Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON June 11, 2018 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 11th day of June, 2018. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 11, 2018. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne John F. Hoover Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (4) AFFORDABLE HOUSING PARKING Regular Meeting Minutes – June 11, 2018 SANITARY SEWER CLEANING TEAMSTERS Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) FIRE DEPARTMENT NON-UNION F/T CONFIDENTIAL EMPLOYEES Date of public disclosure 90 days after conclusion, if disclosure required. PUBLIC SAFETY MATTER (1) CAMERAS Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of resident Fred Rohn. APPROVAL OF MINUTES - None GREETINGS TO PUBLIC Mayor Conley made the following comments: Kyle Erezuma of Boy Scout Troop 7 achieved the rank of Eagle Scout, the highest rank in the Boy Scouts of America, at his Eagle Court of Honor. His service project of building bat roosting and nesting boxes for the Madison Recreation Complex will help with the pest mosquito population and help educate the residents on the value of bats. It was a great way to give back to the community. Mayor Conley presented a proclamation proclaiming support for Parents Who Host, Lose the Most: Don’t be a Party to Teenage Drinking to Frank Iannarone from MAASA and Marilyn Musielski and Craig Denecke from the Madison Chatham Coalition. Proclamation of the B o r o u g h o f M a d i s on Proclaiming Support for Parents Who Host, Lose the Most: Don’t Be a Party to Teenage Drinking WHEREAS, adults who provide alcohol to those below the legal drinking age of 21 are placing those youth at risk for health, safety and legal problems; and PAGE 2 OF 16 Regular Meeting Minutes – June 11, 2018 WHEREAS, alcohol use by young people is dangerous, not only because of risks associated with acute impairment, but also because of the threat to their long-term development and well-being; and WHEREAS, it illegal to give or allow your teen’s friends to drink alcohol in your home, even with their parents’ permission; and WHEREAS, anyone found guilty of providing alcohol to youth can face up to a $1,000 fine and six months in jail, in addition to any civil action that can be brought as a result of damages or injury related to the offense; and WHEREAS, adults have the authority and responsibility to our youth to provide them with alternative opportunities by creating alcohol-free activities; and WHEREAS, Drug Free Action Alliance through Parents Who Host, Lose the Most: Don’t be a party to teenage drinking provides the educational materials to raise community awareness regarding this legal and unhealthy practice; and WHEREAS, the Borough of Madison encourages residents to refuse to provide alcoholic beverages to underage youth and to take the necessary steps to discourage the illegal and unhealthy practice, including the reporting of underage drinking by calling their local police; and WHEREAS, be it resolved that Madison, New Jersey not only discourages the use of alcohol by those below the legal age of consumption, but also exhorts all residents of Madison to refuse to provide alcoholic beverages to those underage youth and will continue to take the necessary steps to discourage this illegal and unhealthy activity. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim June 2018 to recognize Parents Who Host, Lose the Most: Don’t be a party to teenage drinking. ______________________________________ ROBERT H. CONLEY, MAYOR June 11, 2018 EMPLOYEE OF THE MONTH: Mayor Conley announced that the Employee of the Month for June is Caridad Keyes of the Department of Public Works for her commitment and hard work planning and implementing the first town-wide “Swap Meet”, which was very successful. REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: Health Inspectors are busy with nuisance complaints. Our Public Health Nursing Department encourages residents to continue to be vigilant about seasonal issues, including swimming safety and daily sunscreen use. With an increase in tick borne illness, it is strongly suggested that residents routinely check themselves and their pets after being outdoors. Tick prevention measures include repellents as well as showering once you come in from the outdoors. Let’s Walk Madison is a walking PAGE 3 OF 16 Regular Meeting Minutes – June 11, 2018 group that encourages Madison residents to become physically active. They have a walk scheduled for Thursday, June 21st at 4:00p.m., starting at Madison Jr School and ending at the Farmers Market. The Hope One Van sponsored by Sheriff Gannon will be on site at the Madison Pool on July 30th and August 6th providing information about opioid addiction. A yoga program is also planned for the Madison pool. Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: PSE&J has finished work along Main Street, and will begin work on Greenwood Avenue which will delay paving for 90 days. Sidewalk construction will begin on Central Avenue, as well as, drainage improvements on Kensington Road. JoMed will start the Elmer Street improvements this week and crack sealing work is underway. The Construction Department is very busy issuing 165 permits this month, 701 inspections completed, and 78 requests for public records. Residents are reminded that mulch is still available from the Public Works Department. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The Auditor has completed their work and forwarded a draft audit to the Borough. The Audit Committee will be meeting next Monday to discuss the findings. There are only two comments on the audit, neither are significant. Once the Committee has met, the Audit will be finalized, distributed to Council and posted on Rosenet. The Tax Collectors Office is working on the upcoming Tax Sale, scheduled for September 27th. The office contacts property owners that have unpaid property tax or utilities from 2017 and notifies them of the delinquency. If the bill isn’t paid by September 27th, a Tax Sale Certificate is sold, which is a lien on the property. Borough Administrators will be attending a conference next week to hear the latest on the State and Local Tax or SALT deduction on property assessments. Public Safety Mr. Wolkowitz, Chair of the Committee, made the following comments: The Fire Department reports that Fire pump testing was conducted as required annually by the Insurance Industry. Our three fire pumps were tested and all passed. . All of the departments’ ground ladders were inspected and tested. All passed. Each ladder is inspected for physical damage and/or wear and subject to a 500 pound load test. All safety labels and heat sensors were inspected and replaced as needed. Every 5 years all fire service aerial trucks are required by the Insurance Industry to have a nondestructive test done on the aerial portion of the truck. This test consists of visually inspecting all of the structural components of the aerial and inspecting the welds with a magna-flux tester for cracks. Our aerial truck passed its nondestructive test. On May 30th Probationary Patrol Officer Kyle McDermott graduated the Morris County Police Academy and received the physical fitness award and was runner up for the firearms award. He is currently assigned to the patrol division where he is taking part in the Madison Police field training program. Code 3 products will be donating approximately $18,930 worth of emergency equipment, lighting and warning equipment for our new emergency services vehicle. This vehicle is a multi use vehicle that will house a multitude of emergency equipment. The truck is currently being outfitted in Texas. On June 1st the Madison Police assisted the Central Avenue School with their annual bicycle rodeo. Madison Officers were on hand to assist with bike inspections, safety equipment and an escorted bicycle ride thru the center of town along with Mayor Conley. On June 3rd the Madison PBA partnered with Florham Park PBA to PAGE 4 OF 16 Regular Meeting Minutes – June 11, 2018 sponsor a free fishing derby at ADP which is located at 71 Hanover Road, Florham Park. The fishing derby was open to children ages K-8 and was a well attended. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: Madison Little League the Department of Public Works and the Madison Athletic Foundation have formed a group to help remediate clay fields. The improvements to the Senior Center are complete, and an open house will be held June 18th at 9:30 a.m. The Senior Citizen Advisory Committee will meet with the Mayor and Administrator to redefine the purpose of the committee. Ms. Byrne noted that many Americans take their lives, due to mental illness and asked that if you know someone struggling, please reach out and help. Utilities Mr. Hoover, Chair of the Committee, made the following comments: The Electric Department completed installing lights on Kings Road and at the flagpole. They have cut power to the empty Movie Theatre on Lincoln Place. The Annual water report has been mailed to residents. Residents are reminded to water lawns in the evenings. And the Water Department quickly replaced a fire hydrant hit by a motorist on Main Street, restoring water to Madison Plaza. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated June 11, 2018 from Stephan McCann, Green Avenue, regarding proposed Ordinance 26-2018. INVITATION FOR DISCUSSION Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Bob Hannon; Alexander Avenue, raised concern regarding a neighbor’s cat using his property and asked that property under construction at 14 Alexander be maintained. Don Brunner; Redmond Drive, asked what the Council will do regarding retail marijuana establishments in Madison. Jessie Esposito; Community Place, asked for an update on concerns regarding Community Place. AGENDA DISCUSSIONS - None ADVERTISED HEARINGS - None Ordinances 34-2018 through 37-2018 have a hearing date set for June 25, 2018. PAGE 5 OF 16 Regular Meeting Minutes – June 11, 2018 INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of June 25, 2018 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 38-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $55,000.00 FROM THE AFFORDABLE HOUSING TRUST FUND FOR THE CONVERSION OF TWO UNITS AT 28B JOHN AVENUE WHEREAS, the Borough Administrator has recommended that the Borough appropriate up to $55,000.00 from the Affordable Housing Trust Fund (AHTF) on a reimbursement basis to the Madison Housing Authority (MHA) for the conversion of a four (4) bedroom unit at 28B John Avenue into one one-bedroom unit and one two-bedroom unit for a total of two units; and WHEREAS, funds are available in the Affordable Housing Trust Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate up to $55,000.00 from the Affordable Housing Trust Fund on a reimbursement basis to the MHA for conversion of a four (4) bedroom unit at 28B John Avenue into one one-bedroom unit and one two-bedroom unit for a total of two units; and WHEREAS, the units shall be eligible full for COAH credits. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $55,000.00 is hereby appropriated from the Affordable Housing Trust Fund on a reimbursement basis to the MHA for conversion of a four (4) bedroom unit at 28B John Avenue into one one-bedroom unit and one two-bedroom unit for a total of two units. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 38-2018, which the Borough Clerk read by title, be adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 6 OF 16 Regular Meeting Minutes – June 11, 2018 Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None ORDINANCE 39-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $125,000.00 FROM GENERAL CAPITAL IMPROVEMENT FUND FOR THE EMERGENCY COMMUNICATIONS DISPATCH DESK WHEREAS, the Police Chief has recommended that the Borough appropriate $125,000.00 from the General Capital Improvement Fund for improvements to the emergency communications dispatch desk; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $125,000.00 from the General Capital Improvement Fund for improvements to the emergency communications dispatch desk. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $125,000.00 is hereby appropriated from the General Capital Improvement Fund for improvements to the emergency communications dispatch desk. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Wolkowitz moved that Ordinance 39-2018, which the Borough Clerk read by title, be adopted. Mr. Hoover seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None ORDINANCE 40-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $100,000.00 FROM GENERAL CAPITAL IMPROVEMENT FUND FOR THE POLICE DEPARTMENT TRAINING CENTER/FIREARMS RANGE WHEREAS, the Police Chief has recommended that the Borough appropriate $100,000.00 from the General Capital Improvement Fund for the Police Department Training Center/Firearms Range; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and PAGE 7 OF 16 Regular Meeting Minutes – June 11, 2018 WHEREAS, the Borough Council has determined that the Borough should appropriate $100,000.00 from the General Capital Improvement Fund for the Police Department Training Center/Firearms Range. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $100,000.00 is hereby appropriated from the General Capital Improvement Fund for the Police Department Training Center/Firearms Range. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Wolkowitz moved that Ordinance 40-2018, which the Borough Clerk read by title, be adopted. Mr. Hoover seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None R 181-2018 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING SALARY INCREASE TO CONFIDENTIAL EMPLOYEES EXCLUDED FROM UNION PARTICIPATION WHEREAS, the Borough Administrator has recommended approving a $1,000.00 salary increase to eighteen confidential employees excluded from union participation to maintain parity with the union employees to recognize meritorious service; and PAGE 8 OF 16 Regular Meeting Minutes – June 11, 2018 WHEREAS, the Borough Council has determined to approve a $1,000 salary increase to the following full time non-union confidential employees, effective July 1, 2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Council ratifies and authorizes payment of a $1,000.00 salary increase to Theresa Devecchi, Patricia Macaluso, Connie Phillips, Kristy Kiehl, Linda Sawyer, Frank Ciampi, Dawn Allgeier, Sandra Emmerich, Benjamin Keenan, John Rafter, Joseph Mittermaier, Kevin O’Keefe, Sara Keffer, Brianna Diamond, Frank Russo, Evan Webb, Lisa Ellis and Vincent Zvolensky effective July 1, 2018. R 182-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO DIVERSIFIED INFRASTRUCTURE SERVICES, INC. IN THE AMOUNT OF $206,200.00 FOR THE SANITARY SEWER CLEANING, TELEVISING AND REPAIR PROGRAM WHEREAS, the Borough of Madison publicly advertised for bids for the Sanitary Sewer Cleaning, Televising and Repair Program (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified bid was submitted by Diversified Infrastructure Services, Inc. in the amount of $206,200.00; and WHEREAS, the Borough Engineer and Qualified Purchasing Agent have recommended that the Borough Council award the contract to Diversified Infrastructure Services, Inc. in the amount of $206,200.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $206,200.00 for this purpose which funds were appropriated by Ordinance 19-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Sanitary Sewer Cleaning, Televising and Repair Program is hereby awarded to Diversified Infrastructure Services, Inc. based upon its bid in the amount of $206,200.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Diversified Infrastructure Services, Inc. in a form acceptable to the Borough Attorney. R 183-2018 RESOLUTION OF THE BOROUGH OF MADISON RENEWING LIQUOR LICENSES IN THE BOROUGH OF MADISON FOR THE 2018-2019 LICENSE TERM PAGE 9 OF 16 Regular Meeting Minutes – June 11, 2018 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for renewal of Liquor Licenses for the 2018 - 2019 license term be, and hereby are, approved: CLUB LICENSES - FEE: $180.00; July 1, 2018 through June 30, 2019 License # 1417-31-019-002 Center Pub Assoc of Drew University 36 Madison Avenue Madison, NJ 07940 License #1417-31-020-001 Madison Lodge BPO Elks #1465 192 Main Street Madison, NJ 07940 License #1417-31-022-001 North Star Athletic Club 95 North Street Madison, NJ 07940 CONSUMPTION LICENSES – FEE $2,386.00; July 1, 2018 through June 30, 2019 License #1417-33-010-005 L’Allegria Restaurant Corp 9-11 Prospect Street Madison, NJ 07940 License # 1417-33-011-009 Tavern at Main Corp t/a 54 Main Bar & Grill 54 Main Street Madison, NJ 07940 License # 1417-33-015-004 Prospect Tavern Beef & Ale Limited Liability Company 14 Prospect Street Madison, NJ 07940 License #1417-33-018-009 Waverly Restaurant Group, LLC Bottle Hill Tavern (inactive) 13 Waverly Place Madison, NJ 07940 License #1417-33-024-009 NJ Entertainment, LLC Stryxe 53 Madison Plaza Madison, NJ 07940 License Number 1417-33-017-007 Salgino Pub Inc. Rocco’s Restaurant 30 Cook Plaza Madison, NJ 07940 DISTRIBUTION LICENSES - FEE: $1,798.00; July 1, 2018 through June 30, 2019 License #1417-44-013-010 Jelma Inc. Gary’s Wine & Marketplace 121 Main Street, Madison, NJ 07940 PAGE 10 OF 16 Regular Meeting Minutes – June 11, 2018 License # 1417-44-016-005 Sagar Beverage, LLC Mailing: 28 Phillip Drive Parsippany, NJ 07054 License # 1417-44-004-010 Trid Corp Madison Wine Cellars 29 Main Street Madison, NJ 07940 License #1417-44-009-008 Shah Traders Inc. (Inactive) Madison Liquor & Convenience 67 Chesterfield Road Parsippany, NJ 07054 R 184-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY HUDDLE INC. d/b/a THE HUDDLE CLUB BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: Huddle Inc. d/b/a The Huddle Club I.D. No. 274-5-39130 R.A. No. 1444 – Off premise December 22, 2018 R 185-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR MORRIS COUNTY 4H CLUB WHEREAS, the 4-H Association and the Rutgers Cooperative Extension of Morris County have requested permission to put up temporary signs advertising the Morris County 4-H Fair on July 19-22, 2018, in Chester; and WHEREAS, the signs would be located at the intersections of Loantaka Way and Shunpike Road, Madison Avenue and Loantaka Way, Madison Avenue and Division Road (Chatham line), Park Avenue at end of Danforth, and Waverly by the Clock, commencing on July 1, 2018 and removed by July 24, 2018; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the 4-H Association and the Rutgers Cooperative Extension of Morris County to put up temporary signs as described herein from July 1, 2018 to July 24, 2018, is approved. PAGE 11 OF 16 Regular Meeting Minutes – June 11, 2018 R 186-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY THE AUXILIARY OF THE MADISON VOLUNTEER AMBULANCE CORP BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: AUXILIARY OF THE MADISON VOLUNTEER AMBULANCE CORP I.D. No. 275-10-10817 R.A. No. 1443 – Off premise merchandise November 19, 2018 R 187-2018 RESOLUTION OF THE BOROUGH OF MADISON CONFIRMING MEMBERSHIP OF MICHAEL D. JOOSTEMA IN THE MADISON HOSE COMPANY #1 WHEREAS, the Fire Chief has advised that Michael D. Joostema was voted into the Madison Hose Company #1 as a volunteer firefighter; and WHEREAS, Section 18-27 of the Madison Borough Code requires that each person so voted shall be confirmed as a member of such division by the Council of the Borough of Madison. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Michael D. Joostema is hereby confirmed as a member of the Madison Hose Company #1 effective immediately. R 188-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RELEASE OF RESTORATION BOND TO ENTERPRISE RENT A CAR, ON BLOCK 1803, LOT 15 WHEREAS, the Assistant Borough Engineer has recommended that the Restoration Bond of $7,612.12 be released to Enterprise Rent A Car, in connection with site improvements completed at 128 Main Street, Block 1803, Lot 15; and WHEREAS, the Assistant Borough Engineer advises that all site work has been completed. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Restoration Bond described herein be released to Enterprise Rent A Car. R 189-2018 Item Removed and the # Retired PAGE 12 OF 16 Regular Meeting Minutes – June 11, 2018 R 190-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF TWO (2) POLICE VEHICLES FROM BEYER FORD OF MORRISTOWN, NEW JERSEY WHEREAS, the Borough of Madison desires to purchase two (2) vehicles for the Police Department from an authorized vendor under Cranford Police Cooperative Pricing Council (CPCPS) Contract #47-CPCPS, Item #2; and WHEREAS, the purchase of goods and services through County agencies by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and WHEREAS, Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey has been awarded Cranford Police Cooperative Pricing Council #47-CPCPS, Item #2; and WHEREAS, the Chief of Police has recommended that the Borough Council utilize this contract for the purchase of two (2) police vehicles, and accessory equipment in the amount of $62,409.98; and WHEREAS, the Chief Finance Officer has attested that funds will be available in an amount not to exceed $62,409.98 for this purpose in the Police Trust/Vehicle account, T03-56-850-002. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of two (2) police vehicles and accessory equipment from Beyer Ford, at a total price not to exceed $62,409.98 is hereby approved under the Cranford Police Cooperative Pricing Council (CPCPS) Contract #47-CPCPS, Item #2. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Beyer Ford for the purchase of two police vehicles and accessory equipment at a total price not to exceed $62,409.98, in a form acceptable to the Borough Attorney. R 191-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF POLICE VEHICLE FROM BEYER FORD OF MORRISTOWN, NEW JERSEY WHEREAS, the Borough of Madison desires to purchase a vehicle for the Police Department from an authorized vendor under Cranford Police Cooperative Pricing Council (CPCPS) Contract #47-CPCPS, Item #2; and PAGE 13 OF 16 Regular Meeting Minutes – June 11, 2018 WHEREAS, the purchase of goods and services through County agencies by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and WHEREAS, Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey has been awarded Cranford Police Cooperative Pricing Council #47-CPCPS, Item #2; and WHEREAS, the Chief of Police has recommended that the Borough Council utilize this contract for a police vehicle, and accessory equipment in the amount of $31,138.00; and WHEREAS, the Chief Finance Officer has attested that funds will be available in an amount not to exceed $31,138.00 for this purpose in the Police Operating account, 8-01-25-240-311. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of a police vehicle and accessory equipment from Beyer Ford, at a total price not to exceed $31,138.00 is hereby approved under the Cranford Police Cooperative Pricing Council (CPCPS) Contract #47-CPCPS, Item #2. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Beyer Ford for the purchase of a police vehicle and accessory equipment at a total price not to exceed $31,138.00, in a form acceptable to the Borough Attorney. R 192-2018 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING DONATION OF SAFETY EQUIPMENT FROM CODE 3 SAFETY EQUIPMENT, ST. LOUIS, MO WHEREAS, Code 3 Safety Equipment of St. Louis, MO. has generously offered to donate equipment to outfit the new Emergency Services Truck for the Madison Police Department Department; and WHEREAS, the Borough Council has concluded that it would be in the best interest of the Borough to accept the donation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris in the State of New Jersey that the Borough accepts the donation of equipment to outfit the new Emergency Services Truck for use by the Madison Police Department. BE IT FURTHER RESOLVED that the Borough of Madison expresses its gratitude to Code 3 Safety Equipment. PAGE 14 OF 16 Regular Meeting Minutes – June 11, 2018 R 193-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY FIRST BAPTIST CHURCH OF MADISON BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles License, to be held as listed below, be and the same are hereby approved: FIRST BAPTIST CHURCH OF MADISON I.D. No. 274-1-26675 R.A. No. 1445 – on premise 50/50 October 6, 2018 R.A. No. 1446 – off premise merchandise November 17, 2018 R 194-2018 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF RYAN BAGLEY TO THE SUMMER INTERN POSITION IN THE ELECTRIC UTILITY FIELD DEPARTMENT WHEREAS, the Purchasing/Personnel Officer has recommended appointment of Ryan Bagley to the position of Summer Intern in the Electric Utility Field Department; and WHEREAS, the Borough Council agrees with these recommendations. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Ryan Bagley is hereby appointed to the position of Summer Intern in the Electric Utility Field Department effective June 12, 2018 at the rate of pay of $12.00 per hour. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $203,880.93 General Capital Fund 44,664.18 Electric Operating Fund 96,825.36 Electric Capital Fund 9,825.00 Water Operating Fund 3,489.81 Water Capital Fund 297,192.17 Trusts 120,618.55 Total $776,309.00 The following roll call vote was recorded approving the aforementioned vouchers: PAGE 15 OF 16 Regular Meeting Minutes – June 11, 2018 Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:00 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved June 25, 2018 (EO) PAGE 16 OF 16