Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON January 22, 2018 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of January, 2018. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 11, 2018. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne John F. Hoover Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk John Napolitano, Esq., for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) January 8, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (6) HOUSING AUTHORITY IBEW CONTRACT JOINT MEETING UPDATE Regular Meeting Minutes – January 22, 2018 ARCHITECTURAL SERVICES AMBULANCE SERVICES SELF GENERATION Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (1) PART-TIME VIOLATIONS CLERK Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8:13 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Regular Meeting Minutes of December 11, 2018. Mrs. Vitale seconded the motion, which passed by unanimous voice vote. Ms. Baillie moved approval of the Reorganization Meeting Minutes of January 3, 2018. Mrs. Vitale seconded the motion, which passed by unanimous voice vote. Ms. Baillie moved approval of the Executive Minutes of January 8, 2018. Mrs. Vitale seconded the motion, which passed by unanimous voice vote. Ms. Baillie moved approval of the Regular Meeting Minutes of January 8, 2018. Mrs. Vitale seconded the motion, which passed by unanimous voice vote. GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley announced the Committee Leadership Workshop for Board and Committee Chairpersons to be held Monday, February 5th in the Council Chamber of the Hartley Dodge Memorial, noting member of the Borough of Chatham Boards and Committees will be joining the meeting. Mayor Conley also announced the 2018 Municipal budget hearing schedule. Information this evening will be on the Open Space Trust Fund, and presentation of the draft budget is scheduled for the February 12th Council meeting. Department Head presentations will be listed on February 26th agenda and introduction of the budget is scheduled for the March 26th Council meeting. All presentation will be posted to the Borough’s website. Distinguished Service Medallions for Volunteers Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. Mayor Conley presented medallions to volunteers Michael Kopas for his eight years of service and to Jeffrey Gertler for his eighteen years of service on the Madison Planning Board. REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: PAGE 2 OF 24 Regular Meeting Minutes – January 22, 2018 The Health Department continues their attention on current flu cases, noting vaccines are still available. All Dog and Cat License renewals are due by January 31st. This is National Drug Fact Week and for more information about a Walking /Health Group in Madison , please call Lindsay Prewitt, Health Educator at the Health Department. Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: The Engineering Department reports that bids for the Elmer Street Sewer Project are scheduled to be opened February 6th. The extreme cold weather and icing concerns have temporarily delayed the saw cutting operations for the Central Avenue Water Main replacement project. The Contractor indicates they are set to resume this week. Construction related to the Memorial Park rink storage building is complete. A boundary survey at the Public Works yard has been completed and a status meeting is scheduled for January 30th. Fencing will be installed at the new Lacrosse wall at the MRC this week. The Construction Department reports issuing 64% more permits in 2017 than in 2016, with total revenue of $1,319,930. The Public Works Department continues annual sewer cleaning, truck and equipment maintenance as well as snow plowing. The Shade Tree Management Board reports that two areas with ash trees may become infected with the Emerald Ash Borer. The New Jersey State Forestry Service advised removal of non-significant trees before they become infected. Noe and Burnet Avenues will have trees removed and both streets will be replanted with trees specifically selected for these sites. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: Council discussed and approved the budget 2018 calendar at the last meeting. This evening financials and the Open Space Trust Fund will be reviewed. On February 12th, Council will receive and discuss an initial draft of the budget. On February 26th various department heads will discuss 2017 accomplishments, and well as 2018 goals, objectives and capital requests. Council will hold a special budget hearing on March 5th at 7pm where a revised budget will be presented. Introduction of the budget is scheduled for March 26th .The Internal Revenue Service has released updated income-tax withholding tables for 2018 to reflect changes in the new 2018 Federal Tax Legislation. These new rates will be implemented in the February 1st payroll. All employees are using new times clocks daily and accurately. Public Safety Mr. Wolkowitz, Chair of the Committee, made the following comments: The Fire Department has been keeping busy with the recent cold weather, responding to broken water pipes, as well as natural gas odors/leaks and CO alarm activations. Public Works mechanics have repaired Fire Department Engine 1’s radiator at significant cost savings. The Fire Department applied for an Assistance to Firefighters Grant for money to be used to the replace the 1990 Fire Engine. The grant award announcement will be in the fall 2018. Nor report from the Police Department Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: The Director of Business Development notes that work continues on the new Community Space on Kings Road with framing beginning tomorrow and new businesses opening downtown on Waverly Place and Main Street including Bottle Hill Tavern, Madison Bagel and Fruitables. The Downtown Development Commission held their annual reorganization meeting last Thursday selecting new PAGE 3 OF 24 Regular Meeting Minutes – January 22, 2018 officers. The 17th annual Taste of Madison will be held on Monday, March 19, at Brooklake Country Club, Florham Park. Tickets are available at the Madison Pharmacy, and once again May Day will take place on the first Saturday in May. Information regarding the tee shirt contest will be sent to local schools this week. The Madison Senior Center is busy with several events including a presentation on winter soups by registered dietitian Jenn Luster , on January 24th, ‘Incision Decisions’ Presentation February 9th and a Valentine’s Day lunch on February 15, 2018, 12:00 p.m. until 2:00 p.m. Utilities Mr. Hoover, Chair of the Committee, made the following comments: Mr. Hoover noted meeting with the both the Electric and Water Utility staff. The Water Department continues mandatory State water sampling and has installed new curb boxes and meters. The Electric Utility Department reports continued mark outs and new service calls. They starting installation of smart meters at large customer locations such as Whole Foods and Giralda Farms and on Friday January 12th at 1:00 p.m., a manhole cover blew on Waverly Place due to an underground service wire shortage. Chase Bank had partial power for the duration of the repair. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 01/22/2018-1 SUMMERHILL PARK MASTER PLAN Mr. Thomas Salaki, contracted by the Friends of the Shade Tree Management Board, presented a conceptual plan for improvements to Summerhill Park, including trails, plants and ADA accessibility. Mr. Salaki noted proposed entrances, clearings and historic structures. Following the presentation, Mr. Salaki stated that the next step would be to work with members of the Shade Tree Management Board and Parks Advisory Committee on a schedule for improvements. 01/22/2018-2 OPEN SPACE TRUST FUND QUARTERLY REPORT Mr. Burnet provided a quarterly report on the Open Space Trust Fund noting both 2017 activity and anticipated activity in 2018. The 2018 anticipated available balance is $731,468.73. Ms. Baillie noted that residents voted in 2004 for an Open Space fund for recreation, open space, and preservation of historic building, all contributing to Madison’s character. Requests for funding are approved by the Open Space Committee and presented to Council. 01/22/2018-3 2018 ELECTRIC UTILITY REBATE Mr. Wolkowitz noted the success of the Electric Utility Rebate program, providing statistics on previous year’s participation, and proposed continuation of the program. There was consensus to continue the program in 2018. Resolution 65-2018 is listed on the Consent Agenda. PAGE 4 OF 24 Regular Meeting Minutes – January 22, 2018 01/22/2018-4 OPPOSING PROPOSED BEEKEEPING REGULATIONS Ms. Byrne noted new beekeeping regulation proposed by the Department of Agriculture that will impact the bee garden at the MRC and suggested a resolution in opposition to the regulations. There was agreement to list a resolution on the Consent Agenda. Resolution 64-2018 is listed on the Consent Agenda. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on January 8, 2018, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 1-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $1,800,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE 2018 ROAD RECONSTRUCTION PROJECTS, RELATED WORK AND MISCELLANEOUS PROJECTS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $1,800,000.00 from the General Capital Improvement Fund for 2018 Road Reconstruction Projects, including new pavement, traffic calming and pedestrian sidewalk ramp improvements, related work and miscellaneous projects throughout the Borough; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $1,800,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $1,800,000.00 from the General Capital Improvement Fund for the 2018 Road Reconstruction Projects, related work and miscellaneous projects throughout the Borough. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $1,800,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2018 Road Reconstruction Projects, related work and miscellaneous projects throughout the Borough. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. PAGE 5 OF 24 Regular Meeting Minutes – January 22, 2018 Mayor Conley opened up the public hearing on Ordinance 1-2018. Since no member of the public wished to be heard, the public hearing was closed. Mrs. Vitale moved that Ordinance 1-2018, which the Borough Clerk read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 1-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 2-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $705,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR 2018 MILLING AND OVERLAY PROJECTS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $705,000.00 from the General Capital Improvement Fund for 2018 Milling and Overlay projects, including mill, overlay, signage, striping, curb, sidewalk and crack sealing improvements, related work and miscellaneous projects throughout town; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $705,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $705,000.00 from the General Capital Improvement Fund for the 2018 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work and miscellaneous projects throughout town. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $705,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2018 Milling and Overlay projects, signage, striping, curb, sidewalk and crack sealing improvements, related work and miscellaneous projects throughout town. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 2-2018. Since no member of the public wished to be heard, the public hearing was closed. PAGE 6 OF 24 Regular Meeting Minutes – January 22, 2018 Mrs. Vitale moved that Ordinance 2-2018, which the Borough Clerk read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 2-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 3-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $35,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR LED LIGHT FIXTURES WHEREAS, the Acting Electrical Utility Superintendent has recommended that the Borough appropriate $35,000.00 from the Electric Capital Improvement Fund for the purchase of LED light fixtures; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $35,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $35,000.00 from the Electric Capital Improvement Fund for the purchase of LED light fixtures. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $35,000.00 is hereby appropriated from the Electric Capital Improvement Fund for the purchase of LED light fixtures. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 3-2018. Since no member of the public wished to be heard, the public hearing was closed. Mr. Hoover moved that Ordinance 3-2018, which the Borough Clerk read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None PAGE 7 OF 24 Regular Meeting Minutes – January 22, 2018 Mayor Conley declared Ordinance 3-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 4-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $42,400.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND AND $10,600.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND FOR IMPROVEMENTS TO THE SUMMERHILL PARK TRAILS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $42,400.00 from the General Capital Improvement Fund and the Open Space Advisory Committee has recommended to appropriate $10.600.00 from the Open Space Trust Fund for improvements to the Summerhill Park Trails; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund and the Open Space Trust Fund in an amount not to exceed $53,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $42,400.00 from the General Capital Improvement Fund and $10.600.00 from the Open Space Trust Fund for improvements to the Summerhill Park Trails. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $53,000.00 is hereby appropriated for improvements to the Summerhill Park Trails. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 4-2018. Sam DeMarzo; Hoyt Street, raise concern regarding improvements to Summerhill Park, suggesting improvements to Rosedale Avenue parks as an alternative. Chris Schorr; Shadylawn Drive, President of the Friends of the Madison Shade Trees, suggested a misunderstanding of the scale of the project for Summerhill Park, noting cleaning out of invasive plants and improving trails. Paul Allocco; Greenwood Avenue, Chairman of the Parks Advisory Committee, noted that the appropriated funds are for improvement to the trails. Jill Rhodes; Ridgedale Avenue, thanked the Mayor and Council for appropriating funds for improvements to the Summerhill Park trails. Since no other member of the public wished to be heard, the public hearing was closed. PAGE 8 OF 24 Regular Meeting Minutes – January 22, 2018 Ms. Baillie moved that Ordinance 4-2018, which the Borough Clerk read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 4-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Jesse Esposito; Community Place, raised concern regarding trash near her residence on Community Place and asked for an update regarding parking signs. Sam DeMarzo; Hoyt Street, clarified his concern regarding improvements to Summerhill Park and asked that twice weekly garbage collection be restored. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of February 12, 2018 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 5-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 15 OF THE MADISON BOROUGH CODE ENTITLED “DOWNTOWN DEVELOPMENT COMMISSION” WHEREAS, the Madison Downtown Development Commission has recommended revision of Chapter 15 of the Borough Code Entitled: “Downtown Development Commission”; and WHEREAS the Borough Council agrees with this recommendation to revise Chapter 15 of the Borough Code. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 15 of the Borough Code entitled “Downtown Development Commission” is hereby amended as follows: PAGE 9 OF 24 Regular Meeting Minutes – January 22, 2018 §15-2 B(8). Ex-Officio Member; one (1) member: who shall be the Borough Administrator or their designee. SECTION 2: This Ordinance shall take effect as provided by law. Ms. Byrne moved that Ordinance 5-2018, which the Borough Clerk read by title, be adopted. Mr. Wolkowitz seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None ORDINANCE 6-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $33,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF REPLACEMENT BULLETPROOF VESTS WHEREAS, the Police Chief has recommended that the Borough appropriate $32,500.00 from the General Capital Improvement Fund for the purchase of replacement bulletproof vests; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $32,500.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $32,500.00 from the General Capital Improvement Fund to purchase replacement bulletproof vests; and NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $32,500.00 is hereby appropriated from the General Capital Improvement Fund to purchase replacement bulletproof vests. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Wolkowitz moved that Ordinance 6-2018, which the Borough Clerk read by title, be adopted. Mr. Hoover seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any PAGE 10 OF 24 Regular Meeting Minutes – January 22, 2018 Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None R 48-2018 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING PREQUALIFICATION REGULATIONS FOR THE HARTLEY DODGE MEMORIAL EXTERIOR RENOVATION PROJECT WHEREAS, on January 8, 2018 the Council of the Borough of Madison conducted a public hearing to consider the terms and conditions of the Prequalification Regulations for the restoration of the Plaza and East Wing of the Hartley Dodge Memorial Building; and WHEREAS, the Prequalification Regulations were prepared by the Borough Engineer for the project; and WHEREAS, the Borough Council has reviewed the Prequalification Regulations and has made a determination that the requirements will insure that the restoration of the Plaza and East Wing of the Hartley Dodge Memorial Building is performed by a contractor having knowledge and experience in historic restoration. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Prequalification Regulations attached hereto are hereby approved and adopted. R 49-2018 RESOLUTION OF THE BOROUGH OF MADISON IN SUPPORT OF THE MORRIS COUNTY BIKE SHARE PROJECT WHEREAS, the TransOptions, Inc. wishes to promote a bike share program for all residents of Morris County and Zagster has produced a feasibility analysis for a Morris County bike share project ; and WHEREAS, the Bike Share Project proposes a 30 station , 150 bike system ant an annual operating cost of $300,000; and WHEREAS, Madison residents would benefit from such a County wide bike sharing system. NOW, THEREFORE, BE IT RESOLVED that the governing body of the Borough of Madison wishes that it be known that we support the goals, policies and PAGE 11 OF 24 Regular Meeting Minutes – January 22, 2018 objectives of the Bike Share Project for Morris County and encourages area corporations to consider financial sponsorships and support. R 50-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT WITH THE STATE OF NEW JERSEY FOR THE 2018 GREEN COMMUNITIES GRANT IN THE AMOUNT OF $3,000.00 TO FUND A COMMUNITY FORESTRY MANAGEMENT PLAN WHEREAS, The Madison Shade Tree Management Board has recommended that the Borough Council authorize the Mayor to sign an agreement to accept a 2018 Green Communities Grant of New Jersey in the amount of $3,000 as part of the State of New Jersey’s Community Forestry Program, and for which the Borough will provide a grant matched by in-kind services as allowed by the State and as described in the attachment hereto; and WHEREAS, the governing body of the Borough of Madison desires to further the public interest by obtaining a grant from the State of New Jersey in the amount of approximately $3,000 to fund the following project: Community Forestry Management Plan; NOW THEREFORE BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, in the State of New Jersey that James Burnet or the successor to the office of Chief Financial Officer is authorized (a) to make application for such a grant, (b) if awarded, to execute a grant agreement with the State for a grant in an amount not less than $3,000 and not more than $3,000, and (c) to execute any amendments thereto which do not increase the Grantee’s obligations; and BE IT FURTHER RESOLVED that the Council of the Borough of Madison authorizes and hereby agrees to match thirty-two percent (32%) of the Total Project Amount, in compliance with the match requirements of the agreement. The availability of the match for such purposes, whether cash, services, or property, is hereby certified. One-hundred percent (100%) of the match will be made up of in- kind services. The Grantee agrees to comply with all applicable federal, State, and municipal laws, rules, and regulations in its performance pursuant to the agreement. R 51-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING COLLECTIVE BARGAINING AGREEMENT WITH THE IBEW LU 1289 PAGE 12 OF 24 Regular Meeting Minutes – January 22, 2018 WHEREAS, the Borough of Madison (“Borough”) commenced collective negotiations with each of its employee bargaining units; and WHEREAS, the Borough was able to successfully negotiate a collective bargaining agreement with the IBEW Local No. 1289, which has been ratified by their members, for the period January 1, 2018 to December 31, 2021; and WHEREAS, the Mayor and Council have considered the specific terms and conditions contained in the memorandum of agreement for the above-enunciated bargaining unit. NOW THEREFORE BE IT RESOLVED as follows: 1. The Mayor and Council approve the agreement for the above bargaining unit; and 2. The Mayor and Council hereby authorize the Borough Administrator, Raymond M. Codey and Mayor Robert H. Conley to execute the finalized collective bargaining agreement without further action being necessary; and 3. The Mayor and Council authorize Borough Administrator Raymond M. Codey to effectuate the collective bargaining agreement upon execution by all necessary parties. R 52-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTRACT FOR MOTOR GASOLINE THROUGH THE MORRIS COUNTY CO- OPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to enter into a contract for motor gasoline from an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Finch Fuel Oil Company, Inc., of Kearny, New Jersey has been awarded Morris County Co-Operative Pricing Council contract #1 Motor Gasoline; and WHEREAS, the Superintendent of Public Works has recommended that the Borough Council utilize this contract for motor gasoline in an amount not to exceed $120,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $120,000.00 for this purpose, which funds will be available upon adoption of the 2018 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 13 OF 24 Regular Meeting Minutes – January 22, 2018 1. A contract for motor gasoline from Finch Fuel Oil Company, Inc., of Kearny, New Jersey, at a total price not to exceed $120,000.00 is hereby approved under the Morris County Co-Operative Pricing Council contract #1 Motor Gasoline. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Finch Fuel Oil Company, Inc., of Kearny, New Jersey, for motor gasoline at a total price not to exceed $120,000.00, in a form acceptable to the Borough Attorney. R 53-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTRACT FOR DIESEL FUEL THROUGH THE MORRIS COUNTY CO- OPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to enter into a contract for ultra low sulfur diesel fuel from an authorized vendor under the Morris County Co- Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Finch Fuel Oil Company, Inc., of Kearny, New Jersey has been awarded Morris County Co-Operative Pricing Council contract #12 #2 Ultra Low Sulfur Diesel Fuel; and WHEREAS, the Superintendent of Public Works has recommended that the Borough Council utilize this contract for ultra low sulfur diesel fuel in an amount not to exceed $55,000.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $55,000.00 for this purpose, which funds will be available upon adoption of the 2018 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for ultra low sulfur diesel fuel from Finch Fuel Oil Company, Inc., of Kearny, New Jersey, at a total price not to exceed $55,000.00 is hereby approved under the Morris County Co-Operative Pricing Council contract #12 #2 Ultra Low Sulfur Diesel Fuel. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Finch Fuel Oil Company, Inc., of Kearny, New Jersey, for ultra low sulfur diesel fuel at a total price not to exceed $55,000.00, in a form acceptable to the Borough Attorney. PAGE 14 OF 24 Regular Meeting Minutes – January 22, 2018 R 54-2018 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE AWARD OF A PURCHASE ORDER/CONTRACT FOR SALT TO ATLANTIC SALT OF LOWELL, MA, UNDER THE SOMERSET COUNTY COOPERATIVE PRICING COUNCIL PROGRAM WHEREAS, the Borough of Madison desires to ratify an award of a purchase/order contract for salt to an authorized vendor under the Somerset County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by a local contracting unit is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Atlantic Salt of Lowell, MA, has been awarded Somerset County Co-Operative Pricing Council Contract cc-54-16 for the purchase of salt; and WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for the purchase of salt in an amount not to exceed $100,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $100,000.00 for this purpose, which is in the 2018 Public Works Department #300, account 435. This is contingent upon the adoption of the 2018 Municipal Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a purchase order/contract be awarded to Atlantic Salt of Lowell, MA for the purchase of salt at a total price not to exceed $100,000.00 under the Somerset County Co-Operative Pricing Council Contract cc-54-16 and same is hereby ratified and approved. R 55-2018 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING THE AWARD OF A PURCHASE ORDER/CONTRACT TO TREE KING FOR TREE REMOVAL SERVICES UNDER THE MORRIS COUNTY COOPERATIVE CONTRACT WHEREAS, the Borough of Madison desires to ratify an award of a purchase/order contract for Tree Removal services to an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by a local contracting unit is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Tree King, Inc. of Landing, New Jersey has been awarded Morris County Co-Operative Pricing Council Contract Number 18, Tree Removal; and PAGE 15 OF 24 Regular Meeting Minutes – January 22, 2018 WHEREAS, the Director of Public Works has recommended that the Borough Council utilize this contract for the purchase of Tree Removal services in an amount not to exceed $42,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $42,500.00 for this purpose, which are in the 2018 Shade Tree Department Budget #303, account 214. This is contingent upon the adoption of the 2018 Municipal Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a purchase order/contract be awarded to Tree King, Inc. of Landing, New Jersey for the purchase of Tree Removal services, at a total price not to exceed $42,500.00 under the Morris County Co-Operative Pricing Council Contract Number 18, Tree Removal and same is hereby ratified and approved. R 56-2018 RESOLUTION OF THE MADISON BOROUGH COUNCIL AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH MADISON BOYS SCOUTS TROOP 7 FOR A PORTION OF USE OF A PORTION OF THE BASEMENT AT THE HARTLEY DODGE MEMORIAL WHEREAS, the Borough of Madison owns the building located at 50 Kings Road in the Borough of Madison referred to as the “Hartley Dodge Memorial”; and WHEREAS, Madison Boy Scout Troop 7 is a non-profit entity providing services to Madison residents; and WHEREAS, the Borough Council is desirous of leasing space in the Hartley Dodge Memorial to the Madison Boys Scouts Troop 7 for storage space; and WHEREAS, the Lease would provide a lease of space in a portion of the basement of the rear of the Hartley Dodge Memorial to the Madison Boy Scouts Troop 7 for an eighteen month lease, for nominal consideration and on such further terms as are reflected in the Lease Agreement; and WHEREAS, the Lease may be made pursuant to N.J.S.A. 40A:12-15. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are hereby authorized to execute a Lease prepared and approved by the Borough Attorney on the terms set forth herein, said Lease to commence immediately. R 57-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING FRANCES BOARDMAN TO THE POSITION OF ADMINISTRATIVE SECRETARY FOR THE UTILITY ADVISORY COMMITTEE PAGE 16 OF 24 Regular Meeting Minutes – January 22, 2018 BE IT RESOLVED by the Borough Council of the Borough of Madison that Frances Boardman is hereby appointed to the position of Administrative Secretary for the Utility Advisory Committee, at a stipend of $1,125.00 for 2018. R 58-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JENNIFER JEREMIAH TO THE POSITION OF PART-TIME VIOLATIONS CLERK WHEREAS, the Joint Municipal Court Administrator and Joint Court Operating Committee have recommended that Jennifer Jeremiah be appointed to the position of Part-time Violations Clerk, effective immediately; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that Jennifer Jeremiah is hereby appointed to the position of Part-time Violations Clerk of the Madison Joint Municipal Court, effective immediately, to be compensated at an hourly rate of $25.00 per hour for approximately 29 hours per week. R 59-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BRIANA DIAMOND TO THE POSITION OF DEPUTY COURT ADMINISTRATOR IN THE MADISON MUNICIPAL COURT WHEREAS, the Joint Municipal Court and the Joint Court Operating Committee have recommended that Briana Diamond be promoted to the position of Deputy Court Administrator; and WHEREAS, such promotion will fill the vacancy created by the retirement of Deputy Court Administrator Angela Esposito. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that Briana Diamond is hereby promoted to the position of Deputy Court Administrator of the Madison Municipal Court at the annual salary of $42,500.00, effective immediately. R 60-2018 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE GOVERNOR’S COUNCIL ON ALCOHOLISM AND DRUG ABUSE FISCAL GRANT CYCLE JULY 2014 TO JUNE 2019 WHEREAS, the Governor’s Council on Alcoholism and Drug Abuse established the Municipal Alliances for the Prevention of Alcoholism and Drug Abuse in 1989 to educate and engage residents, local government and law enforcement officials, schools, nonprofit organizations, the faith community, parents, youth and other allies in efforts to prevent alcoholism and drug abuse in communities throughout New Jersey. PAGE 17 OF 24 Regular Meeting Minutes – January 22, 2018 WHEREAS, The Borough Council of the Borough of Madison, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and therefore has an established Municipal Alliance Committee; and, WHEREAS, the Madison Borough Council further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and, WHEREAS, the Madison Borough Council has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris; NOW, THEREFORE, BE IT RESOLVED by the Borough of Madison, County of Morris, State of New Jersey hereby recognizes the following: 1. The Borough Council does hereby authorize submission of a strategic plan for the Madison Municipal Alliance grant for fiscal year 2019 in the amount of: DEDR $12,419.00 Cash Match $ 3,104.75 In-Kind $ 9,314.25 2. The Borough Council acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements. R 61-2018 Item removed and the # retired R 62-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY SAINT VINCENT MARTYR CHURCH BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: ST. VINCENT MARTYR CHURCH Date of Raffles I.D. No. 274-1-812 March 24, 2018 R.A. No. 1432 – On Premise Tricky Tray R.A. No. 1433 – Off Premise Merchandise R.A. No. 1434 – On Premise Merchandise R.A. No. 1435 – Off Premise Merchandise R.A. No. 1436 – Casino Night R 63-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS FOR THE JOINT MUNICIPAL COURT OF MADISON, THE CHATHAMS, HARDING TOWNSHIP AND MORRIS TOWNSHIP WHEREAS, the Joint Municipal Court of Madison, the Chathams, Harding Township and Morris Township has a need to obtain the following Professional PAGE 18 OF 24 Regular Meeting Minutes – January 22, 2018 Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, The Joint Court Committee of the Joint Municipal Court of Madison, the Chathams, Harding Township and Morris Township approved the appointment of each listed professional at their regularly scheduled meeting held January 17, 2018; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability to cover the maximum dollar value of each pending contract as set forth in this Resolution; and WHEREAS, this Resolution and Certification of funds does not obligate the Borough to spend the maximum for each contract. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: 1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. 3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday. PAGE 19 OF 24 Regular Meeting Minutes – January 22, 2018 BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution. Prosecutor Maryann O’Donnell McCoy. $450/hr not to exceed Esq. $30,000 Prosecutor King & Petracca $450/hr not to exceed $16,500 Prosecutor DiFrancesco, Bateman, $450/hr not to exceed Kunzman, Davis, Lehrer & $10,000 Flaum, P.C. Public Defender Timothy J. Brunnock, Esq. $85/hr not to exceed $11,000 Public Defender Robert A. Warmington, Esq. $85/hr not to exceed $13,000 R 64-2018 RESOLUTION OF THE BOROUGH OF MADISON OPPOSING THE NEWLY PROPOSED BEEKEEPING RULES AND URGING THE NEW JERSEY DEPARTMENT OF AGRICULTURE TO CREATE RULES WITH STRAIGHTFORWARD REGULATIONS BASED ON FACTS SCIENCE AND BEST MANAGEMENT PRACTICES FOR THE BEEKEEPERS AND BEE COLONIES IN NEW JERSEY WHEREAS, the State Insect of the Garden State of New Jersey is the Honey Bee (apis mellifera); and WHEREAS, it is scientifically well established that honey bees are of significant benefit to mankind, and to the Garden State of New Jersey in particular, by providing plant pollination, recreation for the beekeeper, honey, wax, and other beneficial hive products; and WHEREAS, the New Jersey Department of Agriculture (NJDA) has published new beekeeping regulations in the New Jersey Register, which are now open to public comment and must be submitted by January 19, 2018; as directed by P.L. 2015,c.076 (A1295 1R); and WHEREAS, these new regulations include a section of Apiary Standards which states that bee colony density will be regulated as follows: on a residential lot of less than one-quarter acre where agriculture has not otherwise been determined as permitted, new (not already in existence) hives are in existence as of July 31, 2015, the hobbyist beekeeper may seek a waiver, on a residential lot PAGE 20 OF 24 Regular Meeting Minutes – January 22, 2018 of one-quarter acre to five acres, a person wishing to keep bees as a hobbyist may seek a waiver to keep two hives per lot; and WHEREAS, these new regulation also include a section on Location of Hives, which requires that all hives be located at least 10 feet from a property line and at least 25 feet from any roadside, sidewalk, or path, and 85 feet from any public place, including playgrounds, sports fields, schools or churches, unless permission is granted for educational or research purposes, as well as establishing a “Flywall Barrier” at least six feet in height, consisting of a solid wall, fence, or dense vegetation parallel to the property line and extending 10 feet beyond the colony in each direction; and WHEREAS, the new proposed beekeeping regulation were found to be detrimental to beekeeping in New Jersey by severely restricting and downsizing the breeding or keeping of honeybees in most municipalities. It is therefore recommended that the New Jersey Department of Agriculture consult for apicultural expertise with the New Jersey Beekeeping Association (NJBA) and its Academic Associates or Mid Atlantic Apiculture Research Extension Consortium or Successors (M.A.A.R.E.C). WHEREAS, these new regulations ignore key best management practices for beekeeping, and would be difficult for the vast majority of New Jersey municipalities to enforce. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, wishes to go on record with the New Jersey Department of Agriculture that it is opposed to the newly proposed beekeeping regulations, which would have a detrimental effect on beekeeping in Madison as well as throughout Morris County and the State of New Jersey, and urges the New Jersey Department of Agriculture and the New Jersey State League of Municipalities to work towards creating legislation with straightforward regulations based upon facts, science, and best management practices, in consultation with the NJBA and its Academic Associates which, in the aggregate, will protect both beekeepers and non-beekeepers within the State of new Jersey; and BE IT FURTHER RESOLVED that copies of this resolution be sent to the Governor, the New Jersey Department of Agriculture, the New Jersey League of Municipalities, the New Jersey Bee Association, the Morris Somerset County Beekeepers Association, all Morris County municipalities, and representative of the 27th legislative district, State Senate President and State Assembly Leader, urging PAGE 21 OF 24 Regular Meeting Minutes – January 22, 2018 them to oppose the adoption of the new beekeeping regulations as proposed by the New Jersey Department of Agriculture. R 65-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTINUATION OF THE ELECTRIC UTILITY REBATE PROGRAM FOR 2018 WHEREAS, the Borough Council recognizes a need for an Electric Utility Rebate Program and will allocated funds in the 2018 Municipal Budget for this purpose; and WHEREAS, the Borough Council finds that it is a benefit to continue the Borough of Madison Electric Utility Rebate Program and guidelines for the calendar year 2018; and WHEREAS, it’s anticipated that the total cost of the program will be less than $100,000. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison County of Morris, State of New Jersey, as follows: 1. An Electric Utility Rebate Program is authorized for assistance to eligible residents for the calendar year 2018. 2. The Program will be conducted in accordance with the attached ‘Announcement of the Madison Electric Utility Rebate Program for 2018’ guidelines. R 66-2018 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF INTERNS MATT GRONERT, EMMA MACAFEE, AND NOHEMY ZABALA AS INTERNS IN THE FINANCE DEPARTMENT WHEREAS, the Assistant Borough Administrator/CFO has recommended the appointment of Drew University Civic Scholars Matt Gronert, Emma MacAfee and Nohemy Zabala, as part-time unpaid Interns in the Finance Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the appointment of Matt Gronert, Emma MacAfee and Nohemy Zabala, as part-time unpaid Interns in the Finance Department, is hereby approved. R 67-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF POLICE VEHICLE FROM BEYER FORD OF MORRISTOWN, NEW JERSEY WHEREAS, the Borough of Madison desires to purchase a vehicle for the Police Department from an authorized vendor under Middlesex Regional Educational Services Commission of New Jersey Contract #65; and PAGE 22 OF 24 Regular Meeting Minutes – January 22, 2018 WHEREAS, the purchase of goods and services through County agencies by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and WHEREAS, Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey has been awarded Middlesex Regional Educational Services Commission of New Jersey Contract #65; and WHEREAS, the Chief of Police has recommended that the Borough Council utilize this contract for a police vehicle, and accessory equipment in the amount of $34,307.40; and WHEREAS, the Chief Finance Officer has attested that funds will be available in an amount not to exceed $34,307.40 for this purpose in the Police Outside Duty account. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of a police vehicle and accessory equipment from Beyer Ford, at a total price not to exceed $34,307.40 is hereby approved under the Middlesex Regional Educational Services Commission of New Jersey Contract #65. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Beyer Ford for the purchase of a police vehicle and accessory equipment at a total price not to exceed $34,307.40, in a form acceptable to the Borough Attorney. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $473,461.68 General Capital Fund 2,108.60 Electric Operating Fund 203,690.45 Electric Capital Fund 0.00 Water Operating Fund 75,601.31 Water Capital Fund 22,251.00 Trusts 72,376.61 Total $849,489.65 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None PAGE 23 OF 24 Regular Meeting Minutes – January 22, 2018 NEW BUSINESS Mayor Conley announced the following appointments: PLANNING BOARD Thomas B. Lewis, 15 Cross Gates, for a four year term through December 31, 2021. Ann Huber, Environmental Comm Rep 54 Maple Avenue, for a three year term through December 31, 2020. Mayor Conley announced the following appointment and requested Council confirmation: COMMUNITY GARDEN ADVISORY COMMITTEE Kirk Moehle, 9 Albright Circle, for a three year term through December 31, 2020. Mr. Rowe moved approval of the forgoing appointment. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed by unanimous voice vote. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:00 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved February 12, 2018 (EO) PAGE 24 OF 24