Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON April 9, 2018 – 6:00 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 9th day of April, 2018. Mayor Conley called the meeting to order at 6:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Deputy Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 11, 2018. This Notice was made available to members of the general public.” ROLL CALL The Deputy Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne John F. Hoover Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator John Napolitano, Esq. for Matthew J. Giacobbe, Esq., Borough Attorney Patricia Macaluso for Elizabeth Osborne, Borough Clerk, excused AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (2) March 12, 2018 March 26, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – April 9, 2018 CONTRACT MATTERS (6) HDM CONSTRUCTION SERVICES ELMER STREET SEWER IMPROVEMENTS REBID 2018 ROAD IMPROVEMENTS PROGRAM GREENWOOD AVENUE RECONSTRUCTION PLAIN STREET RECONSTRUCTION WATER UTILITY SETTLEMENT Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTER (1) ELECTRIC UTILITY GENERAL FOREMAN Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of March 12, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Ms. Byrne, Mr. Hoover Nays: None Abstain: Mr. Rowe Ms. Baillie moved approval of the Regular Meeting Minutes of March 12, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Ms. Byrne, Mr. Hoover Nays: None Abstain: Mr. Rowe Ms. Baillie moved approval of the Executive Minutes of March 26, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Ms. Baillie moved approval of the Regular Meeting Minutes of March 26, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: PAGE 2 OF 24 Regular Meeting Minutes – April 9, 2018 Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley asked for a moment of silence in honor of the 50th anniversary of the assassination of Martin Luther King and for Henry Brown, Construction Official Russell Brown’s father. Mayor Conley read a letter from James V. Fakult, President of JCP&L, thanking the Borough of Madison Electric Department for their hard work in helping to restore service to customers after the two recent storms. Mayor Conley noted he will attend the Board of Public Utilities hearing next week to let them know that the Borough received a letter from JCP&L in hopes of making the mutual assistance process easier in the future. Mayor Conley welcomed new employee Michael Pellessier, the Borough of Madison’s new Communication and Technology Coordinator. Mayor Conley reported that on March 28th he travelled to the New Jersey Achievement Headquarters in Edison to swear in the Torey J. Sabatini Mayor of JA BizTown. This program provides Madison’s fifth graders hands on experience on running a business in a model town by serving as Chief Executive Officers and Chief Financial Officers and other key roles. The fifth graders at Central Avenue School and Kings Road School will also participate in the program. Also, on March 28th, Mayor Conley attended an event at Drew University featuring former Vice President Joe Biden. EMPLOYEE OF THE MONTH OR APRIL: The Employee of the Month for April is Fred Rivera of the Public Works Department. Mr. Rivera noticed a resident had fallen down her front steps, notified the police, and stayed with the resident until help arrived. Mayor Conley reminded the public that the Morris County Board of Chosen Freeholders will hold their regular meeting in Madison on Wednesday, April, 11th, in Council Chamber at 7:00 p.m. PROCLAMATION Mayor Conley presented a proclamation in recognition of Child Abuse Prevention Month to Susan Packie and members of the Thursday Morning Club. Proclamation of the B o r o u g h o f M a d i s on Proclaiming Child Abuse Prevention Month April 2018 WHEREAS, children are vital to our state’s future success, prosperity and quality of life, as well as being our most vulnerable assets; and PAGE 3 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, all children deserve to have the safe, stable, nurturing homes and communities they need to foster their healthy growth and development; and WHEREAS, child abuse and neglect is a community responsibility affecting both the current and future quality of life of a community; and WHEREAS, communities that provide parents with the social support, knowledge of parenting and child development and concrete resources they need to cope with stress and nurture their children ensure all children grow to their full potential; and WHEREAS, effective child abuse prevention strategies succeed because of partnerships created among citizens, human service agencies, schools, faith communities, health care providers, civic organizations, law enforcement agencies and the business community; and WHEREAS, the Thursday Morning Club will be planting Pinwheels for Prevention around town to educate the community about ensuring great childhoods; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim April 2018 as Child Abuse Prevention Month and urge our citizens to become involved in efforts to support families and strengthen communities. ___________________________________ Robert H. Conley, Mayor April 9, 2018 Ms. Packie and the Thursday Morning Club thanked the Mayor and Council for the Proclamation. Mayor Conley requested a change in sequence of the Agenda and all were in favor. AGENDA DISCUSSION 04/09/2018-2 LAND DEVELOPMENT AMENDMENTS Borough Planner, Susan Blickstein, gave a presentation on the proposed changes to Chapter 195 of the Borough Code. The proposed land use amendments would apply to new construction of multiple units and houses in residential zones. Ms. Baillie noted that if there are no objections to the proposed amendments, the Planning Board will determine if the changes are consistent with the Master Plan. REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: Mr. Rowe announced that the Health Department approved the opening of a new restaurant, Central & Main, located on Central Avenue. New owners have been approved for the operation of Five Guys Burgers & Fries. The Health Department is conducting the following screenings in the near future – Woman’s Health on May 7th, Men’s Health on June 11th and Comprehensive Metabolic Profile blood analysis on June 7th and June 14th. For additional information and to register contact the Health Department on 973-593-3079. Also, in conjunction with Madison Alliance Addressing Substance Abuse (MAASA), the Madison Community Pool and Madison High School are planning this year’s Graduation Gala. Health Inspectors are PAGE 4 OF 24 Regular Meeting Minutes – April 9, 2018 encouraging the public to be aware of the upcoming tick and mosquito season by using insect repellent and by inspecting clothing upon returning indoors. Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: Mrs. Vitale reported that according to the New Jersey State Climatology Division of Rutgers University, there have been 11 snowfall events during 2018 and approximately 45 inches of snow. Street cleaning work continues from these multiple snowfall events, noting that the Department of Public Works has been working very hard and your patience and cooperation is appreciated. The 2018 Road Improvement Program contract award recommendations have been made based on successful bid openings for Elmer Street, Plain Street, Greenwood Avenue and the 2018 Road Reconstruction of Rosewood Drive, Crestwood Drive, Kensington and Central Avenue sidewalk. These contracts are in addition to those awarded in February for the Milling and Overlay Program for Barnsdale Road, Winding Way, Kings Road, Keep Street and the municipal parking lot. Snow fall delayed road construction work on Central Avenue last week, but Joe Med Construction continues to work on the water main between Fairview and Bardon streets this week. A water main break occurred last week causing residents to experience low water pressure and this has been resolved. The Utility Study Committee meeting was held on Tuesday, March 27th at 7:00 p.m. to review the overall utility operations and capital planning. Mrs. Vitale invited residents to participate in Madison’s Free Town Swap on Saturday, April 28th from 8:00 a.m. to 1:00 p.m. at the Public Works garage on John Avenue. More information is available on Rosenet or call Public Works on 973-593-3088. Also this month is Madison’s Green Vision Forum to be held on Thursday, April 19th at 7:00 p.m. at Drew University. The Environmental Commission and the students will discuss how to make Madison a more sustainable community. The Environmental Commission is also working with Suburban Shop Shoes on Waverly Place where residents can recycle gently used shoes, sneakers and boots and the First Baptist Church of Madison will find a new home for them. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: Ms. Baillie reported that April 1st was the deadline for submitting tax appeals. Madison has less than 20 county tax appeal cases and 23 state tax appeal cases, noting this is a very small number compared to surrounding communities. Ms. Baillie also reported that the Finance Department semi-annual debt payment of $417.768.00 will be made on April 16th. The user-friendly budget document and the state budget document have been transmitted to Trenton, noting that these documents are available for the public to review on the Annual Budget Process page on Rosenet. Public Safety Mr. Wolkowitz, Chair of the Committee, made the following comments: Mr. Wolkowitz reported that during the month of March the Fire Department responded to 98 calls for assistance. Of those 98 calls 10 were general calls, 17 still alarms, 28 investigations and 44 medical calls including 2 extensive drills. Mr. Wolkowitz announced that this week is National Public Safety Telecommunicator’s Week and emphasized the vital role between the community and emergency first responders. Both the Police Department and Madison Borough Council thanked the following Dispatchers for their dedication to our community: Senior Dispatcher John Rafter Dispatcher Evan Webb PAGE 5 OF 24 Regular Meeting Minutes – April 9, 2018 Dispatcher Ben Keenan Dispatcher Joe Mittermaier Dispatcher Vincent Zvolensky Per Diem Dispatcher John Zaragoza Per Diem Dispatcher Joseph Montagna Per Diem Dispatcher Ted O’Donnell Per Diem Dispatcher Dan Nunn Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: Ms. Byrne announced that the forth annual Madison Avenue Challenge Baseball Game between Drew University and Fairleigh Dickenson University will be held on Wednesday, April 18th at 6:00 at Dodge Field. Ms. Byrne also announced that this year is the 20th anniversary of May Day which will be held on May 5th. Utilities Mr. Hoover, Chair of the Committee, made the following comments: Mr. Hoover reported that both the Electric and Water Department have been working hard to recover from the past two storms, in addition to keeping up with their regular duties, such as meter installations, repairs, water main shutdowns and markouts. COMMUNICATIONS AND PETITIONS The Deputy Borough Clerk announced receipt of the following communications: None received. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 04/09/2018-1 CEIL POWER PRESENTATION Mr. Scott Fischer from Ciel Power gave a presentation on the $49 Home Energy Assessment Program, noting that 179 assessments and 29 retrofit projects have been completed in Madison since the program started. Mr. Fischer also noted that Ceil Power offers cash back incentives available from New Jersey's Home Performance with Energy Star program. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on March 26, 2018, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: PAGE 6 OF 24 Regular Meeting Minutes – April 9, 2018 ORDINANCE 15-2018 CALENDAR YEAR 2017 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14) WHEREAS, the Local Government Cap Law, N.J.S.A 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 2.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, WHEREAS, the Borough Council of the Borough of Madison in the County of Morris finds it advisable and necessary to increase its CY 2018 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS, the Borough Council hereby determines that a 3.5% increase in the budget for said year, is estimated to be $194,611.64 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS, the Borough Council hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriations in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Madison, in the County of Morris, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2018 budget year, the final appropriations of the Borough of Madison shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased up to 3.5%, amounting to $681,140.74 and that the CY 2018 municipal budget for the Borough of Madison be approved and adopted in accordance with this ordinance; and BE IT FURTHER ORDAINED, that any amount authorized herein above that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. Mayor Conley opened up the public hearing on Ordinance 15-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 15-2018, which the Deputy Borough Clerk read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 7 OF 24 Regular Meeting Minutes – April 9, 2018 Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 15-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 16-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 15 OF THE MADISON BOROUGH CODE ENTITLED “DOWNTOWN DEVELOPMENT COMMISSION” WHEREAS, the Madison Downtown Development Commission has recommended revision of Chapter 15 of the Borough Code Entitled: “Downtown Development Commission”; and WHEREAS the Borough Council agrees with this recommendation to revise Chapter 15 of the Borough Code. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 15 of the Borough Code entitled “Downtown Development Commission” is hereby amended as follows: §15-2 B(8). Ex-Officio Member; one (1) member: who shall be an active volunteer Ex-Officio Member; one (1) member: who shall be a Drew Student Ex-Officio Member; one (1) member: who shall be the Communications and Technology Coordinator SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 16-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Byrne moved that Ordinance 16-2018, which the Deputy Borough Clerk read by title, be finally adopted. Mr. Wolkowitz seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 16-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 17-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 25 OF THE MADISON BOROUGH CODE ENTITLED “OPEN SPACE, RECREATION, AND HISTORIC PRESERVATION ADVISORY COMMITTEE” Withdrawn PAGE 8 OF 24 Regular Meeting Minutes – April 9, 2018 Mayor Conley opened up the public hearing on Ordinance 17-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved to withdraw Ordinance 17-2018, which the Deputy Borough Clerk read by title. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 17-2018 withdrawn and the number retired, noting Ordinance 24-2018 is listed for introduction. ORDINANCE 18-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $680,000.00 FROM THE WATER UTILITY CAPITAL IMPROVEMENT FUND FOR 2018 WATER UTILITY PROGRAM IMPROVEMENTS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $680,000.00 for the 2018 Water Utility program; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Water Utility Capital Improvement Fund in an amount not to exceed $680,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate an $680,000.00 from the Water Utility Capital Improvement Fund for the 2018 Water Utility program improvements. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $680,000.00 is hereby appropriated from the Water Utility Capital Improvement Fund for the 2018 Water Utility program improvements. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 18-2018. Since no member of the public wished to be heard, the public hearing was closed. Mrs. Vitale moved that Ordinance 18-2018, which the Deputy Borough Clerk read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None PAGE 9 OF 24 Regular Meeting Minutes – April 9, 2018 Mayor Conley declared Ordinance 18-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 19-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $260,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR THE 2018 SANITARY SEWER IMPROVEMENTS PROGRAM WHEREAS, the Borough Engineer has recommended that the Borough appropriate $260,000.00 from the General Capital Improvement Fund for the 2018 Sanitary Sewer Improvements program; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $260,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $260,000.00 from the General Capital Improvement Fund for the 2018 Sanitary Sewer Improvements program. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $260,000.00 is hereby appropriated from the General Capital Improvement Fund for the 2018 Sanitary Sewer Improvements program. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 19-2018. Since no member of the public wished to be heard, the public hearing was closed. Mrs. Vitale moved that Ordinance 19-2018, which the Deputy Borough Clerk read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 19-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 20-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $20,000.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND FOR A WELCOME CENTER AT THE JAMES LIBRARY BUILDING PAGE 10 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to assist in the renovation of the front foyer of the James Library Building, as requested by the Museum of Early Trades & Crafts; and WHEREAS, the Open Space Advisory Committee has recommended the full funding of this request; and WHEREAS, the METC will be utilizing these funds to create a Welcome Center for Madison’s historic downtown; and WHEREAS, the Borough Council has determined that the Borough should appropriate $20,000.00 from the Open Space Trust Fund for the restoration of the front foyer of the James Library Building; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $20,000.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $20,000.00 is hereby appropriated from the Open Space Trust Fund for the restoration of the front foyer of the James Library Building, as requested by the Museum of Early Trades & Crafts. All work to be coordinated with the Borough Engineer. SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 20-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 20-2018, which the Deputy Borough Clerk read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 20-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 21-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $66,000.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND FOR EXTERIOR RENOVATIONS AND RESTORATION OF THE JAMES LIBRARY BUILDING WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to continue the exterior renovations and restoration of the James Library Building, as requested by the Museum of Early Trades & Crafts; and WHEREAS, the Open Space Advisory Committee has recommended the full funding of this request; and WHEREAS, the Borough Council has determined that the Borough should appropriate $66,000.00 from the Open Space Trust Fund for exterior renovations and restoration of the James Library Building; and PAGE 11 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $66,000.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $66,000.00 is hereby appropriated from the Open Space Trust Fund for the restoration and repair of the James Library Building, as requested by the Museum of Early Trades & Crafts. All work to be coordinated with the Borough Engineer. SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 21-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 21-2018, which the Deputy Borough Clerk read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 21-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 22-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 190 OF THE MADISON BOROUGH CODE ENTITLED “WATER” TO UPDATE THE WATER CONNECTION FEE SCHEDULE WHEREAS, the Borough Engineer and Borough Auditor have recommended that the Borough amend Chapter 190 of the Madison Borough Code entitled “Water” to include an updated water connection fee schedule; and WHEREAS, Nisivoccia and Company, LLP, Certified Public Accountants and consultant to the Borough, has performed a study of the capital costs and interest on debt service together with the number of equivalent users at December 31, 2017, and based on such study has recommended a water connection fee in the amount of $3,574.00 for new customers; and WHEREAS, such water connection fee is authorized by N.J.S.A. 40A:31-11 entitled “County and Municipal Water Supply”. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 190-11.2 of the Madison Borough Code, currently entitled “Connection fee” is hereby amended as follows: PAGE 12 OF 24 Regular Meeting Minutes – April 9, 2018 §190-11.2 Connection fee There shall be a water connection fee established in accordance with N.J.S.A. 40A:31-11 in addition to the fees for department services set forth in Section 190-33. The water connection fee for the remainder of 2017 shall be: A. For single family dwelling units, $3,574.00, and for multiple dwelling units, $3,574.00 per unit. B. In the case of any building or portion thereof to be used for industrial, commercial, educational or other than dwelling purposes, the Borough Engineer shall determine by accepted standards the number of units to be connected or added to an existing connection; where a unit equals an annual average daily flow of 248 gallons or fraction thereof: $3,574.00 per unit. This fee shall, pursuant to statute, be recalculated at the end of each budget year and may be reset by ordinance of the Borough Council after public hearing, on a yearly basis. The water connection fee shall be payable in full to the Borough of Madison at the time a building water connection permit is issued for connection to the municipal water system by the Borough of Madison. SECTION 2: This Ordinance shall take effect on July 1, 2018. Mayor Conley opened up the public hearing on Ordinance 22-2018. Since no member of the public wished to be heard, the public hearing was closed. Mr. Hoover moved that Ordinance 22-2018, which the Deputy Borough Clerk read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 22-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 23-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 155 OF THE MADISON BOROUGH CODE ENTITLED “SEWER” TO UPDATE THE SEWER CONNECTION FEE SCHEDULE PAGE 13 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, the Borough Engineer and Borough Auditor have recommended that the Borough amend Chapter 155 of the Madison Borough Code entitled “Sewer” to include an updated sewer connection fee schedule; and WHEREAS, Nisivoccia and Company, LLP, Certified Public Accountants and consultant to the Borough, has performed a study of the capital costs and interest on debt service together with the number of equivalent users at December 31, 2017, and based on such study has recommended a sewer connection fee in the amount of $5,173.00 for new customers; and WHEREAS, such sewer connection fee is authorized by N.J.S.A. 40A:26A- 11 entitled “Municipal and County Sewerage Facilities”. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 155-4A of the Madison Borough Code, currently entitled “Connection expenses; responsibility for maintenance, repair and replacement of laterals” is hereby amended as follows: §155-4 Connection fees; connection expenses; responsibility for maintenance, repair and replacement of laterals. A. Sewer connection fees. There shall be a basic connection fee established in accordance with N.J.S.A. 40A:26A-11. The fee for the remainder of 2018 shall be: 1. For single family dwelling units, $5,173.00, and for multiple dwelling units, $5,173.00 per unit. 2. In the case of any building or portion thereof to be used for industrial, commercial, educational or other than dwelling purposes, the Borough Engineer shall determine by accepted standards the number of units to be connected or added to an existing connection; where a unit equals an annual average daily flow of 265 gallons or fraction thereof: $5,173.00 per unit. This fee shall, pursuant to statute, be recalculated at the end of each budget year and may be reset by ordinance of the Borough Council after public hearing, on a yearly basis. The sewer connection fee is based upon the usage of a single dwelling unit or equivalent discharge. The sewer connection fee shall be payable in full to the Borough of Madison at the PAGE 14 OF 24 Regular Meeting Minutes – April 9, 2018 time a building sewer permit is issued for connection to the public sanitary sewer by the Borough of Madison. SECTION 2: This Ordinance shall take effect on July 1, 2018. Mayor Conley opened up the public hearing on Ordinance 23-2018. Since no member of the public wished to be heard, the public hearing was closed. Mr. Hoover moved that Ordinance 23-2018, which the Deputy Borough Clerk read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mayor Conley declared Ordinance 23-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Deborah Starker, Beverly Road, thanked the Mayor and Council for supporting and recognizing the importance of the restoration project at the James Library Building. Ms. Starker also pointed out that Madison is on the front cover of the new Morris County Visitor’s Guide and a new brochure featuring the Museum of Early Trades and Crafts is available. Jess Esposito, Community Place, thanked the Public Works Department, Electric Department and all other departments in the borough involved in the storm cleanup. Ms. Esposito also voiced her concerns regarding the situation at 20 Cook Avenue. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of April 23, 2018 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: PAGE 15 OF 24 Regular Meeting Minutes – April 9, 2018 ORDINANCE 24-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 25 OF THE MADISON BOROUGH CODE ENTITLED “OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE” WHEREAS, the Open Space, Recreation and Historic Preservation Committee has recommended revision of Chapter 25 of the Borough Code Entitled: “Open Space, Recreation and Historic Preservation Advisory Committee”; and WHEREAS the Borough Council agrees with this recommendation to revise Chapter 25 of the Borough Code. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 25 of the Borough Code entitled “Open Space, Recreation and Historic Preservation Advisory Committee” is hereby amended as follows: §25-1 The Committee shall consist of eleven (11) members. §25-3 A (8). One member of the Shade Tree Management Board. SECTION 2: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 24-2018, which the Deputy Borough Clerk read by title, be adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Abstain: Ms. Baillie R 125-2018 R 119-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT TO JO-MED CONTRACTING CORPORATION IN THE AMOUNT OF $270,071.50 FOR THE ELMER STREET SEWER IMPROVEMENTS PROJECT REBID PAGE 16 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, the Borough of Madison publicly advertised for bids for the Elmer Street Sewer Improvements Rebid project (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified responsible base bid was submitted by Jo- Med Contracting Corporation of Elizabeth, N.J. in the amount of $270,071.50; and WHEREAS, the Borough Engineer and Borough Attorney have recommended that the Borough Council award the contract to the lowest qualified bidder Jo-Med Contracting Corporation in the amount of $270,071.50.; and WHEREAS, funds are available in Ordinance 47-2017, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2018 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Elmer Street Sewer Improvements Rebid project is hereby awarded to Jo-Med Contracting Corporation who submitted a base bid in the amount of $270,071.50. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Jo-Med Contracting Corporation in a form acceptable to the Borough Attorney. R 120-2018 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING CONTRACT TO CIFELLI & SONS GENERAL CONTRACTING, INC. IN THE AMOUNT OF $760,721.00 FOR THE 2018 ROAD IMPROVEMENT PROGRAM WHEREAS, the Borough of Madison publicly advertised bids for the 2018 Road Improvement Program; and WHEREAS, the lowest qualified bid was submitted by Cifelli & Sons General Contracting, Inc. in the amount of $760,721.00 for the base bid, plus certain bid alternates; and WHEREAS, the Borough Engineer has recommended that the Borough Council award the contract to Cifelli & Sons Construction in the amount of $760,721.00 for the base bid, plus bid alternates; and WHEREAS, funds are available in Ordinance 1-2018 or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and PAGE 17 OF 24 Regular Meeting Minutes – April 9, 2018 the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2018 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the 2018 Road Improvement Program is hereby awarded to Cifelli & Sons General Contracting, Inc. based upon its bid in the amount of $760,721.00 for the base bid, plus bid alternates. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Cifelli & Sons General Contracting, Inc. in a form acceptable to the Borough Attorney. R 121-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT TO MIDWEST CONSTRUCTION, INC. IN THE AMOUNT OF $684,275.00 FOR THE GREENWOOD AVENUE RECONSTRUCTION PROJECT WHEREAS, the Borough of Madison publicly advertised for bids for the Greenwood Avenue Reconstruction project (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified bid was submitted by Midwest Construction, Inc. of Warren, N.J. in the amount of $684,275.00; and WHEREAS, the Borough Engineer and the Borough Attorney have recommended that the Borough Council award the contract to Midwest Construction, Inc. in the amount of $684,275.00; and WHEREAS, funds are available in Ordinance 1-2018, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2018 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Greenwood Avenue Reconstruction project is hereby awarded to Midwest Construction, Inc. based upon its bid in the amount of $684,275.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Midwest Construction, Inc. in a form acceptable to the Borough Attorney. PAGE 18 OF 24 Regular Meeting Minutes – April 9, 2018 R 122-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT TO JTG CONSTRUCTION, INC. IN THE AMOUNT OF $229,375.00 FOR THE PLAIN STREET RECONSTRUCTION PROJECT WHEREAS, the Borough of Madison publicly advertised for bids for the Plain Street Reconstruction project (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified bid was submitted by JTG Construction, Inc. of Newark, N.J. in the amount of $229,375.00; and WHEREAS, the Borough Engineer and the Borough Attorney have recommended that the Borough Council award the contract to JTG Construction, Inc. in the amount of $229,375.00, subject to formal approval by the U.S. Department of Housing & Urban Development and the Morris County Community Development Program; and WHEREAS, funds are available in Ordinance 1-2018, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2018 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Plain Street Reconstruction project is hereby awarded to JTG Construction, Inc. based upon its bid in the amount of $229,375.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with JTG Construction, Inc. in a form acceptable to the Borough Attorney. R 123-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A CONTRACT WITH CLARK CATON HINTZ FOR PROFESSIONAL SERVICES FOR HARTLEY DODGE MEMORIAL PLAZA WHEREAS, the Borough Engineer has recommended execution of a professional services contract with Clark Caton Hintz, be made regarding professional construction services for the Hartley Dodge Memorial Plaza pursuant to a written proposal from Clark Caton Hintz; and WHEREAS, such services constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5(1)(a); and PAGE 19 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, Clark Caton Hintz, has submitted to the Borough Purchasing Agent, the required documents to satisfy the requirements of N.J.S.A. 19:44A-20.5, since this matter may be awarded without competitive bidding; and WHEREAS, funds are available in Ordinance 56-2016 and Ordinance 14- 2018, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2018 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey as follows: 1. The Mayor and Borough Clerk are authorized to execute on behalf of the Borough a professional services contract with Clark Caton Hintz, for professional construction services for the Hartley Dodge Memorial Plaza, in an amount not to exceed $16,150.00 in a form acceptable to the Borough Attorney. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 124-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF A PICKUP TRUCK AND ACCESSORIES FOR THE PUBLIC WORKS DEPARTMENT THROUGH THE NEW JERSEY COOPERATIVE PRICING SYSTEM WHEREAS, the Borough of Madison desires to award a contract for the purchase of a pickup truck and accessories through the New Jersey Cooperative Pricing System program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Cherry Hill Winner Ford, of Cherry Hill New Jersey, has been awarded the New Jersey Cooperative Pricing System contract number T- 2776/88728, Police Vehicles; Sedans, Sport Utility Vehicles and Trucks; and WHEREAS, the Borough Qualified Purchasing Agenda/Personnel Director has recommended that the Borough Council utilize this contract for the purchase of a pickup truck and accessories; and WHEREAS, funds are available in Ordinance 49-2017, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2018 budget. PAGE 20 OF 24 Regular Meeting Minutes – April 9, 2018 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract with Cherry Hill Winner Ford, of Cherry Hill New Jersey for the purchase of a pickup truck and accessories for the Public Works Department, in an amount not to exceed $33,129.00 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Cherry Hill Winner Ford, of Cherry Hill, New Jersey, for the purchase of a pickup truck and accessories for the Public Works Department, in a form acceptable to the Borough Attorney. R 125-2015 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MADISON AREA YMCA 5K RUN ON WEDNESDAY, MAY 16, 2018 AT 6:30 P.M. WHEREAS, Madison Area YMCA has requested to hold a “5K run” in Madison on Wednesday, May 16, 2018, for the benefit of Project Community Pride; and WHEREAS, the run will begin at 6:30 p.m., on the grounds of Giralda Farms; and WHEREAS, Giralda Farms property owners have requested a Hold Harmless agreement and a Certificate of Liability Insurance regarding such use of the property; and WHEREAS, Police Chief Dachisen recommends approval of this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request of Madison Area YMCA to hold a “5K run” in Madison on Wednesday, May 16, 2018, as described herein is hereby approved, subject to any safety requirements imposed by the Madison Police Department. R 126-2018 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING CONTRACT FOR THE PURCHASE OF A POLICE EMERGENCY SERVICE UNIT TO SNF, INC. dba BFX FIRE APPARATUS, WEATHERFORD TEXAS IN AN AMOUNT NOT TO EXCEED $49,995.00 R 127-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING KEITH LOUGHLIN, ESQ., OF LOUGHLIN LAW FIRM, AS INTERIM LEGAL COUNSEL FOR THE ZONING BOARD OF ADJUSTMENT WHEREAS, the Madison Zoning Board of Adjustment has a need to obtain Interim Professional Legal Services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.5; and PAGE 21 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, the Madison Zoning Board of Adjustment and Keith Loughlin, Esq., of Loughlin Law Firm have agreed to enter into an agreement for Board of Adjustment legal services. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison that Keith Loughlin, Esq., of Loughlin Law Firm is hereby appointed to the position of Interim Legal Counsel for the Zoning Board of Adjustment on such terms as provided in the attached contract and the appropriate Borough representatives are hereby authorized to execute same. R 128-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR CHAMBER OF COMMERCE AND DDC HOME EXPO EVENT WHEREAS, the Madison Chamber of Commerce and DDC has requested permission to put up twenty-five temporary signs advertising a Home Expo event on Saturday April 28, 2018 at the Madison Junior School; and WHEREAS, the signs would be located on public property to promote the event, commencing on April 15, 2018 and removed by April 29, 2018; and WHEREAS, the Borough Administrator will approve the location, design and size of the signs. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the Madison Chamber of Commerce and DDC to put up temporary signs as described herein from April 15, 2018 to April 29, 2018, is approved. R 129-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF A SETTLEMENT AGREEMENT FOR UTILITY BILLING ERROR NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Council hereby authorizes execution of the attached settlement agreement in a form approved by the Borough Attorney for an amount not to exceed $16,800.00. R 130-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT FOR THE PURCHASE OF TWO (2) UTILITY TRUCK BODIES AND ACCESSORIES TO TONY SANCHEZ, LTD IN THE AMOUNT OF $26,618.00 WHEREAS, the Borough of Madison desires to award a contract for the purchase of two (2) utility truck bodies and accessories to Tony Sanchez, LTD, for $26,618.00; and PAGE 22 OF 24 Regular Meeting Minutes – April 9, 2018 WHEREAS, the Electric Utility Superintendent has recommended that the Borough Council award a contract for the purchase of two (2) utility truck bodies in the aggregate amount not to exceed $26,618.00; and WHEREAS, funds are available in Ordinance 9-2018 or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2018 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of two (2) utility truck bodies and accessories is hereby awarded to Tony Sanchez, LTD at a total aggregate price not to exceed $26,618.00. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Tony Sanchez, LTD for the purchase of two (2) utility truck bodies and accessories at a total price not to exceed $26, 618.00, in a form acceptable to the Borough Attorney. R 131-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING DAVID ARTIGLIERE TO THE POSITION OF GENERAL FOREMAN IN THE ELECTRIC UTILITY DEPARTMENT WHEREAS, the former General Foreman in the Electric Utility Department has been promoted to Superintendent of the Electric Utility; and WHEREAS, the General Foreman position was posted pursuant to the IBEW LU 1289 collective bargaining agreement; and WHEREAS, David Artigliere applied for the position and was determined by the Interview Committee to be the best qualified candidate. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that DAVID ARTIGLIERE is hereby appointed to the position of General Foreman in the Electric Utility Department effective April 10, 2018. BE IT FURTHER RESOLVED, that Mr. Artigliere be compensated at the annual salary of $115,080.00, in accordance with the current IBEW LU 1289 Contract. UNFINISHED BUSINESS - None PAGE 23 OF 24 Regular Meeting Minutes – April 9, 2018 APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $297,332.20 General Capital Fund 5,050.14 Electric Operating Fund 185,656.35 Electric Capital Fund 4,000.00 Water Operating Fund 2,169.00 Water Capital Fund 258,009.50 Trusts 17,361.28 Total $769,578.47 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9.26 p.m. Respectfully submitted, Patricia Macaluso for Elizabeth Osborne Borough Clerk Approved April 23, 2018 (EO) PAGE 24 OF 24