & BEVERAGE, INC. TO WAVERLY RESTAURANT GROUP, LLC WHEREAS, an application has been filed for a Person-to-Person Transfer of Plenary Retail Consumption License Number 1417-33-018-009 heretofore issued to U.S. FOOD & BEVERAGE, INC., t/a Poor Herbies, for premises located at 13 Waverly Place, Madison, NJ 07940, to WAVERLY RESTAURANT GROUP, LLC, 13 Waverly Place, Madison, NJ 07940; and Page 38 of 39 Reorganization Meeting - Thursday, January 3, 2018, 7:00 p.m. WHEREAS, the submitted application form is complete in all respects, the transfer fees have been paid, and the license has been properly renewed for the current license term; and WHEREAS, the applicant is qualified to be licensed according to all standards established by Title 33 of the New Jersey Statutes, regulations promulgated thereunder, as well as pertinent local ordinances and conditions consistent with Title 33; and WHEREAS, the applicant has disclosed and the issuing authority reviewed the source of all funds used in the purchase of the license and the licensed business and all additional financing obtained in connection with the licensed business; NOW, THEREFORE BE IT RESOLVED that the Borough of Madison Governing Body does hereby approve, effective immediately, the Person-to-Person transfer of the aforesaid Plenary Retail Consumption license from U.S. FOOD & BEVERAGE, INC., t/a Poor Herbies, for premises located at 13 Waverly Place, Madison, NJ 07940, to WAVERLY RESTAURANT GROUP, LLC, 13 Waverly Place, Madison, NJ 07940, and does hereby direct the Borough Clerk to endorse the license certificate as follows: “This license, subject to all of its terms and conditions, is hereby transferred to WAVERLY RESTAURANT GROUP, LLC, 13 Waverly Place, Madison, NJ 07940 effective January 3, 2018. Adjournment There being no further business to come before the Council, the meeting was adjourned at 8:05 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved January 22, 2018 (EO) Page 39 of 39