Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON July 9, 2018 – 7:30 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 9th day of July, 2018. Mayor Conley called the meeting to order at 7:30 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 11, 2018. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Benjamin Wolkowitz, via telephone Patrick W. Rowe Maureen Byrne John F. Hoover Absent: Astri J. Baillie, excused Also Present: James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney Absent: Raymond M. Codey, Borough Administrator, excused AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) June 25, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (2) CIFELLI & SONS, INC. ENERGY PROCUREMENT Regular Meeting Minutes – July 9, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. PUBLIC SAFETY MATTER (1) CYBER SECURITY POLICY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mr. Rowe moved approval of the Executive Minutes of June 25, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Ms. Baillie Mr. Rowe moved approval of the Regular Meeting Minutes of June 25, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Ms. Baillie GREETINGS TO PUBLIC EMPLOYEE OF THE MONTH FOR JULY: The Employee of the Month for July is John Rafter of the Madison Police Department for his commitment and dedication as OEM Coordinator and for his hard work documenting the March 2018 storm-related expenses and data required to recoup funds from FEMA. Recognition of Championship by Madison High School Boys Golf Team Mayor Conley presented Certificates of Achievement to members of the MHS Boys Golf Team. Mayor Conley noted that Coach Matthew Millichap, who is in his 14th year at Madison High School, was named NJ.com Coach of the Year in boys golf for 2018. REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: A recent comprehensive metabolic profile blood test was conducted for Madison and residents of all the contracting communities. With the arrival of hot weather and summer picnics, safe food handling practices are encouraged for all residents. Maintaining stable food temperatures, 135⁰Ffor hot food and 41⁰F for cold food, will help avoid food borne illnesses that occur more frequently during summer months. “Madison Walks” walking program was kicked off on June 21stwith a walking route that began at the Jr. School and ended at the Farmer’s Market. Participants learned PAGE 2 OF 13 Regular Meeting Minutes – July 9, 2018 tips to be a “safe and savvy pedestrian” and given a reflective wristband and a reusable grocery bag. Residents are encouraged to increase their physical activity while enjoying the sights in Madison. Extreme summer temperatures affect pets as well as people. Reminders on how to stay safe during periods of excessive heat and humidity are available at Rosenet.org under “Health.” Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: The Engineering Department reports that the 2018 Road Reconstruction work continues with curb and drainage improvements and should be completed this week. Final milling, paving signage and striping work will be scheduled for completion this month. PSE&G has begun gas main replacement on Lewis Drive, Crestwood Avenue, and Lawrence Drive. They have also submitted a schedule for new gas main replacement on Greenwood Avenue, which should start this week. Elmer Street gas main replacement is completed. Milling and paving of Kings Road and Elmer Street will be scheduled as soon as PSE&G completed gas main work on Greenwood Avenue. The Public Works Department continues maintenance of athletic filed, watering baskets, trimming and weeding of Borough lawns and shrubs and collecting recycling and yard waste. The Mechanics Department has repaired the broken bucket loader, Police Electric and DPW vehicles and repaired chainsaws and the landscape trailer. The Construction Department answered 1678 calls issued 162 permits conducted 693 inspections and answered 53 requests for public records. For the Finance Department – the Madison Borough School district will receive an increase in state aid as a result of the newly adopted State Budget. Because of this, the issuing of tax bills will be delayed. Tax bills will be mailed out as soon as possible after information is received. If residents want to pay taxes ahead of the mailing, please contact the tax department to get an estimated tax amount. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, absent Public Safety Mr. Wolkowitz, Chair of the Committee, made the following comments: ‘SafeWise’, an independent review website, has ranked the Borough of Madison as #19 of the Top 30 Safest Cities to Raise Children in the United States. Mr. Wolkowitz congratulated Chief Dachisen and the staff of the Madison Police Department for their efforts. During the month of June the Fire Department responded to 26 General Alarms, 17 Still Alarms, 27 Investigations and 53 Medical calls for a total of 123 calls during the month of June. The Fire Department participated in last week’s 4th of July Parade in Chatham and continues to be in need of Volunteer Firefighters. Volunteer ranks are at an all time low. Please go to www.MadisonFD.com for more information on how to join. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: The Madison Community Gardens held an open house last Saturday, inviting residents to see the community gardens at the MRC. The Recreation Advisory Committee is working with a group of parents and members of Little League to help improve ball fields. And tonight there will be an update of the Urbanomics Study of the downtown and parking issues. Utilities Mr. Hoover, Chair of the Committee, made the following comments: The Electric Utility Department reports that the July 8th power outage was due to a squirrel. The department continues to work on new service at Kings Road, and PAGE 3 OF 13 Regular Meeting Minutes – July 9, 2018 service risers for the new building. They have also painted the Kings Road substation. The Water Department continues water meter replacements and installed a new drinking fountain at Summerhill Park. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 07/09/2018-1 CONSTRUCTION ENFORCEMENT Mrs. Vitale provided background on a proposed ordinance amendment noting enforcement of the protection of Borough trees ordinance during construction will be completed by the Zoning Officer. The Shade Tree Management Board will notify the Zoning Officer, who will be responsible for enforcement. Ordinance 42-2018 listed for Introduction. 07/09/2018-2 MUNICIPAL PARKING PLAN Mayor Conley noted the current procedure for parking in daily parking spaces at the Madison Train Station and Borough Lot #3. The Director of Business Development and the Madison Police have worked on providing residents with an improved system. Police Chief Darren Dachisen presented information on a mobile parking payment system. Request for Proposals were received and Chief Dachisen and the Borough’s Qualified Purchasing Agent recommend mPay2Park, of Wallingford, CT, for a Mobile Parking Payment and Enforcement system, at no cost to the Borough for these services. Lisa Ellis, Director of Business Development, provided an update on parking improvements recommended by the Urbanomics Study, noting an inadequate number of parking spaces and continually changing conditions. Merchant parking has increased. The recommendation is to increase parking in the short term by configuring existing lots for more efficiency, and evaluating non- construction parking techniques. Following the presentation, Mayor Conley suggested forming a subcommittee to review all suggestions with confirmation at the next Council meeting. Resolution 211-2018 listed on the Consent Agenda. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on June 25, 2018, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinance 41-2018 for second reading and asked the Clerk to read said ordinances by title: PAGE 4 OF 13 Regular Meeting Minutes – July 9, 2018 ORDINANCE 41-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $192,000.00 FROM GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF NEW VEHICLES AND RELATED EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT WHEREAS, the Director of Public Works has recommended that the Borough appropriate $192,000.00 from the General Capital Improvement Fund for the purchase of new vehicles and related equipment for the Public Works Department; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $192,000.00 from the General Capital Improvement Fund for the purchase of new vehicles and related equipment for the Public Works Department. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $192,000.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of new vehicles and related equipment for the Public Works Department. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 41-2018. Since no member of the public wished to be heard, the public hearing was closed. Mrs. Vitale moved that Ordinance 41-2018, which was read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Ms. Baillie Mayor Conley declared Ordinance 41-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. PAGE 5 OF 13 Regular Meeting Minutes – July 9, 2018 Kathy Dailey; West End Avenue, would like to see more accessibility in the Cook Plaza parking area for those with disabilities. Sandra Lascari; Greenwood Avenue, raise concern regarding grass seed used in the municipal right of way, after construction on Greenwood Avenue, noting an excessive amount of weeds. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of July 23, 2018 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 42-2018 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 42-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 45 OF THE MADISON BOROUGH CODE ENTITLED “SHADE TREE MANAGEMENT BOARD” TO CLARIFY AND PROVIDE NECESSARY AMENDMENTS TO PROTECT BOROUGH TREES ON CONSTRUCTION SITES WHEREAS, the Borough Administrator has recommended that the Borough amend Chapter 45, Section 8H of the Madison Borough Code entitled “Permission for Certain Actions” to clarify, update and amend same to protect Borough trees on active construction sites; and WHEREAS, the Shade Tree Management Board (STMB) and Zoning Officer have recommended to the Mayor and Council that such further amendments be considered as now proposed herein. NOW THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey as follows: SECTION 1: Chapter 45-8H of the Borough Code currently entitled “Permission for Certain Actions” is hereby supplemented as follows: § 45-8H Permission for Certain Actions H. No person shall operate, place or maintain, within the drip line of any Borough tree, any machinery, equipment, heavy object, stone, rocks, cement, earth, soil or other substance which may harmfully affect such Borough trees by unduly compressing the earth or otherwise impeding or preventing the access of water or air to the roots of such tree or excavate around to remove earth or soil from or cause any water to flow upon the roots of any tree. The Borough Engineer may waive, in whole or in part, such provisions, but only to the extent absolutely necessary to PAGE 6 OF 13 Regular Meeting Minutes – July 9, 2018 alleviate undue hardship in the appropriate use and enjoyment of property. New Section: “The Shade Tree Management Board” shall have the primary jurisdiction and responsibility to identify any violations hereunder and to refer those locations in writing to the Borough Zoning Officer for enforcement action pursuant to Section 45-15 (Violations and Penalties). SECTION 2: This Ordinance shall take effect as provided by law. Mrs. Vitale moved that Ordinance 42-2018, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Ms. Baillie CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Ms. Baillie R 205-2018 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING REVISED DEFERRED COMPENSATION PROGRAM WITH LINCOLN NATIONAL LIFE INSURANCE COMPANY AND LINCOLN FINANCIAL GROUP WHEREAS, the Borough Council of the Borough of Madison (hereinafter referred to as the “Employer”) by resolution previously adopted a Deferred Compensation Plan (hereinafter referred to as the “Plan”) for the purpose of making available to eligible employees the accrual of tax benefits under a Section 457 Deferred Compensation Plan; and WHEREAS, the Economic Growth and Tax Relief Reconciliation Act of 2001, the 2005 final regulations issued under the Uniformed Services Employment and Reemployment Rights Act of 1994, the Pension Protection Act of 2006, final Treasury Regulation §1.457-4, the Heroes Earnings Assistance and Relief Tax Act of 2008, the Worker, Retiree and Employer Recovery Act of 2008 and the Small Business Act of 2010 amended sections of the Internal Revenue Code (the “Code”) and the rules and/or regulations issued thereunder affecting Section 457 Deferred Compensation Plans (cumulatively referred to as the “Acts and Regulations”); and PAGE 7 OF 13 Regular Meeting Minutes – July 9, 2018 WHEREAS, the Employer desires its Plan to conform with the changes in the Code and Treasury regulations brought about by the Acts and Regulations; and WHEREAS, the Employer desires to adopt a restated Plan that conforms with the changes in the Code and Treasury regulations resulting from the Acts and Regulations; and WHEREAS, such revised Plan shall supersede the previously adopted Plan. NOW, THEREFORE BE IT RESOLVED that the Employer hereby adopts a revised Plan 92-PD-Lincoln-121316. BE IT FURTHER RESOLVED that The Lincoln Retirement Services, LLC has agreed to continue to be the provider of the Deferred Compensation Program for employees; and BE IT FURTHER RESOLVED that the Lincoln will continue to provide, for the benefit of the participants the Multi-Fund Variable Annuity contract; and BE IT FURTHER RESOLVED that there has been no collusion, or evidence or appearance of collusion, between any local official and a representative of Lincoln in the selection of a provider pursuant to N.J.A.C. 5:37- 5.7. BE IT FURTHER RESOLVED that the Chief Financial Director or Borough Administrator is authorized to execute an Administrative Services Agreement with Lincoln (94-SA-Lincoln-110217) and such other agreements as are necessary to implement the Deferred Compensation Program. It is implicitly understood that there is to be no cost or contribution by the Employer to the program; and BE IT FURTHER RESOLVED that the Chief Financial Director or Borough Administrator is authorized to serve as the “Administrator” of the plan, represent the Borough of Madison, and execute individual deferred compensation agreements with each said employee; and BE IT FURTHER RESOLVED by the Employer that the Clerk forward a certified true copy of this resolution to the Chief Financial Director or Business Administrator; and BE IT FURTHER RESOLVED that a certified copy of this resolution shall be forwarded to the Director of the Division of Local Government Services at P.O. Box 803; Trenton, NJ 08625-0803. R 206-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING LEASE OF TWO (2) COPIER MACHINES FOR PURCHASING DEPARTMENT AND THE BUILDING DEPARTMENT THROUGH THE EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY COOPERATIVE PRICING SYSTEM WHEREAS, the Borough of Madison desires to award a contract for the lease of two (2) copier machines for the Purchasing and Building Departments under the Educational Services Commission of New Jersey Cooperative Pricing System program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and PAGE 8 OF 13 Regular Meeting Minutes – July 9, 2018 WHEREAS, Document Solutions of Kenilworth, New Jersey, has been awarded the Educational Services Commission of New Jersey Cooperative Pricing System contract number ESCNJ/AEPA 017-B, Digital Multi-function Devices/Copiers; and WHEREAS, the Borough Qualified Purchasing Agenda/Personnel Director has recommended that the Borough Council utilize this contract for the lease of two (2) copiers; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $372.00/month for this purpose in the 2018 operating budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract with Document Solutions for the lease of two (2) copier machines for the Purchasing and Building Departments, in an amount not to exceed $372.00/month for 60 months is hereby approved contingent upon adequate funding therefore in subsequent municipal budgets for the term of the lease. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Document Solutions of Kenilworth, New Jersey, for two (2) copier machines for the Purchasing and Building Departments, in a form acceptable to the Borough Attorney. R 207-2018 RESOLUTION OF THE BOROUGH OF MADISON RENEWING LIQUOR LICENSE IN THE BOROUGH OF MADISON FOR THE 2018-2019 LICENSE TERM BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for renewal of Liquor License for the 2018 - 2019 license term be, and hereby is, approved: CONSUMPTION LICENSE – FEE $2,386.00; July 1, 2018 through June 30, 2019 License #1417-33-005-004 Headwaters Spirits & Entertainment, LLC Shanghai Jazz Restaurant and Bar 24 Main Street Madison, NJ 07940 R 208-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING USE OF COMPETITIVE CONTRACTING FOR RETAINING A CONSULTANT TO PERFORM HOME ENERGY AUDITS PAGE 9 OF 13 Regular Meeting Minutes – July 9, 2018 WHEREAS, the Borough of Madison (“Borough”) wishes to retain a qualified consultant to perform home energy audits in Madison with the cost of such audits being borne by the residents; and WHEREAS, the Borough, pursuant to N.J.S.A. 40A:11-4.3, wishes to authorize the use of competitive contracting to procure these services. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey authorizes the Borough’s Qualified Purchasing Agent to issue a Request for Proposal in accordance with the requirements of competitive contracting for retaining the services of a qualified consultant to perform home energy audits in Madison. R 209-2018 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING A RESERVE FOR EXPANSION , OPERATION AND MAINTENANCE OF THE MADISON CHATHAM JOINT MEETING WHEREAS, the Chief Financial Officer/Assistant Borough Administrator has recommended that the Borough Council to establish a reserve fund for expansion, operation and maintenance of the Madison Chatham Joint Meeting; and WHEREAS, the Chief Financial Officer has attested to the availability of $66,663.00 in sewer connection fees that may be reserved for this purpose; and WHEREAS, the Mayor and Borough Council agree with the recommendation of the Chief Financial Officer and wishes to establish a reserve for expansion, operation and maintenance of the Madison Chatham Joint Meeting. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a $66,663.00 reserve for expansion, operation and maintenance of the Madison Chatham Joint Meeting, is hereby established for this purpose. R 210-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RELEASE OF PERFORMANCE BOND FOR ENTERPRISE RENT A CAR FOR PREMISES LOCATED AT 128 MAIN STREET, BLOCK 1803, LOT 15 WHEREAS, the Assistant Borough Engineer has recommended that the Performance Bond in the amount of $67,971.96 be released to Enterprise Rent A Car, in connection with site improvements located at 128 Main Street, Block 1803, Lot 15; and WHEREAS, the Assistant Borough Engineer advises that all site work has been completed. PAGE 10 OF 13 Regular Meeting Minutes – July 9, 2018 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Performance Bond described herein, in the amount of $67,971.96, be released to Enterprise Rent A Car. R 211-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A CONTRACT WITH mPAY2PARK FOR A MOBILE PARKING PAYMENT AND ENFORCEMENT SYSTEM WHEREAS, the Borough solicited receipt of competitive proposals through a Request for Proposal process (RFP) for Mobile Parking Payment and Enforcement Services; and WHEREAS, based on RFP’s submitted, the Qualified Purchasing Agent/Personnel Director has recommended that a contract be awarded to mPay2Park, of Wallingford, CT, for a Mobile Parking Payment and Enforcement system, at no cost to the Borough for these services. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Upon completion of a satisfactory review of customer references, contract language and financials by the Borough Administrator, the Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a contract for Mobile Parking Payment and Enforcement with mPay2Park, such contract to be in a form approved by the Borough attorney. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 212-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY THE THURSDAY MORNING CLUB BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: THURSDAY MORNING CLUB I.D. No. 274-8-12803 R.A. No. 1447 – On premise 50/50 R.A. No. 1448 – On Premise Merchandise Date of Raffles – November 16-17, 2018 PAGE 11 OF 13 Regular Meeting Minutes – July 9, 2018 R 213-2018 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY CANCELING GRANT BALANCES WHEREAS, there exists various Grant Receivables and Grant Appropriation Reserves on the Balance Sheet; and WHEREAS, it is necessary to formally cancel the receivable balances and their offsetting appropriation balances from the balance sheet; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Madison, County of Morris State of New Jersey, that the following grant receivables and appropriation balances be cancelled: Grant Appropriation Reserves Municipal Alliance Program – 2016 $739.63 Municipal Alliance Program – Supplemental $456.76 2014 Municipal Alliance Program – Supplemental $2,000.00 2015 Body Armor Grant 2014 $.03 2016 year End Holiday Crackdown $1,065.00 $4,261.42 Grant Receivables Municipal Alliance Program – 2016 $237.17 Municipal Alliance Program – Supplemental $2,000.00 2015 2016 year End Holiday Crackdown $100.00 $2,337.17 R 214-2018 A RESOLUTION OF THE BOROUGH OF MADISON ADOPTING THE BOROUGH’S MEDIA PROTECTION POLICY IN COMPLIANCE WITH THE NEW JERSEY MEL’S EMPLOYMENT PRACTICES RISK CONTROL PROGRAM WHEREAS, the New Jersey Municipal Excess Liability Joint Insurance Fund (“MEL”) has a established media protection program for its member municipalities; and WHEREAS, in order to be eligible for the MEL’s premium and deductible incentives, the Borough of Madison must adopt all of the required policies contained in the MEL’s Model media protection policy; and WHEREAS, the Borough Council has determined to adopt all of the MEL’s required policies and to include same in the Borough of Madison Cyber Security Policy; WHEREAS, many of the policies contained in the Borough’s Employee Handbook already comply with the MEL’s requirements and, as such, only certain policies must be updated. PAGE 12 OF 13 Regular Meeting Minutes – July 9, 2018 NOW, THEREFORE BE IT RESOLVED by the Borough Council that the attached Cyber Security Policy be added to the Borough’s Employee Handbook and are hereby adopted, as of July 9, 2018, to comply with the MEL’s Model Employee Handbook. BE IT FURTHER RESOLVED by the Borough Council that, the updated adopted cyber security policy attached is incorporated into this Resolution by reference and made a part hereof; and BE IT FURTHER RESOLVED by the Borough Council that the updated Cyber security policy be distributed to all Borough employees and that a copy of same will be kept on file in the Borough Clerk’s office. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $238,751.32 General Capital Fund 191,288.69 Electric Operating Fund 118,573.31 Electric Capital Fund 18,168.00 Water Operating Fund 17,813.44 Water Capital Fund 0.00 Trusts 10,109.15 Total $594,703.91 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Ms. Baillie NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:30 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved July 23, 2018 (EO) PAGE 13 OF 13